Sol_G15PS00162.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

0006366858 CODE 16. ADMINISTERED BYCODE

X

X

561612

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORGNB

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

07/10/2015 1430 ET

06/11/2015

703-648-7364Meridith Potts (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

G15PS00162

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 74 0040190234OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Sioux Falls SD 57198 47914 252nd Street USGS EROS Data Center

15. DELIVER TO

RESTON VA 20192

12201 SUNRISE VALLEY DRIVE

205 NATIONAL CENTER

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$20.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USGS NATIONAL ACQUISITION BRANCH

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

X

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

EROS SECURITY SERVICES

Offers are solicited from 8(a) eligible businesses only in accordance with FAR 19.805.

A site visit is scheduled for June 29, 2015. See Clause GS2109 for details.

The deadline for questions on this solicitation is July 2, 2015. Answers to questions will be posted by an amendment to the solicitation. Send

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Meridith Potts

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

questions by email only to mpotts@usgs.gov

00010 Security Guard Services - Base Year

Standard monthly security guard services per the attached Statement of Work (SOW)

Firm Fixed price

12 Months @ $_______________ /month =

Delivery: 06/30/2016

Period of Performance: 07/01/2015 to 06/30/2016

00020 Additional Guard Services - Base Year

Optional additional Guard Services may be ordered against this CLIN on a firm fixed price basis, based on labor hours required for special events and circumstances, per the attached Statement of

Work. Offerors should provide a schedule of labor categories and fully loaded labor hour rates. Offerors are advised that no additional hours have been required for the past 5 years, but for the purpose of evaluation only, the agency will evaluate the option prices based on

100 hours per year. This optional line may be

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

74 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 74

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

G15PS00162

exercised as often as required up to a

Not-to-Exceed amount of $20,000.00 per year.

Supervisor (Guard II) Est. 20 hrs @ $_____/hr =

Roving Patrol (Guard I)Est. 40 hrs @ $_____/hr

Main lobby (Guard I)Est. 20 hrs @ $_____/hr

Employee entrance (Guard I)Est 20 hrs @ $_____/hr

(Option Line Item)

06/30/2016

Delivery: 06/30/2016

Period of Performance: 07/01/2015 to 06/30/2016

00030 Security Guard Services - Option Year 1

Standard monthly security guard services per the attached Statement of Work (SOW)

Firm Fixed price

12 Months @ $________________ /month =

(Option Line Item)

06/30/2016

Delivery: 06/30/2016

Period of Performance: 07/01/2016 to 06/30/2017

00040 Additional Guard Services -Option Year 1

Optional additional Guard Services may be ordered against this CLIN on a firm fixed price basis, based on labor hours required for special events and circumstances, per the attached Statement of

Work. Offerors should provide a schedule of labor categories and fully loaded labor hour rates. Offerors are advised that no additional hours have been required for the past 5 years, but for the purpose of evaluation only, the agency will evaluate the option prices based on

100 hours per year. This optional line may be exercised as often as required up to a

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 74

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

G15PS00162

Not-to-Exceed amount of $20,000.00 per year.

Supervisor (Guard II) 20 hrs _______________

Roving Patrol (Guard I) 40 hrs _______________

Main lobby (Guard I) 20 hrs _______________

Employee entrance (Guard I) 20 hrs_______________

(Option Line Item)

06/30/2016

Period of Performance: 07/01/2016 to 06/30/2017

00050 Security Guard Services - Option Year 2

Standard monthly security guard services per the attached Statement of Work (SOW)

Firm Fixed price

12 Months @ $_______________ /month =

(Option Line Item)

06/30/2017

Period of Performance: 07/01/2017 to 06/30/2018

00060 Additional Guard Services - Option Year Two

Optional additional Guard Services may be ordered against this CLIN on a firm fixed price basis, based on labor hours required for special events and circumstances, per the attached Statement of

Work. Offerors should provide a schedule of labor categories and fully loaded labor hour rates. Offerors are advised that no additional hours have been required for the past 5 years, but for the purpose of evaluation only, the agency will evaluate the option prices based on

100 hours per year. This optional line may be exercised as often as required up to a

Not-to-Exceed amount of $20,000.00 per year.

Supervisor (Guard II) 20 hrs _______________

Roving Patrol (Guard I) 40 hrs _______________

Main lobby (Guard I) 20 hrs _______________

Employee entrance (Guard I) 20 hrs_______________

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 74

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

G15PS00162

(Option Line Item)

06/30/2017

Period of Performance: 07/01/2017 to 06/30/2018

00070 Security Guard Services - Option Year 3

Standard monthly security guard services per the attached Statement of Work (SOW)

Firm Fixed price.

