FY27 Turn-Key SSJF Part I - correct copy SPO signed.pdf

This is a Sole Source Justification Form (Bulletin Reference 27-684ICCB-ILCOM-B-52418) submitted by the Illinois Community College Board (ICCB), the requesting agency. The form documents the justification for awarding a sole source contract to Turn-Key Solutions International for the hosting, improvement, and maintenance of the Illinois High School Equivalency Database.

The contract covers database hosting, improvement, and maintenance services for the Illinois High School Equivalency (HSE) system, which maintains records for GED and HiSET test completers. The estimated contract value for the initial term is $321,362, with a contract period running from June 1, 2026, through June 30, 2027, with no renewal options. Funding sources include both state appropriated funds and federal funds. The justification for sole sourcing cites Turn-Key Solutions International as the only vendor capable of maintaining system continuity, given its 25-year history developing and hosting the database, its understanding of complex data requirements, and the significant costs and disruption that would result from transitioning to a different vendor. The form documents a purchase history spanning from 2009 through 2025, with annual contract values ranging from approximately $90,000 to $334,945. ICCB negotiated pricing with the vendor based on current economic conditions and required tasks, resulting in cost increases for Server & Processes Support while maintaining no pricing increases on Hardware & Usage fees since 2017.