Glassell_Campus_Low_Impact_Development_Best_Management_Practices_Maintenance.pdf

County of Orange, OC Public Works

Invitation for Bid for Glassell Campus Low Impact Development Best Management Practices Maintenance

IFB # IFB-080-3093302-DS

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

OC Public Works

PROCUREMENT SERVICES

601 N. Ross St.

Santa Ana, CA

92701

Date: Thursday, August 27, 2026

INVITATION FOR BIDS

FOR: GLASSELL CAMPUS LOW IMPACT DEVELOPMENT BEST MANAGEMENT

PRACTICES MAINTENANCE

BID MUST BE RECEIVED BEFORE:

September 24, 2026 / 2:00 pm

IFB # IFB-080-3093302-DS

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. General Information

2. General Instructions

3. Protest Procedures

4. Scope of Work

5. OCLSB and DVBE Preference Policies Certification Requirements

6. Electronic Fund Transfer (EFT)

7. Pricing

8. Vendor Responses

Attachments:

A - IFB-080-3093302 Model Contract w Appendix 1

B - Orange_County_District_Attorneys_Office_Public_Works

County of Orange IFB

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

SECTION 1. General Information

1.1 BACKGROUND

OC Public Works is soliciting bids from contractors interested in entering into a three-year contract for

Glassell Campus Low Impact Development Best Management Practices Maintenance.

1.2 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Procurement Agent

(DPA), Derek Savosh, via the County’s online biding system.

1.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received within this solicitation's Question &

Answer section by Thursday, September 10, 2026 before 2:00 pm.

1.4 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this solicitation. All questions regarding this solicitation must be submitted via the Question & Answer section of this solicitation within the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov. Any County response relevant to this solicitation other than through or approved by County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Derek Savosh, derek.savosh2@pw.oc.gov, will provide all official communication concerning this solicitation.

1.5 BID VALIDITY

Bids will be valid for a period of 120 days after IFB closing date.

1.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District Vicente Sarmiento, Second District Donald P. Wagner, Third District

Doug Chaffee, Fourth District Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator Don Barnes, Sheriff-Coroner

Shari L. Freidenrich, Treasurer-Tax Collector Andrew Hamilton, Auditor-Controller

SECTION 2. General Instructions

2.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

2.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Vendor Responses.

2.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the solicitation deadline. If you encounter any problems with your registration, system, bid submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

2.4 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

mailto:procurement-support@opengov.com

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of

Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

2.5 NO SUBSTITUTIONS

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

2.6 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid.

If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

2.7 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the

Contract.

2.8 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Article-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors are required to submit a 587/590 Form.

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

2.9 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of Orange terms and conditions.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

2.10 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Request a sample for determining equality with the specified brand.

B. Waive, at its discretion, any non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage.

C. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

D. Make multiple awards to Bidders for services requested in this solicitation, at its sole discretion, to serve the best interests of the County

E. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

F. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

H. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the

County.

I. Defer award of this Contract for a period of 180 days after the Bid opening. During this period, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to extend this deferral period.

2.11 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

2.12 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable County, State and Federal laws and regulations.

2.13 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

2.14 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

2.15 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

2.16 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

SECTION 3. Protest Procedures

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Derek Savosh at derek.savosh2@pw.oc.gov, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy Procurement

Agent (DPA), Derek Savosh at derek.savosh2@pw.oc.gov, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Derek Savosh at derek.savosh2@pw.oc.gov, no later than five (5) business days after the

Notice of Solicitation Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of

Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy Procurement

Agent’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement

Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 4. Scope of Work

4.1 SCOPE OF WORK

A. Scope of Work: This Contract is for Low Impact Development Best Management Practices (BMP)

Maintenance at the Glassell Campus, hereinafter referred to as “Low Impact Development BMP

Services”. The Glassell Campus has 3 adjacent business addresses: 2301 N. Glassell Street, Orange, CA

92865; 2245 N. Glassell Street, Orange, CA 92865; and 222 E, Bristol Lane, Orange, CA 92865.

