RFQ GG000082

Proprietary and Confidential 6/17/2026 4:04 PM

RFQ GG000082

Title Transfer, Hauling & Disposal Services

Synopsis The Metropolitan Government of Nashville and Davidson County Department of Waste Services (NWS) is soliciting qualified contractors to provide transfer, hauling and disposal services for municipal solid waste (MSW) collected in Davidson County.

Preview Date Open Date 6/17/2026 4:03 PM Close Date 7/23/2026 3:00 PM Award Date Time Zone Central Standard Time

Submit your response to the following contact.

Company Metropolitan Government of Nashville and Davidson County

Buyer Grace Wichert Location PO Box 196301

Nashville, TN 37219 Davidson United States

Phone Fax

E-mail Grace.Wichert@nashville.gov

When submitting your response, include the following information.

Your Company Name

Company Site (Optional) Address

Contact Details Response Valid Until

(Optional)

This document has important legal consequences. The information contained in this document is proprietary of Metropolitan Government of Nashville and Davidson County. It shall not be used, reproduced, or disclosed to others without the express and written consent of Metropolitan Government of Nashville and Davidson County.

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Negotiation Controls

1.4 Terms

2 Requirements

2.1 Section 1. RFP Solicitation (Selection) Method

2.2 Section 2. Waiver Process

2.3 Section 3. Commodity Codes

2.4 Section 4. Timeline

2.5 Section 5. Solicitation Objective

2.6 Section 6. Scope Summary

2.7 Section 7. Scope Details

2.8 Section 8. Equal Business Opportunity (EBO)

2.9 Section 9. Insurance Requirements

2.10 Section 10. Standard Solicitation Requirements

2.11 Section 11. Bonds

2.12 Section 12. Solicitation Acceptance

2.13 Section 13. Contract Acceptance

2.14 Section 14. Evaluation Criteria

2.15 Section 15. Affidavits

1 Overview

1.1 General Information

Title Transfer, Hauling & Disposal Services

Synopsis The Metropolitan Government of Nashville and Davidson County Department of Waste Services (NWS) is soliciting qualified contractors to provide transfer, hauling and disposal services for municipal solid waste (MSW) collected in Davidson County.

Buyer Grace Wichert Outcome Contract Purchase Agreement

E-Mail Grace.Wichert@nashville.

gov

1.2 Schedule

Preview Date Open Date 6/17/2026 4:03 PM

Close Date 7/23/2026 3:00 PM Award Date Time Zone Central Standard Time

1.3 Negotiation Controls

Response Visibility Sealed

1.4 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Payment Terms Net 30 Freight Terms SUPPLIER PREPAID

Shipping Method FOB DELIVERY Negotiation Currency USD (US Dollar)

Price Precision 0

2 Requirements *Response is required

Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations prior to creating and submitting a response.

2.1 Section 1. RFP Solicitation (Selection) Method

1.

Request for Proposal

Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.12.040, this solicitation document serves as the written determination of the Purchasing Agent, that the use of competitive sealed bidding is neither practicable nor advantageous to Metro. Therefore, this solicitation will facilitate the entering into of contract

(s) by the competitive sealed proposals process. The proposal process, flexibility and limitations are governed by the Code and related Procurement Regulations.

The proposal selection method permits discussions with offerors who submit proposals determined to be reasonably susceptible of being selected for award. Modifications in proposal content, comparative judgmental evaluations of the proposals, corrections, and scope adjustments, may occur at the request of the Purchasing Agent or their designee.

There may be one or more amendments to this solicitation. Solicitation amendments are included as updates to the original solicitation. It is the offeror's responsibility to remain informed on all solicitation amendments and submit the solicitation response incorporating all amendments.

Offers to Metro online solicitations are required to be submitted within the iSupplier online environment unless otherwise stated. Hard copy offers will not be considered except as required by law.

Any response to this solicitation is a formal waiver of any claims of confidentiality regardless of what may be stated, printed, or implied in the submission and/or attachments submitted. All information is made a Public Record after an award is made.

The only official position of Metro is found within this solicitation document including answers provided in response to questions raised. The online discussion tool within iSupplier is the appropriate tool for all questions or communications concerning this solicitation.

Metro reserves the right to issue additional rounds as it deems necessary for the purposes of evaluation.

Additional rounds may include, but not be limited to, Offeror interviews.

Metro reserves the right to make multiple awards for a contract if it is deemed in the best interest of Metro.

2.2 Section 2. Waiver Process

1. Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.48.115 (Conflicts with Previous Metro Projects), Non-Metro employees who provide services to the metropolitan government regarding the feasibility, cost, design, implementation, or legislative adoption of a particular matter are prohibited from subsequent participation in the procurement process or resultant contract(s) related to that particular matter.

