GRO41 Bidder Response Form~1.xlsx
XLSX spreadsheet 148 KB Posted
- Attached to
- Dairy Products and Baked Goods
- Contract number
- GRO41
- Issued by
- Massachusetts
About this file
This document is a Bidder Response Form for the GRO41 Solicitation for Dairy Products and Baked Goods, issued by the Commonwealth of Massachusetts for state agencies and institutions. The solicitation covers procurement across all Massachusetts counties, with bidders required to provide comprehensive details about their company, references, product offerings, pricing, and environmental practices.
The contract allows vendors to bid on two categories: Dairy Products and Baked Goods, with mandatory requirements that bidders provide pricing for all items within their chosen category. The document outlines extensive product specifications, including various milk types, sizes, cheeses, yogurts, ice cream, bread products, rolls, and alternative healthy choices that meet specific nutritional standards (whole grain, low sodium, trans-fat free). Bidders must submit detailed pricing, potential volume and dock delivery discounts, and indicate whether products are organic or locally sourced. The solicitation emphasizes environmental sustainability, with bidders required to complete a Certified Environmental Products Practices form detailing their green initiatives, which can potentially earn additional evaluation points.
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Other files
| File | Type | Posted |
|---|---|---|
| GRO41%20Contract%20User%20Guide%2012.13.24.pdf | ||
| form_prompt-pay-discount~1.docx | DOCX document | |
| GRO41 RFR 01032023.pdf | ||
| Reference Standard Contract Form and Terms and Conditions~27.pdf | ||
| GRO41 WTO Intent to Post 09302022.pdf | ||
| GRO41 Contract User Guide 12.13.24.docx | DOCX document | |
| GRO41 SDP Form~1.xlsx | XLSX spreadsheet |
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INSTRUCTIONS
Instructions for Bidders:
This is the Bidder Response Form for the GRO41 - Dairy Products and Baked Goods Request for Response. Use the tabs below to move through each portion of the response form. Bidders must complete the Submission Checklist tab, Bidder Information tab, Bidder References tab, category pricing tab(s) for any category being bid and the Certified Environmental Products Practices form (CEPF) tab. Failure to provide all of the requested information may result in your response being disqualified. Any questions must be posted to COMMBUYS through the “Bid Q&A” tab.
Submission Checklist
| GRO41 Bidder Submission Checklist | |||
| See RFR 6.3.2 RFR Submission Checklist and instructions below for details on the requirements for each submission and where the referenced forms can be found. FILES MUST NOT BE PASSWORD PROTECTED and PDF files must be searchable. | |||
| Are you submitting item with bid (Yes/No) | Required/Mandatory Documents | File format | File Name |
| GRO41 Bidder Response Form | .xlsx | CompanyName_GRO41 Bidder Response | |
| Company Name SDP Form 1 | .xlsx | CompanyName_SDPform1.xlsx | |
| Company Name PPD | .doc | CompanyName_PPD.doc | |
| Company Name Milk Dealers License or Other License Certifications | .doc | CompanyName_LicenseCertification.doc | |
| Company Name Org Chart | .doc | Company Name_OrgChart.doc | |
| Company Name Certificate of Good Standing | .doc | Company Name_CertificateofGoodStanding.doc | |
| Company Name Food Product Safety Program | .doc | Company Name_FoorProductSafety.doc | |
| Environmental Initiatives | .doc | Company Name_EnvironmentalInitiatives |
Bidder Information
| GRO41 - Dairy Products & Baked Goods |
| BIDDER RESPONSE FORM - BIDDER INFORMATION |
| Bidder must respond to all questions in the sections below unless stated otherwise. |
Each gray box is a response field Example: Company Name, Inc.
| 1. Bidder Information (type answers into the outlined boxes below) | |
| Company Name: | Years in Business: |
| Company Address: | Days/Hours of Operation: |
| Company Phone (toll-free): | Company Website (optional): |
| Company Email: |
2. Contact Person(s) (provide at least one contact person and list additional contacts where applicable)
Awarded Contractors are responsible for reporting quarterly sales and diversity spending as well as ensuring payment of the 1% OSD Administration Fee. Any changes to any Contractor contacts must be communicated to the GRO41 Contract Manager.