Contractor shall, throughout the duration of the Contract, provide all personnel, equipment, tools, materials, supervision and other items and services necessary to perform Low Impact Development BMP services in a professional, systematic and thorough manner at the Glassell Campus.

mailto:CPOAppeals@ocgov.com

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

The Glassell Campus, comprising almost 9 acres of office buildings, a maintenance yard, parking lots, and landscaping, has been extensively retrofitted with Low Impact Development BMPs to mitigate the impacts of runoff and stormwater pollution as close to their sources as possible. The Low Impact

Development BMPs have been designed and sized to achieve 100% stormwater treatment and 85% stormwater capture efficiency for the 85th percentile 24-hour storm event. The Campus is now a highly engineered facility and the intent of this Contract is to maintain it as it was designed and built and adherence to manufacturer’s recommended maintenance on proprietary Low Impact Development

BMPs.

The Glassell Campus is equipped with the following permanent Low Impact Development BMPs:

1. Catch basins marked with the wording “No Dumping – Drains to Ocean”

2. CONTECH Filterra unit for pretreatment

3. BIO-CLEAN Modular Wetland System for pretreatment

4. BIO-CLEAN Hydrodynamic Separator for pretreatment

5. Drywells to infiltrate drainage (bottomless catch basin)

6. Maxwell Drywell to infiltrate drainage

7. Slot drains

8. Bio-treatment planter box

9. Vegetated bio-swales

10. Above-ground cistern

11. Underground cistern and rainwater harvesting pump equipment

12. Permeable pavement (concrete, asphalt, and concrete unit pavers)

The County has developed an Operations & Maintenance Plan (O&M Plan) for the Glassell Campus, the latest version of which is dated September 2, 2015 and is attached as Appendix 1. The County may amend the O&M Plan from time to time, as discussed in O&M Plan Section 3.0 and changes will be noted in its

Appendix B. The Contractor will carry out the Low Impact Development BMP Services in conformance with the latest version of the O&M Plan.

B. Contractor Inspection Requirements:

1. Inspection and maintenance procedures for the Low Impact Development BMPs are presented in Table 2-2 and Table 2-3 respectively. Basic inspection and maintenance activities are discussed in Section II. For the location of the Low Impact Development BMPs, see O&M Plan Appendix A (numbers in tables correspond to location of BMP on map)

Table 2-2: Inspection procedures

BMP Inspection Procedure Frequency

Equipment /

Materials

Necessary

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

Bio-Treatment Planter

Box

• Inspect runoff inlet structure to ensure flow in unimpeded.

• Following rain events inspect planters to ensure that standing water is not present in the planter for more than 48 hours

(ponded water that is not completely drained can cause vector breeding).

• Inspect overflow pipes for obstructions and debris.

• Inspect soil media and mulch for scouring, sediment buildup, debris, or litter accumulation.

Quarterly and after every rain event

None

Vegetated Bio-swale and Flow-Through

Planters

• Inspect vegetated swales and flow-through planters for erosion or damage to vegetation or cobbles.

• Inspect vegetated swales and flow-through planters for sediment buildup and trash and debris accumulation.

• Inspect swales inlets for blockages that would restrict a calm flow of stormwater entering the swale during a storm event.

• After a storm resulting in over 0.85 inches of rain, inspect the entire stormwater system for evidence of system problems.

Swales and planters should drain within 48 hours of the end of a storm.

• Inspect bio-swales, flow-through planters and inlets for debris, trash, discoloration, obstructions, smell or ponding of stagnant water.

• Inspect inlets and drains to ensure they are free of debris and in correct working order and in place.

Monthly and after every rain event

None

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

Permeable Pavement

(Concrete, asphalt, unit pavers)

1, 2 & 3

• Inspect pavement after rains for pooling or other visible problems.

• Inspect pavement for sediment buildup and check drainage rates.

• Inspect soil stability adjacent to pavement to prevent sediment laden runoff from planting areas draining to pavement.

• Inspect vegetation adjacent to pavement to assure vegetative debris from planting areas is not impacting pavement.

• Inspect paving edge restraints and stability of unit pavers.

• Inspect for sediment buildup, particularly where pervious paving joins impervious pavements, wheel stops, and areas of drainage concentration.

• Inspect paving for cracking, settling, or raveling, particularly in areas of heavy vehicular use.

• Inspect paving for discoloration, staining, or excessive vehicular leaks/ deposits.

Quarterly and after every rain event

Harvest and Use BMPs

Above Ground Cistern

• Inspect downspouts to assure they are free of debris

• Check inlet and overflow for blockages and the amount of accumulated sediment.

• (Annual) Check the foundation for any cracks or slippage.