Any offeror who may meet the standard of MCL 4.48.115 must disclose this potential conflict to the buyer prior to the solicitation's deadline for questions. This disclosure must include reference to the offeror's prior work on the particular matter, including the specific project and prospective offerors' participation, and the timeframe services were rendered. If the offeror is requesting a waiver from MCL 4.48.115 this must be explicitly stated in the disclosure.

Requests for a waiver will be reviewed by the Procurement Standards Board with final decisions published in the news items section of purchasing.nashville.gov

2.3 Section 3. Commodity Codes

1. This solicitation is being published under the following UNSPSC (United Nations Standard Products and Services Code) Commodity Codes:

• 76121500 - Refuse Disposal and Treatment

• 76121501 - Garbage Collection or Destruction or processing or disposal

• 76121600 - Non-hazardous Waste Disposal

2.4 Section 4. Timeline

1. The following is the general, unofficial anticipated timeline for this solicitation. These dates represent a good faith effort, accurate at the time of publication. They are non-binding and subject to change. They are for informational purposes only and subsidiary to official dates/times contained elsewhere in the solicitation:

• June 22, 2026 - Solicitation Opens

• June 30, 2026 - Pre-Offer Meeting

• July 1, 2026 - Amendment #1 Published with Pre-Offer PowerPoint and Attendee List

• July 2, 2026 - Deadline to Submit Questions in iSupplier

• July 10, 2026 - Amendment #2 Published with Response to Online Discussion Questions

• July 23, 2026 - Solicitation Closes

• July 24, 2026 - Responsive Offers Provided to BAO for Review

• July 30, 2026 - Responsive Offers Provided to Evaluation Committee

• August 10, 2026 - Evaluation Committee Meeting

• August 25, 2026 - Intent to Award Issued

• September 5, 2026 - Protest Period Ends & Deadline for Awarded Supplier to Provide

Outstanding Documents

• September 22, 2026 - Contract Sent to Awarded Supplier for Review

• September 29, 2026 - Contract Routes for Signature

• October 20, 2026 - Contract Presented to Metro City Council for Approval

• October 30, 2026 - Sourcing Process Complete

2.5 Section 5. Solicitation Objective

1. The objective of this solicitation is to enter into a Metro contract.

It is anticipated the resulting contract will be effective January 16, 2027, for an initial five (5) year term, with options to renew for up to two (2) additional five (5) year terms upon contract amendment and Council approval.

Metro reserves the right to negotiate an earlier commencement date, if operationally necessary, subject to mutual agreement.

2.6 Section 6. Scope Summary

1. The Metropolitan Government of Nashville and Davidson County- Department of Waste Services (NWS), is soliciting qualified contractors to operate a transfer station and provide hauling and disposal services of non-hazardous municipal solid waste (MSW) collected in Davidson County, which cannot be reasonably reused or recycled. NWS supports waste reduction and diversion efforts consistent with the Zero Waste Master Plan.

2.7 Section 7. Scope Details

1. BACKGROUND

The Metropolitan Government of Nashville and Davidson County Department of Waste Services (NWS) is soliciting qualified contractors to provide transfer, hauling and disposal services for municipal solid waste (MSW) collected in Davidson County.

NWS serves more than 710,000 residents throughout Davidson County, including Metro Nashville- the 21st largest city in the nation, which is growing by roughly 100 new residents each day. Waste collection services include curbside trash program, convenience center program, downtown trash program, Metro building collection, dumpster collection, and special event collection. NWS currently provides weekly curbside collection to over 164,000 households and operates convenience centers, which are currently open to residents Tuesday-Saturday 8:30am-4:30pm, excluding Metro Holidays (see attached link to Metro Holiday Calendar). Metro reserves to right to adjust this schedule throughout the life of the contract. NWS also provides collection services to 164 downtown businesses and dozens of Metro government facilities.

SCOPE OF SERVICES

Contractor shall provide all labor, supervision, equipment, facilities, transportation, and related services necessary to receive, process, transfer, transport and dispose of non-hazardous MSW generated within Davidson County.

The transfer station shall be open and operational Monday – Saturday, 5am to 6pm CT, excluding major holidays. Contractor shall also provide one free dump day per calendar quarter on a Saturday, during which Davidson County residents may dispose of material at no charge.

Contractor shall maintain operational procedures sufficient to minimize wait times, maintain efficient traffic flow, and prioritize NWS vehicles during transfer station operations.

Contractor shall maintain the operational capacity to receive, process and transfer the total amount of MWS generated within the NWS area. The previous five (5) year average was approximately 164,902 tons annually, with the highest year totaling 167,889 tons.

Contractor shall also demonstrate the ability to accommodate projected future growth within Metro and Davidson County. Contractors are encouraged to identify any existing convenience center locations that may be available to support current operations and potential service area expansion.

Contractor shall comply with all applicable federal, state, and local regulations for the management and disposal of waste, including but not limited to, TCA Title 68 Chapter 211.

