General Maintenance Services.pdf

COUNTY OF ORANGE

COUNTY EXECUTIVE OFFICE - CPO

REQUEST FOR PROPOSAL (RFP)

FOR

GENERAL MAINTENANCE SERVICES

RFP NO. RFP-017-3046801-JL2

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/ocgov https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Orange RFP

County Executive Office - CPO - General Maintenance Services, RFP-017-3046801-JL2

County of Orange

County Executive Office - CPO

Procurement and Contract Services

400 W. Civic Center Dr.

Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release of RFP Solicitation October 8, 2026

Question Submission Deadline October 23, 2026, 2:00pm

RFP Submittal Closing November 6, 2026, 2:00pm

PROPOSALS MUST BE RECEIVED ON

OR BEFORE

Friday, November 6, 2026

2:00 pm

SECTIONS

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

SECTION 2. PROTEST PROCEDURES

SECTION 3. SCOPE OF WORK

SECTION 4. SCORING CRITERIA

SECTION 5. COST PROPOSAL

SECTION 6. SUPPLIER RESPONSES

SECTION 7. FEDERAL GRANT FUNDS

SECTION 8. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

Attachments:

A - general_maintenance_services-model RFP Final

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

1.1 INTRODUCTION

The County intends that the successful Respondent shall provide General Maintenance Services proposed in accordance with contract requirements set forth in the solicitation and Model Contract, including Attachments.

1.2 COUNTY HOLIDAYS DURING SOLICITATION PERIOD

During this solicitation period, the County Executive Office - CPO will be closed on the following County holidays - https://hrs.oc.gov/employee-relations/employee-resources

1.3 INSTRUCTIONS TO RESPONDENTS AND PROCEDURES FOR SUBMITTAL

A. Responses are to be uploaded via the County's eProcurement Portal at https://procurement.opengov.com/portal/ocgov. For assistance on uploading Response via County’s eProcurement Portal, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/

B. Examine the Contract Documents and the site of the proposed work carefully before submitting a Response for the work contemplated. Investigate the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished and as to the requirements of all Contract Documents.

The County has attempted to provide all information available. It is the responsibility of each Respondent to review, evaluate, and, where necessary, request any clarification prior to submission of a Response. If any person contemplating submitting a response to this

Request for Proposal (RFP) is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they may submit a written request for clarification/interpretation to the County Deputy

Procurement Agent (DPA) via the County’s eProcurement Portal under the bid page for this solicitation.

If clarification or interpretation of this solicitation is considered necessary by County, an addendum shall be issued, and the information will be posted via the County’s eProcurement Portal. Any interpretation of, or correction to, this solicitation shall be issued by the DPA. It is the responsibility of each Respondent to periodically check the County’s eProcurement Portal to ensure that they have received and reviewed any and all addenda to this solicitation.

The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any verbal information. If an addendum is issued, Respondents must acknowledge the addendum via the County’s eProcurement

Portal.

All questions or requests for interpretations must be received within this solicitation by Friday, October 23, 2026, before 2:00 pm. The DPA will provide all official https://hrs.oc.gov/employee-relations/employee-resources https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com https://help.procurement.opengov.com/en/ communication concerning this solicitation. Any County response relevant to this solicitation other than through or approved by the DPA is unauthorized and will be considered invalid.

C. Responses must be valid for a period of at least three hundred sixty-five (365) calendar days from the closing date and time of receipt. No Response may be withdrawn after the submission date.

D. Each Respondent must submit their response electronically via the County’s eProcurement

Portal.

E. All pages must be submitted on standard 8.5 x 11-inch sized document, numbered and identified sequentially by section. Responses must be organized and indexed as outlined in the Response Requirements Section. It is imperative that all Respondents comply, exactly and completely, with the instructions set forth herein. All responses to this solicitation shall be type written or word-processed (except where otherwise provided or noted), concise, straightforward, and must fully address each requirement and question. Although not as a substitute for a complete written response, additional material, such as technical documents, may be referenced in any response if the material is included in the same section as additional information.

F. Responses are not to be marked as confidential or proprietary. The County may refuse to consider any Responses so marked. All Responses and supporting documents will be subject to the provisions of the California Public Records Act (California Code

Government Code 7920.000 et seq.) (PRA) and will be disclosed or withheld in accordance therewith. The County shall not be liable in any way for disclosure of any such records.

Additionally, all Responses shall become the property of the County.

