RFQ GG000109,3

Proprietary and Confidential 10/9/2026 5:15 PM

RFQ GG000109,3

Title Bulk Fuel

Preview Date Open Date 10/9/2026 5:15 PM Close Date 10/20/2026 2:00 PM Award Date Time Zone Central Standard Time

Submit your response to the following contact.

Company Metropolitan Government of Nashville and Davidson County

Buyer Joseph McGregor Andrews Location PO Box 196301

Nashville, TN 37219 Davidson United States

Phone Fax

E-mail Joseph.Andrews@nashville.gov

When submitting your response, include the following information.

Your Company Name

Company Site (Optional) Address

Contact Details Response Valid Until

(Optional)

This document has important legal consequences. The information contained in this document is proprietary of Metropolitan Government of Nashville and Davidson County. It shall not be used, reproduced, or disclosed to others without the express and written consent of Metropolitan Government of Nashville and Davidson County.

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Negotiation Controls

1.4 Terms

2 Requirements

2.1 Section 1. RFP Solicitation (Selection) Method

2.2 Section 2. Waiver Process

2.3 Section 3. Commodity Codes

2.4 Section 4. Timeline

2.5 Section 5. Solicitation Objective

2.6 Section 6. Scope Summary

2.7 Section 7. Scope Details

2.8 Section 8. Equal Business Opportunity (EBO) Program Requirements

2.9 Section 9. Insurance Requirements

2.10 Section 10. Standard Solicitation Requirements

2.11 Section 11. Solicitation Acceptance

2.12 Section 12. Contract Acceptance

2.13 Section 13. Evaluation Criteria

2.14 Section 14. Affidavits

1 Overview

1.1 General Information

Title Bulk Fuel

Amendment Date 10/9/2026 5:15 PM Amendment Description Amendment 3 shall post the Online Q&A and attachments (Section 10.2). Changes were made to section 7.3.

Buyer Joseph McGregor Andrews Outcome Contract Purchase

Agreement E-Mail Joseph.

Andrews@nashville.gov

1.2 Schedule

Preview Date Open Date 10/9/2026 5:15 PM

Close Date 10/20/2026 2:00 PM Award Date Time Zone Central Standard Time

1.3 Negotiation Controls

Response Visibility Sealed

1.4 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Payment Terms Net 30 Freight Terms SUPPLIER PREPAID

Shipping Method FOB DELIVERY Negotiation Currency USD (US Dollar)

Price Precision 0

2 Requirements *Response is required

Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations prior to creating and submitting a response.

2.1 Section 1. RFP Solicitation (Selection) Method

1.

Request for Proposal

Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.12.040, this solicitation document serves as the written determination of the Purchasing Agent, that the use of competitive sealed bidding is neither practicable nor advantageous to Metro. Therefore, this solicitation will facilitate the entering into of contract

(s) by the competitive sealed proposals process. The proposal process, flexibility and limitations are governed by the Code and related Procurement Regulations.

The proposal selection method permits discussions with offerors who submit proposals determined to be reasonably susceptible of being selected for award. Modifications in proposal content, comparative judgmental evaluations of the proposals, corrections, and scope adjustments, may occur at the request of the Purchasing Agent or their designee.

There may be one or more amendments to this solicitation. Solicitation amendments are included as updates to the original solicitation. It is the offeror's responsibility to remain informed on all solicitation amendments and submit the solicitation response incorporating all amendments.

Offers to Metro online solicitations are required to be submitted within the iSupplier online environment unless otherwise stated. Hard copy offers will not be considered except as required by law.

Any response to this solicitation is a formal waiver of any claims of confidentiality regardless of what may be stated, printed, or implied in the submission and/or attachments submitted. All information is made a Public Record after an award is made.

The only official position of Metro is found within this solicitation document including answers provided in response to questions raised. The online discussion tool within iSupplier is the appropriate tool for all questions or communications concerning this solicitation.

Metro reserves the right to issue additional rounds as it deems necessary for the purposes of evaluation.

Additional rounds may include, but not be limited to, Offeror interviews.

Metro reserves the right to make multiple awards for a contract if it is deemed in the best interest of Metro.

2.2 Section 2. Waiver Process

1. Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.48.115 (Conflicts with Previous Metro Projects), Non-Metro employees who provide services to the metropolitan government regarding the feasibility, cost, design, implementation, or legislative adoption of a particular matter are prohibited from subsequent participation in the procurement process or resultant contract(s) related to that particular matter.