12 Months @ $______________ /month =

(Option Line Item)

06/30/2018

Period of Performance: 07/01/2018 to 06/30/2019

00080 Additional Guard Services - Option Year 3

Optional additional Guard Services may be ordered against this CLIN on a firm fixed price basis, based on labor hours required for special events and circumstances, per the attached Statement of

Work. Offerors should provide a schedule of labor categories and fully loaded labor hour rates. Offerors are advised that no additional hours have been required for the past 5 years, but for the purpose of evaluation only, the agency will evaluate the option prices based on

100 hours per year. This optional line may be exercised as often as required up to a

Not-to-Exceed amount of $20,000.00 per year.

Supervisor (Guard II) 20 hrs _______________

Roving Patrol (Guard I) 40 hrs _______________

Main lobby (Guard I) 20 hrs _______________

Employee entrance (Guard I) 20 hrs_______________

(Option Line Item)

06/30/2018

Period of Performance: 07/01/2018 to 06/30/2019

00090 Security Guard Services - Option Year 4

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

6 74

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

G15PS00162

Standard monthly security guard services per the attached Statement of Work (SOW)

Firm Fixed price

12 Months @ $_____________ /month = $

(Option Line Item)

06/30/2019

Period of Performance: 07/01/2019 to 06/30/2020

00100 Additional Guard Services - Option Year 4

Optional additional Guard Services may be ordered against this CLIN on a firm fixed price basis, based on labor hours required for special events and circumstances, per the attached Statement of

Work. Offerors should provide a schedule of labor categories and fully loaded labor hour rates. Offerors are advised that no additional hours have been required for the past 5 years, but for the purpose of evaluation only, the agency will evaluate the option prices based on

100 hours per year. This optional line may be exercised as often as required up to a

Not-to-Exceed amount of $20,000.00 per year.

Supervisor (Guard II) 20 hrs _______________

Roving Patrol (Guard I) 40 hrs _______________

Main lobby (Guard I) 20 hrs _______________

Employee entrance (Guard I) 20 hrs_______________

(Option Line Item)

06/30/2019

Period of Performance: 07/01/2019 to 06/30/2020

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

G15PS00162

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

1 Overview

The U.S. Geological Survey, Earth Resources Observation and Science (EROS) Center, 47914 252nd St., Sioux Falls, SD 57198, has a requirement to provide armed security services for physical protection at the EROS Center. The EROS Center is considered a Level III facility with scientific investigations, computer software and hardware engineering, archival and retrieval systems of satellite and high altitude imagery data of the Earth.

EROS archives and processes remotely sensed images of the Earth's land surface. These data are acquired by civilian satellites and aircraft and used to study a wide range of natural hazards, global environmental change, and economic development and conservation issues. EROS staff members manage and distribute these data to scientists, policy makers, and educators worldwide.

1.1 Background

The EROS Data Center is located at 47914 252nd St. Sioux Falls, SD 57198 The grounds are approximately 318 acres and the facilities consist of the main building, a generator backup power building, the maintenance garage substation building, a heavy equipment storage building, a reverse osmosis building that is used for paint storage, a waste water treatment facility, dam gate controls, a water tower, exterior lighting, a guard security office building, and three parking lots with approximately 500 parking stalls. Roads consist of asphalt surface and gravel surface.

a) Main Building The Main Building is comprised of reinforced concrete and steel with a ground floor area of approximately 272,000 usable square feet. The building houses approximately 600 total Government and contractor employees.

b) Maintenance Garage Substation (MGS) Building This building is constructed of reinforced concrete and steel, with a ground floor area of approximately 20,000 square feet.

c) Heavy Equipment Building This building is a metal building of approximately 7,500 square feet.

d) Generator Building The backup Generator Building is connected to the main building by electrical conduits and a canopy roof.

e) Other Structures The Picnic Shelter is a 28' Octagon canopy made of steel, with concrete flooring and electrical service lights and outlets. There are two domed satellite buildings, both constructed of concrete block wall and a fiberglass dome structure, with asphalt parking pad and HVAC assemblies. In addition to these antennas there are four external antennas, and six operational weather and scientific sensor sites.

f) Estimated acres of assemblies to describe the rest of the campus:

Total of 6.9 acres of asphalt roads Total of 3.2 acres of gravel road Total of 7 acres of parking lots Total of 8.6 acres of water treatment ponds Total of 13 acres for Pond #5 (final finishing pond) Approximately 20 acres of yards and roadsides (roads to the main building and pond) require mowing Fence Line - 16028 linear feet Total of 1 acre of sidewalks

2 Objective

The objective of this contract is to acquire armed security guard services to protect the people, resources, and property at the EROS Center. The Contractor must maintain a secure environment in which visitors and employees can conduct the business of the USGS with confidence. The contractor shall provide all management, supervision, manpower, material, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and ensure effective performance of all services described herein. The contractor shall provide these security services in accordance with the requirements of this contract at:

U.S. Geological Survey, Earth Resources Observation and Science (EROS) Center, 47914 252nd St., Sioux Falls, SD 57198.