| Name | Phone | ||
| Primary Account Manager: | |||
| Reporting Contact (if not primary): | |||
| Admin Fee Contact (if not primary): | |||
| Customer Contact (if not primary): |
| 3. Emergency Contact Person (provide a contact who can be available 24 hours a day or as close to 24 hours as possible) | |||
| Name | Phone | ||
| Emergency Contact Person: |
| 4. Categories Being Bid (answer Yes/No or mark "X" - Bidder may respond to one or both categories) |
| Category 1 Dairy Products |
| Category 2 Baked Goods |
| 5. Business Background (RFR Section 2) (Provide information below) |
| RFR 2.1.1. Business background - Bidders must provide a detailed company profile, company background information, experience, and qualifications with a copy of the company organization chart. |
RFR 2.1.2 Years in the industry of the Bid. Bidders must have been in the business of providing Dairy/Baked Goods for at least the last Five (5) most recent consecutive years (2018-2022) Years _________________________
6. RFR 2.2 Licenses attached
YES _________________ NO ____________________
6. RFR 2.3 Emergency Response Capabilities. Continuity of Operations Plan (COOP) (Bidder to indicate if there's a written COOP describing how the company will continue to do business in case of an emergency.
YES _________________ NO ____________________
7. RFR 2.4 Bidder to describe their plans for keeping up with the RFR41 demand for Dairy Products & Baked Goods in case of supply chain issues and specifically product shortage
| 8. Is your company compliant with both state and federal taxes? |
| Answer (Yes/No): |
9. RFR 2.5 - Indication of bankruptcy or litigation in past 5 years – Please insert information below
| 10. What percentage of your products is Organic? |
| Percentage: |
| 11. What percentage of your products is Locally Sourced? |
| Percentage: |
12. RFR 8.1.3.9 - Please answer Y/N if subcontractors will be used and list them below.
| Subcontractore used? (Yes/No): |
| List Of Subcontractors: |
| 13. RFR3.13 Is your copy of your Food Product Safety Program included in package? |
| Answer (Yes/No): |
| 14. RFR 3.2 - Geographic Service (answer Yes/No) |
It is desireable that vendors provide service to cover the entire state of Massachusetts. Please check off all counties that you will service.
| · Berkshire |
| · Hampshire |
| · Franklin |
| · Worcester |
| · Hampden |
| · Middlesex |
| · Essex |
| · Suffolk |
| · Norfolk |
| · Plymouth |
| · Bristol |
| · Barnstable |
| · Dukes |
| · Nantucket |
15. Please submit any other value added options of your bid and submit details below
Bidder References
| GRO41 - Dairy Products & Baked Goods |
| BIDDER RESPONSE FORM - BIDDER REFERENCES |
| Bidder must submit 3 company references from an institutional account or from the largest 3 customers in MA if available. |
Each gray box is a response field Example: Company Name, Inc.