Any offeror who may meet the standard of MCL 4.48.115 must disclose this potential conflict to the buyer prior to the solicitation's deadline for questions. This disclosure must include reference to the offeror's prior work on the particular matter, including the specific project and prospective offerors' participation, and the timeframe services were rendered. If the offeror is requesting a waiver from MCL 4.48.115 this must be explicitly stated in the disclosure.

Requests for a waiver will be reviewed by the Procurement Standards Board with final decisions published in the news items section of purchasing.nashville.gov

2.3 Section 3. Commodity Codes

1. This solicitation is being published under the following UNSPSC (United Nations Standard Products and Services Code) Commodity Codes: 15100000(Fuels)

2.4 Section 4. Timeline

1.

The following is the general, unofficial anticipated timeline for this solicitation. These dates represent a good faith effort, accurate at the time of publication. They are non-binding and subject to change. They are for informational purposes only and subsidiary to official dates/times contained elsewhere in the solicitation:

• 9/23/2026 - Solicitation Opens

• 9/29/2026 - Pre-Offer Meeting: 9/29/2026

• 9/29/2026 - Amendment #1 Published with Pre-Offer PowerPoint and Attendee List

• 10/1/2026 - Deadline to Submit Questions in iSupplier by 4:00 PM CT

• 10/08/2026 - Amendment #2 Published with Response to Online Discussion Questions

• 10/20/2026 - Solicitation Closes at 2:00 PM CT

• 10/23/2026 - Intent to Award Issued

• 11/02/2026 - Protest Period Ends & Deadline for Awarded Supplier to Provide Outstanding

Documents

• 11/06/2026 - Contract Sent to Awarded Supplier for Review

• 11/13/2026 - Contract Routes for Signature

• 12/01/2026 - Sourcing Process Complete

2.5 Section 5. Solicitation Objective

1. The objective of this solicitation is to enter into an indefinite delivery/indefinite quantity (IDIQ) contract. Metro does not guarantee minimum or maximum purchase amounts for the requested goods and/or services.

Purchases shall be made on an as-needed basis by Metro via Purchase Order. No purchase is guaranteed, and no work shall be performed until receipt of Metro-issued Purchase Order.

2.6 Section 6. Scope Summary

1. The Metropolitan Government of Nashville and Davidson County (Metro) is soliciting proposals for the purchase and delivery of bulk fuels.

2.7 Section 7. Scope Details

1. Contractor shall provide the purchase and delivery of bulk fuels to underground and above ground storage tanks. All deliveries will be on an as needed basis. Metro's fuel tanks capacities are from "Tank-Wagon" loads up to "Truck-Trailer" loads for Regular 87 non-ethanol unleaded, E10 (up to 10%) regular unleaded, and non-bio clear ultra-low sulfur diesel (ULSD) where specified.

2. Requirements:

Contractor must adhere to all requirements over the life of the agreement, if awarded and acknowledge such in the evaluation criteria response to this solicitation.

•The contractor shall employ qualified personnel/drivers that understand and exercise applicable safety standards.

•The contractor shall be capable of delivering and pumping fuel into both underground and above ground storage tanks.

• Metro's expectations are to receive quality products, and on-time deliveries with bulk pricing discount.

•The contractor shall provide all equipment and personnel necessary to complete delivery of the fuel.

•The contractor shall be responsible for mitigation of all spills at time of delivery.

Fuel Specification Requirements:

Below are the specifications for the bulk delivery of fuel to Metro.

•All unleaded gasoline shall conform to the American Society for Testing and Materials (ASTM) Standard Specification #D4814-01a for the State of Tennessee and any ASTM revision thereafter, subject to rules and regulations and Clean Air Act waivers of the U.S. Environmental Protection Agency (EPA), and Tennessee State statutes.

•All regular grade unleaded gasoline fuel shall have a minimum octane (RON plus MON/2) of 87. Metro reserves the right to test fuels for compliance.

•All diesel fuel shall conform to ASTM D975 standard specifications for No. 2 Ultra Low Sulfur Diesel (ULSD) fuel for the State of Tennessee and any ASTM revision thereafter. Metro reserves the right to test fuels for compliance.

•All gasoline and diesel fuel shall have a minimum shelf life of one (1) year.

