Request for Quotes

FTE Support Staff for Maintenance and Support to NJDEP Enterprise Systems and Applications

Date Time

Due Date For Questions February 4, 2026 2:00 PM

Submission Date February 13, 2026 2:00 PM

Dates are subject to change. All times contained in the RFQ refer to Eastern Time.

All changes will be reflected in Bid Amendments to the Request for Quotes posted on Using Agency website.

RFQ Issued By:

State of New Jersey Department of Environmental Protection (NJDEP) Trenton, NJ 08625

Date: January 27, 2026 i

TABLE OF CONTENTS

1 INTRODUCTION AND SUMMARY OF THE REQUEST FOR QUOTES

1.1 PURPOSE, INTENT, AND BACKGROUND

1.1.1 PURPOSE AND INTENT

1.1.2 BACKGROUND

1.1.3 NJDEP PRIMARY IT SYSTEM DESCRIPTIONS

1.1.4 STAKEHOLDERS

1.2 ORDER OF PRECEDENCE OF CONTRACTUAL TERMS

2 PRE-QUOTE SUBMISSION INFORMATION

2.1 QUESTION AND ANSWER PERIOD

2.2 BID AMENDMENTS

3 QUOTE SUBMISSION REQUIREMENTS

3.1 QUOTE SUBMISSION

3.2 BIDDER RESPONSIBILITY

3.3 BIDDER ADDITIONAL TERMS SUBMITTED WITH THE QUOTE

3.4 QUOTE CONTENT

3.5 FORMS, REGISTRATIONS AND CERTIFICATIONS TO BE SUBMITTED WITH QUOTE

3.5.1 OFFER AND ACCEPTANCE PAGE

3.5.2 OWNERSHIP DISCLOSURE FORM

3.5.3 DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN FORM

3.5.4 DISCLOSURE OF INVESTIGATIONS AND OTHER ACTIONS INVOLVING BIDDER FORM

3.5.5 MACBRIDE PRINCIPLES FORM

3.5.6 SERVICE PERFORMANCE WITHIN THE UNITED STATES

3.5.7 CONFIDENTIALITY/COMMITMENT TO DEFEND

3.5.8 SUBCONTRACTOR UTILIZATION PLAN

3.5.9 RESERVED

3.5.10 AFFIRMATIVE ACTION

3.5.11 RESERVED

3.5.12 STATE OF NEW JERSEY SECURITY DUE DILIGENCE THIRD-PARTY INFORMATION SECURITY QUESTIONNAIRE8

3.5.13 BUSINESS REGISTRATION

3.5.14 CERTIFICATION OF NON-INVOLVEMENT IN PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS PURSUANT TO P.L.2022, C.3