3 Phase-In Services

A smooth and orderly transition between the Contractor and the predecessor Contractor is necessary to ensure minimum disruption to vital Contractor services and Government activities. The Contractor shall provide a transition plan within 7 working days after contract award. The transition plan shall include, at a minimum, all preliminary licensing and certifications required to initiate performance, the process planned for transitioning any predecessor employees if desired, recruitment of new employees, and a timeline showing milestones for procuring required uniforms and equipment. The Contractor shall not disrupt official Government business or in any way interfere with the assigned duties of the predecessor Contractor employees. A recruitment notice may be placed in each facility prior to the new Contractor assuming full security responsibilities, however the Contractor shall not under any circumstances contact or conduct any discussions with the predecessor Contractor employees while they are on duty at this facility for the purposes of recruitment, scheduling or conducting interviews.

4 Work Requirements

4.1 Work Hours

The Contractor shall provide, operate, manage, and maintain a uniformed protective security force 24 hours a day, 7 days a week, for the physical protection of the EROS Center in accordance with Attachment I, “Guard Post Orders”. The Contractor shall provide the required number of security officers and supervisors to properly perform the specific duties outlined in the SOW, Post Orders (Attachment I), Standard Operating Procedures (SOPs) (Attachment II), and Special Orders for each post. Manned posts will be listed as:

g) Security Guard Booth located at the main entrance to the EROS Campus: All incoming vehicles shall be checked for employee parking tags. Visitors shall be screened, recorded, and issued a day parking pass. The guard shall be armed and have a two way communication radio. A Government issued phone and computer will be provided in this booth. The booth has HVAC systems, air conditioning and heating, and sun filtering blinds.

h) Main lobby Guard Post located at the S2 door entrance into the main EROS building: This manned site has an x-ray scanner for visitors and packages, a personnel magnetometer and a personnel wand scanner. Visitors, new employees, and service workers shall be screened through this post.

i) Security Control Center (SCC) located at the W5 door into the main EROS building: This manned site contains multiple screens, including computer applications for door access alarms, a digital video camera system, and building automation alarms, which shall be monitored at all times. This position requires additional specialized training in the performance of command and control operations. The Information Technology requirements at this post require demonstrated knowledge of Building Automation Systems (BAS) by manufactures such as Honeywell Home and Building Controls. The post shall also be responsible for contacting all external supporting emergency responders during emergencies. A complete set of Material Data Safety Sheets, keys, and other emergency information will be at this location.

j) Employee Entrance Post located at the W5 employee entrance door: This post is responsible for spot checking employees’ property (brief cases, computer bags, etc.,) verifying property passes, validation and verification of employees IDs, and other tasks as identified by the Contracting Officer’s Representative (COR).

k) Rover: Responsible for conducting indoor/outdoor roving security patrols, which consist of routine patrols and inspections of Government property and facilities. This position is the primary first responder called to incidents and emergencies; and also conducts counter surveillance operations. Responsible for screening all delivery vehicles, screening and inspecting mail and packages entering the site, and operatation of the package screening x-ray scanner system in the receiving area of the warehouse.

4.2 Work Scheduling Procedures

The Contractor shall provide routine and emergency protection and security support services in accordance with this contract, SOW, SOPs, Special Orders, Post Orders, and task orders. In the event of conflicts between these documents, this contract/Statement of Work takes precedence. The contractor will make sure that copies of SOPs, Special Orders, and Post Order are available at each post, for all shifts. These orders define the basic work to be performed at each post. Occasionally, emergency or special situations may occur that require the Contractor to make immediate changes in operational procedures, processes, plans, patrol/guard deployment, and staffing levels to meet specific situations. During such times, direction will be provided by the Contracting Officer (CO), or the COR. When requested by the COR, the Contractor shall coordinate with the EROS Security and Facilities Manager’s Office to assist in fire drills, practice building evacuations, threat drills, and other emergency evacuation procedures and plans.

a) SOPs and Post Orders. The SOPs and Post Orders provide all details, procedures, and instructions necessary for proper performance at each post. The COR may make technical/administrative revisions to SOPs and Post Orders to provide clarity and avoid misunderstanding. The Project Manager or an authorized representative for the Contractor shall sign each SOP and Post Order to indicate receipt. The Contractor is responsible for enforcing compliance with all such orders.