•All gasoline and diesel fuel shall be guaranteed against any damage to equipment resulting from the proper use of the product.

•All oxygenated or blended fuels shall conform to the ASTM D4814 standard specifications for the State of Tennessee and meet any E.P.A. waivers for oxygenated or blended fuels.

Should there be any question as to the quality of products furnished under this contract, Metro may request independent testing. Should it be determined that any products purchased do not meet specification terms or conditions, such product must be picked up immediately by seller/contractor (as directed by Metro) and full credit given. In addition, the contractor will be liable for any fees or charges incurred for testing, if the product fails.

3. Daily Bid/Award Process:

The contractor must submit daily fuel bids; including any short load up charges. Orders will be confirmed to the lowest price offeror for delivery according to terms provided below. The contractor must provide order confirmation within one hour of receiving the order.

Fuel is to be delivered within 24 hours of the order confirmation unless later delivery is pre-approved by Metro. Any such request may be denied and the associated order cancelled. Later delivery approval shall not change the application of the quoted price for the associated order unless approved by Metro.

Manifest and invoice price must be the same as the daily bid/order confirmation from date ordered.

The daily bid shall provide the total cost per gallon of fuel, inclusive of any non-exempt fee or delivery charge. All costs shall be included in the daily bid price. Orders will be placed with the lowest price bidder/contractor (short or full load requirement).

If the bidder fails to confirm the order within the given timeframe, is unable to deliver within the required timeframe, or delay may affect the operation of any public safety equipment, Metro shall reserve the right to go to the next lowest price bidder that can provide the needed product to meet the identified need.

Metro will provide the successful bidder/contractor with a purchase order. This purchase order number is to be placed on the contractor's invoice for presentation to Metro for payment.

4. Metro OFM's Fuel Coordinator or his/her designee shall contact the contractor(s) with the quantities, site locations, the type of petroleum product (unleaded or diesel) required for delivery, and a contact name and phone number at the delivery location. All coordination efforts and any necessary authorization or notification shall be provided by Metro's OFM Fuel Coordinator or his/her designee.

*A Metro employee is required to be on site when fuel is delivered. The on-site Metro employee must be notified by phone at least 1-hour prior to delivery. *

Site Locations for Metro's General Government Fuel Storage Tanks (The fuel storage tank locations listed below are current, but subject to change at Metro's discretion)

OFM Sites:

•East Center (NDOT) - 941 Dr. Richard G. Adams Drive (tank capacity: gas 12,000 gallons; diesel 15,000 gallons)

•South Fifth (NDOT) - 740 South Fifth Street (tank capacity: gas 15,000 gallons; diesel 15,000 gallons)

•South Police Precinct - 5115 Harding Place (tank capacity: gas 15,000 gallons; diesel 15,000 gallons)

•Hermitage Police Precinct - 3701 James Kay Lane (tank capacity: gas 15,000 gallons *two gas tanks)

•Murfreesboro Road (Old K-Mart Site) - 2419 Murfreesboro Road (tank capacity: gas 10,000 gallons; gas 20,000 gallons)

Metro Parks Sites:

Note: Only non-bio clear ultra-low sulfur diesel (ULSD) and Reg 87 non-ethanol gasoline are used for the below listed Metro Parks locations.

•Two Rivers Maintenance - 2250 Two Rivers Ln (tank capacity: gas 3,000 gallons; diesel 1,000 gallons)

•Warner Grounds Maintenance - 2500 Old Hickory Blvd (tank capacity: gas 1,000 gallons; diesel 2,000 gallons)

•Harpeth Hills Golf Maintenance - 2424 Old Hickory Blvd (tank capacity: gas 500 gallons; diesel 500 gallons)

•Percy Warner Golf Maintenance - 1221 Forrest Park Drive (tank capacity: gas 1,000 gallons; diesel 500)

•Shelby Golf Maintenance - 2021 Fatherland Street (tank capacity: gas 500 gallons; diesel 500 gallons)

•Ted Rhodes Golf Maintenance - 723 Freeland Station Road (tank capacity: gas 500 gallons; diesel 500 gallons)

•McCabe Golf Maintenance - 101 46th Avenue North (tank capacity: gas 500 gallons; diesel 500 gallons)

•Cedar Hill Maintenance - 860 West Old Hickory Blvd (tank capacity: gas 500 gallons; diesel 500 gallons)

Metro Water Services Sites:

•Omohundro Water Treatment Plant - 1450 Lebanon Pike Nashville, TN 37210 (tank capacity: diesel 75,000 gallons) 3

– 25,000 gallon above ground tanks.

