GG000077_3_SUPPLIER.pdf

RFQ GG000077,3

Proprietary and Confidential 7/23/2026 11:47 AM

RFQ GG000077,3

Title Emergency Debris Removal Services

Preview Date Open Date 7/23/2026 11:45 AM Close Date 8/6/2026 2:00 PM Award Date Time Zone Central Standard Time

Submit your response to the following contact.

Company Metropolitan Government of Nashville and Davidson County

Buyer Daniel A Drumwright Location PO Box 196301

Nashville, TN 37219 Davidson United States

Phone 1-615-862-6632 Fax

E-mail Daniel.Drumwright2@nashville.gov

When submitting your response, include the following information.

Your Company Name

Company Site (Optional) Address

Contact Details Response Valid Until

(Optional)

This document has important legal consequences. The information contained in this document is proprietary of Metropolitan Government of Nashville and Davidson County. It shall not be used, reproduced, or disclosed to others without the express and written consent of Metropolitan Government of Nashville and Davidson County.

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Negotiation Controls

1.4 Terms

2 Requirements

2.1 Section 1. RFP Solicitation (Selection) Method

2.2 Section 2. Waiver Process

2.3 Section 3. Commodity Codes

2.4 Section 4. Timeline

2.5 Section 5. Solicitation Objective

2.6 Section 6. Scope Summary

2.7 Section 7. Scope Details

2.8 Section 8. Bond Requirements

2.9 Section 9. Equal Business Opportunity (EBO) Program Requirements

2.10 Section 10. Insurance Requirements

2.11 Section 11. Standard Solicitation Requirements

2.12 Section 12. Solicitation Acceptance

2.13 Section 13. Contract Acceptance

2.14 Section 14. Evaluation Criteria

2.15 Section 15. Affidavits

1 Overview

1.1 General Information

Title Emergency Debris Removal Services

Amendment Date 7/23/2026 11:45 AM Amendment Description This amendment will update the Scope Details, Cost Spreadsheet, Timeline, add

Online Discussion Questions and Answers, and extend the Closing Date.

Buyer Daniel A Drumwright Outcome Contract Purchase

Agreement E-Mail Daniel.

Drumwright2@nashville.

gov

Introduction Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations prior to creating and submitting a response.

1.2 Schedule

Preview Date Open Date 7/23/2026 11:45 AM

Close Date 8/6/2026 2:00 PM Award Date Time Zone Central Standard Time

1.3 Negotiation Controls

Response Visibility Sealed

1.4 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Payment Terms Net 30 Freight Terms SUPPLIER PREPAID

Shipping Method FOB DELIVERY Negotiation Currency USD (US Dollar)

Price Precision 0

2 Requirements *Response is required

Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations prior to creating and submitting a response.

2.1 Section 1. RFP Solicitation (Selection) Method

1.

Request for Proposal

Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.12.040, this solicitation document serves as the written determination of the Purchasing Agent, that the use of competitive sealed bidding is neither practicable nor advantageous to Metro. Therefore, this solicitation will facilitate the entering into of contract(s) by the competitive sealed proposals process. The proposal process, flexibility and limitations are governed by the Code and related Procurement Regulations.

The proposal selection method permits discussions with offerors who submit proposals determined to be reasonably susceptible of being selected for award. Modifications in proposal content, comparative judgmental evaluations of the proposals, corrections, and scope adjustments, may occur at the request of the Purchasing Agent or their designee.

There may be one or more amendments to this solicitation. Solicitation amendments are included as updates to the original solicitation. It is the offeror's responsibility to remain informed on all solicitation amendments and submit the solicitation response incorporating all amendments.

Offers to Metro online solicitations are required to be submitted within the iSupplier online environment unless otherwise stated. Hard copy offers will not be considered except as required by law.

Any response to this solicitation is a formal waiver of any claims of confidentiality regardless of what may be stated, printed, or implied in the submission and/or attachments submitted. All information is made a Public Record after an award is made.

The only official position of Metro is found within this solicitation document including answers provided in response to questions raised. The online discussion tool within iSupplier is the appropriate tool for all questions or communications concerning this solicitation.

Metro reserves the right to issue additional rounds as it deems necessary for the purposes of evaluation. Additional rounds may include, but not be limited to, Offeror interviews.

Metro reserves the right to make multiple awards for a contract if it is deemed in the best interest of Metro.

2.2 Section 2. Waiver Process

1. Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.48.115 (Conflicts with Previous Metro Projects), Non-Metro employees who provide services to the metropolitan government regarding the feasibility, cost, design, implementation, or legislative adoption of a particular matter are prohibited from subsequent participation in the procurement process or resultant contract(s) related to that particular matter.

Any offeror who may meet the standard of MCL 4.48.115 must disclose this potential conflict to the buyer prior to the solicitation's deadline for questions. This disclosure must include reference to the offeror's prior work on the particular matter, including the specific project and prospective offerors' participation, and the timeframe services were rendered. If the offeror is requesting a waiver from MCL 4.48.115 this must be explicitly stated in the disclosure.

