GETAC RFP (3).docx

REQUEST FOR PROPOSAL (RFP)

For the Supply of New GETAC S410 Mobile Data Terminals (MDTs) Issued By: Burke County Sheriff's Office RFP Issuance Date: September 25, 2024 Proposal Submission Deadline: TBD

SECTION 1: INTRODUCTION

The Burke County Sheriff's Office is issuing this Request for Proposal (RFP) to solicit bids from qualified vendors for the procurement of new GETAC S410 Mobile Data Terminals (MDTs). These MDTs will be used in patrol vehicles and by law enforcement personnel for critical communication, data access, and field-based reporting. The devices must be rugged, reliable, and configured to the exact specifications outlined below.

This RFP is for the GETAC S410 as specified.

SECTION 2: EQUIPMENT SPECIFICATIONS

The Burke County Sheriff's Office requires the following exact specifications for the MDTs:

- Model: GETAC S410 (Model Number: ST276ADASHXX)

- Processor: Intel i5-1340P Processor

- Operating System: Windows 11 Pro

- Memory (RAM): 16GB DDR4

- Storage: 256GB PCIe SSD

- Display: Sunlight-readable (SR) LCD with touchscreen (TS) and included stylus

- Keyboard: Backlit keyboard for nighttime or low-light operations

- Connectivity:

- Wi-Fi (802.11ax)

- Bluetooth 5.1

- 4G LTE modem for field connectivity

- Durability:

- MIL-STD-810H certified for military-grade toughness

- IP52 rated for water and dust resistance

- Warranty: 3-year limited warranty

SECTION 3: SCOPE OF WORK

The selected vendor will be responsible for the following:

1. Supply of Equipment:

- Provide the specified GETAC S410 MDT units (ST276ADASHXX) to the Burke County Sheriff's Office.

- Units must be brand new, fully configured, and meet all specified hardware and software requirements.

2. Delivery:

- All MDTs must be delivered to the Burke County Sheriff's Office

- Vendor must ensure all devices are fully functional and tested before delivery.

3. Optional Services (if required):

- Training: Provide optional training for Sheriff’s Office personnel on the operation, maintenance, and troubleshooting of the MDTs if necessary.

SECTION 4: PROPOSAL REQUIREMENTS

Vendors responding to this RFP must provide a proposal that includes the following:

4.1 Vendor Information

- Vendor name, contact information, and company profile.

- A summary of the vendor’s experience in supplying rugged computing devices to law enforcement or public safety agencies.

- Certification as an authorized reseller or distributor of GETAC products.

4.2 Technical Proposal

- Detailed information about the exact product (GETAC S410, Model ST276ADASHXX).

- Confirmation that the proposed MDTs meet or exceed the required specifications.

- Supporting documentation, such as datasheets or product brochures.

4.3 Pricing Proposal

- Unit price for each GETAC S410 MDT.

- Optional pricing for extended warranty or additional services, if available.

- Shipping costs and any other associated fees.

- Any available discounts for bulk purchases.

4.4 Warranty and Support

- Description of the 3-year limited warranty, including details on what it covers (parts, labor, technical support, etc.).

- Description of the vendor’s support services, including response time for repairs or replacements and how warranty claims will be handled.

4.5 References

- Provide at least three references from law enforcement or public safety clients where similar products have been supplied.

- Include client name, contact information, and a brief description of the project.

SECTION 5: EVALUATION CRITERIA

Proposals will be evaluated based on the following criteria:

Compliance with Equipment Specifications 40% Pricing and Total Cost 30% Vendor Experience and References 15% Warranty and Support Services 10% Delivery and Installation Timeline 5%

The Burke County Sheriff's Office reserves the right to reject any or all proposals, and to award the contract based on the best overall value, considering all criteria.

SECTION 6: SUBMISSION GUIDELINES

Proposals must be submitted to:

Burke County Courthouse Board of Commissioners Office 602 N Liberty St.

Waynesboro, GA 30830

SECTION 8: QUESTIONS AND INQUIRIES

For any questions or clarifications regarding this RFP, please contact:

Sergeant Michael Murphy Email: m.murphy@bcso-ga.org Phone: 706-871-1303

SECTION 9: TERMS AND CONDITIONS

1. The Burke County Sheriff's Office reserves the right to reject any and all proposals, in whole or in part, and to negotiate with one or more vendors.

2. This RFP does not commit the Sheriff's Office to award a contract or to pay any costs incurred in the preparation of a proposal.

3. The Sheriff's Office reserves the right to request additional information from vendors and to waive any minor irregularities in the proposals.

4. Final contract award is contingent upon the successful negotiation of contract terms, including pricing and delivery schedule.

This RFP aims to ensure that the Burke County Sheriff's Office procures MDTs that are rugged, reliable, and configured exactly to the needs of the agency. Vendors are encouraged to provide the most competitive and comprehensive proposals.

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