*Note: Only use non-bio (diesel clear ultra low sulfur) for this location.

•KR Harrington Water Treatment Plant - 3181 Heartland Drive Nashville, TN 37214 (tank capacity: diesel 40,000 gallons) 2 – 20,000 gallon above ground tanks.

*Note: Only use non-bio (diesel clear ultra-low sulfur) for this location.

Delivery Ticket

The delivery ticket and one copy of the bill of lading shall be provided to the on-site Metro employee at the time of delivery. The delivery ticket shall provide:

•Contractor's name

•Contractor's address

•Type of fuel delivered

•Grade of fuel delivered

•Quantity of fuel delivered

•Location the fuel was delivered to

•Dip stick reading prior to unloading and following unloading shall be provided at the time of each delivery.

In-House Deliveries

Metro reserves the right to utilize Metro fuel truck(s) for deliveries to the above ground storage tanks on an as needed basis.

Signs/Labels

Metro storage fuel tanks are clearly marked appropriately by displaying "UNLEADED" and "DIESEL" signs/labels or by use of white drop tube covers for regular unleaded fuel storage and yellow drop tube covers for diesel fuel storage.

Stick Tanks

The contractor shall "stick" the tanks prior to and after delivery and record the inches on the delivery receipt.

This is an opportunity for the delivery driver to verify both the fuel type and quantity in the tank to be filled.

Clean Up

The contractor shall be responsible for the cleanup of all spillage during the delivery and/or pumping process and shall take immediate action to properly contain and cleanup the spillage in accordance with applicable laws regulations, etc. The contractor shall also advise Metro's Fuel Coordinator.

Mixed Fuel

The contractor shall be responsible for the complete cost and any damages resulting in the removal of "mixed fuel" when such "mixed fuel" is the result caused by any action(s) of the contractor personnel or equipment.

Annual Testing

The contractor may be required to top off tanks, during federal testing. Metro shall not incur any up-charge cost for ordering a partial or split load of fuel to meet required levels for the Annual Underground Storage

Tank (UST) Testing. Metro shall do their best to comply with the levels prior to testing to avoid inconvenience to the contractor.

Stand-by Charges

The contractor shall not be allowed to charge Metro a stand-by charge if the fuel site technician is delayed in arriving at the prescribed fuel site for the Metro required delivery acceptance. Metro is not responsible for construction closures/delays.

Up-Charge and Split loads

Short Loads: A "short load" shall be a load of less than 5,000 gallons of fuel unless the load is a "partial load" as defined below.

Partial Load: In the event a contractor contacts Metro's Fuel Coordinator to possibly accept a partial load as a favor to the contractor, in order to empty out their trailer tank, Metro shall not incur any up-charge cost.

Split Load: When a fuel order is delivered partially to one site and the remainder is delivered to a different site. Metro shall not incur a fee for split loads of fuel.

Safety Standards

All items supplied on this contract must comply with the current applicable occupational safety and health standards of the State of Tennessee, The National Electric Code, and The National Fire Protection Association Standards, and any other applicable requirements.

Supply

In the event of nationwide shortages of fuel supply, the successful contractor shall conform to Federal Regulations for allocation of fuel to governmental entities for the health and safety of its citizens. Fuel allocations on that basis shall not be diverted by the contractor to retail trade. Nor shall the contractor withdraw from this contract.

Addition/Deletions of Service

Metro reserves the right to add or delete sites under this contract. in the event Metro decides to purchase a larger fuel tank for any fuel sites the negotiation process shall be made between Metro and the contractor(s).

2.8 Section 8. Equal Business Opportunity (EBO) Program Requirements

1. EQUAL BUSINESS OPPORTUNITY (EBO) GOAL

2. Pursuant to the Metro Code of Laws Section 4.46.060 B, no Equal Business Opportunity Program Goal is established for this solicitation.

2.9 Section 9. Insurance Requirements

1.

Insurance Requirements

Any offeror receiving an intent to award letter shall be required to provide a Certificate of Insurance within seven (7) calendar days of receiving the notification in order to proceed with award and execution of a contract.

