General conditions and instructions for DOC Training Academy.doc
DOC document 45 KB Posted
- Attached to
- Specialty Food Items
- Solicitation number
- CN00036627
- Issued by
- Lancaster County, Edie CDP, Pennsylvania
About this file
This document is the General Conditions and Instructions for the DOC Training Academy, a state contract opportunity issued by the Commonwealth of Pennsylvania. The document provides details on the food and service requirements for the Training Academy, including the process for submitting bids, delivery specifications, and security clearance procedures for vendors and their subcontractors. The contract term is for the period of January 1 to March 31, 2013, with the Academy staff placing orders as needed from the awarded purchase order. The bid must be submitted in a sealed envelope to the Purchasing Department at the Elizabethtown Training Academy prior to the bid opening date and time.
The document outlines pricing requirements, including that unit prices must be in even cents and no more than two decimal places. It also specifies that the Commonwealth reserves the right to increase, reduce, or cancel items within a reasonable time before deliveries. Payment will be made for goods accepted by the Department. The document provides information on the Reciprocal Limitations Act compliance form that must be completed for bids over $10,000, as well as where the bid results will be posted following the bid opening.
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Other files
| File | Type | Posted |
|---|---|---|
| Right to Know law.doc | DOC document | |
| CN00036627 10659962 SPECIALTY FOOD ITEMS 1-1-13 TO 3-31-13.pdf | ||
| GSPUR89 Recipricol Limitations.pdf |
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Text version
GENERAL CONDITIONS AND INSTRUCTIONS FOR
DOC TRAINING ACADEMY
Questions regarding the food specifications or quantities of this bid should be directed to Shane Hiner (717) 361-4321 or shiner@pa.gov. Questions regarding the bidding or contracting procedures should be directed to Cheryl Gee (717) 361 4346 or cgee@pa.gov.
Bid must be completed in ink and must be received in a sealed envelope clearly marked with Bid CN#, opening dated, and time to the Purchasing Department, Elizabethtown Training Academy, 1451 North Market Street, Elizabethtown, PA 17022 prior to opening date and time.
PRICING: Bidders are hereby notified that all unit prices quoted MUST BE IN EVEN CENTS. NO UNIT PRICING MAY CONTAIN MORE THAN 2 DECIMAL PLACES.
At no time is the Contractor allowed to unilaterally change approved products or pricing.
This will be a blanket order for the service period of January 1 to March 31, 2013. Academy staff will call and order from the awarded purchase order as needed.
All items to be delivered as specified. Items not meeting specifications or brand indicated on bid will be refused.
Unless otherwise noted product with packing dates older than six months will be rejected at the time of delivery unless otherwise noted on specification. Vendor will be responsible for replacement within 14 days unless agreed on by both parties with no restocking fees.
Listed items subject to increase, reduction or cancellation in part within a reasonable time before deliveries, when notified by the Facility. Payment will be made for goods accepted by the
Department.
FOB Training Academy between the hours of 7:00 AM and 10:00 AM at the receiving/loading dock. Academy staff will call and order from purchase order as needed.
SECURITY CLEARANCE INFORMATION FOR VENDORS:
All vendors or their subcontractors, who utilize regular delivery transportation, will have to submit clearance checks through the original vendor, for all drivers (regardless if delivery is inside or outside of the fence). Common carriers will not be required to render clearance checks, however are subject to search and escort procedures. ALL CARRIERS reporting to outside warehouses must secure their vehicle (windows closed and doors locked), sign in at warehouse and wait for further directions from correctional staff.
OVER $10,000 – Reciprocal Limitations Reciprocal limitations Act compliance form must be completed and returned.
Reference STD-203 and STD-272 Available @ www.dgs.state.pa.us. Procurement forms for additional instructions and conditions.
Bid results will be posted to the DGS emarketplace website (www.emarketplace.state.pa.us) under solicitation tabulations on the day following the bid opening.
File details come from the government source that posted it. Updated .