Requests for a waiver will be reviewed by the Procurement Standards Board with final decisions published in the news items section of purchasing.nashville.gov

2.3 Section 3. Commodity Codes

1. This solicitation is being published under the following UNSPSC (United Nations Standard Products and Services Code) Commodity Codes:

• 72103003 Demolition Services

• 76120000 Refuse Disposal And Treatment

• 76130000 Toxic And Hazardous Waste Cleanup

• 76100000 Disincentive Services

• 77000000 Environmental Services

• 77100000 Environmental Management

• 77110000 Environmental Protection

2.4 Section 4. Timeline

1.

The following is the general, unofficial anticipated timeline for this solicitation. These dates represent a good faith effort, accurate at the time of publication. They are non-binding and subject to change. They are for informational purposes only and subsidiary to official dates/times contained elsewhere in the solicitation:

• 6/23/2026 - Solicitation Publishing and Opening

• 6/30/2026 - Pre-Offer Meeting

• 6/31/2026 - Amendment #1 Published with Pre-Offer PowerPoint and Attendee List

• 7/2/2026 - Deadline to Submit Questions in iSupplier

• 7/7/2026 - Amendment #2 Published with Response to Online Discussion Questions

• 8/6/2026 - Solicitation Closes

• 8/7/2026 - Responsive Offers Provided to BAO for Review

• 8/11/2026 - Responsive Offers Provided to Evaluation Committee

• 8/18/2026 Evaluation Committee Meeting

• 8/25/2026 - Intent to Award Issued

• 9/5/2026 - Protest Period Ends & Deadline for Awarded Supplier to Provide Outstanding

Documents

• 9/7/2026 - Contract Sent to Awarded Supplier for Review

• 9/11/2026 - Contract Routes for Signature

• 9/18/2026 - Sourcing Process Complete

2.5 Section 5. Solicitation Objective

1. The objective of this solicitation is to enter into an indefinite delivery/indefinite quantity (IDIQ) contract. Metro does not guarantee minimum or maximum purchase amounts for the requested goods and/or services.

Purchases shall be made on an as-needed basis by Metro via Purchase Order. No purchase is guaranteed, and no work shall be performed until receipt of Metro-issued Purchase Order.

2.6 Section 6. Scope Summary

1. The Metropolitan Government of Nashville and Davidson County (Metro) is soliciting proposals from qualified contractors to operate emergency debris removal services within Metro Nashville-Davidson County.

The intent of this RFP is to select a contractor that is authorized to complete all required work within the scope in the event that Nashville-Davidson County is impacted by major disaster events.

2.7 Section 7. Scope Details

1. The Metro Nashville–Davidson County Debris Management Plan provides for the removal, processing, and disposal of disaster-generated debris. The Plan is based on the strategic pre-positioning of resources to support timely, coordinated recovery operations, including debris removal from public property and rights-of-way by both Metro and Contractor forces.

The Contractor shall be capable of managing a large workforce and multiple subcontractors; funding operations prior to initial and interim payments; and providing all required bonds and insurance. The Contractor shall maintain an established management team, a reliable equipment and personnel network, comprehensive debris removal and reduction plans, and demonstrated experience in major disaster recovery.

This is a contingency contract activated only in response to an actual or anticipated emergency. No compensation will be provided unless the contract is activated. The Contractor may be required to participate in Metro-directed disaster recovery training and exercises at no cost to Metro.

Services include the removal, processing, and lawful disposal of disaster-generated debris, excluding hazardous materials and household putrefied garbage, from public property and rights-of-way. Services also include establishing and operating Temporary Debris Staging and Reduction (TDSR) sites within Davidson County following tornadoes, severe storms, or other disasters.

The attached Map of Metro Nashville and Davidson County displays the full coverage area that the awarded contractor shall be responsible for servicing in the event that this contract is utilized, based on where the need for these services a designated.

The Contractor shall provide and manage sufficient resources to complete debris removal within 90 calendar days and disposal operations within 180 calendar days. TDSR sites and landfills outside Davidson County shall not be assumed available unless specifically authorized in a Task Order. All work shall comply with the current FEMA Public Assistance Program and Policy and all applicable FEMA certification requirements.

FEMA Certification Requirements

Work under the resulting contract for Emergency Debris Removal Services may be eligible for FEMA federal assistance funding. The attached FEMA Certification document is a mandatory component of this solicitation and must be completed signed and submitted with your proposal. This document is included to ensure compliance with all applicable federal laws, requirements, regulations, and contract provisions associated with the project that may be funded, reimbursed, or otherwise supported by the Federal Emergency Management Agency (FEMA). See the attached FEMA Certification Document.

The January 6, 2025 FEMA Public Assistance Program and Policy Guide include references to the regulations, policies, tools, disaster guidance, etc related to the agency and FEMA-supported circumstances. See the attached FEMA Public Assistance Program and Policy Guide in this solicitation.

Planning Standard for Debris Removal and Disposal

Metro Nashville utilizes a countywide equal-intensity disaster scenario with an estimated debris volume of 15 million cubic yards. This planning estimate, identified in the Metro Debris Management Plan, is used to determine TDSR site acreage and resource requirements. Actual debris quantities may vary.

For proposal purposes, Contractors shall use 15 million cubic yards as the potential assigned debris volume. Metro anticipates completion of debris removal within 90 calendar days and disposal and recycling operations within 180 calendar days, assuming reasonable site access. Operations may be delayed in certain areas and may not begin simultaneously across all debris zones.

Recycling efforts are encouraged and will be coordinated with NDOT and applicable landfill recycling programs.