The Description section must read as follows: Metropolitan Government of Nashville and Davidson County, its officials, officers, employees, and volunteers are named as additional insureds per general liability additional insured endorsement and automobile liability additional insured endorsement.

In the Certificate Holder section it must read as follows: Purchasing Agent, Metropolitan Government of Nashville and Davidson County, Metro Courthouse, Nashville, TN 37201.

The following insurance(s) shall be required:

2.

• General Liability Insurance in the amount of one million ($1,000,000.00) dollars per occurrence and in the amount of two million ($2,000,000) in the aggregate.

3.

• Automobile Liability Insurance in the amount of one million ($1,000,000.00) dollars combined single limit.

4.

• Worker's Compensation Insurance with statutory limits required by the State of Tennessee or other applicable laws and Employer's Liability Insurance with limits of no less than one hundred thousand ($100,000.00) dollars, as required by the laws of Tennessee.

5.

• Pollution Liability Insurance in the amount of one million ($1,000,000.00) dollars.

2.10 Section 10. Standard Solicitation Requirements

1.

Pre-Offer Meeting

A pre-offer meeting will be held for this solicitation on September 29, 2026, at 10:30 PM

CT.

You must register in advance to provide the following information: your name, email address, phone number, and the name of the company you are representing by clicking on the following link.

https://nashville.webex.com/weblink/register/rdd186f8af8c4ca45e63d95396c5a0c29

Event Password: Metro

The contact information provided will generate on the Pre-Offer Attendee List if you attend the meeting.

You will receive a confirmation email invitation after you register with the information https://nashville.webex.com/weblink/register/rdd186f8af8c4ca45e63d95396c5a0c29 needed to participate in the Pre-Offer via Webex that will be added to your calendar. You may participate by click the Webex Link provided in the email confirmation from a computer, tablet, or smartphone.

If you have any issues with registering for the meeting, please contact the Buyer, Joseph Andrews 615-880-3662 joseph.andrews@nashville.gov.

Metro urges all prospective offerors to attend planned pre-offer meetings.

Attachments:

File Name or URL Type Description Pre-Offer PowerPoint File Pre-Offer PowerPoint Pre-Offer Sign in Sheet File Pre-Offer Sign in Sheet

2.

Inquiries

All inquiries must be submitted by October 1 2026 at 4:00 PM Central Time using the online discussions feature of the iSupplier system. Questions will be answered formally via Amendment to the solicitation soon after the deadline for submitting questions.

Offerors must clearly understand that the only official answer or position of Metro will be the one stated in writing by Division of Procurement staff.

You may contact Joseph Andrews 615-880-3662 joseph.andrews@nashville.gov with questions regarding iSupplier or you may email iSupplier@nashville.gov (make sure to include your W-9 in email to iSupplier Team). All offerors are encouraged to sign in to the iSupplier system as soon as possible to view the solicitation and ensure all login information is correct.

mailto:iSupplier@nashville.gov

Finally, please have your offer loaded in the iSupplier system well in advance of the deadline for submission of offers to avoid any last minute functionality issues. While Metro makes every attempt to assist suppliers with entering their offers, there is not sufficient time to trouble shoot functionality issues within one hour of the deadline for submission of offers.

Attachments:

File Name or URL Type Description Site Locations File Site Locations for Metro's General Government Fuel Storage

Tanks Amendment 3- Online Q and A

File

OFM Bulk Load Annual Fuel

File

OFM Tankwagon Annual Fuel

File

ULSD STH00821 invoice & BOL.pd

File

ULSD OTH00483 invoice & BOL.pd

File

E10 HP00201 invoice &

BOL

File

BOTH PRK00835 invoice and BOL.

File

3.

Accurate Information

Failure to provide complete and accurate information in an offer to this solicitation may result in your offer being deemed nonresponsive. Metro may institute debarment proceedings against the offeror and/or terminate any contract or purchase order that has been awarded based on inaccurate information.

Extraneous Information

Offers should be brief and concise. Information provided beyond the requirements described in this solicitation may be considered extraneous and as a result discarded.

Minor Irregularities

Metro reserves the right to waive minor irregularities in offers, provided that such action is in the best interest of Metro. Any such waiver shall not modify any remaining solicitation requirements or excuse the offeror from full compliance with the solicitation specifications and other contract requirements if the offeror is awarded a contract.

