FY27_Maintenance_3_8"_Chip_Seal_Aggregate_Material.pdf

Ada County Highway District

5800 North Meeker Avenue – Boise, ID 83713 Phone (208) 387-6100 - FAX (208) 345-7650

Website: www.achdidaho.org

FY27 Maintenance 3/8" Chip Seal Aggregate Material

MO27-11

Contract Documents September 8, 2026

Miranda Gold, President Alexis Pickering, Vice-President Kent Goldthorpe, Commissioner Dave McKinney, Commissioner Patricia Nillson, Commissioner Ryan Head, Director http://www.achdidaho.org/

Ada County Highway District

REQUEST FOR PROPOSAL

MO27-11

FY27 Maintenance 3/8" Chip Seal Aggregate Material

I. NOTICE

II. INTRODUCTION

III. INSTRUCTIONS TO RESPONDENTS

IV. ADDITIONAL RESPONDENT INFORMATION

V. SCOPE OF WORK

VI. EVALUATION PHASES

VII. VENDOR QUESTIONNAIRE

VIII. COST SCHEDULE

Attachments:

A - Sample Agreement

NOTICE

Ada County Highway District

REQUEST FOR PROPOSAL

FY27 Maintenance 3/8" Chip Seal Aggregate Material

MO27-11

Sealed proposals for FY27 Maintenance 3/8" Chip Seal Aggregate Material will be received within Ada County Highway District (ACHD) eProcurement portal, https://procurement.opengov.com/portal/achdidaho, until 3:00 pm (local time), Wednesday, September 23, 2026, at which time the proposals will be publicly opened via Zoom. ACHD will conduct the bid openings scheduled for that date and time individually and in an order established solely by ACHD that best suits its business needs. All proposals must be electronically sealed and submitted via ACHD's eProcurement portal https://procurement.opengov.com/portal/achdidaho. Manual/Paper bids will be deemed non-responsive.

The RFP seeks competitive proposals from qualified Firms to provide 3/8" Chip Seal Aggregate Material.

All questions or requests for clarification regarding this Request for Proposal (RFP), including the content and requirements of the RFP and Documents, must be submitted in writing through the "Question and Answer" section of the ACHD eProcurement Portal and no later than 4:30 pm on Wednesday, September 16, 2026. Questions submitted by any other method, including phone call, manual delivery or email, will not be accepted, nor will questions be accepted after the designated Question and Answer deadline. Respondents are strongly advised to observe the stated deadline for submitting inquiries. To ensure timely receipt of updates, respondents are encouraged to select “Follow” on this Proposal within the eProcurement Portal to receive automated email notifications when responses are posted.

Notwithstanding such notifications, it remains the sole responsibility of each bidder to monitor the eProcurement Portal for updates and responses regularly. Any interpretation, clarification, or modification of the RFP that may affect its substance will be issued only in writing in the form of an Addendum and will be made available through the eProcurement Portal. It is the Respondent's responsibility to review and acknowledge all Addenda before submitting a Proposal. Final Addendum, which will be issued to all registered Respondent Holders no later than 4:30 pm on Thursday, September 17, 2026.

The successful Bidder may be required, upon issuance of the Notice of Award, to furnish supply, material, payment, and performance bonds, each in an amount equal to one hundred percent (100%) of the total Contract value. No such bonds shall be required at the time of bid submission.

ACHD has prepared the RFP Documents and copies must be obtained from the eProcurement Portal.

ACHD reserves the right to reject all proposals or reject any proposal not conforming to the intent and purpose of the Contract Documents whenever such action appears to be in the best interest of ACHD. Award of a contract pursuant to this procurement may be delayed, without penalty, for up to sixty (60) calendar days after the date of submission.

Dated Tuesday, September 8, 2026

ADA COUNTY HIGHWAY DISTRICT

Dates of Publication: September 8, and September 15, 2026

INTRODUCTION

Summary The intent of this Agreement is to secure approximately 22,700 tons of 3/8” chip seal aggregate material for the FY28 chip seal season. Therefore, ACHD is requiring complete production and delivery of all products by September 30, 2027.

https://procurement.opengov.com/portal/achdidaho https://procurement.opengov.com/portal/achdidaho https://procurement.opengov.com/portal/achdidaho

Background As written in the Legal Notice, including deadline dates: All questions or requests for clarification regarding this Request for Proposal (RFP), including the content and requirements of the RFP and Documents, must be submitted in writing through the "Question and Answer" section of the ACHD eProcurement Portal.

Questions submitted by any other method, including phone call, manual delivery or email, will not be accepted, nor will questions be accepted after the designated Question and Answer deadline.