Debris Management Planning as a function of NDOT and the Mayor's Office of Emergency Management

(OEM)

NDOT's Debris Manager, in coordination with OEM, will direct all debris removal and disposal activities through the Debris Management Center. Metro will utilize both internal resources and a contingency debris removal contract to ensure immediate post-disaster response capability. The awarded Contractor shall serve as the General Contractor and may utilize both local and non-local subcontractor resources to fulfill contract requirements.

Upon an actual or impending disaster, the Debris Manager will notify the Contractor of Metro's intent to activate the contract. Debris removal will generally be limited to public streets, rights-of-way, facilities, municipal properties, and other public locations. The Contractor shall determine removal methods consistent with this Scope of Work. Disposal shall occur only at Metro-approved facilities. For this contract, TDSR Site and Temporary Debris Management Site are synonymous.

Following activation, the Debris Manager may require the Contractor's Operations Manager to report to the Debris Management Center within 24 hours. The initial Task Order, typically issued within 24 hours, will authorize mobilization and require Performance and Payment Bonds. Subsequent Task Orders may address debris removal, reduction, and temporary disposal. Invoices shall be submitted to NDOT unless otherwise directed.

Debris collection will occur through multiple passes to allow residents time to place debris curbside. Collection schedules will be established by the Debris Manager based on disaster impacts and critical infrastructure priorities.

Debris Collection Efficiency and Cleanliness

The Contractor shall remove all debris from public rights-of-way that is beyond the capability of a typical homeowner to collect using basic tools. Homeowners shall remain responsible only for minor residual materials such as leaves, dirt, twigs, and sawdust that can be bagged.

Except for these minor materials, the Contractor shall remove all debris during each collection pass and shall not leave debris for future passes. Separate crews or equipment may be used for bagged debris, C&D debris, recyclable timber, and stumps; however, all debris categories shall be collected during the same pass.

Damages to Public or Private Property

The Contractor shall be responsible for all damage resulting from debris operations to public or private property.

Damages shall be repaired immediately and restored to equal or better condition. Disputes will be resolved through negotiation. The Contractor shall provide semi-weekly reports identifying resolved and outstanding claims.

Debris Removal from Drainage Systems

The Contractor may be directed to remove debris from ditches, canals, streams, lakes, reservoirs, and other drainage systems. Disposal may require hauling or on-site placement as directed by the Debris Manager. Metro will provide site-specific scopes of work, including quantities, descriptions, photographs, and access information. The Contractor shall submit lump-sum estimates using Part B unit prices.

TDSR sites will be designated for staging and reduction of vegetative debris and may include white-goods processing areas. Only authorized vehicles may access these sites. Homeowner drop-off locations may also be established, and the Contractor shall remove accumulated debris daily.

The Contractor shall support Metro's curbside segregation program and manage debris by the following categories:

1. Household trash and putrefied garbage – NDOT and Contractor responsibility.

2. Leaves and lawn litter in recyclable bags – collected separately or co-mingled with vegetative debris as approved by the Debris Manager.

3. Vegetative debris (trees, limbs, logs, stumps) – Contractor responsibility, including reduction.

4. Construction and demolition (C&D) debris, furniture, and furnishings – Contractor responsibility.

5. Household Hazardous Waste (HHW) – NDOT and Contractor responsibility.

6. White goods containing refrigerants – Contractor responsibility.

Citizens will be instructed to separate debris; however, failure to do so does not relieve the Contractor of reasonable segregation responsibilities.

HHW encountered during operations shall be isolated for NDOT disposal. HHW includes, but is not limited to, cleaning products, batteries, paints, pesticides, automotive fluids, electronics, propane cylinders, fluorescent bulbs, and lithium or cadmium batteries.

The Contractor shall establish a lined containment area at each TDSR site for inadvertently delivered HHW.

Commercial and industrial hazardous materials shall be isolated for Hazardous Materials Removal.

White-goods refrigerant recovery shall comply with all applicable federal, state, and local regulations, including EPA Section 608 and 40 CFR 82. Contractors and subcontractors shall maintain required certifications and documentation.

Work Authorization and Mobilization

All work shall be authorized through written Task Orders specifying scope, location, schedule, and rates. Additional work not included in the Proposal may be negotiated. Metro may extend operations on a weekly basis.

Upon receipt of a mobilization Task Order, the Contractor shall mobilize resources according to the following minimum schedule:

• 36 Hours – 25%

• 72 Hours – 50%

• 96 Hours – 75%

• 120 Hours – 100%

Earlier mobilization is encouraged. Additional Task Orders shall be sequentially numbered.

The Contractor shall maintain all required State of Tennessee and Metro Nashville licenses and permits, including business and contractor licenses, and provide copies to the Debris Manager.

Work quantities are estimates only. Payment shall be based on proposed unit prices and verified daily operational reports. For hourly equipment, up to 15 minutes of preventive maintenance per day is compensable. Additional maintenance, fueling, or downtime is non-payable and rounded to the nearest half hour.

The Contractor shall correct, at no cost to Metro, any violations resulting from Contractor or subcontractor operations.

Work shall not interfere with other emergency response activities. At least one supervisor per non-English-speaking crew shall be fluent in English.