Respondents should not request that certain information be treated as exempt, and statements in the Responses should not be marked as confidential or proprietary. In the event that any information is marked as confidential or proprietary, as it may be absolutely necessary, Respondents have the sole responsibility of obtaining any applicable injunctive reliefs to prevent the disclosure of such confidential proprietary information in connection with any request made to County pursuant to PRA or a subpoena for disclosure of such information.

G. Each Respondent shall exercise reasonable care and diligence to avoid submitting a

Response that could result in a conflict of interest if Respondent were to be selected. This obligation shall apply to the Respondent, the Respondent’s employees, agents, and relatives, sub-contractors, and third parties associated with accomplishing work and services in response. In the event Respondent has done work for the County on this Project in the past or has reason to believe that a conflict of interest may exist for Respondent in regard to this Project, Respondent should consult with its legal counsel prior to responding to this solicitation. Any Respondent who is found to have an actual conflict of interest may have its response rejected on that ground.

Respondent, its employees and/or consultants may be subject to the provisions of the

California Political Reform Act of 1974 (the “Act”), which (1) requires such persons to disclose any financial interest that may be materially affected by services provided under this Contract, (2) prohibits such persons from making, or participating in making, decisions that could reasonably affect such interest; and (3) may require the filing a Statement of

Economic Interest (Form 700).

If subject to the Act, Respondent shall conform to all requirements of the Act. Failure to do so shall constitute a material breach and is grounds for immediate termination of the

Contract by County. Respondent shall indemnify and hold harmless County for any and all claims for damages resulting from Respondent’s violation of this Section.

H. By submitting a response, the Respondent represents that it thoroughly examined the

County’s requirements, is familiar with the services required under this solicitation and is qualified and capable of providing the services to achieve the County’s objectives.

I. Each Respondent must submit its response in strict accordance with all requirements of this solicitation and compliance must be stated in the response. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items on additional information section for the County’s consideration as specified in the

Response Requirements Section, “Statement of Compliance.”

Note: Allow sufficient time to upload all required files. The County’s eProcurement Portal will not allow any uploads after the due date and time specified herein, e.g., if Part 1 and 2 uploaded successfully at 1:58:38 P.M. and Part 3 is in progress of being uploaded at 2:00:01

P.M., Part 3 will not upload successfully.

J. Pre-contractual expenses are not to be included in the Cost Proposal, Attachment B, Pricing and Compensation. Pre-contractual expenses are defined as including, but not limited to, expenses incurred by the Respondent in: a) preparing the response to this solicitation; b) submitting that response to the County; c) negotiating with the County any matter related to the Respondent’s response; and d) any other expenses incurred by the Respondent prior to the date of award and execution, if any, of the Contract.

K. Any response may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the solicitation, including but not limited to technical features, acknowledgment of receipt of addenda, and page number limits, etc. These are common causes for deeming a response non-responsive.

L. Where two or more Respondents desire to submit a single response to this solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm that may subcontract with multiple firms (team) but not with multiple firms doing business as a joint venture.

M. County does not require and neither encourages nor discourages the use of lobbyists or other consultants for the purpose of securing business.

N. The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your submission response.

O. The County requires a valid UEI number and full registration prior to Contract

Award. Your company must obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your submission response.

P. Effective from the issuance date of this solicitation until a Contract is awarded or the solicitation is withdrawn, all individuals or entities responding—including their employees, agents, representatives, proposed partners, subcontractors, members, lobbyists, or attorneys (collectively "Respondents")—are prohibited from engaging in any direct or indirect communication with County personnel involved in the selection process, except with the designated Deputy Procurement Agent (DPA). Respondents may continue conducting business with the County on matters unrelated to this solicitation and may communicate with County staff, provided the solicitation is not discussed. Any attempt to engage in discussion regarding this solicitation with anyone other than the designated DPA will be presumed to create an unfair competitive advantage and may result in disqualification.

Q. After the closing date and time for receipt of Responses, evaluation, and if requested by the County, in-person interviews will commence. Respondents who submit Responses most responsive to the County’s requirements may be asked to give a presentation of their response to County staff. The County makes no guarantee as to the number of Respondents selected for in-person interviews. Selected Respondents should be prepared to make its presentation within five (5) business days after notification and be prepared to discuss all aspects of its response in detail, including technical questions regarding the response.

Respondents shall not be allowed to alter or amend its response through the use of the presentation process.