Reference Company/Entity Name Contact Person Phone Email
Cat. 1 Dairy Products Pricing
| GRO41 - Dairy Products & Baked Goods |
| CATEGORY 1 Dairy Products |
| Bidder must follow instructions below and fill out each line with the manufacturer name, pricing information, and provide additional discount information if available. Any bidder responding to Category 1 MUST bid on all items to be considered. |
| Bid Items | Information on the pack size Respond with number | Respond with the brand you're bidding | Respond with your "ceiling price". This will be the price you cannot exceed on contract if awarded. | |||||
| Respond with List Price. | Bidders are are encouraged to offer additional discounts, such as offering volume discounts and dock delivery discounts. Bidders may respond with additional discount information in the two columns below. Bidders should provide details for the quantities needed to obtain volume discount. Bidders should respond with a percentage for a dock delivery discount. Bidders may leave this section blank if they are not able to offer additional discounts. | |||||||
| Respond with discount (%) information. | Please note if product is Organic | Please note if product is locally sourced. | ||||||
| Dairy Products - Description | Pack size | Brand Bidding | Bid Price | Dock Delivery Discount (DDD) | Volume Purchase Discount (VPD) | Organinc Y/N | Locally Sourced Y/N | |
| Milk, Homogenized | 20QT | |||||||
| Milk, 2% | 20QT | |||||||
| Milk, 1% | 20QT | |||||||
| Milk, skim | 20QT | |||||||
| Milk, Chocolate | 20QT | |||||||
| Milk, Homogenized Gallon | GALLON | |||||||
| Milk, 2% gallon | GALLON | |||||||
| Milk, 1% gallon | GALLON | |||||||
| Milk, Skim gallon | GALLON | |||||||
| Milk, Homogenized | 1/2 GALLON | |||||||
| Milk, 2% | 1/2 GALLON | |||||||
| Milk, 1% | 1/2 GALLON | |||||||
| Milk, Skim | 1/2 GALLON | |||||||
| Milk, Homogenized | 8-OZ | |||||||
| Milk, 2% | 8-OZ | |||||||
| Milk, 1% | 8-OZ | |||||||
| Milk, Skim | 8-OZ | |||||||
| Milk, Chocolate | 8-OZ | |||||||
| Milk, chocolate Tru Moo | 8-OZ | |||||||
| Milk, coffee | 8-OZ | |||||||
| Milk Strawberry | 8-OZ | |||||||
| Orange Juice | 8-OZ | |||||||
| Milk, 1% | 8-OZ. PLASTIC | |||||||
| Milk, skim | 8-OZ. PLASTIC | |||||||
| Milk, chocolate plastic | 8-OZ. PLASTIC | |||||||
| Milk, strawberry plastic | 8-OZ. PLASTIC | |||||||
| Milk, homogenized | 10-OZ. | |||||||
| Milk, 1% | 10-OZ. | |||||||
| Milk, skim | 10-OZ. | |||||||
| Milk, chocolate | 10-OZ. | |||||||
| Milk, coffee | 10-OZ. | |||||||
| Milk, strawberry | 10-OZ. | |||||||
| Orange Juice, concentrate | 10-OZ. | |||||||
| Orange juice, premium | 10-OZ. | |||||||
| Apple Juice | 10-OZ. | |||||||
| Milk, Homogenized | 4-OZ. | |||||||
| Milk, 2% | 4-OZ. | |||||||
| Milk, 1% | 4-OZ. | |||||||
| Milk, skim | 4-OZ. | |||||||
| Orange Juice | 4-OZ. |
| Cheeses, Yogurts, Etc | |
| Cheese, cream | 100 ct. – 1 oz. |
| Cheese, cream Lt. | 100 ct. - 1 oz |
| Dairy Products, Yogurt, Yoplait | 4-oz. |
| Dairy Products, Trix | 4-oz. |
| Dairy Products, Yogurt | 6 oz. |
| Ice Cream | |
| Vanilla/Chocolate Cups (low fat no added sugar) | 24/3 Oz. |
| Asst. Strawberry/Chocolate Sundae (low fat no added sugar) | 24/3 Oz. |
| Sherbet Cups, lemon or raspberry (low fat no added reduced) | 24/4/-oz. |
| No sugar added (vanilla, black raspberry) | 24/4-oz. |
| Low fat yogurt (vanilla, chocolate) | 24/4-oz. |