Debris Removal and Disposal Operations

The Contractor shall provide all labor, equipment, fuel, maintenance, repairs, supervision, traffic control, transportation, protective equipment, benefits, and other resources necessary to perform the work.

Equipment, personnel, and subcontractors shall not be transferred between debris zones without notification to the

Debris Manager. Self-loading grapple trucks and loaders are preferred. Hand-loading requires written approval.

Hand-loaded trucks shall receive credit for no more than 50 percent of measured capacity.

Metro shall certify hauling vehicles by equipment type, identification, and measured load-bed volume. Measured capacities shall match posted signage, and Metro may re-measure vehicles at any time.

All hauling equipment shall display identification signage on both sides. Debris-hauling vehicles shall also display certified cubic-yard capacity. Sign lettering shall be a minimum of three inches high and remain legible throughout the contract.

Vehicles shall have secure tailgates and approved sideboards. Sideboards shall be constructed of at least 2x6 material and may not exceed two feet above the bed unless approved in writing. Equipment assigned to this contract shall not be used for other work, and debris collected under this contract shall not be mixed with debris from other sources.

Contractor Responsibilities: Debris Haul

The Contractor shall ensure all loads are secured, compacted, and trimmed prior to transport. No debris may extend beyond the load bed. Tarps or coverings shall be used to prevent material loss during transport.

Maximum vehicle height, including debris and sideboards, shall not exceed 13 feet 6 inches unless approved by the Debris Manager. Maximum vehicle width shall not exceed 8 feet 6 inches.

The Contractor shall verify clearances for bridges, overpasses, traffic signals, conductors, and overhead utilities.

Structures with reduced clearances shall be properly identified.

Additional Responsibilities

The Contractor shall assign an Operations Manager (OM) to serve as the primary liaison with the Debris Manager. The OM shall be authorized to commit the Contractor, available 24 hours per day, maintain reliable communications, attend required meetings and exercises, and report directly to the Debris Manager.

Operations Supervisors shall provide daily field coordination with Metro. The Contractor shall provide traffic and pedestrian control, including at least one flagger for each work approach.

The Contractor shall supervise all operations using qualified personnel and appropriate equipment and shall provide all labor, materials, taxes, and fees required to perform the work.

Debris hauling payment shall be based on cubic yards and haul distance. Loads delivered to TDSR sites shall be documented with validated load tickets. Metro monitors shall estimate debris quantities, retain required ticket copies, and verify disposal records.

Metro monitor determinations of debris quantities shall be final. Loads shall be assumed full unless deductions are warranted for consolidation, light packing, or incomplete loading.

TDSR Site Operations

Phase I – Site Setup/Preparation & Closeout/Restoration Phase I includes all activities necessary to establish, operate, close, and restore TDSR sites. Compensation shall be based on Part B time-and-materials rates.

Work includes clearing, grading, fill placement, processing pads, access roads, hauling, sodding, and all activities necessary to restore the site to pre-use condition. Materials shall be paid at cost or as negotiated.

Site setup, operation, and restoration shall comply with the Metro Debris Management Plan, including requirements for grinding, burning, air-curtain operations, ash management, and restoration.

Phase II – TDSR Operations & Material Processing Phase II includes TDSR management, debris reduction, and material processing and shall be compensated using Part A unit prices.

The Contractor shall provide all labor, equipment, fuel, maintenance, mobilization, insurance, supervision, and related costs. Work includes debris reduction through grinding or air-curtain burning and recycling of marketable materials.

Vegetative debris will generally be processed at TDSR sites. Mixed and C&D debris will typically be delivered directly to approved transfer stations or landfills unless C&D TDSR operations are authorized. Vegetative debris shall be measured and paid based on inbound truck-measured cubic yards.

TDSR site improvements require prior approval. Daily reports documenting labor, equipment, handled volumes, and recycled quantities shall be submitted by 11:00 a.m. Failure to provide adequate documentation may result in non-payment.

The Contractor shall provide utilities, sanitation facilities, site security, utility clearances, and protection of existing infrastructure. Any damage shall be repaired at no cost to Metro.

The Contractor shall minimize fire hazards and close each TDSR site within 30 days after receipt of the final debris load. Closure includes removing equipment and temporary facilities, disposing of residual materials, and restoring the site to pre-use condition. Final payment requires Debris Manager approval.

Phase III – Debris Clearance for Access Phase III consists of emergency debris clearance from public property and rights-of-way to restore access. Metro normally performs this work using internal resources; however, the Contractor may provide supplemental support during major disasters. Work shall be compensated on a time-and-materials basis using Part B rates and shall not exceed 70 hours unless otherwise authorized.

TDSR Site Management Plan

Upon designation of a TDSR site, the Contractor shall submit three copies of a TDSR Site Management Plan drawn to a scale of 1" = 50'. The plan shall address:

• Site access, preparation, clearing, grading, and erosion control

• Traffic control and safety measures

• Debris segregation and processing layout

• Locations for ash disposal, HHW containment, and inspection tower

• Locations of grinding and burning operations, if applicable

• Required clearances of 200 feet from stockpiles and 500 feet from structures, roadways, and wooded areas for burning operations

• Existing structures, utilities, and environmentally sensitive areas requiring protection

The Contractor shall provide OSHA-compliant lifts, scaffolding, and inspection towers. Inspection towers shall include a roof with a minimum clearance of 6 feet 6 inches below support beams, stair access with handrails, and anchoring sufficient to prevent overturning. Alternative designs may be approved by the Debris Manager if equivalent safety and functionality are maintained.