Contractor shall maintain the transfer station in a clean and safe condition. Waste shall not remain on the tipping floor overnight. Contractor shall be responsible for litter control, facility security, odor control and prevent waste or leachate from leaving the site. All transferred materials shall remain properly contained during transport.

Any landfill receiving waste under the awarded contract shall be overseen by a certified landfill manager.

Transfer Facilities

• Contractor shall provide, at their own expense, all buildings, all onsite and offsite equipment, processes, personnel and labor, necessary supplies, and any other resources to perform the services described in this solicitation.

• Contractor shall be responsible for maintenance of all facilities, equipment and site infrastructure associated with transfer station operations.

• Contractor shall utilize automated scale systems capable of accurately recording tonnage and operational data.

• Contractor shall maintain records sufficient to provide NWS with scale weights, load information, and source data upon request. Scale calibration shall be coordinated with NWS at the contractor's expense.

• Contractor shall maintain procedures to minimize wait times for NWS vehicles at transfer station.

• Contractor shall provide NWS with reasonable access to transfer station and related operational records during normal business hours or during active operations.

Disposal

• Contractor shall utilize properly permitted disposal facility(ies) capable of receiving and disposing waste volumes anticipated throughout the contract term in a manner that supports continued operations and uninterrupted services.

• Contractor shall maintain access to both a primary and alternative disposal facility, sufficient to maintain uninterrupted service if the primary disposal facility becomes unavailable.

Safety and Staffing

• Contractor shall maintain trained staff and implement safety protocols necessary to ensure safe handling and processing of waste materials.

Documentation of safety programs and employee training shall be provided upon request.

• Contractor shall be responsible for the care and protection of all work and waste handled under the contract. All damages will be remedied at the contractor's expense.

Record Keeping and Reporting

• Contractor shall submit monthly reports to NWS detailing the sources, including but not limited to, county of origin and hauling business name, quantities and types of residential and commercial waste received, transferred and disposed of under the awarded contract, including waste received from entities outside Davidson County.

• Contractor shall provide pertinent data to NWS in support of the Solid Waste Management Plan reports required by Metro Code 10.20.395 and TCA 68-211- 101 et seq.

• Contractor shall allow NWS to inspect any or all of the records related to this service during normal business hours or when there is activity of any kind at the transfer station or disposal facilities.

• Contractor shall maintain records for previous five (5) years related to regulatory violations, citations, notices of violation, consent orders, or other enforcement actions involving any proposed facility, including final resolutions.

• Contractor shall notify NWS within 24 hours of any notice of violation or enforcement action involving facilities utilized under this contract.

• Contractor shall provide timely and accurate invoices and billing services.

Metro reserves the right to adjust transfer station operating schedule(s) upon written notice as necessary to meet the needs of NWS.

Attachments:

File Name or URL Type Description Metro Observed Holidays URL Davidson County Long- Term Zero Waste Master Plan

URL

TCA Title 68 Chapter 211 URL

2.8 Section 8. Equal Business Opportunity (EBO)

1. EQUAL BUSINESS OPPORTUNITY (EBO) GOAL

2. Pursuant to the Metro Code of Laws Section 4.46.060 B, no Equal Business Opportunity Program Goal is established for this solicitation.

2.9 Section 9. Insurance Requirements

1.

Insurance Requirements

Any offeror receiving an intent to award letter shall be required to provide a Certificate of Insurance within seven (7) calendar days of receiving the notification in order to proceed with award and execution of a contract.

The Description section must read as follows: Metropolitan Government of Nashville and Davidson County, its officials, officers, employees, and volunteers are named as additional insureds per general liability additional insured endorsement and automobile liability additional insured endorsement.

In the Certificate Holder section it must read as follows: Purchasing Agent, Metropolitan Government of Nashville and Davidson County, Metro Courthouse, Nashville, TN 37201.

The following insurance(s) shall be required:

2.

• General Liability Insurance in the amount of one million ($1,000,000.00) dollars per occurrence and in the amount of two million ($2,000,000) in the aggregate.

3.

• Automobile Liability Insurance in the amount of one million ($1,000,000.00) dollars combined single limit.

4.

• Worker's Compensation Insurance with statutory limits required by the State of Tennessee or other applicable laws and Employer's Liability Insurance with limits of no less than one hundred thousand ($100,000.00) dollars, as required by the laws of Tennessee.

5.

• Pollution Liability Insurance in the amount of one million ($1,000,000.00) dollars.

2.10 Section 10. Standard Solicitation Requirements

1.

Pre-Offer Meeting

A pre-offer meeting will be held for this solicitation at Tuesday, June 30, 2026 at 11:

00AM Central Time.

