GCS703_CRP30927_Original_Contract.pdf

Rev. 4.19.22

Index No.: GDC703 Eff. Date: 06/02/2025 Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, Ledbetter Complex and Juvenile Justice Complex

CONTRACT No.: CRP30927 EFFECTIVE DATES: 06/02/2025 to 05/31/2028

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, contract terms and conditions, special terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to Greene County Services, 641 Dayton-Xenia Road, Xenia, OH 45385.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3_31_25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3_31_25.pdf https://procure.ohio.gov/pdf/CRP_Special_Terms_and_Conditions_rev_12.23.2021.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Index No.: GCS703

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK

3-9

CONTRACT ITEMS

OPCRP LEADS/CJIS Special Terms and Conditions 10

OPCRP Revenue Share Special Terms and Conditions 11

COST SUMMARY 12

CONTRACTOR’S INDEX 13

SPECIFICATIONS

I. SCOPE OF WORK

It is the intent of this contract to provide janitorial services to Greene County Services for The Ledbetter Complex, located at 601 Ledbetter Road, Xenia, OH and the Juvenile Justice Complex. located at 2100 Green Way Blvd, Xenia, OH. This agreement is mutually agreed upon by the Contractor, Goodwill Resource Solutions, LTD, 660 South Main Street, Dayton, OH 45402 and Greene County Services, 641 Dayton-Xenia Road, Xenia, OH 45385.

II. GENERAL REQUIREMENTS

A. IMPLEMENTATION DATE AND DURATION

1. The contractor shall begin operations on June 02, 2025. The new contractor shall work to ensure a smooth transition between contractors.

2. Duration of contract is 3 years, ending May 31, 2028.

3. Either party may terminate agreement with 60 days written notice.

B. RELATIONSHIP OF PARTIES

1. Contractor is an independent contractor with control over its procedure, employees and agents.

2. Contractor shall provide all required labor, equipment, supplies, chemicals, consumables and supervision to perform services as described in Statement of Work (attachment 2).

3. Should an agreement be reached, it is not intended to constitute a partnership or joint venture between the Contractor and the Customer.

C. STATEMENT OF WORK

1. The contractor shall provide services five days a week, Monday through Friday, excluding holidays recognized by the County. No service will be provided on New Year's Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Friday after Thanksgiving, and Christmas Day.

2. The contractor shall provide service in accordance with Statement of Work (attachment 2) level and frequency of service.

3. The contractor shall provide all consumable supplies such as toilet tissue, trash can liners, paper towels, disinfectant and skin products required to support the Statement of Work (attachment 2).

4. The contractor shall provide service during the late afternoon/evening hours as to not interrupt daily work. Work should not start prior to 4:00 P.M.

5. The customer will provide the contractor with access to all parts of the building to be cleaned; all necessary keys;

security codes and similar access features will be provided.

6. The customer may provide the contractor with early access to some departments when necessary.

7. The contractor shall review the Facilities Janitorial Service Log daily, for any concerns that may need addressed.

Contractor will initial and date once reviewed and addressed.

SPECIFICATIONS, CONTINUED

8. The contractor shall provide services to all Departments, Media rooms, Conference rooms and Common areas within the Ledbetter Complex located at 601 Ledbetter Road, Xenia, Ohio.

9. The contractor shall provide service to the Juvenile Justice Complex located at 2100 Greene Way Blvd, Xenia Ohio. The basement will not be serviced with the exception of one meeting room and two bathrooms.

Additionally; the Rehabilitation Wing,

10. Detention Center and Gymnasium will not be serviced.

11. The contractor shall service and empty on a regular basis the outside trash cans located along the front of the Ledbetter facility.

12. The customer may occasionally request an estimate for additional services such as strip, wax, buff of floors and/or carpet cleaning.