TDSR sites and inspection towers shall be subject to periodic FEMA and OSHA compliance inspections.

Household Hazardous Waste Containment Area

The Contractor shall construct a 30-foot by 30-foot HHW containment area at each TDSR site. The containment area shall include hay bale perimeter controls, a heavy-gauge plastic liner, a six-inch sand layer for absorption and puncture protection, and protective plastic covering for rain events. Site grading shall direct stormwater runoff away from the containment area.

Private Property

The Contractor shall not perform work on private property or accept requests directly from property owners. When access across private property is required to reach public debris, Metro shall provide a Right of Entry Agreement. If debris removal from private property becomes necessary, the scope of work and compensation shall be negotiated separately.

Debris Collection Efficiency and Cleanliness

The Contractor shall remove all debris from public rights-of-way that cannot reasonably be collected by a typical homeowner using basic tools. Homeowners remain responsible only for minor residual materials, including leaves, dirt, twigs, and sawdust.

Except for these residual materials, all debris shall be removed during each collection pass. Separate crews or equipment may be used for specific debris streams; however, all debris types shall be collected during the same pass.

Damages to Public or Private Property

The Contractor shall be responsible for all damage resulting from debris operations. Damaged property shall be restored immediately to equal or better condition. The Contractor shall provide semi-weekly reports identifying resolved and unresolved damage claims. Disputes shall be resolved through negotiation.

Debris Removal from Drainage Systems

The Contractor may be directed to remove debris from drainage facilities, including ditches, canals, streams, lakes, and reservoirs. Metro shall provide site-specific scopes of work identifying debris quantities, descriptions, photographs, and access requirements. The Contractor shall submit lump-sum estimates based on Part B unit prices. Disposal methods shall be determined by the Debris Manager.

Tree and Limb Removal with Specialized Equipment

The Contractor may be directed to remove hazardous hanging limbs and leaning, damaged, or otherwise hazardous trees. The Debris Manager shall determine hazard conditions and provide location-specific descriptions. The Contractor shall submit lump-sum estimates using Item 2.2 unit prices in Part A. Any pricing deviations shall be negotiated.

Removal of Hazardous Stumps

The Contractor may be directed to remove hazardous stumps that are partially uprooted or otherwise determined hazardous by the Debris Manager. The Contractor shall submit lump-sum estimates using Item 2.1 unit prices in Part A. Any pricing deviations shall be negotiated. Removal, hauling, and disposal of uprooted stumps and root balls shall be compensated under Items 1.1 through 1.4, as applicable.

Additional Considerations

The Debris Manager may terminate all or part of the contract if:

• Unforeseen conditions require suspension of work

• Contract specifications are not met

• Proper methods are not followed after notice

• Adequate personnel or equipment are not provided

• Work progress becomes unacceptable

• Contractor refuses direction from Metro

• Work is abandoned

• A debarred subcontractor is utilized

Performance Schedule

Following contract execution, the Contractor shall meet with the Debris Manager to review safety requirements, reporting procedures, quality control, payment processes, and operational coordination.

Each grinder shall maintain a processing rate of 200–250 cubic yards per hour, with no more than four hours of downtime during any 24-hour period. Minimum production requirements shall be achieved no later than Day 3 following Notice to Proceed.

Unless otherwise authorized by Change Order, all work, including restoration of TDSR sites, shall be completed within 30 days after notification that the final debris load has been delivered.

Unless otherwise directed, debris reduction operations shall be conducted 24 hours per day, seven days per week.

Debris hauling from rights-of-way shall be limited to daylight hours.

Contractor Petroleum, Oil, Lubricant (POL) Spills

The Contractor shall be solely responsible for reporting, containing, and cleaning all POL spills resulting from Contractor operations at no additional cost to Metro.

Spills shall be immediately contained and remediated in accordance with all applicable federal, state, and local regulations. Off-site spills shall be reported immediately to the National Response Center and the Debris Management Center.

A written report shall be submitted within seven days and shall include:

• Material type and quantity released

• Reportability determination

• Date, time, and location of release

• Impacted waters or environmental resources

• Cause of release

• Equipment and personnel involved

• Injuries or property damage

• Duration of discharge

• Containment and cleanup actions

• Communications with regulatory agencies or media

• Disposal methods and locations

• Corrective actions implemented to prevent recurrence

Constraints on the Contractor

Upon award, the Contractor shall execute a Metro contract. Performance and Payment Bond requirements shall be established by NDOT for each Task Order.

Metro shall designate the NDOT Director or designee as Debris Manager and establish a Debris Management Center to coordinate operations and resolve administrative issues.

Metro reserves the right to inspect any Contractor facility, operation, or work site associated with contract performance.

Contractor Personnel Requirements

TDSR Site Foreman:

The TDSR Site Foreman shall manage all site operations, including traffic control, dumping activities, debris segregation, burning, grinding, processing, and safety compliance.

The Foreman shall coordinate with Metro Site Monitors; maintain records of labor, equipment usage, debris quantities, and processed materials; and submit daily operational reports to the Contractor's Operations Manager for transmission to the Debris Manager.