• (Annual) Inspect for voids under or around the tank foundation. There should not be any voids under the foundation or within 3 feet of the foundation.

• Inspect tank walls for any running water. [Note: some condensation may form on the walls causing dampness].

• Inspect to ensure no rust on the tank structure.

• Inspect to ensure there are no missing bolts from the structure.

• Inspect all piping for leaks.

• Inspect inlet filter screen for debris.

• Inspect water level floats for proper buoyancy.

• Inspect tank structure for cracks or any sign of leaks.

Bi-annually or as requested

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

Under-ground Cistern

Rainwater Harvest-ing

Pump Equip-ment

Underground Cistern

• Inspect the cistern at manhole locations to see if there are any blockages in the inlet and outlet pipe. [Note: Cistern should not be entered under any circumstances without proper ventilation equipment and staff with appropriate training].

• Measure and document the amount of silt at each manhole location utilizing a sediment pole. Recording the sediment level at each manhole is necessary in order to determine sediment accumulation over time and thus estimate when the cistern will need to be cleaned.

Annually before the rainy season begins (Oct. 15)

Sediment pole

Rainwater Harvesting Pump Equipment

• See O&M Plan Appendix C for full maintenance schedule.

• Manufacturer will supply customized operations and maintenance manual.

• Check for fault messages on the Programmable Logic

Controller weekly during periods when tank water is being used for irrigation.

• Inspect filter weekly during periods when tank water is being used for irrigation.

• Check filters in Motor Control Panel (MCP) fans bi-yearly.

• Visually inspect all wiring and components in the MCP annually.

• Check various air relief valves for buildup of hard water deposits or sediment annually.

• Inspect the backup battery to determine its condition annually.

Various

Proprietary BMPs

Contech Filterra

Unit

Inspect for:

• Standing water

• Visual inspection of structure for cracks

• Damage to grate

• If bypass is clear

As needed None

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

BioClean

Modular Wetland

System

Inspect for:

• Evidence of excessive oil, grease, or other automobile fluids entering and clogging the unit.

• Standing water in inappropriate areas after a dry period.

• Filter insert at capacity and/ or if there is an accumulation of debris/trash on the shelf system.

• Cartridge filter media in need of replacement in pre-treatment chamber and/or discharge chamber.

• Signs of improper functioning in the discharge chamber

• Visual inspection of structure for cracks

As needed

Drywells (Bottom-less Catch Basin)

• Visual inspection to assure that there is no standing water, and that runoff or nuisance water flows are being eliminated within the allowable 48 hour draw-down time frame

Annually and within 48 hours following an 85th percentile 24-hour storm event

Maxwell Drywell

• Visual inspection to assure that there is no standing water, and that runoff or nuisance water flows are being eliminated within the allowable 48 hour draw-down timeframe

Annually and within 48 hours following an 85th percentile 24-hour storm event

None

BioClean

Hydro-dynamic

Separator

• Inspect to see if there is excessive debris in filtration screen and if it requires cleaning.

• Inspect the hydrocarbon boom if it needs to be replaced.

Bi-annually None

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

C. Contractor Maintenance Requirements:

Table 2-3: Maintenance Procedures

Low Impact Development BMPs

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

BMP Maintenance Procedure Frequency

Equipment /

Materials

Necessary

Bio-Treatment

Planter Box

• Any replacement or addition of filter media shall be done with exact in kind material.

• Excavate, clean and or replace filter media (sand, gravel, topsoil) as needed to ensure adequate infiltration rate.

• Remove litter and debris, including fallen leaves from plants and accumulated sediments from the planter bimonthly or at an increased frequency as needed.

Varies, as deemed necessary by inspection

Shovel and rake

Replacement media

Vegetated Bio-swale and Flow-Through

Planters

• Remove debris or excess sediment as needed when sediment depth exceeds 1 inch or covers vegetation or cobbles.

• Any replacement or addition of soil media, gravel, cobbles, shall be done with exact in kind material.

• Remove, as needed, any sediment or debris that is clogging inlets and drains and in advance to prevent inlets/outlets from being obstructed. If any sediment and debris is contaminated

(such as by motor oil), Contractor must notify County/OC

Environmental Resources for appropriate removal and disposal.

• Dry sweep adjacent parking lots or areas to reduce sediment and debris accumulation in depressions and bio-swales bi-weekly.

