GDC799_CRP30801_Revised_Contract_06.18.2025.pdf

Rev. 1.30.17

Index No.: GDC799 Eff. Date: 06/18/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Toner, Ink, Drum Maintenance Kits, Transfer Belts for Printers, Copiers and Fax Machines

CONTRACT No.: CRP30801 EFFECTIVE DATES: 12/01/2023 to 11/30/2026

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, contract terms and conditions, special terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to All State Agencies, State Institututes of Higher Education and any or all Political Subdivisions within the 88 counties of the State of Ohio .

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to update the product/price list effective 06/18/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf https://procure.ohio.gov/pdf/CRP_Special_Terms_and_Conditions_rev_12.23.2021.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

PAGE NO.

SPECIFICATIONS

SCOPE OF WORK 3

GENERAL DUTIES 3

CORE RETURN 4

MINIMUM ORDER 4

WARRANTY 4

MISCELLANEOUS 4

RETURN POLICY 4

CONTRACT ITEMS

COST SUMMARY 5

CONTRACTOR’S INDEX 6

SUMMARY OF AMENDMENTS 7

I. SCOPE OF WORK

The intent of this scope of work is to provide toner, ink, drum maintenance kits, transfer belts for printers, copiers and fax machines to all State Agencies, any or all Political Subdivisions and Instrumentalities of the State within the 88 counties of the State of Ohio. The State of Ohio Department of Administrative Services Standard Terms and Conditions rev. 04102023, OCRP Revenue Share Special Terms and Conditions rev. 122321 (if applicable), including any subsequent changes, shall govern this work.

II. GENERAL DUTIES

A. Office and Sales

1. Answering phones

2. Processing customers’ orders

3. Maintaining databases

4. Creating daily reports

5. Creating new customer files

6. Accounts receivable/ Accounts payable

7. Ordering product

8. Documenting received inventory

9. Creating monthly reports

10. Sales rep

11. Maintaining customers files

12. Entering info on defects

13. Entering info on product builds

14. Invoicing

15. Filing invoices

16. Tracking orders

17. UPS orders

B. Shipping and Receiving

1. Receiving cartridges

2. Documenting rma's

3. Documenting returns

4. Recycling cardboard C. Production

1. Disassemble cartridge

2. Removal of all used parts

3. Cleaning of cartridge

4. Installation of new parts

5. Reassemble of cartridge

6. Boxing of cartridge

7. Testing of cartridge

8. Boxing shipping orders

III. CORE RETURN

All remanufactured laser, toner and drum cartridges offered on this contract reflect a discount for the return of the empty cartridge to Laser Cartridge Express. All core returns must be sent to Laser Cartridge Express, 991 South Main Street, Bowling Green, OH 43402 within 60 days of the original purchase date. Laser Cartridge Express will provide UPS Return Service (RS) tags for the empty cores free of charge. To request RS tags, call 1-888-356-7560 or email ORDERS@LCEONLINE.COM. Cores outstanding beyond 60 days will be considered non- returning and therefore result in an invoice for the core cost.

IV. SHIPPING INFORMATION

All orders over $50.00 will be shipped to the customer free of charge. Orders under $50.00 will be subject to a $9.00 shipping fee.

V. WARRANTY

A. Laser Cartridge Express remanufactured cartridges are guaranteed to meet Original Manufacturer Standards. All

Laser Cartridge Express cartridges are guaranteed for one year from date of purchase. In the event a cartridge proves defective, the customer should contact Laser Cartridge Express at 1-888-356-7560 or via email at ORDERS@LCEONLINE.COM for a Return Merchandise Approval number prior to returning. Returned cartridges should include the customer’s name, address, phone number, purchase date, and a brief description of problem. If applicable, attach a print sample illustrating the defect.

B. In the event a Laser Cartridge Express cartridge is found to be the cause of damage to a customer’s printer, which requires an independent service call and repair cost, Laser Cartridge Express will pay the repair cost. The customer must contact Laser Cartridge Express at 1-888-356-7560 or via email at ORDERS@LCEONLINE.COM prior to contacting any service personnel for the guarantee to be in full effect. The exact cause of printer damage must be listed on the repair order.

VI. MISCELLANEOUS

A. OEM cartridges may be purchased with prior DAS approval.

B. Lead time for an order from Laser Cartridge Express is 2-3 days from when the order is placed. In the event of a delay, the agency will be notified by email and or phone and given details of the delay and any other options that might be available to the agency involved.

VII. RETURN POLICY

A. If an item needs returned due to the contractor shipping the incorrect item listed on the purchase order or customer email order request, the contractor shall provide a prepaid shipping label to the customer for the return of the item.

B. If the item needs to be returned due to the customer ordering the incorrect item due to no fault of the contractor, the customer shall pay the postage to ship the item back to the contractor for credit. If the customer is unsure of the correct item that is needed, they may contact the contractor at 1-888-356-7560 or via email at ORDERS@LCEONLINE.COM before placing an order. A restocking fee and return shipping label fee may apply if customer orders the incorrect item, mailto:ORDERS@LCEONLINE.COM

Index No.: GDC799*

COST SUMMARY

Submit Invoices to:

Ordering Agency

Notes: See Ohio Buys catalog for pricing.

* This amendment is issued to update the product/price catalog effective 06/18/2025.

OHIOlBUYS

PRODUCT CODE

UNSPSC

ITEM

PRICE PER

CRP30801-1

78102200 Shipping fee for orders under $50.00 $9.00 per occurrence

CRP30801-2

44103103 Miscellaneous Item. Please add sku# and Laser

Cartridge Express quote to your order. Varies

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30801

00000136279 Laser Cartridge Express 991 South Main Street TERMS: Net 30 Days Bowling Green, OH 43402 DELIVERY: As Specified

CONTRACTOR'S CONTACT:

Kelly Driver Telephone: 1-419-353-1227 or 1-888-356-7560 E-Mail: orders@lceonline.com

To place an order E-Mail: orders@lceonline.com mailto:orders@lceonline.com mailto:orders@lceonline.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

12 06/18/2025 This amendment is issued to update the product/price catalog effective 06/18/2025.

11 03/22/2025 This amendment is issued to update the product/price catalog effective 03/22/2025.

10 02/01/2025 This amendment is issued to update the product/price catalog effective 02/01/2025.

9 11/15/2024 This amendment is issued to update the product/price catalog effective 11/15/2024.

8 10/16/2024 This amendment is issued to update the product/price catalog effective 10/16/2024.

7 08/21/2024 This amendment is issued to update the product/price catalog effective 08/21/2024..

6 07/26/2024

This amendment is issued to update the product/price list effective 07/26/2024.

5 07/10/2024 This amendment is issued to update the product/price list effective 07/10/2024. It is also issued to update the DAS Standard Terms and Conditions, rev. 03/01/2024 effective 07/01/2024.

4 05/21/2024 This amendment is issued to update the product/price list effective 05/21/2024.

3 04/03/2024 This amendment is issued to update the products and price list effective 04/03/2024.

2 03/14/2024 This amendment is issued to update the price list effective 03/14/2024.

1 03/05/2024 This amendment is issued to update the price list and to add a summary of amendments page effective 03/05/2024.

CONTRACT FOR: Toner, Ink, Drum Maintenance Kits, Transfer Belts for Printers, Copiers and Fax Machines