G4018 Updated Method of Operation 03-28-23~6.docx

Method of Operation G4018 Integrity Oversight Monitoring: Program and Performance Monitoring, Financial Monitoring and Grant Management and Anti-Fraud Monitoring for COVID-19 Recovery Funds and Programs

RFQ1465257S

Blanket P.O. Number: Multiple March 28, 2023

I. Purpose and Intent

The purpose of this RFQ was to solicit Quotes for program and process management monitoring, financial auditing and grant management, and integrity monitoring/anti-fraud support services (“Integrity Monitoring Services”), to be made available to the Department of Treasury, other State Agencies, and Cooperative Purchasing Partners (“Using Agencies”). The procurement process established a pool of prequalified Integrity Monitors, who, through a mini-bid process, will be tasked with providing integrity monitoring services for the Using Agencies. Each Using Agency will conduct a mini-bid process with the pool of Integrity Monitors to select the one (1) Integrity Monitor that meets the Using Agency’s Engagement-specific needs. All Using Agencies, including Quasi- or non-State Agencies wishing to use this Blanket P.O. must conduct the mini-bid process to select an appropriate Integrity Monitor from the pool.

Note: The applicable procurement law may vary by Using Agency. These instructions are primarily intended to assist New Jersey State agencies in conducting a mini-bid process that satisfies applicable New Jersey State procurement law. However, this Blanket P.O. is also open to Quasi- and non-State Agencies under New Jersey’s Cooperative Purchasing laws. Please be advised that these agencies may be subject to different procurement laws, which may not require the same process, and may require a different process than that which is set forth in this Method of Operation. Each Using Agency is responsible for ensuring that any procurement it conducts for its own needs fully conforms with its applicable procurement law.

II. Important Note

All Integrity Monitors and Using Agencies shall refer to RFQ1465257S for all Engagement Process requirements, Engagement requirements, Special Contractual Terms and Conditions, and New Jersey Standard Terms and Conditions that pertain to this Blanket P.O. It is strongly encouraged that each Using Agency print out and review the entire RFQ, and keep a copy. The RFQ contains numerous terms and conditions that apply to the Blanket P.O., specifically when used by a State Agency or Quasi- State Agency. These terms and conditions govern important topics such as insurance, indemnification, governing law, and many other important items. Please review the entire RFQ so you are familiar with its contents.

III. Definitions

Agency Contract Manager – The State employee responsible for managing the Integrity Monitor for the Using Agency.

Blanket P.O. – The contract awarded to each of the Integrity Monitors in the pre-qualified pool. The Blanket P.O. requires the pre-qualified pool of Integrity Monitors to respond to Engagement Queries. The State and State agencies should use the pre-qualified pool of Integrity Monitors for Integrity Monitoring Services.

Engagement – The retention of an Integrity Monitor by a Using Agency from the pool established pursuant to the RFQ.

Engagement Process - The process for selecting an Integrity Monitor to provide Integrity Monitoring Services described in RFQ Section 1.3 and below.

Engagement Query – A detailed scope of work that includes specific performance milestones, timelines, and standards and deliverables and liquidated damages for failure to meet any required milestones, timelines or standards or deliverables that the Agency Contract Manager will submit to the State Contract Manager. Upon approval by the State Contract Manager, but prior to the solicitation of any services, the Engagement Query shall be sent to OSC for approval pursuant to EO 166. After receiving approval from OSC, the State Contract Manager will send the Engagement Query to all eligible Integrity Monitors within the pool and request for competitive price quotes for all or some of the services listed under the RFQ.

Engagement Quote – Includes the Integrity Monitor’s response and all other related documents in response to the Engagement Query.

Integrity Monitor – The firm awarded a Blanket P.O. resulting from RFQ1465257S that will be submitting an Engagement Quote in response to an Engagement Query.

Letter of Engagement - A letter sent from the State to the selected Integrity Monitor to begin a specific integrity monitoring project. The Letter of Engagement will include: (1) a detailed scope of work with specific performance milestones, timelines, standards and deliverables appropriate to the specific COVID-19 Recovery Program or expenditure of COVID-19 Funds; (2) a ‘not to exceed” clause; and (3) a liquidated damages provision for failure to meet any required milestones, timelines or standards or deliverables.

Request for Qualifications (RFQ) – The document that was issued by the Department of the Treasury in 2020 that established the awarded pool of Integrity Monitors. The RFQ is referred to by its procurement number, RFQ1465257S, or by Blanket P.O. G4018 Integrity Oversight Monitoring. The RFQ contains the majority of the Blanket P.O. terms and conditions that govern the use and operation of the Blanket P.O.

Using Agency(ies) - A principal department and agency of this State, as well as each independent State authority, authorized to purchase products and/or services under a Blanket P.O. procured by the Division.

IV. Blanket P.O. Term and Extension Option

The term of this Blanket P.O. is for a period of two (2) years with the option to extend up to three (3) years with no single extension exceeding one (1) year.