Ambiguity, Conflict or Other Errors in the Solicitation

Offeror is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in this solicitation prior to submitting their offer, or it shall be waived. Claims of ambiguity after submission of the offer shall not serve as grounds for a protest.

If an offeror discovers any ambiguity, conflict, discrepancy, omission, or other error in the solicitation, they shall immediately request modification or clarification using the online discussion feature of iSupplier. Required modifications or clarifications will be issued by solicitation amendment.

Validity of Offers

All offers shall be valid for a period of one-hundred and fifty (150) days from the closing date of the solicitation unless another timeframe is agreed to by all parties. Submission of an offer does not afford rights to the offeror nor obligate Metro in any manner.

Offer and Presentation Costs

Metro will not be liable for any costs incurred by an offeror in the preparation of its response to a solicitation, nor for the presentation of its offer and/or participation in any clarifications, discussions, negotiations, or protests.

Rejection of Offers

Metro reserves the right to accept or reject, in whole or in part, any offers submitted. The failure of an offeror to promptly supply information in connection with, or with respect to, reasonable requests may be grounds for a determination of non-responsibility.

Americans with Disabilities Act

Contractor shall ensure Metro that all services provided through this resulting contract shall be completed in full compliance with the 2010 Americans with Disabilities Act (ADA) enacted by law on March 15, 2012 and adopted by Metro. Contractor will ensure that participants at public meetings with disabilities will have communication access that is equally effective as that provided to people without disabilities. Information shall be made available in accessible formats, and auxiliary aids and services shall be provided upon the reasonable request of a qualified person with a disability.

Contractor Personnel Requirements

Subsequent to submission of an offer and prior to award of a contract, key personnel identified in the offer shall not be changed without the approval of Metro. Any changes in key personnel without Metro approval may result in the offer being rejected and not considered for award.

Unauthorized Work

The successful offeror shall not begin work until Metro issues a Notice to Proceed or Purchase Order. Any unauthorized work shall be deemed non-compensable and the offeror will have no recourse against Metro.

*4. Persons Suspended or Debarred from Procurement

Pursuant to Metro Code 4.36.020, a public list of suspended or debarred persons is maintained by the division of purchases (see link provided herein). Individuals appearing on said list may not be awarded a Metro contract.

Affirmation

Do you or any proposed subcontractors appear on the list of suspended or debarred persons?

Attachments:

File Name or URL Type Description Suspended or Debarred Persons List

URL

Target: No, neither I or any of my subcontractors appear on the list of suspended or debarred vendors.

Select one of the following:-

a. No, neither I or any of my subcontractors appear on the list of suspended or debarred vendors.

b. Yes, I or one of my subcontractors appear on the list of suspended or debarred vendors and I am non-responsive.

*5.

Subcontractors/Subconsultants

Offeror must enter ALL subcontractors/subconsultants/suppliers in the Subcontractor/Subconsultant Form (see attachments below) regardless of their ownership and attach back to the submitted response/quote. All proposed subcontractor/subconsultants and/or suppliers must be registered in iSupplier prior to the solicitation deadline. Offeror should identify those subcontractors/subconsultants and/or suppliers that are Small or Service-Disabled Veteran (SBE/SDV) owned, or those that are Minority or Woman owned as appropriate. All known subcontractors/subconsultants and/or suppliers who will perform a portion of this project must be listed. If the prime is a Metro approved SBE/SDV, their self-performance participation should be reflected this subcontractor form.

If no subcontractors/subconsultants are being proposed, then indicate such on the Subcontractor/Subconsultant Form and attach back to the submitted response/quote.

Failure to attach the Subcontractor/Subconsultant Form to your submitted response/quote may deem your offer non-responsive.

Attachments:

File Name or URL Type Description Blank Subcontractor Form File

Target: Subconsultant Form is Attached

Select one of the following:-

a. Subconsultant Form is Attached(Response attachments are required)

b. No attachment and offer may be deemed non-responsive

*6. Vendor Checklist

Offeror must complete the vendor checklist (see attached below) and attach completed document back to the submitted response/quote. Information provided on the completed vendor checklist will be used to development the resulting outcome if issued an intent to award from the solicitation.

Failure to attach the completed Vendor Checklist to your submitted response/quote may deem your offer non-responsive.