Varies, as deemed necessary by inspection

Shovel, rake, broom media, gravel, cobbles

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

Permeable Pavement

(Concrete, asphalt, unit pavers)

1, 2 & 3

• Vacuuming is to be conducted to prevent sediment buildup within paving voids. Vacuuming shall be performed on an as-needed basis if sediment accumulation requires increased vacuuming frequency. A high vacuum level will be needed to restore infiltration of a clogged area and the Contractor must be able to provide such equipment when needed. Vacuuming events will require coordination with facilities staff to ensure vacuum trucks have full access to porous paving areas within the parking lot.

• Offset or cracked pavers are to be replaced or repaired. Pavers shall be replaced in kind. A stockpile of replacement pavers shall be stored on site for use in the repair/replacement of installed pavers. Replacement pavers shall be stored outside in direct sunlight to ensure replacement pavers’ appearance age/fade is similar to installed pavers.

• Clean and flush underdrain system if drainage is slow.

• Clean drainage outfall areas of sediment buildup.

• Clean the surface as needed using vacuum equipment to remove debris and sediment.

• Provide structural related repairs and remedial maintenance as needed.

• The use of blowers for paving maintenance is detrimental to paving permeability and is expressly prohibited on the site.

Bi-annually or as requested

Vacuum truck

(including high vacuum capability for clogged areas) pavers and tools for replacement

Harvest and use BMPs

Above Ground

Cistern

• Regular cleaning of the cistern shall be conducted by spraying interior walls and floor with a hose and washing debris to drain out. Any residual sediment in the tank shall be vacuumed.

Exterior walls should not require regular cleaning due to the galvanized coating, but should be kept clean if dust, dirt or cobwebs accumulate.

• Clean the collection area (roof and downspouts).

• Seals should be inspected and replaced if broken to ensure vector control.

• If inlet filters require cleaning, brush debris off of screen.

• Manually operate mechanical water level gauges. Clean floats and electrical contacts.

Annually Hose, Vacuum

Hose, Broom

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

Underground Cistern

• Any blockages in the inlet and outlet pipe will need to be repaired. A qualified contractor will need to do the repair. Do not go into the system under any circumstances without proper ventilation equipment and training.

Annually None

Rainwater Harvesting

Pump Equipment

Rainwater Harvesting Pump Equipment

• See Appendix for full maintenance schedule.

• Manufacturer will supply customized operations and maintenance manual. Exercise valves bi-yearly. Fully open and close each butterfly valve.

• Replace filters in filter fans when filter is visually dirty, or airflow is severely reduced. Typically, bi-yearly.

• Replace battery as necessary.

• Lubricate the main pump motors.

• Perform manufacturer’s recommended maintenance on the high-pressure relief valves.

Varies, when deemed necessary by inspection

Pump maintenance tools, lubricants, filters, and supplies

Source Control BMPs

BMP Item Frequency

Catch Basin Signage • Replace signage when worn or wording is no longer legible. When deemed necessary by inspection

Proprietary Treatment BMPs

Contech Filterra

Unit

• See O&M Plan Appendix C for Proprietary BMP operations and maintenance

As specified

BioClean

Modular Wetland

System

As specified

Drywells (Bottomless

Catch Basin)

• Remove debris and sediment that may impede infiltration Bi-annually

Maxwell Drywell

As specified

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

BioClean

Hydrodynamic

Separator

• See O&M Plan Appendix C for Proprietary operations and

As specified

D. General Requirements:

In addition to the items in Tables 2-2 and 2-3, Contractor shall:

1. Follow good housekeeping practices at the site to control the introduction of contaminants into stormwater runoff and to maintain the efficacy of the Low Impact Development BMPs including.

a. Maintaining the site in a clean and orderly manner to minimize the potential for materials to impact stormwater.

b. Properly containing and disposing of sweepings and sediments.

c. Promptly cleaning up spills and removing contaminated materials.

d. Sweeping paved areas periodically to remove excess dust and dirt.

e. Checking surrounding areas periodically for debris and residue and cleaning as necessary.

f. Prohibiting the use of blowers in vegetated areas and on porous pavements that may blow debris into the pervious pavers and pavements areas.

2. Background/Security: All personnel engaged in performance of this work shall be employees of the Contractor and as such shall be warranted to possess sufficient experience and security records to perform this work. Contractor shall research the employment and police records of each employee and shall maintain a copy of that research.