You must register in advance to provide the following information: your name, email address, phone number, and the name of the company you are representing by clicking on the following link.

https://nashville.webex.com/weblink/register/rfb4f6013a30126ba85671bad7d86eee8 https://nashville.webex.com/weblink/register/rfb4f6013a30126ba85671bad7d86eee8

Event Password: Metro

The contact information provided will generate on the Pre-Offer Attendee List if you attend the meeting.

You will receive a confirmation email invitation after you register with the information needed to participate in the Pre-Offer via Webex that will be added to your calendar. You may participate by click the Webex Link provided in the email confirmation from a computer, tablet, or smartphone.

If you have any issues with registering for the meeting, please contact the Buyer, Grace Wichert, Grace.Wichert@nashville.gov and (909) 880-3096.

Metro urges all prospective offerors to attend planned pre-offer meetings.

2.

Inquiries

All inquiries must be submitted by Thursday, July 2, 2026 no later than 3:00PM Central Time using the online discussions feature of the iSupplier system. Questions will be answered formally via Amendment to the solicitation soon after the deadline for submitting questions. Offerors must clearly understand that the only official answer or position of Metro will be the one stated in writing by Division of Procurement staff.

You may contact Grace Wichert via email at Grace.Wichert@nashville.gov or via telephone at

(615) 880-3096 with questions regarding iSupplier or you may email iSupplier@nashville.gov (make sure to include your W-9 in email to iSupplier Team). All offerors are encouraged to sign in to the iSupplier system as soon as possible to view the solicitation and ensure all login information is correct.

Finally, please have your offer loaded in the iSupplier system well in advance of the deadline for submission of offers to avoid any last minute functionality issues. While Metro makes every attempt to assist suppliers with entering their offers, there is not sufficient time to trouble shoot functionality issues within one hour of the deadline for submission of offers.

3.

Accurate Information

Failure to provide complete and accurate information in an offer to this solicitation may result in your offer being deemed nonresponsive. Metro may institute debarment proceedings against the offeror and/or terminate any contract or purchase order that has been awarded based on inaccurate information.

Extraneous Information

Offers should be brief and concise. Information provided beyond the requirements described in this solicitation may be considered extraneous and as a result discarded.

mailto:iSupplier@nashville.gov

Minor Irregularities

Metro reserves the right to waive minor irregularities in offers, provided that such action is in the best interest of Metro. Any such waiver shall not modify any remaining solicitation requirements or excuse the offeror from full compliance with the solicitation specifications and other contract requirements if the offeror is awarded a contract.

Ambiguity, Conflict or Other Errors in the Solicitation

Offeror is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in this solicitation prior to submitting their offer, or it shall be waived. Claims of ambiguity after submission of the offer shall not serve as grounds for a protest.

If an offeror discovers any ambiguity, conflict, discrepancy, omission, or other error in the solicitation, they shall immediately request modification or clarification using the online discussion feature of iSupplier. Required modifications or clarifications will be issued by solicitation amendment.

Validity of Offers

All offers shall be valid for a period of one-hundred and fifty (150) days from the closing date of the solicitation unless another timeframe is agreed to by all parties. Submission of an offer does not afford rights to the offeror nor obligate Metro in any manner.

Offer and Presentation Costs

Metro will not be liable for any costs incurred by an offeror in the preparation of its response to a solicitation, nor for the presentation of its offer and/or participation in any clarifications, discussions, negotiations, or protests.

Rejection of Offers

Metro reserves the right to accept or reject, in whole or in part, any offers submitted. The failure of an offeror to promptly supply information in connection with, or with respect to, reasonable requests may be grounds for a determination of non-responsibility.

Americans with Disabilities Act

Contractor shall ensure Metro that all services provided through this resulting contract shall be completed in full compliance with the 2010 Americans with Disabilities Act (ADA) enacted by law on March 15, 2012 and adopted by Metro. Contractor will ensure that participants at public meetings with disabilities will have communication access that is equally effective as that provided to people without disabilities. Information shall be made available in accessible formats, and auxiliary aids and services shall be provided upon the reasonable request of a qualified person with a disability.

Contractor Personnel Requirements

Subsequent to submission of an offer and prior to award of a contract, key personnel identified in the offer shall not be changed without the approval of Metro. Any changes in key personnel without Metro approval may result in the offer being rejected and not considered for award.

Unauthorized Work

The successful offeror shall not begin work until Metro issues a Notice to Proceed or Purchase Order. Any unauthorized work shall be deemed non-compensable and the offeror will have no recourse against Metro

*4. Persons Suspended or Debarred from Procurement

Pursuant to Metro Code 4.36.020, a public list of suspended or debarred persons is maintained by the division of purchases (see link provided herein). Individuals appearing on said list may not be awarded a Metro contract.

Affirmation

Do you or any proposed subcontractors appear on the list of suspended or debarred persons?