Right-of-Way Permit Requirements

Contractor shall be reimbursed by Metro for any Right‐of‐Way Permit Fees, including any credit card fees if applicable, associated with the performance of work under this contract. Contractor must add a line to any invoice to reflect permit fee amount being requested and provide proper documentation to back up such reimbursement.

Documentation must include at least a copy of the receipt and copy of the permit associated with the work performed.

Metro will not reimburse for any violation fee since this would only apply when the Contractor fails to adhere to the Metro Code. Any associated administrative cost for getting the permit shall be included in other items of bid and will not be reimbursed separately by Metro.

Attachments:

File Name or URL Type Description FEMA Public Assistance Program

File FEMA Public Assistance Program and Policy Guide

FEMA Certification Documentation

File FEMA Certification Documentation

Map of Metro Nashville and Dav

File Map of Metro Nashville and Davidson County

2.8 Section 8. Bond Requirements

*1. In the event the Contractor is deployed, a signed performance bond, including power of attorney, shall be issued in an amount equal to 100% of each purchase order issued under the contract.

Select one of the following:-

a. Acknowledged and affirm will meet bond requirements.

b. Do not acknowledge and non-responsive

2.9 Section 9. Equal Business Opportunity (EBO) Program Requirements

1. EQUAL BUSINESS OPPORTUNITY (EBO) GOAL

2.

Pursuant to the M.C.L. Section 4.46.060, a percentage goal for MBE and WBE subcontract participation has been established for this solicitation. Such goal is based upon careful analysis of the availability of commercially useful subcontracting opportunities and has been considered by the appropriate Goal Setting Committee and approved by the Purchasing Agent.

The Metropolitan Government of Nashville and Davidson County expects the successful offeror to meet the established goal for this project and provide demonstration of approved good faith efforts to attain the goal. M/WBE participation may be counted toward the specified goal when the Prime Contractor demonstrates a commercially useful function(s) for each proposed Subcontractor and as further defined in the M.C.L. Section

4.46.060. In no way shall subcontractors' work or dollar amount be construed to count toward the established goal more than once. Only expenditures to M/WBE subcontractors that perform a commercially useful function in the work of the project or contract may be counted. Suppliers may be utilized to satisfy the goals in whole or in part, however, must perform a commercially useful function.

*3. Minority Business Enterprise (MBE) Percentage Goal: 9 % Target: Acknowledge established goal and can achieve MBE established goal

Select one of the following:-

a. Acknowledge established goal and can achieve MBE established goal

b. Unable to achieve established goal and have attached completed waiver request form from Good Faith Summary Sheets

*4. Woman Business Enterprise (WBE) Percentage Goal: 7 % Target: Acknowledge established goal and can achieve WBE established goal

Select one of the following:-

a. Acknowledge established goal and can achieve WBE established goal

b. Unable to achieve established goal and have attached completed waiver request form from Good Faith Summary Sheets

*5.

To be responsive within the scope of the EBO program offerors must complete and attach to their response Statements of M/WBE Utilization, Statement of Interested Subcontractors/Vendors, and Statement of Bid Proposals/Price Quotations.

EBO Forms are attached to this section of the solicitation for your access. See EBO Website in attachment section here for additional EBO Information.

Attach the EBO Forms, including Good Faith Effort Summary Sheets (if applicable), and any supporting documentation to your response as one PDF document titled EBO Documentation.

M/WBE firms included in offers must be registered with Metro and certification received by BAO prior to the solicitation closing date. Failure to comply with EBO requirements may result in the offer being deemed nonresponsive.

A Letter of Intent must be submitted to BAO by the end of the second (2nd) business day following issuance of the intent to award notification for each Metro approved M/WBE included in offer. The Letter of Intent must be signed by both parties.

Attachments:

File Name or URL Type Description Blank EBO Forms File EBO Information URL

Target: Acknowledge Expectations and Attach Required EBO Documentation

Select one of the following:-

a. Acknowledge Expectations and Attach Required EBO Documentation(Response attachments are required)

b. Fail to acknowledge expectations or attach required EBO Documentation; therefore, Offeror is non-responsive

*6.

All offerors shall:

• Make efforts to include M/WBE's, certified by certifying entities recognized by the Metropolitan Government, in the procurement process and to ensure that businesses are not discriminated against on the basis of race, ethnicity or gender.

• If awarded, maintain for a minimum of three (3) years after completion of the contract and final payment detailed records of all correspondence and responses thereto, logs of all telephone calls made and received regarding Metropolitan Government solicitations, copies of advertisements in publications and other media, and other relevant papers required by the Program.

• Cooperate with any document request or other investigatory effort by the BAO in its considerations of the Bid as provided herein above.

Acknowledge understanding and acceptance of all information above.

Target: Yes, I acknowledge and understand

Select one of the following:-

a. Yes, I acknowledge and understand

b. No, and are non-responsive

2.10 Section 10. Insurance Requirements

1.

Insurance Requirements

Any offeror receiving an intent to award letter shall be required to provide a Certificate of Insurance within seven (7) calendar days of receiving the notification in order to proceed with award and execution of a contract.

The Description section must read as follows: Metropolitan Government of Nashville and Davidson County, its officials, officers, employees, and volunteers are named as additional insureds per general liability additional insured endorsement and automobile liability additional insured endorsement.