3.6 TECHNICAL QUOTE

3.7 MANAGEMENT OVERVIEW

3.8 CONTRACT MANAGEMENT

3.9 CONTRACT SCHEDULE

3.10 MOBILIZATION PLAN

3.11 ADDITIONAL PLAN(S)

3.12 ORGANIZATIONAL EXPERIENCE

3.13 LOCATION

3.14 ORGANIZATION CHARTS

3.15 RESUMES

3.16 EXPERIENCE WITH CONTRACTS OF SIMILAR SIZE AND SCOPE

3.17 FINANCIAL CAPABILITY OF THE BIDDER

3.18 STATE-SUPPLIED PRICE SHEET INSTRUCTIONS

3.18.1 CASH DISCOUNTS

3.18.2 USE OF “NO CHARGE” ON THE STATE-SUPPLIED PRICE SHEET

4 SCOPE OF WORK

4.1 PROJECT MANAGEMENT

4.2 KICK-OFF MEETINGS

4.3 PROJECT COMPONENTS

4.4 EXPECTED BENEFITS

4.5 PROPOSED SCHEDULE

4.6 CONTRACTOR STAFFING POSITIONS

4.6.1 SENIOR IT PROJECT MANAGER

ii

4.6.2 SENIOR TECHNICAL ANALYST

4.6.3 JUNIOR TECHNICAL ANALYST

4.6.4 SENIOR BUSINESS ANALYST

4.6.5 JUNIOR BUSINESS ANALYST

4.6.6 STAFFING TEAM ADDITIONAL REQUIREMENTS

4.7 CONTRACTOR LOGISTICS

4.8 TECHNICAL REQUIREMENTS

4.8.1 ROLE OF STATE TECHNICAL STAFF AND KNOWLEDGE TRANSFER

4.9 TASKS AND DELIVERABLES

4.9.1 PROJECT INITIATION

4.9.2 PROJECT DEVELOPMENT METHODOLOGIES

4.9.3 QUALITY MANAGEMENT

4.9.4 DATA CONSIDERATIONS

4.9.5 DATA QUERY AND REPORTING

4.9.6 INTERFACES

4.9.7 ASSESSMENTS/PLANS

4.9.8 DOCUMENTATION

4.9.9 PROJECT STATUS REPORTS

4.9.10 TRAINING

4.9.11 SYSTEM TESTING

4.9.12 USER ACCEPTANCE

4.9.13 IMPLEMENTATION

4.9.14 PROJECT CLOSEOUT

4.9.15 POST IMPLEMENTATION SUPPORT AND MAINTENANCE

4.10 NJOIT TECHNICAL ENVIRONMENT

4.10.1 STATE TECHNOLOGY REQUIREMENTS AND STANDARDS

4.10.2 WEB SITE DEVELOPMENT STANDARDS

4.10.3 USER AUTHENTICATION

4.10.4 INFORMATION SECURITY

4.10.5 SYSTEM PERFORMANCE, AVAILABILITY AND RELIABILITY

4.11 ROLE OF CONTRACTOR – END OF CONTRACT TRANSITION TO NEW AWARDED CONTRACTOR

5 GENERAL CONTRACT TERMS

5.1 CONTRACT TERM AND EXTENSION OPTION

5.2 CONTRACT TRANSITION

5.3 PERFORMANCE SECURITY

5.4 OWNERSHIP OF MATERIAL

5.5 SUBSTITUTION OF STAFF

5.6 ELECTRONIC PAYMENTS

5.7 PROCUREMENT EFFICIENCY PROGRAM

6 DATA SECURITY REQUIREMENTS – CONTRACTOR RESPONSIBILITY

6.1 SECURITY PLAN

6.2 COMPLIANCE

6.3 PERSONNEL SECURITY

6.4 SECURITY AWARENESS AND TRAINING

6.5 PRIVACY

6.6 MEDIA PROTECTION

6.7 REMOTE ACCESS

6.8 MOBILE DEVICE SECURITY

6.9 PROJECT AND RESOURCE MANAGEMENT

6.10 THIRD PARTY MANAGEMENT

6.11 INCIDENT RESPONSE

7 MODIFICATIONS TO THE STATE OF NEW JERSEY STANDARD TERMS AND CONDITIONS

7.1 INDEMNIFICATION

7.2 INSURANCE

7.2.1 PROFESSIONAL LIABILITY INSURANCE

7.2.2 CYBER BREACH INSURANCE

7.2.3 LIMITATION OF LIABILITY OPTIONS

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8 QUOTE EVALUATION AND AWARD

8.1 RECIPROCITY FOR JURISDICTIONAL BIDDER PREFERENCE

8.2 CLARIFICATION OF QUOTE

8.3 TIE QUOTES

8.4 STATE'S RIGHT TO INSPECT BIDDER’S FACILITIES

8.5 STATE'S RIGHT TO CHECK REFERENCES

8.6 EVALUATION CRITERIA

8.6.1 TECHNICAL EVALUATION CRITERIA

8.6.2 PRICE EVALUATION

8.7 QUOTE DISCREPANCIES

8.8 BEST AND FINAL OFFER (BAFO)

8.9 POOR PERFORMANCE

8.10 RECOMMENDATION FOR AWARD

8.11 CONTRACT AWARD

9 GLOSSARY

9.1 CROSSWALK

9.2 DEFINITIONS

ATTACHMENT 1 – Combined State of New Jersey Standard Terms and Conditions (6/2/2025) ATTACHMENT 2 – State-Supplied Price Sheet

1 INTRODUCTION AND SUMMARY OF THE REQUEST FOR QUOTES

This Request for Quotes (RFQ) is issued by the New Jersey Department of Environmental Protection (NJDEP). The Contract will be awarded in the State of New Jersey’s eProcurement system, NJSTART (www.njstart.gov). The awarded Contractor is advised to read through all Quick Reference Guides (QRGs) located on the NJSTART Vendor Support Page for information.

1.1 PURPOSE, INTENT, AND BACKGROUND

1.1.1 PURPOSE AND INTENT

The purpose of this RFQ is to solicit Quotes for the NJDEP’s Division of Information Technology for Full Time Employee (FTE) staff for the maintenance and support of NJDEP’s enterprise systems and applications including:

NJ Environmental Management System (NJEMS);

Regulatory Services Portal (RSP);

Data Miner;

OPRATS;

COMPASS; and Related Interfaces and Integrated Processors (refer to Section 4.9.6 of this RFQ).

NJDEP anticipates the need for the following experienced personnel/services to fulfill this requirement:

A. Information Technology (IT) project management services;

B. IT technical consulting services;

C. IT functional consulting services;

D. IT senior systems programming services;

E. IT systems programming services; and F. IT business systems analysis services.

It is the intent of the State of New Jersey (State) to award a Contracts to that responsible Bidder whose Quote, conforming to this RFQ is most advantageous to the State, price and other factors considered. The State may award any or all price lines. The State, however, reserves the right to separately procure individual requirements that are the subject of the Contract during the Contract term, when deemed to be in the State’s best interest.

Quotes will only be accepted from Bidders with an active GSA contract under SIN 54151S – Information Technology Professional Services/IT Development Services.

The State of New Jersey Standard Terms and Conditions (SSTCs) included with this RFQ will apply to all Contracts made with the State.

These terms are in addition to the terms and conditions set forth in this RFQ and should be read in conjunction with them unless the RFQ specifically indicates otherwise.

1.1.2 BACKGROUND

This is a reprocurement of the services under G1005 – NJ Environmental Management System (NJEMS) for DEP. Bidders interested in reviewing the current Contract specifications and pricing information may do so by following the instruction below. Bidders should not rely upon or use data or information from the Contract when preparing a response to this RFQ as this RFQ addresses the State’s current requirements.

Go to: www.njstart.gov In the search bar, select “Contracts” from the drop down menu Enter G1005 and click “ ” The current Contract list will appear under “Results”

The NJDEP has a need for comprehensive production and application maintenance services to support the ongoing operations and maintenance of the NJDEP systems noted in Sections 1.1, 1.1.3, and 4 of this RFQ. All these systems are in production and are used by NJDEP staff across all program areas to perform day-to-day business operations. NJDEP staff and the regulatory community continue to require system support and may make requests for minor changes for various reasons (i.e., mandated business process changes).