County Deputy Procurement Agent (DPA) for this solicitation is: Jessica Loy, jessica.loy@ceo.oc.gov http://www.dnb.com/ http://www.usfcr.com/

1.4 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this solicitation. All questions regarding this solicitation must be submitted via the Question

& Answer section of this solicitation within the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov. Any County response relevant to this solicitation other than through or approved by County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Jessica Loy, jessica.loy@ceo.oc.gov, will provide all official communication concerning this solicitation.

1.5 OPTIONAL PRE-SUBMITTAL MEETING AND SITE VISIT

Attendance of Pre-Submittal Meeting and Site Visit is not required and will be held on NO VALUE at NO VALUE local time, no one will be admitted 10 minutes after meeting has started. The meeting will be located at NO VALUE. At this meeting, County staff will discuss the scope of work, general contract issues, and respond to questions from the attendees. The Pre-Submittal

Meeting and Site Visit will be conducted one time only. All questions will need to be submitted in writing through the County’s online eProcurement system at https://procurement.opengov.com/portal/ocgov. The Respondent will have until Friday, October 23, 2026 before 2:00 pm to submit questions.

• Please confirm your attendance by replying via the RSVP feature in the County's eProcurement Portal at least 24 hours prior to the Pre-Submittal Meeting and Site Visit.

• Respondents are responsible for securing parking and payment of parking fees (if applicable)

• Respondents are encouraged to arrive early to ensure a parking space

1.6 MINIMUM QUALIFICATIONS/REQUIREMENTS

Respondent’s shall meet the following minimum requirements and qualifications to proceed to the evaluation process. Failure to have the ability to, upon County request, provide any of the items requested below may result in disqualification of your response. These qualifications must be maintained during the term of any resultant Contract.

A. Active California Secretary of State registration in good standing.

B. Complete all required Supplier Response questions of the solicitation.

C. Respondent shall possess and maintain an active California Contractors State License

Board (CSLB) Class B General Building Contractor license in good standing, held in

Respondent's own name and any additional license, certification, or permit required by law for the work Respondent will self-perform. Any Subcontractors shall possess the appropriate licenses required for the work they perform.

https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov

D. Minimum of five (5) continuous years of experience, performing similar scope (routine facility maintenance and repair) for municipal, commercial or industrial. Must have experience with at least one (1) public agency..

1.7 EVALUATION PROCESS

Responses deemed to meet all minimum solicitation requirements will be scored based on the established evaluation criteria, and will be assigned points that measure the responsiveness to each identified criterion. The total number of points earned will be tallied for each response, based upon the Respondent(s) submitted written materials.

Responses shall be evaluated by an Evaluation Panel of job knowledge experts on the basis of the responsiveness to the requirements in this RFP. The County may request clarifications, or otherwise verify the contents of the response, including information about the Respondent, Contractors and sub-contractors.

The scoring is based on evaluation of the response as measured against the Scoring Criteria, which includes County of Orange Procurement Preference Policy, in accordance with Sections 1.8-103 and 4.3-112 of the 2026 County Contract Policy Manual (CPM). A copy of the 2026 CPM can be found at https://cpo.oc.gov/cpm. Responses will be evaluated from the most advantageous to the least advantageous to the County.

1.8 SELECTION/AWARD PROCEDURES

Upon the completion of the evaluation process, the Evaluation Committee will make a recommendation for an award to the County’s DPA. Final award determination shall be subject to reference checks and past performance.

The Model Contract contained herein this RFP is the Contract proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in this

RFP, including special conditions and requirements and those added by addendum, necessary attachments and/or exhibits, and to reflect Respondent’s response and qualifications. Any additional exceptions to the terms and conditions made by any Respondent after submission of its response may result in its elimination from further consideration.

Exceptions to the terms and conditions of the Model Contract or the statements regarding

Respondent’s inability to comply with any of the provisions thereof are to be declared in the response to the RFP in SUPPLIER RESPONSES - Statement of Compliance.

Negotiations may or may not be conducted with the finalist(s); therefore, the response submitted should contain Respondent(s) most favorable terms and conditions, since the selection and award may be made without further discussion or need for clarification. Any additional exceptions to the terms and conditions made by any Respondent(s) after submission of its response may result in elimination from further consideration.

The County will enter into negotiations with the selected Respondent and award a contract upon completion of negotiation of fees and contract terms. Entering into negotiations and the Contract award may be subject to/requires approval(s) by the County Board of Supervisors.

https://cpo.oc.gov/cpm

If a satisfactory Contract cannot be negotiated in a timely manner, County, in its sole discretion, may terminate negotiations with the selected Respondent and begin negotiations with the next

Respondent.