Attachments:

File Name or URL Type Description Suspended or Debarred Persons List

URL

Target: No, neither I or any of my subcontractors appear on the list of suspended or debarred vendors.

Select one of the following:-

a. No, neither I or any of my subcontractors appear on the list of suspended or debarred vendors.

b. Yes, I or one of my subcontractors appear on the list of suspended or debarred vendors and I am non-responsive.

*5.

Subcontractors/Subconsultants

Offeror must enter ALL subcontractors/subconsultants/suppliers in the Subcontractor/Subconsultant Form (see attachments below) regardless of their ownership and attach back to the submitted response/quote. All proposed subcontractor/subconsultants and/or suppliers must be registered in iSupplier prior to the solicitation deadline. Offeror should identify those subcontractors/subconsultants and/or suppliers that are Small or Service-Disabled Veteran (SBE/SDV) owned, or those that are Minority or Woman owned as appropriate. All known subcontractors/subconsultants and/or suppliers who will perform a portion of this project must be listed. If the prime is a Metro approved SBE/SDV, their self-performance participation should be reflected this subcontractor form.

If no subcontractors/subconsultants are being proposed, then indicate such on the Subcontractor/Subconsultant Form and attach back to the submitted response/quote.

Failure to attach the Subcontractor/Subconsultant Form to your submitted response/quote may deem your offer non-responsive.

Attachments:

File Name or URL Type Description Blank Subcontractor Form File

Target: Subconsultant Form is Attached

Select one of the following:-

a. Subconsultant Form is Attached(Response attachments are required)

b. No attachment and offer may be deemed non-responsive

6.

Assistance to Small (SBE) and/or Service-Disabled Veteran (SDV) Owned Businesses

The Metro Procurement Code (Section 4.44) and Regulations (Section R4.44.020.04) provide options for the Purchasing Agent to maximize the participation and performance of Metro approved SBE/SDV businesses.

Assistance is provided to offerors who are SBE/SDV, or who need assistance in locating potential SBE/SDV subcontractors or suppliers. For assistance, offerors are encouraged to contact the BAO by email at BAO@Nashville.gov or call the BAO at (615) 880-2814. For more information and the forms go to Business Assistance Office (BAO) at the website listed in the attachment section herein.

If the Offeror is an SBE/SDV business, Metro considers the work the SBE/SDV firm commits to self-perform. If the work is subcontracted or otherwise procured, only the work performed by a Metro approved SBE/SDV subcontractor or supplier may be considered for the purposes of award incentive. All SBE/SDV businesses included in offers must be registered online with Metro and approved by the BAO prior to the solicitation closing date.

Several ways that SBE/SDV participation may be promoted in individual solicitations are described below:

• Cost Incentive - The Metro Procurement Code (Section 4.44) and Regulations (Section R4.

44.020.04) provide options for the Purchasing Agent to provide a cost incentive to maximize SBE/SDV participation. If this solicitation includes a cost incentive for the participation of approved SBE/SDV business, the methodology for evaluating the SBE/SDV participation is described in the regulations found at website link shown in the attachment section herein. This requires that ALL SBE/SDV Subcontractors and/or Subconsultants be listed on the Subcontractor/Subconsultant Form.

• Set-Aside - Some solicitations are the result of an SBE/SDV set-aside. In those cases only approved SBE/SDV firms may submit an offer. The solicitation will state in the opening description if it is an SBE/SDV set-aside solicitation. This requires that ALL SBE/SDV Subcontractors and/or Subconsultants be listed on the Subcontractor/Subconsultant Form.

• Small Business Reserve (SBR) - Some solicitations are the result of an SBR set-aside. In those cases, only approved Small Business Reserve participants may submit an offer. The solicitation will state in the opening description if it is an SBR solicitation. This requires that a preliminary list of SBE/SDV subcontractors and/or subconsultants be included on the mailto:BAO@Nashville.gov

Subcontractor/Subconsultant Form.

• Threshold - If the solicitation has a SBE/SDV threshold, only offers that meet the established threshold will be eligible for SBE/SDV cost incentives. Incentive consideration, if included, is calculated on a pro rata basis for those offers in excess of the established threshold. This requires that ALL SBE/SDV Subcontractors and/or Subconsultants be listed on the Subcontractor/Subconsultant Form.

• Requirement - If the solicitation states a required SBE/SDV participation level, then only those offerors committing to achieve or exceed the established amount will be considered responsive to the solicitation. The solicitation will not contain an SBE/SDV cost incentive. This requires that a preliminary list of SBE/SDV subcontractors and/or subconsultants be included on the Subcontractor/Subconsultant Form.

Attachments:

File Name or URL Type Description Procurement Regulations URL Business Assistance Office Website

URL

*7. SBE/SDV Participation and Misrepresentation

Offerors must acknowledge that they understand the SBE/SDV participation expectations described in the next paragraph.