D. RISK MANAGEMENT< SAFETY AND SECURITY

1. The contractor shall be bonded and insured.

2. The customer is not responsible for any loss or damage of property or bodily injury during the performance of work, except damage or loss attributable to acts or omissions of the customer or anyone directly or indirectly employed by the customer.

3. The contractor shall be responsive to all accident and emergency calls concerning their employees.

4. The contractor shall provide their employees with all safety material and guidance on use of equipment and chemicals.

5. The contractor shall provide their employees with all personal safety equipment to do the job.

6. The contractor shall provide their employees with access to SDS/MSDS information concerning Chemicals used.

7. Due to the sensitivity and nature of material located at both complexes, the contractor shall provide documentation for a clear employee background and drug check. No employee should be working in any of the facilities that cannot pass a background and drug test.

8. Due to the nature of work there is a potential for janitorial service employees to come in contact with bodily fluids and blood borne pathogens. Contractor shall be trained and know how to properly handle this type situation.

9. The contractor shall ensure proper shut down, lock and secure of individual departments and the facility prior to departing the job site.

10. The contractor shall conduct random safety and service inspections.

11. Contractor management shall conduct random visits of the facilities to inquire about service provided and report any known incidents to the Director of County Services.

E. MONTHLY BILLING

1. Services shall be invoiced monthly to Greene County Services 641 Dayton-Xenia Rd, Xenia, Ohio 45385

2. Consumable are to be invoiced separately

3. Payment will be net 30 days from date of invoice.

F. BUILDING SPECIFICATIONS

1. Ledbetter Complex

Square Footage – 142,000

a. Restrooms – 26

b. Toilets – 52

c. Urinals -13

d. Cubicles - 134

2. Juvenile Justice Complex- Office Area Only

Square Footage – 22,656

a. Restrooms – 14

b. Toilets- 18

c. Urinals -4

d. Cublicles-11

e. Offices - 71

G. GREENE COUNTY CONSUMABLES/SUPPLIES AND EQUIPMENT

1. Only the following items are reimbursable. Do not provide pricing for anything else. Consumable pricing should be fixed for (3) year period and billed as received on use.

a. Regular toilet paper

b. Jumbo toilet paper

c. Roll towels

d. Small trash bags

e. Medium trash bags

f. Large trash bags

g. Foaming hand soap

h. Toilet seat covers

i. Urinal floor mats

j. Urinal screens

2. All janitorial chemicals. rags, mops and cleaning cloths and vacuums will be provided and laundered by the

Contractor.

III. GENERAL CLEANING TASKS

GENERAL CLEANING TASKS

FREQUENCY

Daily Weekly Monthly

Comply with general rules and good housekeeping janitorial/custodian practices, completing the following task at a minimum frequency level of service. X

Review Facilities Janitorial Service Log for any concerns that may need addressed. X

Entries, Lobbies, Hallways, and Corridors Daily Weekly Monthly

Clean entrance glass doors, interior and exterior X

Clean coverings on building directory X

Clean signage, picture frames. X

Disinfect and polish drinking fountains X

Empty trash receptacles. Wipe and/or polish exterior surfaces, replace torn/soiled liners, and remove trash from building to designated collection site. X

Empty recycle containers and remove to the designated/consolidated recycle collection site X

High dusting of horizontal surfaces within reach X

Spot clean smudges and marks from washable walls, doors and door jams X

Vacuum carpeting and walk off mats. X

Spot clean stains and spills X

Wet mop, dust mop and sweep hard surfaces and/or tile flooring. X

Wet mop areas soiled from heavy foot traffic X

Police high/low edges, corners, door jams, window ledges, sills to remove cobwebs and debris, interior and exterior. X

Clean metal door frames and thresholds X

Detail vacuum carpet edges, corners, under cords and wiring, and around service receptacles. X