Attachments:

File Name or URL Type Description Blank Vendor Checklist File

Target: Attached Completed Vendor Checklist

Select one of the following:-

a. Attached Completed Vendor Checklist(Response attachments are required)

b. No attachment and offer may be deemed non-responsive

2.11 Section 11. Solicitation Acceptance

*1.

Offeror must indicate acceptance of the final version of this solicitation as amended. In the likely occurrence that an amendment is issued to the solicitation, you must accept the final amendment for your proposal to be accepted. When an amendment is published you will automatically be notified by the iSupplier system, but you are encouraged to regularly check the solicitation for an amendment. If you have submitted a proposal prior to an amendment, you must resubmit your proposal in response to the amendment to avoid failure to submit or a determination of non-responsiveness. This is required whether your offer is affected by the latest amendment or not.

Any exceptions taken to this solicitation must be submitted through the online discussion feature of the system by the date and time shown for inquiry submittal. If an offeror takes exception to this solicitation after the inquiry submittal date and time, their submission may be deemed nonresponsive.

Select one of the following:-

a. Yes, Accept Solicitation as Presented

b. No, Offer non-responsive

2.12 Section 12. Contract Acceptance

*1. Offeror must indicate that they have read and accept the attached Metro Contract. Metro will not consider exceptions to the attached contract, because this is a multi-award contract. If an offeror takes exception to this contract, their submission may be deemed nonresponsive.

Attachments:

File Name or URL Type Description Contract for Bulk Fuel File

Target: Accept Contract as Presented

Select one of the following:-

a. Accept Contract as Presented

b. I do not Accept Contract as Presented and my submission is deemed nonresponsive.

2.13 Section 13. Evaluation Criteria

*1. Scope Details & Daily Bid Requirements (Pass/Fail)

Offer acknowledges and shall affirm their company meets all the requirements outlined in the solicitation, including but not limited to requirements, fuel specifications, and daily bid/award process.

Do you affirm that, if awarded, you will comply with these requirements?

Select one of the following:-

a. Yes, I affirm and accept all requirements outlined in the solicitation.(Response attachments are optional)

b. No, I will not comply with these requirements and am non-responsive.

2.14 Section 14. Affidavits

*1.

Compliance with Laws: After first being duly sworn according to law, the undersigned (Affiant) states that he/she and the contracting organization is presently in compliance with, and will continue to maintain compliance with, all applicable federal, state, and local laws.

Taxes and Licensure: Affiant states that Contractor has all applicable licenses, including business licenses. Affiant also states that Contractor is current on its payment of all applicable gross receipt taxes and personal property taxes. M.C.L. 4.20.065

Nondiscrimination: Affiant affirms that by its employment policy, standards and practices, it does not subscribe to any personnel policy which permits or allows for the promotion, demotion, employment, dismissal or laying off of any individual due to race, creed, color, national origin, age or sex, and are not in violation of, and will not violate, any applicable laws concerning the employment of individuals with disabilities. M.C.L. Section 4.28.020.

Covenant of Nondiscrimination: Affiant affirms that in consideration of the privilege to submit offers in response to this solicitation, we hereby consent, covenant, and agree as follows:

• To adopt the policies of the Metropolitan Government relating to equal opportunity in contracting on projects and contracts funded, in whole or in part, with funds of the Metropolitan Government;

• To attempt certain good faith efforts to solicit Minority-owned and Woman-owned business participation on projects and contracts in addition to regular and customary solicitation efforts;

• Not to otherwise engage in discriminatory conduct;

• To provide a discrimination-free working environment;

• That the Covenant of Nondiscrimination is requirement to submit an offer and shall be incorporated by reference into any contract or portion thereof which the Supplier may hereafter obtain; and shall be continuing in nature and shall remain in full force and effect without interruption.

• That the failure of the Supplier to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract.

M.C.L. Section 4.46.070.