Any discrepancies in SOPs and Post Orders and work actually performed shall be brought to the attention of the COR immediately.

b) Changes to SOPs and Post Orders. The COR may modify, amend, and/or revise SOPs and Post Orders to change shift start and stop times and post locations, unless such changes would result in an increase or decrease in contract price. Changes which increase or decrease requirements, such as the total number of basic hours specified, the amount of equipment, supplies, etc., or otherwise affect the Contractor's cost, must be made by the Contracting Officer through a written modifica-tion to the contract.

c) SOP and Post Order Deviations. In the case of emergency conditions requiring immediate attention, the COR may direct the Contractor's on-site Supervisor to temporarily divert personnel from their normal post duties to respond to the emergency conditions. Such employees shall return to their normally assigned duties when released from the emergency situation. Except for the emergency conditions, the Contractor shall not divert personnel from their prescribed post duties without the prior approval of the COR. In instances where verbal deviation approval is given by the COR, all pertinent facts concerning the deviation shall be recorded in an incident report and forwarded to the COR within three (3) hours of the approval. Diversions resulting from emergency conditions shall be reported to the COR in an incident report within three (3) hours after normal operations are restored.

d) Work Schedule. A copy of the work schedule and/or changes for all employees shall be forwarded to the COR at least seventy-two hours prior to the start of the scheduled work period.

Emergency changes to work schedules, occasioned by unexpected employee absences, shall be recorded in writing as they occur. The Project Manager and/or Supervisors may post such changes.

e) No guard shall leave his/her post until properly relieved. If a post is operational during specified hours, the last guard shall leave at the end of the post’s duty hours only after properly securing the post.

f) Tour of Duty. All Security Officers shall begin work promptly at the start of their tour of duty and shall remain on the job until the end of their full tour of duty except for authorized breaks.

Security Officers shall not leave their posts during the post operating hours unless properly relieved. No Contractor employee shall assume contract duties unless he/she has been in a non-working status for a minimum of 8 (eight) hours prior to reporting for duty under this contract. No employee of the Contractor shall provide more than12 (twelve) consecutive hours of duty under this contract. These limitations may be waived by the COR in emergency situations which are beyond the control of the Contractor (i.e., weather conditions which prevent the next shift from getting to the building, civil disturbances, natural or manmade disasters). A written confirmation of waiver shall be obtained for each occurrence from the COR.

g) Guard Mount. Contractor may require guards to attend roll call/guard mount prior to assuming duty to be briefed on any changes to post assignments or briefed on significant security issues and or pass on information. The time necessary for guard mount will be determined by the Contractor if required.

4.3 Roving Patrol

Security Officers shall patrol areas inside and outside the EROS facilities and property in accordance with routes and schedules provided by the COR. During the patrol, these procedures include, but are not limited to, the following:

a) Immediately reporting, in accordance with procedures in the Post Orders, any problems, incidents, violations, etc., immediately taking corrective action, securing the area (if necessary), and reporting the incident and providing written or verbal inputs for reports.

b) Reporting, in accordance with procedures in the Post Orders, potentially hazardous conditions and items in need of repair, including inoperative lights, leaky faucets, toilet stoppages, broken or slippery floor surfaces, etc.

c) Serving as the primary first responder to all security alarms and emergencies occurring at the Center and on the property in providing incident response and carrying out lawful force protection measures, and providing emergency assistance in the forms of CPR, First Aid and/or AED assistance to anyone needing medical assistance.

4.4 Fixed Post

Security Officers shall maintain fixed, stationary positions at the entrances to the EROS facilities and individual offices and other designated areas in order to prevent unauthorized access. Officers shall also monitor closed-circuit television, access control alarms or other such equipment in order to promptly respond to security situations.

4.5 Entrance and Exit Control Points (Employees and Visitors) ECPs

The Security Officers shall operate and enforce a system of personnel identification and security screening to prevent unauthorized access. This may include the operation of magnetometers, hand-held metal detec-tors, or X-Ray equipment, and the checking of handbags, packages, vehicles, etc., to detect weapons, contraband, and the like. All personnel authorized access into EROS facilities must present/display a valid USGS identification badge (permanent or temporary). The Security Officers shall courteously and promptly issue temporary badges to Government employees, visitors, Contractors, vendors, and others, and record the required information as identified in local access procedures.

4.6 Temporary Additional Services

Temporary additional services are those services required to be performed over and above the routine services, such as providing additional officers to staff before or after-hour events at EROS or additional officers required to augment existing staff during periods of heightened security. Temporary additional services will be ordered via separate task order. EROS will normally provide a minimum of 24 hours notice of increased staffing; however, less notice may be provided depending on the circumstances involved. All personnel provided under temporary additional services shall meet the contract requirements.

