TAB_9_Burlington_PreProposalConference_Minutes_10.4.17.pdf

GSA New England Region

Subject: Pre-Proposal Conference Minutes

Projects: SOLICITATION 47PB0017R0005, Construction Court Renovations, Burlington Federal Building, Burlington, Vermont

Date: October 4, 2017 at 11:00 am

Location: Burlington Federal Building, 11 Elmwood Ave., 5nd Floor, Burlington, Vermont 05401

GSA Team: Travis Bonnett, Project Manager/COR

Brian Fuller, Property Manager

Michele Valenza, Contracting Officer

General Solicitation Requirements:

The purpose of this pre-proposal conference is to exchange information to improve understanding of the Government needs and industry capabilities, which will allow potential offerors to determine if/how they can satisfy the Agency's needs. This will enable potential offerors and the Agency to produce efficiency in proposal preparation, proposal evaluation, and ultimately contract award at a fair and reasonable price

Any discussions held today do not change the Solicitation. Any questions and answers are provided as information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your proposals.

All documents regarding this solicitation will also be posted on the FBO website. Monitor this website regularly for updates.

The Government intends to AWARD WITHOUT DISCUSSIONS but reserves the right if during the evaluation process it is determined clarrifications are necessary. This is a Lowest Price Technically Acceptable (LPTA) solicitation;

therefore, based on acceptance of proposals, lowest price will prevail. Offerors are therefore advised that their initial submission should be their best effort.

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. The offeror's proposal must include all data and information requested, and must be submitted in accordance with the solicitation requirements. Any offeror who submits an incomplete package may be considered non-responsive.

Source Selection Evaluation Criteria:

The approach to source selection for this procurement represents the Lowest Price Technically Acceptable (LPTA) to the government in accordance with acceptance of technical evaluation factors and then lowest price will apply. The solicitation will require offerors to submit technical and price proposals. The Government will evaluate all technical proposals on a pass/fail basis to determine all offers that meet the minimum technically acceptable requirements.

Failure to meet a requirement may result in an offer being determined technically unacceptable. An unacceptable rating for any one factor makes the entire proposal unacceptable. Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-price factors. The following non-price factors are listed below: 1. Management Plan, 2. Project Staffing, 3. Schedule, 4. Staffing Plan/Key Personnel, 5. Experience with

Similar Projects and Past Performance in Remote Locations.

All pricing information shall be addressed ONLY in the Price Proposal and SF1442. In addition to the SF1442, detailed breakdown, in accordance with the Solicitation Section II C.3. Additional Requirements (page 7): “A detailed breakdown of your price proposal is to be submitted. This breakdown should follow the Divisional breakdown as referenced in the SOW.”

SAM Registration:

All prospective offerors must have a valid System for Acquisition Management registration to be considered for award.

Amendment 0001: Will be issued Wednesday, October 4, 2017 to include DIRTT Drawings, dated 5/12/2017 Modular

Partitions, Pages 1 – 8 These drawings were inadvertently omitted when the original drawings were posted on FBO on

9/22/2017. All Amendments need to be achknowledged with Proposal.

Period of Performance:

Completion time is stated in the RFP as Six Hundred and Fifty Two (652) calendar days from issuance of the Notice to

Proceed, with an anticipated start date Fall/Winter of 2017. The Notice to Proceed (NTP) will be issued to the successful contractor, and will enable the contractor to mobilize forces.

Request for Clarification or Interpretation:

As referenced in Solicitation Section III.B: Requests for clarifications or Interpretation (pg. 13): The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents. Prospective Offerors should make such requests no later than Tuesday, October 10, 2017. All questions are to be emailed to

Michele.valenza@GSA.GOV. The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents by Friday, October 13, 2017.

Receipt of Offers:

In order to be considered for award, offers conforming to the requirements of the Solicitation must be received no later than Tuesday, October 24, 2017 by 2 P.M. EST. Faxed offers will not be accepted. Offerors should note that because of increased security standards, commercial package carriers may experience delays in making deliveries to the address designated for receipt of offers. Offerors should take these facts into consideration when determining how and when to transmit offers to the office designated for receipt.

Project Overview:

Description of work provided by Travis Bonnett:

- Division 1 Sections of the Specifications are very important.

- Project management is key to the success of this project.

- Security: Clearances required to the successful contractor awarded the contract (and all subcontractors), daily sign in log, spot checks will be conducted, access badges required to enter pkg lot and to be worn while in building at all times

- Parking: 1 spot available

- Loading dock: temp space to load/unload only, elevator access at loading dock.

- After hours: consist of 5:00 pm – 6:00 am Noisy work/Demo – is only to be performed after hours, parking lot is open for additional parking all, after hour deliveries are allowed.

Walk through of Building

Questions addressed after the walk through:

Any Lead Paint in assigned work areas? No Lead paint throughout building

Any Asbestos in building? Reference the VAT/Mastic in Specs

Restrooms: Public restrooms are available for use. Restroom in basement dedicated to GC and Subs.

mailto:Michele.valenza@GSA.GOV

Additional Important Information Reminders:

This acquisition is a total small business set-aside under North American Industry Classification System (NAICS) Code

NAICS 236220 – Commercial and Institutional Building Construction, with a small business size standard of $36.5M.

A size standard is the largest that a concern can be and still qualify as a small business for Federal Government programs. For the most part, size standards are the average annual receipts or the average employment of a firm. For more information on these size standards, please visit http://www.sba.gov/size.

Contractors must acknowledge all Amendments with their proposal. A bid bond is required with submission of your offer. In accordance with FAR 52.228-1, the amount of the bid guarantee shall be 20 percent of the bid price or

$3,000,000, whichever is less. The successful awardee will be required to submit both a performance bond and a payment bond each in the amount of 100% of the awarded price.

This job is issued pursuant to the Davis-Bacon Act, General Decision Number VT170025 (most recent published

7/14/17). Contractors may also access the applicable Davis Bacon Wages under the appropriate county (Chittenden

County) and type wage determination at Wage Determinations Online (www.wdol.gov).

Determination of Responsibility:

In order to be considered responsible, an Offeror must demonstrate that it meets the requirements of FAR 9.104-1. The

Contracting Officer's determination of an Offeror's responsibility or non-responsibility may be based upon any information obtained by the Contracting Officer, and is independent of the evaluation of offers.

Proposal Validity:

All proposals submitted in response to this solicitation shall be binding on the offeror for a minimum of 90 calendar days following the closing date of this solicitation. Any proposal offering less than 90 calendar days for acceptance may be rejected. By signing and submitting the proposal, Offerors are affirming that proposals are valid for 90 calendar days from the date of submission.

Document Security:

Current Document security requirements authorize the issuance of this solicitation to be posted on the Internet. The

Technical Specifications contain sensitive but unclassified (SBU) information and are subject to the safeguards presented in the RFP. The contractor will be required to follow the procedures when disseminating any SBU building information during the term of the contract.

Information concerning the disclosure of solicitation results:

After receipt of proposals, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will made available until after award except as provided by FAR

15.503.

See attached list of attendees at the Pre Proposal conference