The primary business objectives of this Contract include:

A. Sustaining efficiency gains from previously implemented software, including high-traffic public-facing systems (eNJEMS/RSP) and the departments backend enterprise system (NJEMS), which are critical to executing NJDEP’s regulatory obligations;

B. Supporting continued migration of NJEMS system components from PowerBuilder to NJDEP’s next generation enterprise platform, PEGA;

C. Refining existing business processes through software enhancements to provide streamlined services and great convenience to the regulated community;

D. Increasing automation to reduce the flow of paper and number of forms required to support existing processes, including the strengthening of NJDEP’s revenue collection processes; and

E. Maximizing the accuracy and timeliness of public entities engaging in regulatory-related activities.

1.1.3 NJDEP PRIMARY IT SYSTEM DESCRIPTIONS

New Jersey Environmental Management System (NJEMS):

Whether NJDEP captures data online, through hard copy, disk, or email, data related to its regulated entities and their activities is captured and processed in the New Jersey Environmental Management System (NJEMS). NJEMS is the NJDEP’s department-wide enterprise database system that integrates all data related to its regulated activities for the purposes of processing, sharing and reporting data, improving workflow and business practices, and making better environmental decisions. NJEMS serves as the day-to-day business tool for over 3,000 NJDEP staff. NJEMS stores, tracks and reports data related to all certifications, registrations, permits, cases, inspections, violations, enforcement actions and assessments and financial collections. NJEMS tracks the data associated with those activities, as well as documents (i.e., Word, Excel, PDFs, electronic attachments) related to the activities, and the NJDEP workflow tasks, staff assigned and processing time for each of those activities. NJEMS tracks each permit requirement, facility submittal and inspection requirement to provide for automated compliance determination where possible. For example, discharge monitoring reports, air emissions, water withdraw requirements and monitoring reports are captured in NJEMS so that Nightly Cycle processing can evaluate the data for missing submittals or exceedances and autogenerate violations for the department’s response and enforcement action. NJEMS provides all staff with access to any NJDEP data related to regulated entities and provides the department a way to track and report this data easily to the public. In addition, NJEMS is fully integrated with other NJDEP enterprise systems and NJ State systems, sharing data to-and-from these related systems to ensure all of the NJDEP data is synchronized and up to date.

Regulatory Services Portal (RSP) and eNJEMS:

NJDEP’s online system www.njdeponline.com allows regulated entities to submit permit applications, registrations and certifications, reports, monitoring data and test results, chemical inventories, and payments electronically.

NJDEP completed retooling, redesigning and developing its legacy on-line platform (eNJEMS), building on its existing capabilities but using a framework/workbench tool, jTAP. This retooled on-line platform is called the RSP. The RSP allows an applicant to submit their application and payment electronically, evaluate the submittal for completeness, and process the application. In some cases that application is processed entirely online allowing the applicant to generate an approved permit. In other cases, it generates the data necessary to complete the application in the department’s enterprise data system, NJEMS, and assigns it to a permit reviewer. In all cases the applicant receives emails notifying them of receipt, completeness and processing status. The system has been linked to the department’s geographic information system (NJ GeoWeb) allowing for evaluation with over 40 GIS data layers. This provides the applicant and the NJDEP with a way to determine if environmentally sensitive areas would potentially be impacted. For example, it notifies the submitter when a proposed well is located within an area of ground water contamination. The system has also been linked to the department’s enterprise imaging/content management system (HighView), allowing submitted service attachments and outputs to be automatically ingested and indexed into HighView.

COMPASS:

As NJDEP works to maintain more of its ambient data electronically, and improve older electronic ambient data systems, data is being centralized in the department’s ambient data system COMPASS. This allows us to take advantage of existing enterprise software and hardware as well as the link to NJEMS and eNJEMS to provide for integration with other program data and electronic submittal.

COMPASS is currently being used for PWTA data, Volunteer Water Monitoring, Water Quality Monitoring, and Hazardous Site data.

Open Public Records Act Tracking System (OPRATS):

As NJDEP continues to process the increasing number of public record requests as required by the Open Public Records Act, increased use and efficiencies are being required of the OPRATS. These new efficiencies have enabled the NJDEP to respond to the increased demand for public record access, while working with reduced staff in all program areas of the NJDEP required to gather the documents and information needed to answer these access requests. Currently OPRATS is in the Pega 8 platform.

NJDEP Data Miner:

NJDEP’s web site provides easy, around-the-clock access to key environmental reports and other public documents seven days a week at no charge through NJDEP Data Miner. This site not only provides our constituents with the best, most up to date, environmental information possible, but it also reduces NJDEP’s staff burden in producing that information.

The NJDEP Data Miner web site enables users to search for information on NJDEP-regulated sites by location, name, or identification number. Data Miner users obtain information and documents associated with the regulated sites quickly and easily by clicking on links to licenses and registrations permits, inspections, violations, enforcement actions, and environmental monitoring. Users can download data and analyze it with typical desktop software such as Excel or Access. Anyone who wants to monitor the NJDEP’s response to an environmental incident can access NJDEP Data Miner’s Incident Reports. Or, by searching NJDEP Data Miner’s Pesticide Applicator Business report, a homeowner can find out if an exterminator is properly licensed. Regulatees can track their permit application through processing using the Pending Permit Report. Through NJDEP’s integrated, enterprise data systems, Data Miner makes available real-time information.

Exchange Network:

NJDEP became an operational partner on the National Environmental Exchange Network (Exchange Network) in 2004. The Exchange Network is a partnership between state environmental departments and the U.S. Environmental Protection Agency that is revolutionizing the exchange of environmental information. Partners on the Exchange Network share data efficiently and securely over the Internet using web services. This new approach is providing automated machine-to-machine, real-time access to higher quality data while saving time, resources, and money for partner states, tribes, and territories.

NJDEP’s Node allows for automated machine-to-machine exchange of data with other partners using XML, web services and common data standards. This automated exchange eliminates NJDEP’s double data entry efforts and its manual processing of data to provide electronic copies. This helps NJDEP reduce costs, save time, and overcome delays in making better decisions and responding to environmental emergencies.

