Purchase Order Request for Proposals (PORFP) COTS Software Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

FC0003367

PORFP Type:

(Select one category from drop down list)

FIXED PRICE

Functional Area/s (FA) for this PORFP:

(Select one category from drop down list) ☒ FA I – COTS Software ☐ FA II – Installation and Training Services ☐ FA III – Manufacturer’s Software Maintenance

Manufacturer Name

(Enter one manufacturer only per PORFP) Beyond Trust

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

YES

PORFP Issue Date:

dd-mm-yyyy

DATE AND TIME:

10/2/2026 10:00AM

100 COMMUNITY PLACE

CROWNSVILLE, MD 21032

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the COTS 2012 Master Contract Name and BPO # 060B2490021 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system. Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/ under Vendor Instruction.

Questions Due (Closing) Date and Time:

9/28/2026 at 10:00 AM EST. Questions must be submitted in writing with the subject line, “Question for PORFP # “FC0003367” and be submitted in writing via e-mail to the Procurement Officer no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding. Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for Beyond Trust The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

10. Master Contractors must ensure that the proposed COTS software is virus free.

11. Master Contractors shall furnish all agreements and terms and conditions the Master Contractor expects the State to sign or to be subject to in connection with or in order to use the products or to be provided under this PORFP. This includes physical copies of all agreements referenced and incorporated in primary documents, including but not limited to any software licensing agreement for any software proposed to be licensed to the State (e.g., EULA, Enterprise License Agreements, Professional Service agreement, Master Agreement) and any Acceptable Use Policy (AUP). The State is not bound to an agreement or any terms and conditions not provided in a Master Contractor’s Proposal and no action of the State, including but not limited to the use of any such software, shall be deemed to constitute acceptance of any such agreements or terms and conditions and any such agreement, terms or conditions are void ab initio and unenforceable against the State.

12. Software-as-a-Service (SaaS) Products and contracts are subject to the Additional Terms and Conditions specified in Attachment Y - Data Use Agreement.

Invoicing Instructions:

1. Email invoices to: doitfiscal.invoiceservice@maryland.gov.

2. Invoice(s) shall be submitted within 10 days of delivering the equipment and shall include at a minimum the following:

· Name and address of the Agency being billed Reference the States assigned PORFP number.

· Contractor name, mailing address, social security number or Federal Tax ID number, and phone number.

· Reference the States assigned PORFP number.

· Contractor name, mailing address, social security number or Federal Tax ID number, and phone number.

· Date, invoice number, and amount due.

· Signed and dated

Proof of delivery including packing slip or delivery confirmation, and equipment serial numbers.

Section 2 – Agency Point of Contact (POC) Information

Crownsville, MD 21032-2037

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Crownsville, MD 21032-2037

Section 4 – Scope of Work

FA I – COTS Software (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

Product Name

Product Description Version Release

mm/dd/yyyy

3. SUP RNWL SVC NOW ENT INTEGRATION FOR

REMOTE

RS-ESS-SNEI

FA II – Installation and Training Services (Provide a detailed description of required services and deliverables)

Installation / Training Services

Deliverables

Start Date mm/dd/yyyy

End Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA III - Manufacturer’s Software Warranty / Maintenance (Provide a detailed description of warranty / maintenance requirements and deliverables)

Warranty / Maintenance Requirements

Deliverables

Start Date mm/dd/yyyy

End Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Conformance with scope of work.

2. Price.

3. Delivery schedule.

(insert additional rows as needed)

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.

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