• 13% requirement has been set over the life of the contract. This requires that a preliminary list of SBE/SDV subcontractors and/or subconsultants be included on the Subcontractor/Subconsultant Form.

Offeror also acknowledges that they understand the consequences of failing to comply with their SBE/SDV participation commitments. If Contractor fails to comply with their SBE/SDV businesses participation commitments, or it is determined that their SBE/SDV status or the SBE/SDV status of any subcontractor/subconsultant/supplier, is shown to be false; Metro may terminate the Contract and charge Contractor for any costs incurred by Metro as a result of the misrepresentation. Misrepresentation may result in debarment.

Contractor shall enter payments to SBE/SDV and MWBE subcontractors/subconsultants/suppliers as instructed by Metro. Failure to do so may impact payments to Contractor.

Target: Acknowledge Participation Expectations and Consequences of Misrepresentation

Select one of the following:-

a. Acknowledge Participation Expectations and Consequences of Misrepresentation

b. No, may be deemed non-responsive

*8. Vendor Checklist

Offeror must complete the vendor checklist (see attached below) and attach completed document back to the submitted response/quote. Information provided on the completed vendor checklist will be used to development the resulting outcome if issued an intent to award from the solicitation.

Failure to attach the completed Vendor Checklist to your submitted response/quote may deem your offer non-responsive.

Attachments:

File Name or URL Type Description Blank Vendor Checklist File

Target: Attached Completed Vendor Checklist

Select one of the following:-

a. Attached Completed Vendor Checklist(Response attachments are required)

b. No attachment and offer may be deemed non-responsive

2.11 Section 11. Bonds

1. A Performance Bond, with Power of Attorney, in the amount of One Million, Five Hundred Thousand Dollars and Zero Cents ($1,500,000.00), is required over the life of the contract. The awarded firm shall submit a Performance Bond as a condition precedent to a contract or purchase order. Documentation of bonds shall be in a format acceptable to Metro.

2.12 Section 12. Solicitation Acceptance

*1.

Offeror must indicate acceptance of the final version of this solicitation as amended. In the likely occurrence that an amendment is issued to the solicitation, you must accept the final amendment for your proposal to be accepted. When an amendment is published you will automatically be notified by the iSupplier system, but you are encouraged to regularly check the solicitation for an amendment. If you have submitted a proposal prior to an amendment, you must resubmit your proposal in response to the amendment to avoid failure to submit or a determination of non-responsiveness. This is required whether your offer is affected by the latest amendment or not.

Any exceptions taken to this solicitation must be submitted through the online discussion feature of the system by the date and time shown for inquiry submittal. If an offeror takes exception to this solicitation after the inquiry submittal date and time, their submission may be deemed nonresponsive.

Select one of the following:-

a. Yes, Accept Solicitation as Presented

b. No, Offer non-responsive

2.13 Section 13. Contract Acceptance

*1.

Offeror must indicate your acceptance or exceptions to the attached draft contract for this solicitation.

If any exceptions are taken, attach a redline word document reflecting the proposed changes as well as justification or explanation for the proposed change. Your response to this section should indicate if exceptions are taken and you should submit the redlined word document named Contract Exceptions back with your response.

If no exceptions to the contract are stated, they will not be granted after the contract is awarded. Exceptions taken after the award will result in the rescind of the intent to award and offeror may be placed on suspended list.

If exceptions to the contract are stated and requested changes are unacceptable based on Metro's review, this may result in the rejection of the proposal as non-responsive.

Attachments:

File Name or URL Type Description GG000082, Draft Goods and Serv

File

Target: Accept Contract as Presented

Select one of the following:-

a. Accept Contract as Presented

b. Attached exceptions taken of contract presented(Response attachments are required)

2.14 Section 14. Evaluation Criteria

1. Evaluation Criteria Response Formatting

All submitted proposals should include the following on every page as a header and/or footer:

• RFQ Number

• RFQ Title

• Proposer Name

• Evaluation Criteria Section Title

• Page Numbers

Each PDF document should be named the Evaluation Criteria Section Title as outlined in the solicitation. Make sure keep evaluation criteria PDF separate and do not combine together.

Metro strongly encourages you to submit question and response together for ease of review by evaluation committee.

NOTE: Cover Pages, Table of Contents, and/or Resumes are excluded from any page limited noted below.

*2.

COST (40 Points)

All Offerors are to submit a completed cost spreadsheet with your response to this request for proposal. Leaving blanks on the cost spreadsheet, modifying locked cells, and/or not following the provided format may result in your proposal being deemed non-responsive.

Cost Criteria Score shall be calculated as follows:

Lowest Cost receives the maximum points and the other offers are pro-rated

Metro reserves the right to negotiate an earlier commencement date, if operationally necessary, subject to mutual agreement. For evaluation purposes, pricing shall be based on an anticipated contract start date of January 16, 2027.