NJDEP is currently exchanging facility, air emissions, hazardous waste, beach notification, ambient air, monitoring data, homeland security data, safe drinking water data, water quality monitoring data, and more. NJDEP is reusing the infrastructure and data flows to provide the same effortless data exchange with other states (e.g. air quality monitoring) and other NJ state agencies (DHSS for health tracking, L&PS/OCT for homeland security, Treasury for licensed individuals), leveraging the capabilities developed through this grant funding for many other efforts.

NJDEP developed two tools (Java Flow Processor (JFP) and the Java Input Processor (JIP)) to allow NJDEP staff to develop new Exchange Network flows, reducing the need for vendor resources, reducing development costs, and allowing NJDEP to respond quickly to the need for additional flows.

Diagram 1 below illustrates the existing system architecture at NJDEP:

1.1.4 STAKEHOLDERS

The primary stakeholders of the Contract include:

A. Regulated Community: The online services and back-end processes supported by the systems to be maintained or enhanced under this Contract provide multiple benefits to the regulated community, including timely service, and greater accuracy and convenience;

B. New Jersey Department of Environmental Protection: NJDEP, in addition to the regulated community, will benefit from this Contract. Systems maintained or enhanced under the Contract will support processes used to execute NJDEP’s regulatory obligations and ensure timely delivery of services to the general public;

C. General Public: The online services and back-end processes supported by the systems to be maintained under this Contract provide multiple benefits to the regulated community, including timely service, and greater accuracy and convenience.

D. Business Community: The business community is an important stakeholder at NJDEP. The Contract will minimize disruption to businesses throughout the State by ensuring the reliability and efficiency of services provided by NJDEP; and

E. USEPA: The USEPA is a necessary stakeholder at NJDEP. The Contract will minimize disruption to mandated automated dataflows and mandated reporting to the USEPA from the NJEMS and linked systems, thus ensuring continued federal program funding through timely data updates and data quality to Federal information management systems by NJDEP.

1.2 ORDER OF PRECEDENCE OF CONTRACTUAL TERMS

The Contract awarded, and the entire agreement between the parties, as a result of this RFQ shall consist of: (1) the final RFQ, (2) State of New Jersey Standard Terms and Conditions, and (3) the Quote. In the event of a conflict in the terms and conditions among the documents comprising this Contract, the order of precedence, for purposes of interpretation thereof, shall be as listed from highest ranking to lowest ranking as noted above.

Any other terms or conditions, not included with the Bidder’s Quote and accepted by the State, shall not be incorporated into the Contract awarded. Any references to external documentation, including those documents referenced by a URL, including without limitation, technical reference manuals, technical support policies, copyright notices, additional license terms, etc., are subject to the terms and conditions of the RFQ and the State of New Jersey Standard Terms and Conditions. In the event of any conflict between the terms of a document incorporated by reference, the terms and conditions of the RFQ and the State of New Jersey Standard Terms and Conditions shall prevail.

2 PRE-QUOTE SUBMISSION INFORMATION

The Bidder assumes sole responsibility for the complete effort required in submitting a Quote and for reviewing the Quote submission requirements and the Scope of Work requirements.

2.1 QUESTION AND ANSWER PERIOD

The Using Agency will electronically accept questions and inquiries from all potential Bidders.

A. Questions should be directly tied to the RFQ and asked in consecutive order, from beginning to end, following the organization of the RFQ; and

A Bidder shall submit questions only to the Using Agency designee by email Karen.Anselmo@dep.nj.gov. The Using Agency will not accept any question in person or by telephone concerning this RFQ. The cut-off date for electronic questions and inquiries relating to this RFQ is indicated on the RFQ cover sheet. In the event that questions are posed by Bidders, answers to such questions will be issued by Addendum. Any Addendum to this RFQ will become part of this RFQ and part of any Contract awarded as a result of this RFQ. Addenda to this RFQ, if any, will be posted to the Using Agency’s website.

2.2 BID AMENDMENTS

In the event that it becomes necessary to clarify or revise this RFQ, such clarification or revision will be by Bid Amendment. Any Bid Amendment will become part of this RFQ and part of any Contract awarded. Bid Amendments will be posted with the RFQ posted on Using Agency website. There are no designated dates for release of Bid Amendments. It is the sole responsibility of the Bidder to be knowledgeable of all Bid Amendments related to this RFQ.

3 QUOTE SUBMISSION REQUIREMENTS

3.1 QUOTE SUBMISSION

In order to be considered for award, the Quote must be received by the Using Agency, by the required date and time indicated on the RFQ cover sheet. If the Quote opening deadline has been revised, the new Quote opening deadline shall be shown on the posted Bid Amendment. Quotes not received prior to the Quote opening deadline shall be rejected.

3.2 BIDDER RESPONSIBILITY

The Bidder assumes sole responsibility for the complete effort required in submitting a Quote in response to this RFQ. No special consideration will be given after Quotes are opened because of a Bidder’s failure to be knowledgeable as to all of the requirements of this RFQ. The State assumes no responsibility and bears no liability for costs incurred by a Bidder in the preparation and submittal of a Quote in response to this RFQ or any pre-contract award costs incurred.

3.3 BIDDER ADDITIONAL TERMS SUBMITTED WITH THE QUOTE

A Bidder may submit additional terms as part of its Quote. Additional terms are Bidder-proposed terms or conditions that do not conflict with the scope of work required in this RFQ, the terms and conditions of this RFQ, or the State of New Jersey Standard Terms and Conditions. Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions will render a Quote non-responsive. It is incumbent upon the Bidder to identify and remove its conflicting proposed terms and conditions prior to Quote submission.

3.4 QUOTE CONTENT

The Quote should be submitted with the attachments organized in the following manner:

Forms Technical Quote State-Supplied Price Sheet

A Bidder should not password protect any submitted documents. Use of URLs in a Quote should be kept to a minimum and shall not be used to satisfy any material term of a RFQ. If a preprinted or other document included as part of the Quote contains a URL, a printed copy of the information should be provided and will be considered as part of the Quote.