3. Health: All personnel shall be in good health and free of contagious diseases. Contractor shall not allow any person(s) under the influence of alcohol or drugs on the premises. Neither shall the Contractor allow the use or presence of alcohol or drugs on the premises.

4. Identification: All personnel shall wear uniforms, furnished by Contractor, at all times during the performance of this work. Contractor’s supervisors may wear badges in lieu of uniforms.

5. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol or drugs, who fails or otherwise refuses to perform the work properly and acceptably, or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed on this job.

6. Supervision: Contractor shall provide a supervisor or foreman who shall be present at all times during Contract operations, and who shall be responsible for both conduct and workmanship. The said supervisor or foreman shall be able to communicate effectively in both written and oral English.

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

7. Training: Contractor shall have an ongoing training program for its entire staff. Contractor shall provide only personnel that have been fully trained for performance of this work. Supervisors shall have been trained in supervision as well as technical training in Low

Impact Development BMP Services.

8. Vehicles: Contractor shall provide owned or leased vehicles to provide transportation and pay parking fees to meet the Contract specifications.

9. Schedule: Within the first two weeks of the Contract, Contractor shall prepare a schedule for the monthly, quarterly, semi-annual, annual, and bi-annual services. The schedule shall be given to the County’s Project Manager or designee and the OC Environmental Resources

Manager of Water Quality Compliance. Any deviation from this schedule must be approved by the County’s Project Manager or designee and the OC Environmental Resources Manager of Water Quality Compliance.

E. Training:

1. The Contractor’s Project Manager or designee will designate the personnel to be trained in the requirements specified for Low Impact Development BMP Maintenance:

Personnel requiring Low Impact Development BMP Maintenance training are:

Title

Responsibilities

Contractor’s Project Manager or designee

Low Impact Development BMP Maintenance. Verification and documentation that Low Impact Development BMP Maintenance training is performed.

Designated employees Inspection and maintenance of media, pavement, catch basins, catch basin signage, stormwater outlets, drywells, Filterra unit, Modular Wetland System, Hydrodynamic Separator as specified in Tables 2-2 and 2-3.

This training will cover the elements of this Low Impact Development BMP Maintenance including maintenance, inspection and repair. Training for personnel to oversee efforts by contractor(s) performing maintenance on proprietary treatments devices will be designated by

O&M Coordinator.

Information to be covered during training, and a log to document training, is included in

Training Forms found in O&M Plan Appendix E.

F. Basic inspection and maintenance activities:

1. Inspection and maintenance procedures are presented in Table 2-2 and Table 2-3 and further discussed in the following subsections.

a. Inspection Activities

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

Inspections of the stormwater control devices and general facilities will be performed per

Table 2-2 and Table 2-3. When possible, two of the quarterly inspections will be conducted at the following times:

i. Prior to the rainy season; and

ii. After the rainy season.

iii. Within 48 hours following an 85th percentile 24-hour storm event (approximately

0.75”)

a. Inspection Logs: An Inspection Log is presented in O&M Plan Appendix D. This log presents information on how to conduct inspections and will be used to document inspection activities. Completed inspection logs will be kept on file for five (5) years.

b. Maintenance Activities: The Glassell Campus is a highly engineered facility and the intent of this Contract is to maintain it as it was designed and built and adherence to manufacturer’s recommended maintenance on proprietary Low Impact

Development BMPs. Contractor is responsible for training employees adequately to maintain this facility and ensuring the safety of its employees.

c. Maintenance Records: Maintenance records (i.e. invoices, work orders, or maintenance logs) will be kept on file for five (5) years

G. Revisions of Pollution Mitigation Measures:

If corrective measures or modifications need to be made to the permanent stormwater control measures or procedures listed in Section II and III above, approval must be obtained from the County’s Project Manager or designee and the OC Environmental Resources Manager of Water Quality Compliance prior to commencing any work.

Any corrective measures or modifications must not cause stormwater discharges to bypass or otherwise impede existing stormwater control measures.

Minor administrative changes to the Contract (changes in names, phone numbers, etc.) do not need to be submitted to the County.

H. Monitoring and Reporting Programs:

Monitoring will be performed per separate plan.

I. Plant and Irrigation Plans:

See O&M Plan Appendix F for landscape plant and irrigation plans.