Affiant affirms that in consideration of the privilege to submit offers in response to this solicitation, we hereby consent, covenant, and agree as follows:

1. No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin, gender, or disability when otherwise qualified in connection with any solicitation offer submitted to Metro or the performance of any contract resulting from;

2. That it is and shall be the policy of this Company to provide equal opportunity to all business persons seeking to contact or otherwise interested in contracting with this Company, including various eligible business enterprises;

3. In connection herewith, I/We acknowledge and warrant that this Company has been made aware of, understands and agrees to make good faith efforts to solicit disadvantaged businesses (as defined in M.C.L. Section 4.46) to do business with this Company;

4. That the Covenant of Nondiscrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption;

5. That the Covenant of Nondiscrimination as made and set forth herein shall be and are hereby deemed to be made a part of, and incorporated by reference into, any contract or portion thereof which this Company may hereafter obtain; and

6. That the failure of this Company to satisfactorily discharge any of the Covenant of Nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling Metro to declare the contract in default and to exercise any and all applicable rights and remedies, including but not limited to, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and/or forfeiture of compensation due on a contract.

Should you decline this covenant, your firm/organization will not be allowed to submit an offer to the Metropolitan Government of Nashville and Davidson County.

Employment Requirement: Affiant affirms that Contractor's employment practices are in compliance with applicable United States immigrations laws. M.C.L. Section 4.40.060.

Contingent or Brokerage Fees: It is a breach of ethical standards for a person to be retained, or to retain a person, to solicit or secure a Metro contract upon an agreement or understanding for a contingent commission, percentage, or brokerage fee, except for retention of bona fide employees or bona fide established commercial selling agencies for the purpose of securing business. After first being duly sworn according to law, the undersigned Affiant states that the Offeror has not retained anyone in violation of the foregoing. M.C.L. Section 4.48.080.

Iran Divestment Act: By submission of this offer and in response to the solicitation, offeror(s) and each person signing on behalf of offeror(s) affirm, under penalty of perjury, that to the best of their knowledge and belief, neither the offeror(s), nor proposed subcontractors, subconsultants, partners and any joint venturers, are on the list created pursuant to the Tennessee Code Annotated Section 12-12-106 (Iran Divestment Act).

Referenced website reflected in the attachment section herein.

Sexual Harassment: Affiant affirms that should it be awarded a contract with the Metropolitan Government for a period of more than twelve (12) months and/or valued at over five hundred thousand ($500,000) dollars, affiant shall be required to provide sexual harassment awareness and prevention training to its employees if those employees:

• Have direct interactions with employees of the Metropolitan Government through email, phone, or in-person contact on a regular basis;

• Have contact with the public such that the public may believe the contractor is an employee of the Metropolitan Government, including but not limited to a contractor with a phone number or email address associated with Metropolitan government or contractors with uniforms or vehicles bearing insignia of the Metropolitan Government; or

• Work on property owned by the metropolitan government.

Such training shall be provided no later than (90) days of the effective date of the contract or (90) days of the employee's start date of employment with affiant if said employment occurs after the effective date of the contract. M.C.L. Section 2.230.020.

Boycott of Israel: Affiant affirms that Contractor is not currently, and will not for the duration of the awarded Contract, engage in a boycott of Israel for any awarded contract that meets the following criteria:

• Has total potential value of two hundred fifty thousand ($250,000) or more;

• Affiant has ten (10) or more employees.

Tennessee Procurement Protection Act: To the extent this procurement involves information and communication technology, Affiant certifies that the Offeror is not a foreign adversary company, as defined in Tenn. Code Ann. § 4-56-202, and is not knowingly selling or offering to sell to the Metropolitan Government of Nashville and Davidson County any final product or service of a foreign adversary company, in accordance with the Tennessee Procurement Protection Act, Tenn. Code Ann. §§ 4-56-201 et seq.

Procurement Code: Affiant affirms that offeror is and will remain in compliance with the provisions of Chapter 4.12 of the Metro Procurement Code and the contents of its offer as submitted. Affiant further affirms that offeror understands that failure to remain in such compliance shall constitute a material breach of its agreement with the Metropolitan Government.

Attachments:

File Name or URL Type Description Iran Divestment Act URL

Target: Yes, I so affirm to ALL Affidavits

Select one of the following:-

a. Yes, I so affirm to ALL Affidavits

b. No, and are non-responsive

2. And Further Affiant Sayeth Not:

*3. Name of Company Officer and Title:

Target: Company Officer Name, Title

*4. Enter City, County, State, and Zip Code for Company Location Target: City, County, State, Zip Code

*5. The provision of false information is a material breach.

Target: Acknowledge and Understand

Select one of the following:-

a. Acknowledge and Understand

b. Do not acknowledge and/or understand, Offer is non-responsive

6. If the principal officer cannot so attest, the offer will be determined non-responsive.