Glass Replacement 08.07.26 due date.pdf

900 Haynes Street | Raleigh, NC 27604 | info@rhanc.gov | www.rhanc.gov

919.831.8300 • Fax 919 831.6160 • TDD 1.800.735.8262

Request for Bids: Glass Replacement

The Raleigh Housing Authority (RHA) is soliciting bids for Glass Replacement service under a three-year contract term, covering the Fiscal Years Ending (FYE) March 31, 2027, with renewal options for FYE March 31, 2028, and FYE March 31, 2029. This contract will include the provision of Glass Replacement services, with detailed specifications and requirements outlined below.

Pricing Structure

To ensure transparency and facilitate a fair evaluation, all bidders are required to submit their proposed pricing for each year of the contract, including any proposed annual price adjustments for the renewal periods. The pricing structure must be clearly outlined in the bid submission, specifying whether the increase is a fixed amount or a percentage increase for each contract year.

Bidders should base their proposed annual price adjustments on anticipated market conditions, labor costs, and operational expenses. The proposed price adjustments will be reviewed as part of the contract award process. Once accepted, these adjustments will be binding for the duration of the contract term unless mutually renegotiated under extraordinary circumstances.

Failure to provide a clear and detailed pricing structure, including the annual adjustments, may result in disqualification from the bid process.

Submission Requirements

Pricing Proposal: Provide a detailed breakdown of proposed pricing for each contract year, including the proposed pricing for the renewal years, with specific percentages or fixed amounts for annual price adjustments.

Experience and Qualifications: Provide a description of your experience providing similar services, including references from previous clients.

Timeline for Implementation: Provide an outline of the timeline for service initiation, including staffing plans and training requirements.

Please complete the attached specifications for the above services and submit your bid by no later than 5 p.m. on August 7, 2026 and Q&A deadline is no later than 5 p.m. July 31, 2026.

Contact Information Please contact Procurement at purchase@rhanc.gov for any questions or clarifications about this solicitation. Please use “Glass Replacement Service Bid” in the email subject line. We look forward to reviewing your proposal.

SPECIFICATIONS FOR GLASS REPLACEMENT

SERVICE CONTRACT

SCOPE OF WORK:

To provide all labor, equipment, and material to install glass replacements for all Raleigh Housing Authority (RHA), Capitol Area Development (CAD) and Oak City Affordable Communities (OCAC) properties. This will include, but not be limited to, the following types of glass: insulated, single pane, double pane, plate, wire reinforced, patio door, muttons, grids, and frames to complete window replacements.

• To provide and install temporary closings with Lexan or equivalent material, approved by the Contract Monitor.

• To measure window replacements.

• To provide and install mirrors.

• To provide and install hardware for windows.

RHA, CAD, & OCAC will not pay for trip or measuring charges. Arrangements will be made by the Contract Monitor to provide entry to all properties. Should the Contractor be unable to gain entry on the first trip, the Contractor must contact the Contract monitor. The Contractor is required to make the Contact Monitor aware of all sites where he/she cannot gain entry within 24 hours.

Work is considered urgent in nature, to provide security for all properties.

Temporary closings will be provided within 24 hours of notice. Authorization for work during normal business hours will be by the Contract Monitor. Authorization for after-hours and weekend work will be done by on-call staff.

Replacement glass will be provided and installed as soon as possible.

Invoices must include the address of where the work was performed, name of the RHA staff that requested services, and the PO number used. The contract monitor will provide the information at the time of the service request.

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Raleigh Housing Authority NC002 ✘

July 1, 2025 June 30, 2027

ELISA OLIVER Digitally signed by ELISA OLIVER Date: 2025.06.05 07:52:10 -04'00' 06/05/2025

Elisa Oliver, Labor Standards Specialist

Hi Rise Maintenance Supervisor

HVAC Mechanic

Janitor

Landscape Crew Lead

Landscape Manager

Landscape Specialist

Licensed Plumber

Maintenance Supervisor

Maintenance Technician II/Maintenance Tech II/Locksmith

Maintenance Technician III

Pest Control Technician

$26.40

$22.80

$16.21

$21.72

$26.40

$19.70

$26.40

$25.14

$20.68

$21.72

$20.68