In the Certificate Holder section it must read as follows: Purchasing Agent, Metropolitan Government of Nashville and Davidson County, Metro Courthouse, Nashville, TN 37201.

The following insurance(s) shall be required:

2.

• General Liability Insurance in the amount of one million ($1,000,000.00) dollars per occurrence and in the amount of two million ($2,000,000) in the aggregate.

3.

• Worker's Compensation Insurance with statutory limits required by the State of Tennessee or other applicable laws and Employer's Liability Insurance with limits of no less than one hundred thousand ($100,000.00) dollars, as required by the laws of Tennessee.

4.

• Automobile Liability Insurance in the amount of one million ($1,000,000.00) dollars combined single limit.

5.

• Pollution Liability Insurance in the amount of five million ($5,000,000.00) dollars per occurrence.

2.11 Section 11. Standard Solicitation Requirements

1.

Pre-Offer Meeting

A pre-offer meeting will be held for this solicitation on June 30, 2026 at 9:00 AM Central Time.

You must register in advance to provide the following information: your name, email address, phone number, and the name of the company you are representing by clicking on the following link.

1. Click https://nashville.webex.

com/weblink/register/r2b611b1d5c13b40233f8ec023cb0f326

2. Enter the event password: (enter passcode) This event requires registration.

After your registration has been approved, you will receive instructions for joining the event.

3. Click "Join Now".

4. Follow the instructions that appear on your screen to join the teleconference.

5. The contact information provided will generate on the Pre-Offer Attendee List if you attend the meeting.

You will receive a confirmation email invitation after you register with the information needed to participate in the Pre-Offer via Webex that will be added to your calendar. You may participate by clicking the Webex Link provided in the email confirmation from a computer, tablet, or smartphone.

If you have any issues with registering please contact the Buyer, Daniel Drumwright at Daniel.Drumwright2@nashville.gov .

Metro urges all prospective offerors to attend planned pre-offer meetings.

Attachments:

File Name or URL Type Description PreOffer PowerPoint - RFQ GG000077 Emergency Debris Removal Services

File

Pre-Offer Sign-In Sheet- Emergency Debris Removal Services

File

2.

Inquiries

All inquiries must be submitted by July 2, 2026 at 2:00 PM Central Time using the online discussions feature of the iSupplier system. Questions will be answered formally via Amendment to the solicitation soon after the deadline for submitting questions. Offerors must clearly understand that the only official answer or position of Metro will be the one stated in writing by Division of Procurement staff.

You may contact Daniel Drumwright at 615-862-6632 or Daniel.Drumwright2@nashville.gov with questions regarding iSupplier or you may email iSupplier@nashville.gov. All offerors are encouraged to sign in to the iSupplier system as soon as possible to view the solicitation and ensure all login information is correct.

Finally, please have your offer loaded in the iSupplier system well in advance of the deadline for submission of offers to avoid any last-minute functionality issues. While Metro makes every attempt to assist suppliers with entering their offers, there is not sufficient time to trouble shoot functionality issues within one hour of the deadline for submission of offers.

Attachments:

File Name or URL Type Description Online Discussion Questions and Answers V2

File Amendment #3

Supplier Guide- Finding Viewing and Responding yo Negotiations

File Amendment #2

Crowder Gulf executed contract 6499195.pdf

File Amendment #2

CrowderGulf executed contract 6499195 Amendment

File Amendment #2

CrowderGulf executed contract 6499195-lLetter of Acceptance

File Amendment #2

Online Discussion Questions and Answers

File For proposal purposes, Contractors shall use 15 million cubic yards as the potential assigned debris volume.

3.

Accurate Information

Failure to provide complete and accurate information in an offer to this solicitation may result in your offer being deemed nonresponsive. Metro may institute debarment proceedings against the offeror and/or terminate any contract or purchase order that has been awarded based on inaccurate information.

Extraneous Information

Offers should be brief and concise. Information provided beyond the requirements described in this solicitation may be considered extraneous and as a result discarded.

Minor Irregularities

Metro reserves the right to waive minor irregularities in offers, provided that such action is in the best interest of Metro. Any such waiver shall not modify any remaining solicitation requirements or excuse the offeror from full compliance with the solicitation specifications and other contract requirements if the offeror is awarded a contract.

Ambiguity, Conflict or Other Errors in the Solicitation

Offeror is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in this solicitation prior to submitting their offer, or it shall be waived. Claims of ambiguity after submission of the offer shall not serve as grounds for a protest.

If an offeror discovers any ambiguity, conflict, discrepancy, omission, or other error in the solicitation, they shall immediately request modification or clarification using the online discussion feature of iSupplier. Required modifications or clarifications will be issued by solicitation amendment.

Validity of Offers

All offers shall be valid for a period of one-hundred and fifty (150) days from the closing date of the solicitation unless another timeframe is agreed to by all parties. Submission of an offer does not afford rights to the offeror nor obligate Metro in any manner.

Offer and Presentation Costs

Metro will not be liable for any costs incurred by an offeror in the preparation of its response to a solicitation, nor for the presentation of its offer and/or participation in any clarifications, discussions, negotiations, or protests.

Rejection of Offers

Metro reserves the right to accept or reject, in whole or in part, any offers submitted. The failure of an offeror to promptly supply information in connection with, or with respect to, reasonable requests may be grounds for a determination of non-responsibility.