Dust window blinds X

Vacuum under chair pads X

Damp wipe/dust leather/vinyl covered furniture X

Turn off lights and secure area according to instructions X

Stairways, Elevators and Landings: Daily Weekly Monthly

Remove smudges and marks on washable walls X

Remove trash, spot clean stains and spills X

Remove gum and tar spots X

Wipe handrails X

Broom sweep concrete or tiled stairs, landings and elevator floors X

Wipe and disinfect button panels in elevators X

Wipe elevator doors inside/outside of cab X

Detail vacuum carpet, carpet edges and corners X

Turn off lights and secure area according to instructions X

Office Areas Courtrooms Conference and Meeting Rooms: Daily Weekly Monthly

Empty trash receptacles. Wipe and/or polish exterior surfaces, replace torn/soiled liners, and remove trash from building to designated collection site. X

Empty recycle containers and remove to the designated/consolidated recycle collection site. X

Detail vacuum carpet, edges, corners, under cords and wiring, and around service receptacles X

Vacuum traffic lanes and walk off mats. X

Mop office areas with tile or having no carpet. X

Spot clean stains and spills X

Dust all furniture and clean all glass top furniture which are cleared of loose paperwork X

Damp wipe and disinfect desktop telephones X

Spot clean smudges and marks from washable walls, doors and door jams X

Spot clean partition glass X

Police high/low edges, corners, door jams, window ledges, sills to remove cobwebs and debris. X

Clean metal door frames and thresholds X

Sanitize and polish drinking fountains X

Break Rooms, Lounges and Kitchenettes: Daily Weekly Monthly

Empty trash receptacles. Wipe and/or polish exterior surfaces, replace torn/soiled liners, and remove trash from building to designated collection site. X

Empty recycle containers and remove to the designated/consolidated recycle collection site. X

Spot clean smudges and marks from washable, tiled, partitions, doors, jams and receptacle plates X

Vacuum carpeting X

Mop floors X

Spot clean stains and spills X

Damp wipe and disinfect counters, tables, and sinks X

Damp wipe chairs X

Detail clean sinks and sink faucets X

Damp wipe and disinfect refrigerator outside, and spot clean to remove smudges and fingerprints. X

Detail clean, damp wipe and disinfect Microwave(s) inside and outside. X

Refill all paper towel, soap dispensers X

Turn off lights and secure area according to instructions X

Restrooms/Shower Rooms: Daily Weekly Monthly

Empty waste containers, replace liners, spot clean receptacles and remove trash to designated area X

Empty sanitary napkin waste container, spot clean receptacles, replace liner and remove to designated area X

Clean and disinfect accessible walls and toilet partitions to remove visible soil X

Clean and disinfect mirrors, chrome fixtures, wash basins, toilet bowls, urinals, showers and counter tops X

Clean light fixtures X

Mop and disinfect all floors X

Restock consumable products such as paper towels, toilet tissue, hand soap, liners and deodorant products X

IV. DAS SPECIFICATIONS

The State of Ohio Department of Administrative Services Standard Terms and Conditions rev. 03.31.2025, OCRP Revenue Share Special Terms and Conditions rev. 12.23.2021 and OCRP LEADS/CJIS Special Terms and Conditions 12.09.2024, including any subsequent changes, shall govern this work.

LEADS CJIS Security Language, Special Ts & Cs

For CRP Supplier Contracts when an agency initiates this requirement

(REVISED 12/09/2024)

LEADS CJIS SECURITY

LEADS (Law Enforcement Automated Data System) requires all personnel who have access to unencrypted CJI (Criminal Justice Information) including those individuals with physical and or logical access to devices that store, process or transmit unencrypted CJI/ LEADS.

It is the responsibility of the customer agency to initiate the necessity for this requirement during scope of work and contract terms and conditions discussions with the Department of Administrative Services (DAS) Office of Procurement Services (OPS), prior to contract award.

The following is a breakdown of the requirements:

Contract Agreement: A locally developed agreement between a government entity and a private contractor or vendor that defines the requirements of unescorted, unencrypted, access to CJI (Criminal Justice Information) and the adherence to the LEADS, CJIS Security Policies, and the FBI CJIS Security Addendum.