J. Parts Costs:

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

1. During the repair work, Contractor shall only charge the actual cost of the parts (including all applicable taxes). Contractor will pay for all freight charges. Contractor is to provide a copy of the supplier’s invoice for any parts costing $500.00 or more.

2. All replacement parts are to be new and of the same manufacturer as the equipment being worked on.

3. Contractor shall warrant all labor and materials used in the work for a period of one (1) year

(or in accordance with manufacturer’s warranty if longer) after completion of repairs.

K. Additional Work:

1. Upon County request, Contractor shall submit supplemental proposals for Additional Work not called for under the Scope of Work of this Contract. Contractor must obtain County

Project Manager’s written approval prior to commencing any additional work.

2. County reserves the right to obtain supplemental proposals from, and use, alternate sources for completion of the additional work and to utilize the data provided under this Contract to obtain necessary services.

3. If County authorizes work by an alternate source, Contractor may be relieved of responsibilities pertaining to the equipment affected by the project while work is being performed and during the subsequent warranty period.

4. Contractor shall continue to provide services to all areas not affected by work provided by alternate sources.

5. Upon completion of any additional work, whether by Contractor or an alternative source, County’s Project Manager or designee and Contractor will inspect the finished product at no additional cost to County. Upon mutual acceptance of the additional work, Contractor shall again be responsible for all services originally covered under this Contract and the work performed under this section.

SECTION 5. OCLSB and DVBE Preference Policies Certification Requirements

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business

Enterprise (DVBE) Preference Policies Certification Requirements

5.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

A. Local Business Requirements:

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

1. Maintains their principal center of operations (i.e. headquarters) within Orange County, and:

2. Has:

a. A business address located in the County of Orange that is not a post office box, or

b. A valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General

Services (DGS); and, C. Above requirements must be valid at the time of proposal submittal through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the Local Business requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that contractor’s failure to comply may be construed by County as a material breach of the contract.

5.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our

Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid/proposal submittal through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the DVBE requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that the contractor’s failure to comply may be construed by the County as a material breach of the contract.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the SUPPLIER RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

5.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business

Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS

1. Must be certified with State of California the Department of General Services (DGS) as a

Small Business.

2. Must be certified with DGS as an OCLSB and/or DVBE.

3. Maintains their principal center of operations (i.e. headquarters) within Orange County.

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award and through the term of the contract. County reserves the right to verify and/or reject incomplete documents.

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certificate are required and must be returned with the solicitation response.

Verify with County: Once a firm becomes certified by the DGS as a small business, the firm shall access the County’s OCLSB verification portal to search for their company legal name in the OCLSB verification database.

B. OCLSB or DVBE Preference provides for the following:

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed

OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP

a. No Cost - Any Request for Proposals that does not include cost as a scoring criteria shall instead apply the five percent (5%) or eight percent (8%) preference percentage pursuant to the eligibility requirements above to a scoring criteria in the RFP that makes up no more than twenty percent (20%) of the total RFP.

b. With Cost - An additional five percent (5%) shall be applied to the total cost of each certified OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or

DVBE matches the final score of a respondent who is not an OCLSB or DVBE, preference shall be given to the certified OCLSB or DVBE. If two or more OCLSBs and/or DVBEs have the same final score, the County shall determine the contract award based on the County’s best interests. Notwithstanding these preference procedures, the

Orange County Board of Supervisors reserves the right to award contracts in any other permissible manner in consideration of the County’s best interests.

C. Dual OCLSB and DVBE Preference provides for the following:

1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true http://www.oclsbverify.com/

OC Public Works - Glassell Campus Low Impact Development Best Management Practices Maintenance, IFB-080-3093302-DS demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

SECTION 6. Electronic Fund Transfer (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an

Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 7. Pricing

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Total Monthly Cost 1 Per Month

TOTAL

SECTION 8. Vendor Responses

8.1 BID VALIDITY: *

Bids will be valid for a period of 120 days after the solicitation closing date.

☐ Please confirm

*Response required

8.2 CONTRACTOR INFORMATION

8.2.1 Name of Bidder*

Please state the Name of Bidder here.

If Bidder is a corporation, the legal name of the corporation shall be set forth in this section as the Name of Bidder and the name, title, and person authorized to sign contracts on behalf of the corporation shall be stated as well.

If Bidder is…