| Reduced sugar vanilla | 24/4-oz. |
| Water ice (reduced sugar) | 24/4-oz. |
| Creamsicle (low fat reduced sugar) | 24/3-oz. |
| Sundae (choc. Straw) (low fat reduced sugar) | 24/6-oz. |
| Ice cream sandwich (low fact reduced sugar) | 36 count |
| Vanilla/choc. Pushup (reduced sugar) | 24/2.75 oz. |
| Orange pushup (reduced sugar) | 24/2.74 oz. |
| Asst. pops (reduced sugar) | 24/3-oz. |
| Fruit Stix (reduce sugar) | 24/4 Oz. |
| Low fat Cookie 'n Cream Bar (reduce sugar) | 24/3 Oz |
| Low fat Ice Cream Sandwich (reduce sugar) | 24/3 Oz. |
| Low fat Ice Cream Sandwich | 24/3 Oz. |
List below any other available products for the categories identified above. If needed additional lines may be inserted
Cat.2 Baked Goods Pricing
| GRO41 - Dairy Products & Baked Goods |
| CATEGORY 2 - Baked Goods |
| Bidder must follow instructions below and fill out each line with the manufacturer name, pricing information, and provide additional discount information if available. Any bidder responding to Category 2 MUST bid on all items to be considered. |
| Bid Items | Brand or Equal | Information on the pack size Respond with number | Respond with the brand you're bidding | Respond with your "ceiling price". This will be the price you cannot exceed on contract if awarded. | |||||
| Respond with List Price. | Bidders are are encouraged to offer additional discounts, such as offering volume discounts and dock delivery discounts. Bidders may respond with additional discount information in the two columns below. Bidders should provide details for the quantities needed to obtain volume discount. Bidders should respond with a percentage for a dock delivery discount. Bidders may leave this section blank if they are not able to offer additional discounts. | ||||||||
| Respond with discount (%) information. | Please note if product is Organic | Please note if product is locally sourced. | |||||||
| Baked Goods - Description | Brand or equal | Pack size | Brand Bidding | Bid Price | Dock Delivery Discount (DDD) | Volume Purchase Discount (VPD) | Organinc Y/N | Locally Sourced Y/N | |
| French Toast | |||||||||
| Soft Rye Seeded | |||||||||
| Raisin Bread | |||||||||
| Plain Italian Bread | |||||||||
| Seeded Italian Bread | |||||||||
| Potato Bread | |||||||||
| Hearty Oat Nut Bread | |||||||||
| 100% Whole Wheat Bread | |||||||||
| Hot Dog Roll 16pk | |||||||||
| Canadian Oat Bread | |||||||||
| Super Softee Donuts 12pk | |||||||||
| Cinnamon Mini Donuts | |||||||||
| Hearthstone Roast Beef Roll 12PK or Equal | |||||||||
| Hearthstone Jumbo Hot Dog Rolls 8PK or Equal | |||||||||
| Plain Hard Roll 12pk | |||||||||
| Hoagie 8" Unsliced 6pk | |||||||||
| ANZIO Club Roll 8PK or Equal | |||||||||
| Lender's Plain Bagel 6pk or equal | |||||||||
| Lender's Onion Bagel 6pk or equal | |||||||||
| Lender's Raisin Bagel 6pk or equal | |||||||||
| 5" Hamburger Roll Seeded 20pk | |||||||||
| Steak Roll Seeded 24 Pk | |||||||||
| Pumpernickel Bread | |||||||||
| French Bread Stick | |||||||||
| Wheat Hot Dog Rolls 16pk | |||||||||
| Wheat Hamburger Rolls 16pk | |||||||||
| D’Italiano Bread | |||||||||
| Dinner Rolls 12pk | |||||||||
| Hamburger Roll 16pk | |||||||||
| Stub Rye Bread | |||||||||
| English Muffins 12pk | |||||||||
| Steak Roll 6pk | |||||||||
| Soft Rye Plain | |||||||||
| Powdered Mini Donuts | |||||||||
| Plain Mini Donuts | |||||||||
| Stub Wheat Bread 1/2" | |||||||||