These additional services are intended to be used to satisfy the Government’s short-term non-recurring needs for service. Should a continuing need for additional services arise, a contract modification will be negotiated pursuant to the “Changes” clause (reference FAR 52.212-4 (c)).

4.7 Replacement and Relief Guards

The Contractor shall provide qualified, trained, replacement security personnel for unscheduled absenses purposes (i.e. sickness) to start within one hour of the regular tour of duty. During all relief periods (lunches, breaks, etc.) the Contractor shall, provide a certified replacement officer. Full time security officers working a minimum of an eight hour shift shall be provided a fifteen minute break for each four hours of productive work. A thirty minute lunch break shall also be provided to these individuals. On-duty rovers shall not be used to provide relief.

4.8 Security Systems

a) The Contractor shall monitor all security systems, which include interior intrusion detection, entry access control systems, closed circuit television surveillance systems, and fire monitoring systems.

The Government will conduct tests, complete inspections, provide preventive maintenance and repairs to the security systems, and ensure all equipment is maintained in optimum operating condition.

b) The Contractor shall monitor and respond to EROS facilities intrusion detection systems. Security Officers shall be dispatched and arrive at alarm sites within five (5) minutes of the alarm sounding. The officer shall secure the area and be responsible for detaining any person or persons attempting to gain unauthorized access to the facility. Officers shall be capable of communicating with the command center so that appropriate authorities can be contacted immediately if required.

c) The Contractor shall monitor and respond to fire or other building equipment alarm systems.

Security Officers shall be dispatched and arrive at alarm sites within five (5) minutes of the alarm sounding. Security Officers shall be capable of communicating with the SCC so that appropriate authorities (fire department, maintenance, etc.) may be contacted immediately if required.

Officers shall take what action is warranted in the event of fire or other emergency. Security Officers shall assist in evacuating personnel, extinguishing fire, and assisting with other tasks as needed.

4.9 Safety

The Contractor shall establish procedures to ensure all operations are performed in a safe manner. The Contractor shall strictly adhere to proper safety procedures, particularly firearms safety, while on duty.

Performance of work hereunder shall comply with the provisions of the USGS, Occupational Health and Safety Act of 1970 (as amended), Occupational Safety and Health Administration (OSHA) and the contractor’s safety and health plan. The contractor shall apply the USGS, OSHA regulations, and the contractor safety and health plan as minimum standards of occupational safety and health. If, at any time during the performance of this Contract, the Government-furnished facilities and/or equipment do not conform to OSHA standards, and those facilities and/or equipment affect or potentially affect the safety and/or health of the Contractor’s employees, the Contractor shall notify the COR immediately. The COR will work with the EROS Center Government Facility Manager (hereinafter referred to as Facility Manager) to correct the situation. The Facility Manager has reciprocal responsibility to notify the Contractor of any Government-furnished facility and/or equipment that does not conform to OSHA standards where the facility and/or equipment affects or potentially affects the safety and/or health of the Contractor’s employees. The Facility Manager shall provide this notification to the COR and Contractor in a timely manner so as not to compromise the safety and health of the Contractor’s employees.

4.10 Property Control

a) Lost and Found. The Contractor shall recover, provide receipt for, and maintain a record of custody for found or turned in property, contraband, or other prohibited items pending transfer to the EROS Security Manager’s Office. Disposition of recovered or found property and contraband will be made by the EROS Security Manager’s Office.

Security Officers shall make every effort to identify the owner and return the lost property to its rightful owner in a timely manner. Any money or valuable items shall be turned in immediately to the EROS Security Manager’s Office. When this is not possible the Contractor shall receive, provide receipt for, and store found articles for up to 30 (thirty) calendar days pending proper disposition from the EROS Security Manager’s Office.

b) Property Movement Control. The Contractor shall receive and account for property passes from persons removing property from EROS facilities. The Contractor shall verify information on the property pass in accordance with USGS Property Management Survey Manual SM408-2-H and local property management instructions.

4.11 Personal Escort Duties

Security Officers shall provide a personal escort for designated personnel, visitors, etc., when directed to do so by the COR to meet particular threats to the personal, safety of these individuals, or as a courtesy.

Generally this will include, but not be limited to, escorts from one room to another or one floor to another.

4.12 Parking and Traffic Enforcement

Officers shall assist in directing traffic (between vehicles and pedestrians at entrance points), and controlling vehicle entrances/exits. At the EROS vehicle entry points, the Security Officer shall ensure that visitors are directed to visitor parking areas, and shall inspect and verify the safety of all vehicles prior to entry.

4.13 Enforcement of EROS Rules and Regulations

Security Officers shall monitor and observe building occupants and visitors for adherence and compliance with the Federal Management Regulations (41 CFR 102-74) and the facility’s posted rules and regulations.