Each private contractor/vendor employee who works pursuant to the contract/engagement shall acknowledge, by signing the CJIS SA Certification page, abide by all aspects of the CJIS Security Addendum, and successfully complete these requirements prior to performing this work, including substitutes or replacements.

Background Check: To verify identification, a state of residency and national fingerprint-based record checks shall be conducted prior to granting access to CJI.

Security Training: Security awareness training shall be required within six months of initial assignment and biennially thereafter. Vendor personnel shall complete security awareness training in CJIS Online (www.cjisonline.com) at level one and two. See below:

AT-2 LITERACY TRAINING AND AWARENESS

Control:

A. Provide security and privacy literacy training to system users (including managers, senior executives, and contractors):

1. As part of initial training for new users prior to accessing CJI and annually thereafter; and

2. When required by system changes or within 30 days of any security event for individuals involved in the event;

*AT-3 ROLE-BASED TRAINING

Control:

A. Provide role-based security and privacy training to personnel with the following roles and responsibilities: • All individuals with unescorted access to a physically secure location;

1. Before authorizing access to the system, information, or performing assigned duties, and annually thereafter

B. Incorporate the minimum following topics into the appropriate role-based training content:

1. All individuals with unescorted access to a physically secure location

a. Access, Use and Dissemination of Criminal History Record Information (CHRI), NCIC Restricted Files Information, and NCIC Non-Restricted Files Information Penalties

b. Reporting Security Events

c. Incident Response Training

d. System Use Notification

e. Physical Access Authorizations

f. Physical Access Control

g. Monitoring Physical Access

h. Visitor Control

i. Personnel Sanctions https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.cjisonline.com%2F&data=04%7C01%7CWayne.McCulty%40das.ohio.gov%7C0995b23b93904136599608d9e66f64df%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C637794188371817464%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=WODz8HruVMK6kG5iw5fcIBPAWFuyLTI9FsD9LvkO7ag%3D&reserved=0

Index No.: GDC987

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30927-1 76111501

Janitorial Services, Ledbetter Complex, 601 Ledbetter Road, Xenia, OH

$9,200.00 per month

CRP30927-2 76111501 Janitorial Services, Juvenile Justice Center, 2100 Greene Way Blvd., Xenia, OH $2,240.00 per month

CRP30927-3 76111604 Carpet Cleaning/Strip and wax floors. Quote Upon Request Varies

CRP30927-4 47130000 Supplies, Regular Toilet Paper, 80 rolls/cs $77.91 per case

CRP30927-5 47130000 Supplies, Jumbo Toilet Paper, 12 rolls/cs $56.15 per case

CRP30927-6 47130000 Supplies, Roll Towels, 6 rolls/cs $85.05 per case

CRP30927-7 47130000 Supplies, Small Trash Liners, 20/50/cs $51.13 per case

CRP30927-8 47130000 Supplies, Medium Trash Liners,10/25/cs $31.09 per case

CRP30927-9 47130000 Supplies, Large Trash Liners, 8/25/cs $47.35 per case

CRP30927-10 47130000 Supplies, Foaming Hand Soap, 4/cs $86.40 per case

CRP30927-11 47130000 Supplies, Toilet Seat Covers, 20/250/cs $45.30 per case

CRP30927-12 47130000 Supplies, Urinal Floor Mats,12/cs $98.06 per case

CRP30927-13 47130000 Supplies, Urinal Screens, 5/2/cs $25.83 per case

Note: Contract not to exceed $411,840.00 for the contract period of 06/02/2025 through 05/31/2028.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30927

OAKS ID: 0000305691

Goodwill Resource Solutions, LTD 660 South Main Street Dayton, OH 45402

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Amanda Kruk Telephone: (937) 7613-4638 Email: a.kruk.gesmv.org mailto:zimmerl@catalystlifeservices.org