1.9 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Make use of any information or ideas in the responses submitted.

B. Request response revisions and hold discussions and negotiations with any Respondent as necessary to serve the best interests of the County.

C. Seek publicly available information about the Respondents.

D. Conduct, or not to conduct, in-person interviews and/or presentations with the highest-scored

Respondent(s).

E. Waive, at its discretion, any procedural, non-material defects, irregularity, or informality, which

County deems correctable or otherwise not warranting rejection of the response that do not result in any unfair competitive advantage. Any waiver will not excuse a proponent from full compliance.

F. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

G. Negotiate the final Contract with any Respondent(s), including pricing/fee schedule, as necessary to serve the best interests of the County;

H. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representations that any Contract will be awarded to any Respondent responding to this solicitation;

I. Award its total requirements to one Respondent or to apportion those requirements among two or more Respondents as the County may deem to be in its best interests;

J. Reject any response if it is conditional, incomplete or deviates significantly from the services requested in this solicitation; and/or

K. Request Best and Final Offer from any Respondent determined to be within the competitive range.

Unless requested by the County, late Best and Final Offers will not be accepted by the County for any reason. In addition, negotiations may or may not be conducted with Respondents.

L. Make multiple awards to Respondent(s) for services requested in this solicitation, at its sole discretion, to serve the best interests of the County.

M. Defer award of this Contract for a period of 180 days after the solicitation opening. During this period, Respondent shall guarantee the prices and terms quoted in their responses. The County and the responsive, responsible Respondent may mutually agree in writing to extend this deferral period.

Therefore, responses submitted shall contain the Respondent’s most favorable terms and conditions, since the selection and award may be made without discussion with any Respondent.

1.10 TITLE VI SOLICITATION NOTICE

The County of Orange, in accordance with the provisions of the Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all

Respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, will be afforded full and fair opportunity to submit response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1.11 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9/W-8 REQUIREMENTS

Effective June 3, 2006, all Contractors, entering into a Contract with County, who are not already established in Countywide Enterprise Resource Planning (ERP) System as an Auditor-Controller supplier, will be required to submit to County a federal Form W-9, or form W-8 for foreign suppliers. County will inform Contractor, at the time of award, if the Form W-9 or W-8 will be required.

In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected Contractor agrees to furnish to Contract administrator, or the Deputy Procurement Agent (DPA) the required W-9 or

W-8.

1.12 CAMPAIGN CONTRIBUTION DISCLOSURE REQUIREMENT

Effective January 1, 2023, all contractors entering into a contract with the County, will be required to submit the Campaign Contribution Disclosure Form for any contributions made on or after

January 1, 2023. In order to comply with this requirement, Respondent agrees to furnish the required Campaign Contribution Disclosure Information form as a required submittal with its response. Failure to include the form as required will render the response nonresponsive.

SECTION 2. PROTEST PROCEDURES

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Jessica Loy at jessica.loy@ceo.oc.gov, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy

Procurement Agent (DPA), Jessica Loy at jessica.loy@ceo.oc.gov, no later than five

(5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Jessica Loy at jessica.loy@ceo.oc.gov, no later than five (5) business days after the Notice of Solicitation Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the

County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy

Procurement Agent’s decision, a written appeal to the Office of the County Procurement

Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 3. SCOPE OF WORK

3.1 SCOPE OF WORK

The County of Orange is comprised of 22 Departments and over 18,000 employees located throughout the County. The County’s core businesses are public safety, public works, construction management, public health, environmental protection, regional planning, public assistance, social services, and aviation.

A. Introduction

This Contract is a Regional Cooperative Agreement (RCA) for General Maintenance Services available to County departments and participating agencies. All work authorized under this

Contract shall be limited to maintenance work that does not constitute a public project as defined in Public Contract Code Section 22002(c). Allowable use under this Contract is based on the nature and scope of the work, not solely on the trade discipline or contractor license held.

Allowable maintenance work includes routine, recurring, and usual work necessary to preserve, protect, keep, operate, or maintain an existing County facility, system, or component for its intended purpose. This Contract may include incidental removal, repair, replacement, or reinstallation of existing components when necessary to complete allowable maintenance work.

mailto:CPOAppeals@ocgov.com

This Contract shall not be used for new construction, reconstruction, renovation, expansion, capital improvement work, new installation of a facility or system, standalone demolition, or work that materially changes the function, capacity, layout, or intended use of an existing facility or system.