Security guards shall also identify, report, delay, or detain those persons who violate the rules and regulations as appropriate

4.14 Enforcement of Law and Order

The Contractor shall take whatever action is necessary to detect, stop, and detain any individual(s) attempt-ing to commit criminal acts against the safety and security of the Government, its employees or property, and the general public. After apprehension of a person suspected of committing a criminal offense, the suspect shall be turned over to the proper law enforcement agency for transporting and processing. The Security Officers shall prepare an incident report and may possibly be called as witnesses in legal proceed-ings. In the event of a break in, attempted break in, or any law and order violation, the Officer shall immediately notify the following authorities in the order indicated:

1) EROS Security Manager’s Office/COR.

2) Facilities Manager.

Security Officers shall receive and process complaints, protect crime scenes, and preserve and process evidence. Security Officers shall prepare incident reports, and prepare/take statements and other informational documents necessary to record data derived from investigative activities or complaint reports.

4.15 Other Incidents

In some situations, Security Officers may be required to act independently as the primary security response until local law enforcement assistance arrives. The Contractor shall endeavor to deter crimes against persons without waiting for a specific complaint, and immediately notify the local law enforcement agency.

4.16 Complaints

The Contractor shall respond to complaints from any person concerning security, safety, or law enforcement within the Government’s jurisdiction. Such complaints shall be reported to the SCC for resolution and disposition.

4.17 Control, Issuance and Storage of Special Keys

Security Officers shall receive, and account for all keys to the EROS offices, entry doors, gates, etc., as directed by the COR.

4.18 Flags/Execute Colors

Flags at EROS are flown 24/7. Flags are lighted in accordance with regulations to fly for the full 24 hour period. The Contractor shall raise and lower the United States Flag (and other site flags as authorized) at the Center as directed by the Government during declarations, and or recognitions as authorized. No deviations are permitted unless authorized by COR.

4.19 Emergency Operations and Response

“Emergency Operations” are the supporting actions the Contractor provides in response to emergencies, fires, natural and manmade disasters, civil disturbances and or medical emergencies at the Center. All Security Officers, including the Contract supervisor, shall become thoroughly familiar with the Government’s “Occupant emergency Plan” (OEP) which identifies Security’s roles and responsibilities.

In case of an emergency situation, the COR shall have the right to direct the activities of the Security Officers in order to respond to the emergency. When the time and circumstances permit, such direction will be requested through the Project Manager. The diversion may be for the duration of the emergency or longer. Under no circumstances may the officers refuse to cooperate with such directives when the USGS determines that an emergency situation exists. No additional cost shall be charged to the Government for the diversion, and the Contractor will not be held accountable for the normal daily work that was not done and which was otherwise scheduled for the diverted officer.

4.20 Reports and Records

a) The Contractor shall prepare factual, complete and legible required reports on accidents, fire, bomb threats, unlawful acts, etc. and provide these reports to the COR within 24 hours of occurrence. In some cases this will also require notations in electronic logs.

b) The Contractor and its employees shall ensure that all reports listed below and others as needed by the Government are completed.

Form Number Form Title Use SF 88 Record of Medical Examination Fitness for Duty FPS 1051 Firearms and Equipment Register Weapons and Ammunition

Inventory FPS 2790 Firearms Qualification Record Record of Qualification USGS/EROS Record of Keys Issued Key Control Log USGS/EROS Equipment Log Equipment log for entering or removing property authorized by Security

USGS/EROS Found Property/Lost & Found Identification of Found Property DI-105 Property issued to Contractor List of property assigned to

Contractor provided by Government and signed for.

DI-1934 Property Pass Individual Property pass authorizing employees to remove or enter with Government or Contractor property.

USGS/EROS ID Issuance Form IDs issued to employees and visitors by Security.

USGS/EROS Guard Blotter Electronic duty log capturing the day’s events, situations, incidents and high interest items and actions.

USGS/EROS Visitor Log Visitor sign-in/sign-out log USGS/EROS Equipment log Log used to sign in outside computers, tools and equipment authorized to be brought in.

c) The Project Manager shall maintain a copy of all guard service reports, with the original forwarded to the COR. A report of all open posts shall be sent to the COR within twenty-four (24) hours.

d) All logs, reports and records are the property of the Government and shall be provided to the COR within fifteen days of contract termination.

4.21 Security Evaluation Drills

A series of evaluation drills will be conducted periodically by the Government to assure the emergency response capability of security personnel. It is anticipated that these drills will be conducted during normal working hours at no additional expense to the Contractor.

4.22 Failure to Provide Productive Labor/Supervisory Man-Hours

In the event the Contractor fails to provide the required coverage, productive labor and/or supervision for each post, deductions may be made to the monthly payment, per Attachment I.