3.5 FORMS, REGISTRATIONS AND CERTIFICATIONS TO BE SUBMITTED WITH QUOTE

A Bidder is required to complete and submit the following forms.

3.5.1 OFFER AND ACCEPTANCE PAGE

The Bidder should complete and submit the Offer and Acceptance Page with the Quote. The Offer and Acceptance Page must be signed by an authorized representative of the Bidder. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) Business Days of the State’s request or the State may deem the Quote non-responsive.

3.5.2 OWNERSHIP DISCLOSURE FORM

Pursuant to N.J.S.A. 52:25-24.2, in the event the Bidder is a corporation, partnership or limited liability company, the Bidder must disclose all 10% or greater owners by (a) completing and submitting the Ownership Disclosure Form with the Quote; (b) if the Bidder has submitted a signed and accurate Ownership Disclosure Form dated and received no more than six (6) months prior to the Quote submission deadline for this procurement, the Using Agency may rely upon that form; however, if there has been a change in ownership within the last six (6) months, a new Ownership Disclosure Form must be completed, signed and submitted with the Quote;

or, (c) a Bidder with any direct or indirect parent entity which is publicly traded may submit the name and address of each publicly traded entity and the name and address of each person that holds a 10 percent or greater beneficial interest in the publicly traded entity as of the last annual filing with the federal Securities and Exchange Commission or the foreign equivalent, and, if there is any person that holds a 10 percent or greater beneficial interest, also shall submit links to the websites containing the last annual filings with the federal Securities and Exchange Commission or the foreign equivalent and the relevant page numbers of the filings that contain the information on each person that holds a 10 percent or greater beneficial interest. N.J.S.A. 52:25-24.2.

A Bidder’s failure to submit the information required by N.J.S.A. 52:25-24.2 will result in the rejection of the Quote as non-responsive and preclude the award of a Contract to said Bidder.

3.5.3 DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN FORM

The Bidder should submit Disclosure of Investment Activities in Iran form to certify that, pursuant to N.J.S.A. 52:32-58, neither the Bidder, nor one (1) of its parents, subsidiaries, and/or affiliates (as defined in N.J.S.A. 52:32-56(e)(3)), is listed on the Department of the Treasury’s List of Persons or Entities Engaging in Prohibited Investment Activities in Iran and that neither the Bidder, nor one (1) of its parents, subsidiaries, and/or affiliates, is involved in any of the investment activities set forth in N.J.S.A. 52:32-56(f). If the Bidder is unable to so certify, the Bidder shall provide a detailed and precise description of such activities as directed on the form. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) Business Days of the State’s request or the State may deem the Quote non-responsive.

3.5.4 DISCLOSURE OF INVESTIGATIONS AND OTHER ACTIONS INVOLVING BIDDER FORM

The Bidder should submit the Disclosure of Investigations and Other Actions Involving Bidder Form, with its Quote, to provide a detailed description of any investigation, litigation, including administrative complaints or other administrative proceedings, involving any public sector clients during the past five (5) years, including the nature and status of the investigation, and, for any litigation, the caption of the action, a brief description of the action, the date of inception, current status, and, if applicable, disposition. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) Business Days of the State’s request or the State may deem the Quote non-responsive.

3.5.5 MACBRIDE PRINCIPLES FORM

The Bidder should submit the MacBride Principles Form. Pursuant to N.J.S.A. 52:34-12.2, a Bidder is required to certify that it either has no ongoing business activities in Northern Ireland and does not maintain a physical presence therein or that it will take lawful steps in good faith to conduct any business operations it has in Northern Ireland in accordance with the MacBride principles of nondiscrimination in employment as set forth in N.J.S.A. 52:18A-89.5 and in conformance with the United Kingdom’s Fair Employment (Northern Ireland) Act of 1989, and permit independent monitoring of their compliance with those principles. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) Business Days of the State’s request or the State may deem the Quote non-responsive.

3.5.6 SERVICE PERFORMANCE WITHIN THE UNITED STATES

The Bidder should submit a completed Source Disclosure Form. Pursuant to N.J.S.A. 52:34-13.2, all Contracts primarily for services shall be performed within the United States. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) Business Days of the State’s request or the State may deem the Quote non-responsive.

3.5.7 CONFIDENTIALITY/COMMITMENT TO DEFEND

Pursuant to the New Jersey Open Public Records Act (OPRA), N.J.S.A. 47:1A-1 et seq., or the common law right to know, Quotes can be released to the public in accordance with N.J.A.C. 17:12-1.2(b) and (c).

The Bidder should submit a completed and signed Confidentiality/Commitment to Defend Form with the Quote. In the event that the Bidder does not submit the Confidentiality form with the Quote, the State reserves the right to request that the Bidder submit the form after Quote submission.

After the opening of sealed Quotes, all information submitted by a Bidder in response to a RFQ is considered public information notwithstanding any disclaimers to the contrary submitted by a Bidder. Proprietary, financial, security and confidential information may be exempt from public disclosure by OPRA and/or the common law when the Bidder has a good faith, legal/factual basis for such assertion.

When the RFQ contains a negotiation component, the Quote will not be subject to public disclosure until a notice of intent to award a Contract is announced.

As part of its Quote, a Bidder may request that portions of the Quote be exempt from public disclosure under OPRA and/or the common law. The Bidder must provide a detailed statement clearly identifying those sections of the Quote that it claims are exempt from production, and the legal and factual basis that supports said exemption(s) as a matter of law. The State will not honor any attempts by a Bidder to designate its State-Supplied Price Sheet, Price List/Catalog, and/or the entire Quote as proprietary and/or confidential, and/or to claim copyright protection for its entire Quote. If the State does not agree with a Bidder’s designation of proprietary and/or confidential information, the State will use commercially reasonable efforts to advise the Bidder. Copyright law does not prohibit access to a record which is otherwise available under OPRA.