File should be attached as excel and be named Cost Spreadsheet.

Attachments:

File Name or URL Type Description Cost Spreadsheet.xlsx File

Target: Attached Completed Cost Spreadsheet

Select one of the following:-

a. Attached Completed Cost Spreadsheet(Response attachments are required)

b. No Attachment and may be deemed non-responsive

*3.

Methodology and Approach (30 Points)

• Describe, in detail, your company's overall approach to transfer station operations and disposal services.

• Describe how uninterrupted service operations will be maintained throughout the term of the contract.

• Describe proposed staffing, equipment, and facility resources.

• Describe the available disposal capacity and available disposal options proposed, including:

• Facility name and location,

• Type of facility (landfill, incinerator, energy recovery, etc.),

• Legal owner(s) of the facility,

• Bidders' contractual relationship with the legal owner(s) of the facility,

• Operational permit reference number,

• Available capacity of the disposal option,

• Duration of which the stated capacity is expected to be available,

• Dedicated capacity for Nashville and Davidson County's use for the duration of the contract.

• Identify and describe alternative disposal options that will be utilized if primary disposal facility becomes unavailable.

• Describe scale operations, reporting capabilities, and recordkeeping processes.

• Describe safety procedures, employee training programs, and operational safety protocols.

• Describe procedures for minimizing wait times and maintaining efficient traffic flow for NWS vehicles, including any priority access procedures.

• Describe site maintenance procedures, including litter, odor, and leachate control.

• Describe sustainability, diversion and waste reduction efforts included within operations.

• Describe operational practices or facility measures used to minimize impacts to surrounding areas, including traffic, odor, litter, noise and general site conditions.

• Describe the processes, policies, technologies, or operational approaches utilized to maximize disposal efficiency and preserve landfill capacity for future needs.

• Provide a proposed mobilization and implementation (transition) plan and timeline.

File should be attached as a PDF and named Methodology and Approach.

Target: AttachedMethodology and Approach PDF

Select one of the following:-

a. AttachedMethodology and Approach PDF(Response attachments are required)

b. No, and are non-responsive

*4.

Qualifications and Experience (30 Points)

• Describe your firm's experience providing transfer, hauling and disposal services for municipalities, governmental agencies or other clients of similar size, scope and complexity.

• Describe the qualifications and experience of key personnel who will be assigned to this contract.

• Describe the organizational structure and operational oversight that will be utilized to manage services provided under this contract.

• Describe your firm's experience operating transfer stations and disposal facilities.

• Describe your firm's safety record and compliance history, including any regulatory violations, environmental enforcement actions, permit violations, or other compliance issues.

• Describe your experience managing comparable waste volumes and service demands.

• Identify all permits, licenses, certifications and regulatory approvals applicable to the proposed services and provide copies of each.

• Describe the financial assurances and operational resources available to ensure continuous performance of the requested services.

• Identify all applicable operator certifications held by personnel responsible for transfer stations and disposal facility operations.

• Provide example of at least three (3) projects or contracts of similar size, scope and complexity. Include:

• Client name

• Description of services provided

• Contract term

• Approximate tonnage managed

Metro reserves the right to check any and/or all contacts for projects, including but not limited to internet search and media reviews, submitted but is not obligated to do so as part of the evaluation.

File should be attached as a PDF and be named Qualifications and Experience.

Target: Attached Qualifications and Experience

Select one of the following:-

a. Attached Qualifications and Experience(Response attachments are required)

b. No, and are non-responsive

2.15 Section 15. Affidavits

*1.

Compliance with Laws: After first being duly sworn according to law, the undersigned (Affiant) states that he/she and the contracting organization is presently in compliance with, and will continue to maintain compliance with, all applicable federal, state, and local laws.

Taxes and Licensure: Affiant states that Contractor has all applicable licenses, including business licenses. Affiant also states that Contractor is current on its payment of all applicable gross receipt taxes and personal property taxes. M.

C.L. 4.20.065

Nondiscrimination: Affiant affirms that by its employment policy, standards and practices, it does not subscribe to any personnel policy which permits or allows for the promotion, demotion, employment, dismissal or laying off of any individual due to race, creed, color, national origin, age or sex, and are not in violation of, and will not violate, any applicable laws concerning the employment of individuals with disabilities. M.C.L. Section 4.28.020.

Covenant of Nondiscrimination: Affiant affirms that in consideration of the privilege to submit offers in response to this solicitation, we hereby consent, covenant, and agree as follows:

• To adopt the policies of the Metropolitan Government relating to equal opportunity in contracting on projects and contracts funded, in whole or in part, with funds of the Metropolitan Government;

• To attempt certain good faith efforts to solicit Minority-owned and Woman-owned business participation on projects and contracts in addition to regular and customary solicitation efforts;

• Not to otherwise engage in discriminatory conduct;

• To provide a discrimination-free working environment;

• That the Covenant of Nondiscrimination is requirement to submit an offer and shall be incorporated by reference into any contract or portion thereof which the Supplier may hereafter obtain; and shall be continuing in nature and shall remain in full force and effect without interruption.