Americans with Disabilities Act

Contractor shall ensure Metro that all services provided through this resulting contract shall be completed in full compliance with the 2010 Americans with Disabilities Act (ADA) enacted by law on March 15, 2012 and adopted by Metro. Contractor will ensure that participants at public meetings with disabilities will have communication access that is equally effective as that provided to people without disabilities. Information shall be made available in accessible formats, and auxiliary aids and services shall be provided upon the reasonable request of a qualified person with a disability.

Contractor Personnel Requirements

Subsequent to submission of an offer and prior to award of a contract, key personnel identified in the offer shall not be changed without the approval of Metro. Any changes in key personnel without Metro approval may result in the offer being rejected and not considered for award.

Unauthorized Work

The successful offeror shall not begin work until Metro issues a Notice to Proceed or Purchase Order. Any unauthorized work shall be deemed non-compensable and the offeror will have no recourse against Metro

*4. Persons Suspended or Debarred from Procurement

Pursuant to Metro Code 4.36.020, a public list of suspended or debarred persons is maintained by the division of purchases (see link provided herein). Individuals appearing on said list may not be awarded a Metro contract.

Affirmation

Do you or any proposed subcontractors appear on the list of suspended or debarred persons?

Attachments:

File Name or URL Type Description Suspended or Debarred Persons List

URL

Target: No, neither I or any of my subcontractors appear on the list of suspended or debarred vendors.

Select one of the following:-

a. No, neither I or any of my subcontractors appear on the list of suspended or debarred vendors.

b. Yes, I or one of my subcontractors appear on the list of suspended or debarred vendors and I am non-responsive.

*5.

Subcontractors/Subconsultants

Offeror must enter ALL subcontractors/subconsultants/suppliers in the Subcontractor/Subconsultant Form (see attachments below) regardless of their ownership and attach back to the submitted response/quote. All proposed subcontractor/subconsultants and/or suppliers must be registered in iSupplier prior to the solicitation deadline. Offeror should identify those subcontractors/subconsultants and/or suppliers that are Small or Service-Disabled Veteran (SBE/SDV) owned, or those that are Minority or Woman owned as appropriate. All known subcontractors/subconsultants and/or suppliers who will perform a portion of this project must be listed. If the prime is a Metro approved SBE/SDV, their self-performance participation should be reflected this subcontractor form.

If no subcontractors/subconsultants are being proposed, then indicate such on the Subcontractor/Subconsultant Form and attach back to the submitted response/quote.

Failure to attach the Subcontractor/Subconsultant Form to your submitted response/quote may deem your offer non-responsive.

Attachments:

File Name or URL Type Description Blank Subcontractor Form File

Target: Subconsultant Form is Attached

Select one of the following:-

a. Subconsultant Form is Attached(Response attachments are required)

b. No attachment and offer may be deemed non-responsive

6.

Assistance to Small (SBE) and/or Service-Disabled Veteran (SDV) Owned Businesses

The Metro Procurement Code (Section 4.44) and Regulations (Section R4.44.020.04) provide options for the Purchasing Agent to maximize the participation and performance of Metro approved SBE/SDV businesses.

Assistance is provided to offerors who are SBE/SDV, or who need assistance in locating potential SBE/SDV subcontractors or suppliers. For assistance, offerors are encouraged to contact the BAO by email at BAO@Nashville.gov or call the BAO at (615) 880-2814. For more information and the forms go to Business Assistance Office (BAO) at the website listed in the attachment section herein.

If the Offeror is an SBE/SDV business, Metro considers the work the SBE/SDV firm commits to self-perform. If the work is subcontracted or otherwise procured, only the work performed by a Metro approved SBE/SDV subcontractor or supplier may be considered for the purposes of award incentive. All SBE/SDV businesses included in offers must be registered online with Metro and approved by the BAO prior to the solicitation closing date.

mailto:BAO@Nashville.gov

Several ways that SBE/SDV participation may be promoted in individual solicitations are described below:

• Cost Incentive - The Metro Procurement Code (Section 4.44) and Regulations (Section R4.

44.020.04) provide options for the Purchasing Agent to provide a cost incentive to maximize SBE/SDV participation. If this solicitation includes a cost incentive for the participation of approved SBE/SDV business, the methodology for evaluating the SBE/SDV participation is described in the regulations found at website link shown in the attachment section herein. This requires that ALL SBE/SDV Subcontractors and/or Subconsultants be listed on the Subcontractor/Subconsultant Form.

• Set-Aside - Some solicitations are the result of an SBE/SDV set-aside. In those cases only approved SBE/SDV firms may submit an offer. The solicitation will state in the opening description if it is an SBE/SDV set-aside solicitation. This requires that ALL SBE/SDV Subcontractors and/or Subconsultants be listed on the Subcontractor/Subconsultant Form.

• Small Business Reserve (SBR) - Some solicitations are the result of an SBR set-aside. In those cases, only approved Small Business Reserve participants may submit an offer. The solicitation will state in the opening description if it is an SBR solicitation. This requires that a preliminary list of SBE/SDV subcontractors and/or subconsultants be included on the Subcontractor/Subconsultant Form.

• Threshold - If the solicitation has a SBE/SDV threshold, only offers that meet the established threshold will be eligible for SBE/SDV…