5 Personnel Requirements

5.1 Key Personnel Descriptions

When the term “Management” is used in this contract, it refers to the Project Manager, and Shift Supervisors.

Only DOL category Guard II security guards shall be utilized to perform services under this Contract. All category Guard II security guards must be 9 MM firearms qualified.

a) GUARD II (Security Guard). The Guard II enforces regulations and procedures designed to prevent breaches of security, exercises judgment and uses discretion in responding to incidents and emergencies, determining whether to intervene directly, ask for assistance as time permits, keep situation under control or surveillance, or to report incident or situation to the appropriate authority for handling. Duties require specialized training in methods and techniques of protecting controlled areas. Commonly, the Guard II is required to demonstrate proficiency with firearms and other special weapons, and to meet rigorous physical fitness standards.

b) Site Project Manager. The Contractor shall appoint a full-time on-site EROS Project Manager (Project Manager). The Project Manager shall be available to act for the Contractor to oversee and coordinate the services described in this contract. The Project Manager shall provide the single point of contact through which all Contractor/Government communications, work, and technical direction shall flow except in cases of an emergency. The Project Manager shall be available to the COR 24 hours through a telephone, pager system, or radio communications. The Project Manager shall respond to emergencies or critical situations; call back the COR within 10 minutes to confirm the beeper/page/call; and be on the site within 1 hour (60 minutes) of the pager/beeper page/call being placed by the Government. The pager/beeper shall be of the type that can be contacted via a telephone. The duties of the Project Manager shall be performed by a uniformed employee qualified to perform work as a Security Officer under the terms of this contract; however, the Project Manager shalll only be utilized as a backup or as needed to support first responder and emergency operations as directed by the COR and not as an assigned member of the security staff.

1) The Project Manager shall provide evidence of job experience and or education i.e., academic degree or certification in Criminal Justice, law enforcement, security management, or related field that has equipped the individual for the position. At least two (2) years of contract management is desirable. He or she must also have the ability to effectively communicate with, supervise, and manage Security Officers and all aspects of the requirements in this Contract. The Project Manager must demonstrate the capability to maintain an efficient workforce while supporting the USGS security objectives. The Project Manager must be articulate and demonstrate excellent interpersonal skills.

2) The Contractor shall assign a cell phone to the Project Manager and provide the name, home telephone number, cell phone number, and address of the Project Manager, in writing, to the COR within twenty-four (24) hours of being assigned to this Contract.

3) The Project Manager shall ensure that an alternate Project Manager is available to respond to inquiries from the COR when the Project Manager is absent. This individual shall meet all the specified contract requirements for the Project Manager as stated above.

4) The Project Manager shall oversee performance of the work and maintain an office at EROS and shall work variable hours Monday through Friday (excluding Federal holidays) to ensure proper contract execution. During times the Project manager is unavailable (e.g. vacation, sick leave, etc.) the Contractor shall ensure the alternate Project Manager is on-site.

5) The Project Manager shall receive and execute, on behalf of the Contractor, such technical direction as the COR may issue within the terms and conditions of the contract.

6) Project Manager Duties.

(a) Project management duties include, but are not limited to, managing all required services; communicating with the Government; monitoring Supervisors; keeping personnel informed of and trained in all aspects of their positions, tasks, and duties;

planning and scheduling all work requirements and training; preparing reports;

establishing and maintaining records; and ensuring quality control.

(b) The Project Manager shall perform Quality Control Inspections on all shifts and maintain frequent liaison with the COR of this contract. He/she shall attend regularly scheduled meetings with the COR to discuss performance, operations, requirements etc.

(c) Monthly Status Report. The Project Manager shall prepare a monthly status report and submit it to the COR. The report shall identify significant issues, problems, or concerns related to the performance or administration of the contract. The report shall include statistics on the suitability and stability of the work force (i.e., absenteeism, turnover rates, and behavior infractions), training certification and licensing accomplished during the month, summary of incidents, injuries reported, etc.

c) Shift Supervisor. Shift Supervisor(s) are assigned to supervise a specific shift of subordinate guard personnel.

1) Shift Supervisors shall have a background with a minimum of two (2) years of successful experience in field supervision (civilian community law enforcement, military service law enforcement, or commercial/industrial security guard service) and possess a high school diploma or equivalency.

2) Shift Supervisors must be qualified as Guard II Security Guards and be authorized to carry a firearm.

3) Shift Supervisors shall not perform company administrative activities (i.e. schedules, timekeeping, payroll, etc.) while charging direct labor hours under this contract.

4) The man-hours stated in Attachment I are the minimum man-hours of supervision which have been predetermined as essential to provide the degree of supervision required by the Government. On-duty supervisors may be used for relief periods in performance of this contract to ensure adequate manning for all posts. Supervisors shall be fully qualified to perform all post tasks identified in this contract. Should the Contractor not provide the minimum number of supervisory man-hours, deductions may be made as specified in Section 4.22.