| Stub White Bread 1/2" | |||||||||
| New England Rolls 16pk | |||||||||
| Torpedo 6" Roll Plain Sliced 6pk |
| Baked Goods - Alternative Healthy Choices |
| Listed below are alternative healthy choice Baked Good products that the SST is requesting pricing for statewide delivery that comply with the Executive Order 509 Nutritional Standards. Please provide pricing for the listed products as specified. All bread products flour must be whole grain (WG), Trans fat free (TFF), sodium reduced (LS) (215 mg sodium/slice or serving) and meet the added sugar (< 35% sugar) guidelines in the MA Nutrition Standards. |
| French Toast, ((WG,LS,TFF) |
| Soft Rye Seeded, (WG,LS,TFF) |
| Raisin Bread (WG,LS,TFF) |
| Plain Italian Bread, (WG,LS,TFF) |
| Seeded Italian Bread (WG,LS,TFF) |
| Potato Bread (WG,LS,TFF) |
| Hearty Oat Nut Bread (WG,LS,TFF) |
| 100% Whole grain Bread (WG,LS,TFF) |
| Hot Dog Roll 16pk, (WG,LS,TFF) |
| Hot Dog whole grain rolls ( 16 pk.) , (WG,LS,TFF) |
| Canadian Oat Bread , (WG,LS,TFF) |
| Roast Beef Roll 12PK Hearthstone or (WG,LS,TFF) |
| Roast Beef Roll 12PK or Hearthstone or Equal ( WG,LS, TFF) |
| Hot Dog Rolls, Hearthstone Jumbo whole grain 8PK or Equal (WG,LS,TFF) |
| Plain Hard whole grain Roll 12pk |
| Plain Hard whole grain Roll 12pk( WG, LS, TFF LS, TFF |
| Hoagie 8" whole grain Unsliced 6pk ( WG, LS, TFF |
| Hoagie 8" whole grain, Unsliced 6pk( WG, LS, TFF |
| ANZIO Club Roll 8PK or Equal, ( WG, LS, TFF) |
| Lender's Plain Bagel 6pk or equal (WG, S, TFF) |
| Lender's Onion Bagel 6pk or equal (WG, LS, TFF) |
| Lender's Raisin Bagel 6pk or equal WG, LS, TFF |
| 5" Hamburger Roll Seeded 20pk (WG, LS, TFF) |
| Steak Roll Seeded 24 Pk. (WG, LS, TFF) |
| Pumpernickel Bread (WG, LS, TFF) |
| French Bread Stick (WG, LS, TFF) |
| Wheat grain Hot Dog Rolls 16pk (WG,LS,TFF) |
| Wheat grain Hamburger Rolls 16pk (WG,LS,TFF) |
| D’Italiano Bread (WG, LS, TFF) |
| Dinner Rolls 12pk (WG, LS, TFF) |
| Hamburger Roll 16pk (WG,LS,TFF) |
| Stub Rye Bread (WG,LS,TFF) |
| English Muffins 12pk (WG,LS,TFF) |
| Steak Roll 6pk (WG, LS, TFF) |
| Soft Rye Plain (WG, LS, TFF) |
| Stub Wheat Bread 1/2" (WG, LS, TFF) |
| Stub White Bread 1/2" (WG, LS, TFF) |
| New England Rolls 16pk (WG, LS, TFF) |
| Torpedo 6" Roll Plain Sliced 6pk (WG, LS, TFF) |
CEPF
| GRO41- Bidder Current Environmentally Preferable Products And Practices Form |
| The primary purpose of this form is to encourage potential Bidders to communicate existing business practices that foster a sustainable approach to conducting their operations. This may include one that has a reduced impact on the environment or public health, such as, but not limited to, creating less waste by using less packaging; eliminating the use substances and/or materials that are considered toxic; or using alternative fuel vehicles in the delivery fleet for the purpose of reducing air pollution and greenhouse gas emissions. |
The Commonwealth considers such initiatives part of the “best value” of procurement. Bidders have an opportunity to receive additional points in the evaluation phase of the RFR for the environmental initiatives they have identified. However, bidders must substantiate all answers in the space provided below or in an attachment in order to receive any additional points. If reference is made to an attached document, or a website, list the specific page and line to which information is referenced.