The State reserves the right to make the determination as to what to disclose in response to an OPRA request. Any information that the State determines to be exempt from disclosure under OPRA will be redacted.

In the event of any challenge to the Bidder’s assertion of confidentiality that is contrary to the State’s determination of confidentiality, the Bidder shall be solely responsible for defending its designation, but in doing so, all costs and expenses associated therewith shall be the responsibility of the Bidder. The State assumes no such responsibility or liability.

In order not to delay consideration of the Quote or the State’s response to a request for documents, the State requires that Bidder respond to any request regarding confidentiality markings within the timeframe designated in the State’s correspondence regarding confidentiality. If no response is received by the designated date and time, the State will be permitted to release a copy of the Quote with the State making the determination regarding what may be proprietary or confidential.

3.5.8 SUBCONTRACTOR UTILIZATION PLAN

Bidders intending to use Subcontractor(s) shall list all Subcontractors on the Subcontractor Utilization Plan form.

For a Quote that does NOT include the use of any Subcontractors, the Bidder is automatically certifying that, if selected for an award, the Bidder will be performing all work required by the Contract.

If it becomes necessary for the Contractor to substitute a Subcontractor, add a Subcontractor, or substitute its own staff for a Subcontractor, the Contractor will identify the proposed new Subcontractor or staff member(s) and the work to be performed. The Contractor shall forward a written request to substitute or add a Subcontractor or to substitute its own staff for a Subcontractor to the State Contract Manager for consideration. The Contractor must provide a completed Subcontractor Utilization Plan, a detailed justification documenting the necessity for the substitution or addition, and resumes of its proposed replacement staff or of the proposed Subcontractor’s management, supervisory, and other key personnel that demonstrate knowledge, ability and experience relevant to that part of the work which the Subcontractor is to undertake. The qualifications and experience of the replacement(s) must equal or exceed those of similar personnel proposed by the Contractor in its Quote. The State Contract Manager will forward the request to the Director for approval.

NOTE: No substituted or additional Subcontractors are authorized to begin work until the Contractor has received written approval from the State.

3.5.8.1 SMALL BUSINESS AND/OR DISABLED VETERANS’ BUSINESS SUBCONTRACTING SET-ASIDE CONTRACT Not applicable to this procurement.

3.5.9 RESERVED

3.5.10 AFFIRMATIVE ACTION

The intended Contractor and its named Subcontractors must submit a copy of a New Jersey Certificate of Employee Information Report, or a copy of Federal Letter of Approval verifying it is operating under a federally approved or sanctioned Affirmative Action program. If the Contractor and/or its named Subcontractors are not in possession of either a New Jersey Certificate of Employee Information Report or a Federal Letter of Approval, it/they must complete and submit the Affirmative Action Employee Information Report (AA-302). Information, instruction and the application are available at https://www.state.nj.us/treasury/contract_compliance/index.shtml.

3.5.11 RESERVED

3.5.12 STATE OF NEW JERSEY SECURITY DUE DILIGENCE THIRD-PARTY INFORMATION SECURITY QUESTIONNAIRE Not applicable to this procurement.

3.5.13 BUSINESS REGISTRATION

In accordance with N.J.S.A. 52:32-44(b), a Bidder and its named Subcontractors must have a valid Business Registration Certificate (“BRC”) issued by the Department of the Treasury, Division of Revenue and Enterprise Services prior to the award of a Contract. A Bidder should verify its Business Registration Certification Active status on the “Maintain Terms and Categories” Tab within its profile in NJSTART. In the event of an issue with a Bidder’s Business Registration Certification Active status, NJSTART provides a link to take corrective action.

3.5.14 CERTIFICATION OF NON-INVOLVEMENT IN PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS PURSUANT TO P.L.2022, C.3 The Bidder should submit the Certification of Non-Involvement in Prohibited Activities in Russia or Belarus Form. Pursuant to P.L.2022, c.3, a person or entity seeking to enter into or renew a contract for the provision of goods or services shall certify that it is not Engaging in Prohibited Activities in Russia or Belarus as defined by P.L.2002, c.3, sec. 1(e). If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) Business Days of the State’s request or the State may deem the Quote non-responsive.

3.6 TECHNICAL QUOTE

The Bidder shall describe its approach and plans for accomplishing the work outlined in the Scope of Work. The Bidder must set forth its understanding of the requirements of this RFQ and its approach to successfully complete the Contract. The Bidder should include the level of detail it determines necessary to assist the Evaluation Committee in its review of the Bidder’s Quote.

3.7 MANAGEMENT OVERVIEW

The Bidder shall set forth its overall technical approach and plans to meet the requirements of the RFQ in a narrative format. This narrative should demonstrate to the Evaluation Committee that the Bidder understands the objectives that the Contract is intended to meet, the nature of the required work, and the level of effort necessary to successfully complete the Contract. The narrative should demonstrate that the Bidder’s approach and plans to undertake and complete the Contract are appropriate to the tasks and subtasks involved.

Mere reiterations of RFQ tasks and subtasks are strongly discouraged, as they do not provide insight into the Bidder’s approach to complete the Contract. The Bidder’s response to this section should demonstrate to the Evaluation Committee that the Bidder’s detailed plans and approach proposed to complete the Scope of Work are realistic, attainable and appropriate, and that the Bidder’s Quote will lead to successful Contract completion.

3.8 CONTRACT MANAGEMENT

The Bidder should describe its specific plans to manage, control and supervise the Contract to ensure satisfactory Contract completion according to the required schedule. The plan should include the Bidder’s approach to communicate with the State Contract Manager including, but not limited to, status meetings, status reports, etc.