5) The Supervisor shall ensure that employees:

(a) Are available to man all posts as required by the contract and are properly trained to perform all duties as specified in accordance with this contract and the Post Order Record for the security post assigned.

(b) Are properly armed, uniformed and present a neat appearance.

(c) Maintain a continued state of proper training.

(d) Possess the necessary permits, authority, etc. to perform the job.

d) Security Officer. All Security Officers shall meet the Guard II requirements identified herein and possess the ability to meet and deal with EROS staff and the general public; the ability to construct and write clear, concise, accurate, and detailed reports; and the ability to maintain poise and self-control under stress.

1) Security Officers must possess a high school education or equivalent and have at least one (1) year of experience demonstrating the following: any security experience that may have equipped the employee in meeting the Guard II requirements and any applicable military service that may be credited toward meeting those requirements.

2) Operator must possess a valid state driver’s license per SD state vehicle operations requirements and Federal requirements for operating a vehicle on Federal property.

5.2 General Personnel Specifications/Requirements

Each contract employee must meet the following education, experience, health, language proficiency and suitability requirements. Each Contract employee must possess the ability to speak fluent English, understand English, read, understand, and apply printed rules, detailed orders, instructions, and training material.

5.3 Medical and Physical Qualifications.

The Contractor shall ensure that all employees performing on the Contract are physically capable of performing the duties of their post. Employees who sustain a physical injury or illness that prevents them from performing the duties of this Contract will be removed from the Contract until their condition is medically resolved.

a) Physical Examination. All Contractor employees shall successfully pass an initial and subsequent annual examination by a licensed physician or health professional prior to being assigned to duty under this Contract. The Contractor must provide written medical certification for each employee to the Contracting Officer and COR.

b) Drug and Alcohol Program. The Contractor shall establish and maintain a drug and alcohol program that provides for pre-employment, reasonable suspicion, random, post-accident, and periodic follow-up testing.

c) Vision.

1) Visual acuity in each eye shall be correctable to 20/30 (Snellen) with eyeglasses or contact lenses. If the uncorrected distance vision is not at least 20/40 in the better eye, the employee shall carry an extra pair of corrective lenses. Near visual acuity, corrected or not, shall be at least 20/40 in the better eye. Field of vision must be at least seventy (70) horizontal meridians in each eye.

2) The ability to distinguish red, green, and yellow colors is required. Loss of vision in one eye is disqualifying.

3) Glaucoma shall be disqualifying, unless controlled by acceptable medical or surgical means, provided that such medications, as may be used for control, do not cause undesirable side effects, which adversely affect the individual’s ability to perform assigned security duties.

4) Where corrective eyeglasses are required, they shall be of the safety glass type. The use of corrective eyeglasses or contact lenses shall not interfere with an individual’s ability to effectively perform assigned security job duties during normal or emergency operations.

d) Hearing.

1) Individuals shall have no hearing loss in the better ear greater than thirty (30) decibels average at 500 Hz, 1,000 Hz, and 2,000 Hz, with no level greater than forty (40) decibels at any one frequency (by ISO 889 “Standard Reference Zero for the Calibration of Purtone Audiometer” (1975) or ANSI S3.6-1969 (f. 1973) “Specifications for Audiometers.”

2) A hearing aid is acceptable provided that suitable testing procedures demonstrate auditory acuity equivalent to the above-stated requirements.

3) The use of a hearing aid shall not interfere with the effective performance of the individuals assigned security duties during normal or emergency operations.

e) Medical Condition.

1) Individuals who have a medical condition that could affect their ability to perform their assigned security duties shall provide medical evidence that the condition can be controlled to the extent that there is minimal risk that they will be unable to carry out their responsibilities.

2) Disease. Individuals shall have no established medical history or medical diagnosis of epilepsy or diabetes, or where such a condition exists, the individual shall provide medical evidence that the condition can be controlled with proper medication so that the individual will not have a seizure, or lapse into a coma or unconscious state while performing assigned Security Officers’ duties. Any other disease or condition which interferes with the full performance of position duties is also grounds for medical rejection.

3) Addiction. Individuals shall have no established medical history or medical diagnosis of habitual alcoholism or drug addiction, or, where such a condition has existed, the individual shall provide certified documentation of having completed a rehabilitation program which would give a reasonable degree of confidence that the individual would be capable of performing assigned Security Officers’ duties.

4) Mental Health. The Contractor shall ensure monitoring and observation of employees and for any indications of emotional instability in the course of their performing assigned duties and shall take appropriate corrective measures as necessary.