BIDDER NAME:
| Bidder questions | To be responsive, bidder must provide answers to questions below. If no answer, indicate "none". If not applicable, indicate N/A. |
| (box will expand as you add text) | |
| Bidder Sustainability Program/Environmental Business Practices | |
| Indicate what types of corporate sustainability policies/plans your company has AND attach (or provide link) to policies/plans: | |
| Corporate Wide Sustainability Policy | |
| Climate Action Plan | |
| Zero Waste Policy | |
| Toxics Reduction Strategy | |
| Green Fleet Policy | |
| Sustainable Procurement Policy or Environmentally Preferable Purchasing Policy | |
| Anti-Idling Policy | |
| Waste Prevention and/or recycling policy/program | |
| Other: | |
| Briefly describe and list sustainable procurement practices and achievements as a result of the policies checked above: | |
| Does your company publish an annual Sustainability Report? The sustainability report may include reference to policies but should include specific and measurable accomplishments over the last year. If yes, provide a link to your latest report (or attach if no link available) and briefly describe key elements and accomplishments: | |
| Do you have specific targets for reducing your use of energy, water and chemicals? Describe targets: | |
| Decarbonization | |
| What commitments and efforts has the company made to cut its carbon footprint? Describe: | |
| Company reports Greenhouse Gas emissions and climate change strategy to the Carbon Disclosure Project (CDP) or publicly disclose an equivalent amount and type of information on an annual basis (describe): | |
| Bidder Facility Sustainability Practices: List individual steps not indicated above that your firm has taken to improve the sustainability at your own operations: | |
| Uses at least 50% remanufactured toner cartridges in printers (provide total annual spend on remanufactured and Original Equipment Manufacturer cartridges): | |
| Implemented a green cleaning program at our own facilities (describe program and provide a list of third-party certified products used): | |
| Purchases appliances and equipment (printers, copiers, microwaves, etc.), that are Energy Star or EPEAT certified models (provide a list certified products): | |
| Incorporates green building design elements into all construction and renovation projects. (list green design elements and provide supporting documentation to substantiate): | |
| Owns or leases buildings certified to LEED or other green building standard (describe any data collected and provide link to any published reports): | |
| Purchases or creates renewable electricity onsite (through solar or wind systems, for example) (describe and indicate the % of energy that is derived from renewable sources): | |
| Has internal recycling and composting programs (list all materials included in the program): | |
| Has received a 3d party energy audit (usually through a utility) and implemented recommendations (attach audit recommendations and what has been completed): | |
| Has received a 3d party waste audit and implemented recommendations (attach proof of audit, recommendations, and what has been completed): | |
| List other sustainable initiatives not listed above and provide any measurable data: | |
| Packaging: Has your company implemented any environmental packaging initiatives? | |
| Do you incorporate packaging reduction, reuse, and recycling in purchasing practices (describe all practices that apply): | |
| Other (describe): | |
| Shipping/Transportation: Has your company implemented any of the following environmentally sound shipping and transportation practices? | |
| Has your company implemented any environmentally sound shipping and transportation practices? Examples include, but are not limited to: using alternative fuel vehicles (provide description of type), using biodiesel fuel in vehicles, purchasing environmentally preferable fleet products (e.g., retread tires, re-refined motor oil, low-VOC solvents, etc), or is a member of the EPA's SmartWay Partnership? Provide a description of the practices: | |
| Other. Please describe: | |
| Training and Education | |
| Describe how your company trains staff on the products or service that involves an environmentally preferable component? Porovide a description of the practices: | |
| Describe how your company trains educates customers on the products or service that involves an environmentally preferable component? Provide a description of the practices: | |
| Certifications Bidders should familiarize themselves with the various certifications and standards for products and processes that are available within the industry in which they operate, with particular attention to those concerning environmental issues. | |
| Has your company or any of its manufacturers and/or subcontractors obtained any of the following product / industry certifications? In order to receive credit, please attach a copy certifications listed below: | |
| Is a reporting member of the WasteWise Program (EPA and Massachusetts) (attach proof of most recent reporting). | |
| Is LEED Certified (list to what standard): | |
| Has adopted an environmental management system that is geared to continuous improvement (e.g., ISO 14000). (attach proof of an EMS audit). | |
| Certified as a Massachusetts Sustainable Business Leader through the Sustainable Business Leader Program (attach certification). | |
| Other industry environmental standards where applicable. Examples include CERES principles, C2C Protocol, Responsible Care Codes of Practice or other similar standards (list standard(s)): | |
| Is a certified B Corporation (describe): | |
| Other (describe): | |
| Locally Sourced | |
| Describe products that are locally sourced within 60 Miles of MA border. | |
| Equipment | |
| Describe equipment used and if it is Energy Star rated. | |
| Other Environmental Criteria | |
| Bidders may provide additional information about environmentally preferable products or practices that are not indicated and explained above (attach any appropriate documentation to substantiate claim): |
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