V. Award Method

The State has awarded a Blanket P.O. to the following Integrity Monitors:

Frank Landefeld Wendy Morris Andrea Wilson Email:

krfox@bdo.com flandefeld@bdo.com wendy.morris@bdo.com aewilson@bdo.com Phone:

(703)–770 -6365 (301)-354-2500 (301)-354-0712

Joyce Botkin Email:

Frank.Banda@CohnReznick.com Joyce.Botkin@CohnReznick.com CohnReznickGPSA@CohnReznick.com Phone:

(301)-280-1856

Melinda DeCorte Erinn Fry Email:

mmesko@cottoncpa.com mdecorte@cottoncpa.com efry@cottoncpa.com Phone:

(703)-836-6701

Mohinder Singh Mark Blumkin Kvein Lane Email:

rfoughty@deloitte.com mohindsingh@deloitte.com mblumkin@deloitte.com kelane@deloitte.com Phone:

(214)-402-8096 (201)-264-6234 (214)-840-1577

Gwen Regis Email:

Peter.regis@regiscpa.com Gwen.Regis@regiscpa.com Phone:

(202)-296-7101

Brandi Gowdy Email:

trumph@rumphandassociates.com bgowdy@rumphandassociates.com

(770)-569-1239

Greg Martin Email:

Max.Litt@northhighland.com Greg.Martin@northhighland.com

(571)-228-9401

Maribeth Vander Weele Carmen Torres Email:

kathleen@vanderweelegroup.net maribeth@vanderweelegroup.net carmen@vanderweelegroup.net

(773)-919-1100

VI. Prior to Use

Prior to use of this Blanket P.O., the Using Agency must submit an Engagement Query to all Integrity Monitors with a detailed scope of work that includes specific performance milestones, timelines, and standards and deliverables and liquidated damages for failure to meet any required milestones, timelines, or standards or deliverables.

A. The Using Agency shall designate an agency employee to act as the Agency Contract Manager. The Agency Contract Manager will notify the State Contract Manager (SCM) of its request for an Integrity Monitor utilizing a form set forth by the Department of Treasury. The Agency Contract Manager shall include any required supporting documentation with the request to the SCM. The Agency Contract Manager shall indicate which services are required.

B. An Engagement Query will be prepared by the Agency Contract Manager and will include a detailed scope of work, specific performance milestones, timelines, and standards and deliverables. The Engagement Query shall also include liquidated damages for failure to meet any required milestones, timelines, standards, or deliverables.

C. The Agency Contract Manager shall consult with the Office of the Attorney General, Division of Law to structure a liquidated damages provision for the failure to meet any required milestones, timelines, standards, or deliverables, as appropriate.

D. The Agency Contract Manager shall submit its Engagement Query to the SCM. Upon approval by the SCM the Engagement Query must be sent to the Office of the State Comptroller (OSC) for approval pursuant to EO 166. After receiving approval from OSC, the SCM will send the Engagement Query to all eligible Integrity Monitors within the Integrity Monitoring pool.

E. Interested Integrity Monitors shall respond to the Engagement Query within the timeframe designated by the SCM, with a detailed Engagement Quote that includes a detailed budget, timelines, and plan to perform the scope of work and other requirements of the Engagement Query. Integrity Monitors shall identify any potential conflicts of interest that would prevent them from accepting an Engagement. Integrity Monitors shall also indicate if they do not wish to submit an Engagement Quote for the Engagement Query.

F. The SCM will forward to the Agency Contract Manager all Engagement Quotes received in response to the Engagement Query. The Agency Contract Manager will evaluate the Engagement Quotes based on specific Engagement tasks and responsibilities, experience, and pricing and select the Integrity Monitor whose Engagement Quote is most advantageous to the State, price and other factors considered. The Agency Contract Manager will memorialize in writing the justification for selecting an Integrity Monitor(s).

G. Prior to finalizing any Engagement under this contract, the Agency Contract Manager, in consultation with the Accountability Officer, will independently determine whether the intended Integrity Monitor has any potential conflicts with the engagement.

H. The SCM, on behalf of the Using Agency, will then issue a Letter of Engagement with a “Not to Exceed” clause to the selected Integrity Monitor and work with the Agency Contract Manager to begin the issuance of Letter of Engagement.

I. All documentation and evaluation materials shall be kept by the Using Agency for at least five (5) years pursuant to the requirements of N.J.S.A. 52:15C-14 and N.J.A.C. 17:44-2.3. Each Using Agency should also adhere to its standard record retention policies, which may require a longer retention.

VII. Directions for Use of the Blanket P.O.

The Using Agency is responsible for the implementation of a mini-bid to award an Engagement to one (1) Integrity Monitor.

After award of the Engagement, the Using Agency is responsible for generating Purchase Orders and invoice payments for the services provided by this Blanket P.O. The Using Agency is to use the Engagement Quote price as submitted by the Integrity Monitor in its Engagement Quote based on the Blanket P.O. hourly ceiling rates for the services performed in accordance with the RFQ. Each Integrity Monitor’s Price Sheet with its hourly ceiling rate is included under the attachments tab of the corresponding Blanket P.O.s in NJSTART.

VIII. State Contract Manager

The individual responsible for the overall management and administration of the Blanket P.O.:

Mona Cartwright Department of the Treasury P.O. Box 211 Trenton, New Jersey 08625 Office Phone: 609-292-5621 Email: Mona.Cartwright@treas.nj.gov

IX. Reference Documents

Please refer to the following documents posted to each Master Blanket Purchase Order in NJSTART:

G4018 Method of Operation G4018 Final Request for Qualifications New Jersey Is an Equal Opportunity Employer • Printed on Recycled and Recyclable Paper