GDC717_CRP30669_Original_Contract.pdf

Rev. 1.30.17

Index No.: GDC717 Eff. Date: 11/01/2022 Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Managed Print Services

CONTRACT No.: CRP30669 EFFECTIVE DATES: 11/01/2022 to 10/31/2025

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, contract terms and conditions, special terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to ALL STATE AGENCIES, STATE INSTITUTIONS OF HIGHER EDUCATION, POLITICAL SUBDIVISIONS AND INSTRAMENTALITIES OF THE STATE, WITHIN THE 88 COUNTIES OF THE STATE OF OHIO, AS

APPLICABLE .

This contract award by Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to

125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This mandatory contract and any amendments thereto are available from the DAS Web site at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

For Laser Cartridge Express:

Signed: _______________________________________________________ Katlin Lancaster, Director of Business Operations Date

For the Department of Administrative Services:

Signed: _______________________________________________________ Kathleen C. Madden, Director Date https://procure.ohio.gov/pdf/Standard_T_C_041922.pdf https://procure.ohio.gov/pdf/Standard_T_C_041922.pdf https://procure.ohio.gov/pdf/CRP_Special_Terms_and_Conditions_rev_12.23.2021.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

PAGE NO.

SPECIFICATIONS

SCOPE OF WORK 3

CONTRACT ITEMS

COST SUMMARY 4

CONTRACTOR’S INDEX 5

SPECIFICATIONS

I. SCOPE OF WORK

The Contractor shall provide all Management Print Services (MPS) described in this specifications document, as well as equipment and accessories (collectively "the equipment") listed to accomplish all contracted services.

A. MPS Printing Needs Assessment Services

1. An MPS representative will conduct a printing equipment assessment (pre-inspection) to verify fleet readiness and to ensure the equipment is in good working condition. Devices that indicate a supply level of 10% or below, maintenance kit life of 10% or below, or exhibit multiple failures on the machine event log within the past 30 days will require maintenance or immediate repair to be brought to acceptable fleet readiness. The initial assessment is free of charge.

2. Existing equipment deemed "performance acceptable" will continue to be utilized, serviced, and repaired as required to perform. If current equipment requires repair prior to program start, the cost will be provided in the quote as well.

3. An analysis of printing usage will take place with customers for each piece of equipment.

4. A quote will be created by LCE outlining the cost to service and maintain the current equipment, along with estimated usage, and a "cost per page" (CPP) will be determined for the services of the contract and will be billed monthly.

5. Maintenance or repair of equipment will be performed within 8 hours of notice. During normal business hours.

requests outside of normal business hours may be performed for an additional fee.

6. In the event equipment is damaged or needs repaired, there will be a standard service charge, and costs for parts and labor which will be in addition to the CPP price.

7. A network meter reading and equipment device (Axess) will be attached to each piece of equipment which has information monitoring software. These devices are the property of LCE and must not be tampered with in any way.

8. All supplies and services will be provided by LCE with no exceptions, including ink and toner cartridges.

9. Printer maintenance and service is an option.

B. DAS SPECIFICATIONS

The State of Ohio Department of Administrative Services Standard Terms and Conditions rev. 041922 and OCRP Revenue Share Special Terms and Conditions rev. 122321, including any subsequent changes, shall govern this work.

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM DESCRIPTION

PRICE PER

CRP30669-1 81112306 Managed Print Services Varies

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30669

OAKS ID: 0000136279

Laser Cartridge Express 991 South Main Street Bowling Green, OH 43402 TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Katlin Lancaster Telephone: (419) 353-1227 Fax: (419) 354-4320 Email: klancaster@wlijobs.com mailto:klancaster@wlijobs.com

CONTRACT FOR: Managed Print Services