Contractor shall provide all staffing, labor, equipment, materials, and incidentals required to provide General Maintenance Services on an as-needed basis as requested by County departments.

B. Definitions

All trade classifications identified herein are limited solely to maintenance, repair, troubleshooting, servicing, and replacement-in-kind of existing County facilities, systems, and equipment. No trade classification may be used to perform new construction, facility expansion, structural alterations, renovations, tenant improvements, or capital improvement projects.

1. Contractor Performance Evaluation: Evaluation to be completed by County department after each project completed by Contractor. Evaluations will be sent to the assigned buyer at County and be utilized to monitor performance issues.

2. Maintenance Work: Routine, recurring, and usual work necessary to preserve, protect, keep, operate, or maintain an existing County facility, system, or component for its intended purpose, as further defined by Public Contract Code §22002(c). For purposes of this Contract, Maintenance Work includes the trade classifications and services described in this Section 3.1.B. Maintenance Work does not include new construction, renovation, expansion, capital improvement, standalone demolition, or any work that materially changes the function, capacity, layout, or intended use of an existing facility or system.

2. Work Authorization: All maintenance work must be reviewed and approved by the

County Project Manager or designee prior to commencement. Work Authorizations shall include Contractor information, description of maintenance work to be performed, materials, equipment rentals, applicable trade classifications, and required approval.

3. ASB – Asbestos Certification – No contractor shall engage in asbestos-related work, as defined in Section 6501.8 of the Labor Code, which involved 100 square feet or more of surface area of asbestos containing materials, unless the qualifier for the license passes an asbestos certification examination. Additional updated certification examination shall be made by Contractors’ State License Board, in consultation with the Division of Occupational Safety and Health in the Department of Industrial

Relations and the State Department of Health Services. No asbestos certification examination shall be required for contractors involved with the installation, maintenance, and repair of asbestos cement pipe or sheets, vinyl asbestos floor materials, or asbestos bituminous or resinous materials.

4. Carpentry – Requires C5/C6 License

a. Cabinet, Millwork and Finish Carpentry Contractor (C-6) – Repairs and replaces in kind existing cabinets, cases, sashes, doors, and, trims, nonbearing partitions and other items of “finish carpentry” by cutting, surfacing, joining, gluing and fabricating wood or other products to restore a functional surface. This contractor also repairs, resets, and refinishes existing cabinets and millwork in structures.

b. Framing and Rough Carpentry Contractor (C-5) –Performs maintenance, repair, and replacement in kind of existing framing and rough carpentry components on County facilities. This includes tasks such as restoring or repairing subflooring, siding, exterior staircases and railings, overhead doors, roof decking, truss members, and sheathing, limited solely to returning existing elements to their original condition. No new construction, structural modifications, or installation of new frame structures are permitted.

5. Carpentry Helper - Works directly with skilled Journeyman Carpenter in carrying out assigned maintenance and repair carpentry tasks.

6. Ceramic and Mosaic Tile Contractor – Requires a C54 License. Prepares surfaces as necessary and repairs and replaces in kind existing glazed wall, ceramic, mosaic, quarry, paver, faience, glass mosaic and stone tiles thin tile that resembles full brick, natural or simulated stone slabs for bathtubs, showers and horizontal surfaces inside of buildings, or any tile units set in the traditional or innovative tile methods, excluding hollow or structural partition tile.

7. Concrete Contractor – Requires C8 License. Performs maintenance, repair, and replacement in existing concrete features on County facilities. This includes tasks such as restoring or patching mass, pavement, flat, and other concrete surfaces;

repairing or resetting screeds for pavements or flatwork; and performing other concrete related maintenance necessary to return existing elements to their original condition. This classification does not include any new construction, new concrete placement for structural additions, the application of plaster coatings, or the placing or erecting of steel or bars for reinforcing concrete.

8. Laborer – Works directly with skilled craft workers in carrying out assigned maintenance and repair tasks.

9. Drywall Contractor – Requires C9 License. Repairs and replaces in kind existing gypsum wall board assemblies including nonstructural metal framing members and performs the taping and texturing operations including the application of compounds that adhere to wall board to produce a continuous smooth or textured surface.

10. Electrical Contractor- Requires C10 License. Repairs, replaces in kind, or reconnects existing electrical wires, fixtures, appliances, apparatus, raceways, conduits, solar photovoltaic cells or any part thereof, which generate, transmit, transform or utilize electrical energy in any form or for any purpose.