3.9 CONTRACT SCHEDULE

The Bidder should include a draft Contract schedule. If key dates are a part of this RFQ, the Bidder’s schedule should incorporate such key dates and should identify the completion date for each task and sub-task required by the Scope of Work. Such schedule should also identify the associated deliverable item(s) to be submitted as evidence of completion of each task and/or subtask. Deliverables can be found in RFQ Section 4.5.

The Bidder should identify the Contract scheduling and control methodology to be used and should provide the rationale for choosing such methodology.

3.10 MOBILIZATION PLAN

It is essential that the State have quick use of the functionality this Contract is to provide. Therefore, each Bidder should include as part of its Quote a mobilization plan, beginning with the date of notification of Contract award and lasting no longer than eight (8) weeks.

Such mobilization plan should include the following elements:

A. A detailed timetable for the mobilization period of eight (8) weeks. This timetable should be designed to demonstrate how the Bidder will have the personnel and equipment it needs to begin work on the Contract up and operational from the date of notification of award;

B. The Bidder’s plan for the deployment and use of management, supervisory, or other key personnel during the mobilization period. The plan should show all management, supervisory, and key personnel that will be assigned to manage, supervise, and monitor the Bidder’s mobilization of the Contract within the period of eight (8) weeks. The Bidder should clearly identify management, supervisory or other key personnel that will be assigned only during the mobilization;

C. The Bidder’s plan for recruitment of staff required to provide all services required by the RFQ on the Contract start date at the end of the mobilization period covering eight (8) weeks. In the event the Bidder must hire management, supervisory, and/or key personnel if awarded the Contract, the Bidder should include, as part of its recruitment plan, a plan to secure backup staff in the event personnel initially recruited need assistance or need to be replaced during the Contract term; and

D. The Bidder’s plan for the purchase and distribution of equipment, inventory, supplies, materials, etc. that will be required to begin work on the Contract on the required start date.

3.11 ADDITIONAL PLAN(S)

The Bidder should provide the following draft plans to accomplish all work required by this Contract:

A. The Design and Development Plan: The Bidder should describe the methodology by which it will design and develop the required system functionality including the Software Development Life Cycle;

B. The System Test Plan: The Bidder should describe its plans to complete system and User Acceptance Testing (UAT) including its methodology for fixing bugs and defects and retesting; and

C. The Implementation Plan: The Bidder should describe its plans for system roll-out including system pilot testing and full deployment.

3.12 ORGANIZATIONAL EXPERIENCE

The Bidder shall include information relating to its organization, personnel, and experience, including, but not limited to, references, together with contact names and telephone numbers, evidencing the Bidder’s qualifications, and capabilities to perform the services required by this RFQ. The Bidder should include the level of detail it determines necessary to assist the Evaluation Committee in its review of Bidder’s Quote.

3.13 LOCATION

The Bidder should include the address of where responsibility for managing the Contract will take place. The Bidder should include the telephone number and name of the individual to contact.

3.14 ORGANIZATION CHARTS

The Bidder should include an organization chart, with names showing management, supervisory and other key personnel (including Subcontractor management, supervisory, or other key personnel) to be assigned to the Contract. The chart should include the labor category and title of each such individual.

3.15 RESUMES

Detailed resumes shall be submitted for all staff that are expected to fill the five (5) Labor Categories listed in RFQ Section 4.6. These detailed resumes should demonstrate the qualifications listed in RFQ Sections 4.6.1 through 4.6.5.

At a minimum, the Bidder shall submit the following resumes for staff expected to fill the specified Labor Categories:

A. Senior IT Project Manager;

B. Senior Technical Analyst;

C. Junior Technical Analyst D. Senior Business Analyst;

E. Junior Business Analyst;

The Bidder is advised that the above resume requirements do not reflect the amount of staff that may be required for the awarded Contract.

3.16 EXPERIENCE WITH CONTRACTS OF SIMILAR SIZE AND SCOPE

The Bidder should provide a comprehensive listing of contracts of similar size and scope that it has successfully completed, as evidence of the Bidder’s ability to successfully complete services similar to those required by this RFQ. Emphasis should be placed on contracts that are similar in size and scope to the work required by this RFQ. A description of all such contracts should be included and should show how such contracts relate to the ability of the firm to complete the services required by this RFQ. For each such contract listed, the Bidder should provide two (2) names and telephone numbers of individuals for contracting party. Beginning and ending dates should also be given for each contract.

The Bidder must provide details of any negative actions taken by other contracting entities against them in the course of performing these projects including, but not limited to, receipt of letters of potential default, default, cure notices, termination of services for cause, or other similar notifications/processes. Additionally, the Bidder should provide details, including any negative audits, reports, or findings by any governmental agency for which the Bidder is/was the Contractor on any contracts of similar scope. In the event a Bidder neglects to include this information in its Quote, the Bidder’s omission of this necessary disclosure information may be cause for rejection of the Bidder’s Quote by the State.

The Bidder should provide documented experience to demonstrate that each Subcontractor has successfully performed work on contracts of a similar size and scope to the work that the Subcontractor is designated to perform in the Bidder’s Quote. The Bidder must provide a detailed description of services to be provided by each Subcontractor.

3.17 FINANCIAL CAPABILITY OF THE BIDDER

The Bidder should provide sufficient financial information to enable the State to assess the financial strength and creditworthiness of the Bidder and its ability to undertake and successfully complete the Contract. In order to provide the State with the ability to evaluate the Bidder’s financial capacity and capability to undertake and successfully complete the Contract, the Bidder should submit the following:

A. For publicly traded companies the Bidder should provide copies or the electronic location of the annual reports filed for the two most recent years; or

B. For privately held companies the Bidder should provide the certified financial statement (audited or reviewed) in accordance with applicable standards by an independent Certified Public Accountant, including a balance sheet, income statement, and statement of cash flow, and all applicable notes for the most recent calendar year or the Bidder’s most recent fiscal year.