• That the failure of the Supplier to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract. M.C.L. Section 4.46.070.

Affiant affirms that in consideration of the privilege to submit offers in response to this solicitation, we hereby consent, covenant, and agree as follows:

1. No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin, gender, or disability when otherwise qualified in connection with any solicitation offer submitted to Metro or the performance of any contract resulting from;

2. That it is and shall be the policy of this Company to provide equal opportunity to all business persons seeking to contact or otherwise interested in contracting with this Company, including various eligible business enterprises;

3. In connection herewith, I/We acknowledge and warrant that this Company has been made aware of, understands and agrees to make good faith efforts to solicit disadvantaged businesses (as defined in M.C.

L. Section 4.46) to do business with this Company;

4. That the Covenant of Nondiscrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption;

5. That the Covenant of Nondiscrimination as made and set forth herein shall be and are hereby deemed to be made a part of, and incorporated by reference into, any contract or portion thereof which this Company may hereafter obtain; and

6. That the failure of this Company to satisfactorily discharge any of the Covenant of Nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling Metro to declare the contract in default and to exercise any and all applicable rights and remedies, including but not limited to, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and/or forfeiture of compensation due on a contract.

Should you decline this covenant, your firm/organization will not be allowed to submit an offer to the Metropolitan Government of Nashville and Davidson County.

Employment Requirement: Affiant affirms that Contractor's employment practices are in compliance with applicable United States immigrations laws. M.C.L. Section 4.40.060.

Contingent or Brokerage Fees: It is a breach of ethical standards for a person to be retained, or to retain a person, to solicit or secure a Metro contract upon an agreement or understanding for a contingent commission, percentage, or brokerage fee, except for retention of bona fide employees or bona fide established commercial selling agencies for the purpose of securing business. After first being duly sworn according to law, the undersigned Affiant states that the Offeror has not retained anyone in violation of the foregoing. M.C.L. Section 4.48.080.

Iran Divestment Act: By submission of this offer and in response to the solicitation, offeror(s) and each person signing on behalf of offeror(s) affirm, under penalty of perjury, that to the best of their knowledge and belief, neither the offeror(s), nor proposed subcontractors, subconsultants, partners and any joint venturers, are on the list created pursuant to the Tennessee Code Annotated Section 12-12-106 (Iran Divestment Act). Referenced website reflected in the attachment section herein.

Sexual Harassment: Affiant affirms that should it be awarded a contract with the Metropolitan Government for a period of more than twelve (12) months and/or valued at over five hundred thousand ($500,000) dollars, affiant shall be required to provide sexual harassment awareness and prevention training to its employees if those employees:

• Have direct interactions with employees of the Metropolitan Government through email, phone, or in-person contact on a regular basis;

• Have contact with the public such that the public may believe the contractor is an employee of the Metropolitan Government, including but not limited to a contractor with a phone number or email address associated with Metropolitan government or contractors with uniforms or vehicles bearing insignia of the Metropolitan Government; or

• Work on property owned by the metropolitan government.

Such training shall be provided no later than (90) days of the effective date of the contract or (90) days of the employee's start date of employment with affiant if said employment occurs after the effective date of the contract. M.

C.L. Section 2.230.020.

Boycott of Israel: Affiant affirms that Contractor is not currently, and will not for the duration of the awarded Contract, engage in a boycott of Israel for any awarded contract that meets the following criteria:

• Has total potential value of two hundred fifty thousand ($250,000) or more;

• Affiant has ten (10) or more employees.

Procurement Code: Affiant affirms that offeror is and will remain in compliance with the provisions of Chapter 4.12 of the Metro Procurement Code and the contents of its offer as submitted. Affiant further affirms that offeror understands that failure to remain in such compliance shall constitute a material breach of its agreement with the Metropolitan Government.

Attachments:

File Name or URL Type Description Iran Divestment Act URL

Target: Yes, I so affirm to ALL Affidavits

Select one of the following:-

a. Yes, I so affirm to ALL Affidavits

b. No, and are non-responsive

2. And Further Affiant Sayeth Not:

*3. Name of Company Officer and Title:

Target: Company Officer Name, Title

*4. Enter City, County, State, and Zip Code for Company Location Target: City, County, State, Zip Code

*5. The provision of false information is a material breach.

Target: Acknowledge and Understand

Select one of the following:-

a. Acknowledge and Understand

b. Do not acknowledge and/or understand, Offer is non-responsive

6. If the principal officer cannot so attest, the offer will be determined non-responsive.