11. Electrician Helper - Works directly with skilled Electrician in carrying out assigned maintenance and repair tasks.

12. Fencing Contractor – Requires C13 License Performs maintenance, repair, and replacement of existing fences, corrals, runs, railings, cribs, game court enclosures, guard rails and barriers, playground game equipment, backstops, posts, flagpoles, and gates. Work is limited to restoring or replacing existing components to their original condition.

13. Flooring and Floor Covering Contractor – Requires C15 License. Prepares any surface for repair or replacement of flooring and floor coverings, and repairs and replaces in kind existing carpet, resilient sheet goods, resilient tile, wood floors and flooring (including the finishing and repairing thereof), and any other materials established as flooring and floor covering material, except ceramic tile.

14. Glazing Contractor – Requires C17 License. Selects, cuts, assembles all makes and kinds of glass, glass work, mirrored glass, and glass substitute materials for glazing; and repairs and replaces in kind existing glass, frames, panels, sashes and doors in any structure.

15. HVAC (Warm-Air Heating, Ventilating and Air-Conditioning) Contractor -

Requires C20 License. Maintains services and repairs warm-air heating systems and water heating heat pumps, complete with warm-air appliances; ventilating systems complete with blowers and plenum chambers; air-conditioning systems complete with air-conditioning unit; and the ducts, registers, flues, humidity and thermostatic controls and air filters in connection with any of these systems. This classification shall include warm-air heating, ventilating and air-conditioning systems which utilize solar energy.

16. Insulation and Acoustical Contractor – Requires C2 License. Repairs and replaces in kind existing any insulating media and preformed architectural acoustical materials for the purpose of temperature and/or sound control.

17. Lock and Security Equipment Contractor* – Requires C28 License. Evaluates, maintains, replaces and repairs existing doors and door assemblies, gates, locks and locking devices, panic and fire rated exit devices, manual and automatic operated gate and door closures and releases.

17. Detention facilities and locking devices and permanently installed or build in safes and vaults. This classification shall only be utilized in conjunction with other general construction trades during the course of this Contract. Maintenance of locks, doors, locking devices etc. comprises a significant enough volume of maintenance work to justify including the classification without restrictions.

1. Masonry Contractor – Requires C29 License. Repairs and replaces in kind existing concrete units and baked clay products; concrete, glass and clay block;

natural and manufactured stone; terra cotta; and fire brick or other material for refractory work. This classification includes the repair and replacement in kind of existing masonry component units for structures and fences installed with or without mortar; ceramic veneer (not tile) and thin brick that resembles full brick for facing;

paving; and clear waterproofing, cleaning and caulking incidental to masonry maintenance and repair. No new or structural masonry.

2. Painting and Decorating Contractor – Requires C33 License. Performs touch-up and minor repainting of existing painted surfaces only. Prepares by scraping, sandblasting or other means and applies any of the following: painting, papers, textures, fabrics, pigments, oils, turpentines, japans, driers, thinners, varnishes, shellacs, stains, fillers, waxes, adhesives, water and any other vehicles, mediums and materials which adhere by evaporation and may be mixed, used and applied to the surfaces of structures and the appurtenances thereto for purposes of decorating, protecting, fireproofing and waterproofing.

3. Plumbing Contractor – Requires C36 License. Provides a means for a supply of safe water, ample in volume and of suitable temperature for the purpose intended and the proper disposal of fluid waste from the premises in all structures and fixed works. These classifications include but are not limited to:

A. Complete removal of waste from the premises or the maintenance and repair and connection of on-site disposal systems;

B. Piping, storage tanks and venting for a safe and adequate supply of gases and liquids for any purpose, including vacuum, compressed air and gases for medical, dental and commercial and industrial uses

C. All gas appliances, flues and gas connections for all systems including suspended space heating units. This does not include forced warm air units;

D. Water and gas piping from the property owner’s side of the utility meter to the structure or fixed works;

E. Replacement in kind of existing equipment to heat water, or fluids, to a temperature suitable for the purposes listed in this section; and

F. The maintenance and replacement of all items described above and all health and safety devices such as, but not limited to, gas earthquake valves, gas control valves, back flow preventers, water conditioning equipment and regulating valves.