If the information is not supplied with the Quote, the State may still require the Bidder to submit it. If the Bidder fails to comply with the request within seven (7) Business Days, the State may deem the Quote non-responsive.

A Bidder may designate specific financial information as not subject to disclosure when the Bidder has a good faith legal/factual basis for such assertion. The State reserves the right to make the determination to accept the assertion and will so advise the Bidder.

3.18 STATE-SUPPLIED PRICE SHEET INSTRUCTIONS

The Bidder must submit its pricing using the State-Supplied Price Sheet accompanying this RFQ and located on the “Attachments” Tab. Each Bidder is required to hold its pricing firm through the issuance of the Contract.

Any price changes including hand written revisions or "white-outs" must be initialed. Failure to initial price changes shall preclude a Contract award from being made to the Bidder pursuant to N.J.A.C. 17:12-2.2(a)(8).

A. The Bidder shall provide all-inclusive hourly rates for each of the Labor Categories described in Section 4.6 for Year 1 and Year 2. The Bidder must bid all items on the Price Sheet.

3.18.1 CASH DISCOUNTS

The Bidder is encouraged to offer cash discounts based on expedited payment by the State. The State will make efforts to take advantage of discounts, but discounts will not be considered in determining the price rankings of Quotes. Should the Bidder choose to offer cash discounts, the following shall apply:

A. Discount periods shall be calculated starting from the next Business Day after the Using Agency has accepted the goods or services, received a properly signed and executed invoice and, when required, a properly executed performance security, whichever is latest; and

B. The date on the check issued by the State in payment of that invoice shall be deemed the date of the State's response to that invoice.

3.18.2 USE OF “NO CHARGE” ON THE STATE-SUPPLIED PRICE SHEET

All price lines must be filled out in accordance with the instructions above. If the Bidder will supply an item on a price line free of charge, the Bidder must indicate “No Charge” on the State-Supplied Price Sheet accompanying this RFQ. An entry of $0.00 on a price line will be interpreted as a Bidder supplying the good or service at “No Charge.” The use of any other identifier may result in the Bidder’s Quote being deemed non-responsive.

4 SCOPE OF WORK

The New Jersey Department of Environmental Protection (NJDEP) has a need to maintain and upgrade current capabilities of New Jersey Environmental Management System (NJEMS) and its multiple integrated systems, including the department’s public-facing transactional portal, the Regulatory Services Portal (RSP). These upgrades and maintenance are necessary to continuity of operations while NJDEP implements its multi-year plan to migrate NJEMS to NJDEP’s next generation Pega platform. To accomplish this, NJDEP requires consulting service hours consistent with six (6) FTEs total across the following five (5) labor categories:

A. Senior IT Project Manager;

B. Senior Business Analyst;

C. Junior Business Analyst;

D. Senior Technical Analyst; and E. Junior Technical Analyst.

The production systems to be maintained and upgraded or migrated include:

1. NJEMS and related system interfaces with other NJDEP applications (e.g., RSP, Safe Drinking Water Information System (SDWIS), HighView ECM, VCL Nightly Cycle, LetterBuilder, FACITS, RADON, XRAY, ARInspect, SimpliGov, COMPASS, PDF Processor, Spreadsheet Processor, etc.);

2. Next Generation Systems and related system interfaces with other NJDEP applications (e.g., RSP, Safe Drinking Water Information System (SDWIS), HighView ECM, Treasury VCL System Nightly Cycle, LetterBuilder, FACITS, RADON, XRAY, COMPASS, PDF Processor, Spreadsheet Processor, etc.);

3. eNJEMS, RSP and system integration components that support the eGovernment infrastructure at NJDEP (e.g., Migration Processor, NJ GeoWeb, HighView ECM, etc.);

4. COMPASS and related system interfaces with other NJDEP applications (e.g., NJEMS, eNJEMS, RSP, Exchange Network web services, GIS related interfaces, reporting mechanisms, etc.);

5. Open Public Records Act Tracking System (OPRATS) and related system interfaces with other NJDEP applications (e.g., VCL Nightly Cycle, Email Processing, OPRA Web Submittal Processor, etc.);

6. NJDEP Data Miner and related NJDEP interfaces (e.g., eNJEMS, RSP, NJ GeoWeb);

7. NJDEP Data Warehouse and related NJDEP interfaces (e.g., eNJEMS, RSP, NJ GeoWeb);

8. RADIUS (Remote AIMS Data Input User System) and related system interfaces with other NJDEP applications (e.g., NJEMS, RSP, etc.);

9. National Environmental Information Exchange Network (Exchange Network) support, including the Java Flow Processor, Java

Import Processor and various data flows for inter and intra agency business requirements; and

10. Miscellaneous support and planning related to the integration of NJDEP stakeholders into NJDEP’s suite of information technology systems listed above.

The products listed above are currently being used at NJDEP to support programmatic areas across the agency. Each of the systems noted supports agency-wide regulatory functions (e.g., Permitting, Compliance and Enforcement, etc.), reporting and exchanging data with stakeholder communities, and interaction with industry and the general public regarding the day-to-day business of NJDEP.

NJDEP expects that the support to be provided under this Scope of Work includes production support, training, maintenance, enhancements and upgrades, consulting, software development, and other professional services as directed by NJDEP for the above systems.

Please see Section 1.1.3 for a NJDEP Primary IT Systems Descriptions Glossary that supplements the general terms covered in Section 9’s Glossary.

4.1 PROJECT MANAGEMENT

This Contract will be managed using a hybrid of the following Software Development Life Cycle methodologies: Waterfall and Agile (Scrum™).

The Contractor shall facilitate remotely hosted meetings, conference calls, and site meetings to communicate with NJDEP on a…