4. Refrigeration Contractor – Requires C38 License. Maintains services and repairs refrigerated rooms, and insulated refrigerated spaces, temperature insulation, air-conditioning units, ducts, blowers, registers, humidity and thermostatic controls for the control of air, liquid, and/or gas temperatures below fifty degrees Fahrenheit (50), or ten degrees Celsius (10).

5. Roofing Contractor – Requires C39 License. Repairs and patches existing surfaces that seal, waterproof, and weatherproof structures. This work is performed to prevent water or its derivatives, compounds or solids from penetrating such protection and gaining access to material or space beyond. In the course of this work, the contractor examines and/or prepares surfaces and uses the following material: asphalt, pitch, tar, felt, glass fabric, urethane foam, metal roofing systems, flax, shakes, shingles, roof tile, slate or any other roofing, waterproofing, weatherproofing or membrane materials(s) or a combination thereof. Full roof replacement is excluded.

6. Solar Contractor – Requires C46 License. Maintains, and repairs thermal, photovoltaic solar energy systems.

7. Welding Contractor – Requires C60 License. Causes metals to become permanently attached, joined and fabricated by the use of gases and electrical energy, which creates temperatures of sufficient heat to perform this work on existing metal components.

C. Contractor Responsibilities

A. Contractor shall provide General Maintenance Services that do not constitute a public project as defined in Public Contract Code, Section 22002(c), as requested by County.

B. Contractor shall perform all the work, including supervision, administration services, supplies, tools, routine equipment, permits, transportation, tests, inspections, and other services that are necessary to perform maintenance, repair, and replacement-in-kind services on existing County facilities

C. Contractor shall arrive at the project site as scheduled.

D. Contractor shall ensure that all the facilities are kept in good operating order and that downtime is minimized.

E. Contractor shall maintain a telephone answering system, which, at a minimum, provides eight (8) hour a day, five (5) weekday live coverage, and ensures the ability to contact higher management for evening and weekend projects.

F. Contractor shall respond to all requests for non-emergency service within twenty-four

(24) hours or by the next business day after the service request.

G. Contractor shall provide and maintain a telephone answering system with a twenty-four

(24) hour, seven-day per week service capable of contacting and dispatching service personnel.

H. Contractor’s staff shall consist of experienced and licensed personnel at all times.

I. All work shall be performed in a skillful and workmanlike manner. All services shall be performed in accordance with the most current codes, and all applicable trade, federal, state and local laws, ordinances, rules and regulations, including but not limited to laws applicable to the services at the time services are provided to and accepted by County.

J. Contractor shall warranty all labor, equipment, parts and materials incorporated into this work for a period of one (1) year from the date of acceptance.

K. Contractors and its subcontractors assigned to a particular job shall have current licenses in their respective trades, crafts, or professions by the state of California or local authority that require licenses in those jurisdictions.

L. Subcontractor Authorization and Cost Controls

A. All subcontractors must be pre-approved in writing by the County Project Manager or designee prior to commencement of any work.

B. Contractor shall submit a written estimate identifying the subcontractor, scope of work, and estimated cost for County approval prior to engaging any subcontractor.

C. Subcontractor actual costs shall be reimbursed in accordance with Section I —

Reimbursement Fees. Contractor shall provide copies of all subcontractor invoices supporting reimbursement requests.

D. If subcontractor costs are anticipated to exceed the approved estimate by more than five percent (5%), Contractor shall notify the County Project Manager or designee immediately and obtain written approval before proceeding.

E. Subcontractors shall meet all licensing, insurance, and bonding requirements set forth in this Contract

F. As part of the work, Contractor shall furnish and assume full responsibility for everything required for orderly progress and proper execution and completion of the work, whether temporary or permanent and whether or not incorporated into the work including, but not limited to, materials, equipment, labor, transportation, maintenance and repair equipment and machinery, tools, appliances, fuel, power, light, heat, transportation, telephone, water, sanitary facilities, temporary facilities, utilities and all other facilities and incidentals.

G. Any drawings, survey data, reports, studies, specifications, estimates, maps, computations, and other documents required to be prepared by Contractor for the project shall be the property of County.

H. Contractor and its subcontractors shall maintain for a minimum of four (4) years after the completion of the Contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the Contract.

County and Contractor discussions regarding contract or performance related issues under this

Contract are not billable hours.

C. Re-Painting General Requirements

A. Contractor shall not use asbestos or lead containing materials. If the use of any such materials is discovered, either during performance of the work or at any time following performance, Contractor shall be liable for the full cost of removal, disposal and all consequential damages.

B. Contractor shall not allow any wash down to run into any County facility drain or any

County or City storm drain facility. Any wash down or rinsing of equipment shall be totally contained by Contractor and disposed of off-site in a manner described by current law. If County or its representatives detects run-off caused by Contractor, Contractor shall halt all work and remove all visible run-off from the affected drains(s). Prior to resumption of the work, Contractor shall submit to County’s Project Manager or designee, in writing, proposed engineering controls to prevent further storm drain run-off. County’s Project Manager or designee shall evaluate the proposed method. County may reject the proposed engineering controls if it does not believe they are adequate. Storm drain run-off control shall not alter the completion of the project.

C. Contractor shall have lead awareness training.

D. Contractor shall treat lead containing surfaces, run-off and materials removed in accordance with all applicable State, Local and Federal regulations and requirements during the removal, disposal or treatment of lead-based finishes. Hazardous waste removal shall conform to applicable regulations.

E. Contractor shall provide certification and verification of workforce where required by law. Manifest forms must be signed and completed in compliance with County standards and filed with County. If unexpected, hazardous lead-containing surfaces are encountered, Contractor and County shall address the problem in a good faith effort to complete the project. Contractor is expected to be knowledgeable in lead-related painted surfaces and related issues. Contractor shall not claim lack of knowledge of these materials or issues, as inspection of the site prior to submittal of the time and material quotation is mandatory. Contractor shall inspect each work location before submitting an estimate for a Work Authorization

F. Contractor shall take all steps necessary to minimize the amount of loose paint chips generated. When disturbing paint with detectable amounts of lead, any chips generated shall be collected by Contractor and disposed of as hazardous waste.

G. Contractor shall eliminate creation of visible dust while working on painted services. If at any time, Contractor’s work practices generate detectable dust associated with painted surfaces, Contractor shall halt work and modify work practices, through employment of any necessary engineering controls, to eliminate dust generation. Engineering controls and modification to work practices necessary to eliminate dust generation shall not impact the cost of the Contract nor increase Contractor’s time of completion.

H. Contractor shall paint all exposed surfaces of the building exterior including, but not limited to:

I. Electrical and fire-hose cabinets and other miscellaneous site items.

J. Grills and registers.

K. Exposed pipes, conduits, ducts and equipment including insulated or galvanized, and supports of hanging devices.

L. Exposed metal drywall grounds, casings, beads, dividers, moldings, etc.

M. Sheet metal flashing and all other miscellaneous steel and gates.

N. Metal stairs, ladders, railing and brackets.

O. Access panels, louvers (indoors and otherwise) and other metal and sheet metal.

P. Surfaces visible through grills, vents, louvers, etc. Grills vents, louvers, etc., shall be properly removed (as necessary), prior to painting inner surfaces and properly replaced afterwards.

Q. Rainwater downspouts and associated metal. Downspouts shall be removed prior to painting of adjacent structure. Paint and reinstall after structure and downspouts are re-coated and dry.

R. Awnings and supports.

S. Wrap corners (edges) of doors on three sides of the door. Painting shall be done early in the work shift at a time that will allow the door to be closed and secured, prior to the end of the work shift.

T. Contractor shall not paint the following surfaces, unless explicitly instructed to do so:

U. Wall and ceiling surfaces permanently concealed from view.

V. Factory-finished equipment, partitions, and other products, unless specifically designated or otherwise specified.

W. Finish hardware, weather stripping and gaskets.

X. Metals such as stainless steel, bronze, copper, aluminum (unpainted or anodized), and chromium plate.

Y. Plumbing fixtures and porcelain or baked enamel panels.

Z. Glass, laminated plastic, ceramic tile, glazed block, resilient flooring, roofing surfaces and floors.

AA. Concealed ducts, conduits and pipes.

BB. Fire rating labels, fusible links, and sprinkler heads.

CC. Nameplates

The Contractor shall be responsible for all activities related to samples and final color approval, including, but not limited to, the following:

A. Color samples: Submit two (2) color selection “fans” for each type of product (i.e., opaque paint, transparent stain, etc.), containing complete range of colors available, including bright or deep colors.

B. Small Brush-Out Samples: For each finishing product scheduled, submit samples eight-inch (8”) x ten inch (10”) in size, illustrating range of colors and textures selected by The

County Project Manager or designee.

C. Resubmit samples and brush-outs until required sheen color and texture is achieved.

D. Paint standard: The County Project Manager or designee shall select a surface for each type of finish to receive typical painting.