NOTE: Bid Opening Zoom Meeting Link: (The Date and Time is stated in the Legal Notice) Join Zoom Meeting:

BID ZOOM MEETING LINK

Meeting ID: 853 4920 0922 Passcode: 028768

Contact Information Mike Fagerness

Procurement & Contracting Administrator

5800 N Meeker Ave

Boise, ID 83713

Email: mfagerness@achdidaho.org

Phone: (208) 387-6316 Department:

Maintenance Operations

Timeline

Release Project Date September 8, 2026

Dates of Publication September 8 and 15, 2026

Question Submission Deadline September 16, 2026, 4:30pm

Question Response Deadline September 17, 2026, 4:30pm

Proposal Submission Deadline September 23, 2026, 3:00pm

INSTRUCTIONS TO RESPONDENTS

MULTIPLE DOCUMENTS TO MAKE UP ENTIRE AGREEMENT

All Sections as well as the notice, taken together, shall make up the entire Agreement between the Ada County Highway District (ACHD) and the successful Respondent. The Respondent should carefully read and understand all these documents. By signing and submitting the Authorized Representative Signature Form, the successful respondent does herein agree to abide by the terms and conditions of the entire Agreement.

COMPLIANCE

The proposal submitted must comply with the Specifications and the General Terms and Conditions included herein, and any addendum issued. Failure to comply will result in rejection https://achdidaho-org.zoom.us/j/85349200922?pwd=dtq8xszPhoE9Sg6Zw9WxR0KcaLRxgM.1 mailto:mfagerness@achdidaho.org tel:(208)387-6316 of the proposal as void and non-responsive.

PROPOSAL SUBMITTAL

Sealed proposals will be received for FY27 Maintenance 3/8" Chip Seal Aggregate Material through the Ada County Highway District’s eProcurement Portal located at https://procurement.opengov.com/portal/achdidaho The Ada County Highway District's (ACHD) e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

Responses will not be accepted after the submission deadline regardless of any technical difficulties, such as internet connectivity issues. Submissions will not be considered, even if attempted within the final thirty (30) minutes, nor will exceptions be made for calls made to procurement close to the deadline. The Ada County Highway District strongly recommends that all respondents complete and submit their Request for Proposals (RFP) well in advance of the specified deadline.

Respondents are solely responsible for ensuring that their RFP's are timely submitted to ACHD via the eProcurement Portal.

ACHD assumes no responsibility for any failures of computer systems or equipment that may result in partial or incomplete submissions, nor for failure to meet the required deadline as outlined in the solicitation.

Should any technical issues arise during the submission of the Request for Proposals within OpenGov (ACHD e-Procurement Portal), please utilize the "chat" feature of the "contact us" section under OpenGov Support for assistance.

Neither OpenGov nor ACHD guarantees uninterrupted access to the OpenGov website or error-free services. Furthermore, neither party will be held liable for any inadvertent disclosure of repository information or unauthorized access by third parties.

"Disruption to electronic communications" or "service loss" refers to unplanned events that significantly hinder or entirely prevent the normal functionality of electronic communications systems, such as cyberattacks, intentional disruptions (e.g., government shutdowns), power outages, or natural disasters. It does not apply to other technical issues, including operator errors or internet connectivity problems.

In the event of a disruption to electronic communications or service loss by OpenGov within four (4) hours of submission deadline, ACHD will investigate the reported incident in coordination with OpenGov. If the disruption is confirmed, ACHD will work to provide the best possible resolution to ensure respondents have the opportunity to submit their responses.

ACHD will notify all affected parties via email through OpenGov regarding any incidents and the resolutions.

PROPOSAL FORMS

Respondents must provide all information required in the Proposal and submit the Proposal by the date and time specified. If supporting documentation is required, such documentation must be submitted with the response to this solicitation. If addenda have been issued in relation to the solicitation, respondents must acknowledge all addenda. Failure to submit these required documents will be a basis for rejecting the submission as non-responsive.

The respondent shall sign the Authorized Representative Signature Form. If the respondent is a corporation, the legal name of the corporation shall be entered together with the original signature of an agent authorized to sign contracts on behalf of the corporation. If the respondent is a partnership, the true name of the firm shall be entered together with the original signature of the partner(s) authorized to sign contracts on behalf of the partnership

All blank spaces in the proposal form must be filled in. No changes may be made in the phraseology of the forms nor may the respondent add any phraseology conditioning the acceptance of the award. In case of a discrepancy between unit and total prices, unit prices shall govern.

A proposal will be deemed unresponsive if it contains omissions, erasures, or alterations not initialed by the firm signatory, additions of any kind, prices not called for, prices which are obviously unbalanced, or items which fail to conform to the conditions of the Request for Proposal.

INTERPRETATIONS OF QUANTITIES IN COST SCHEDULE

The quantities appearing in the cost schedule are approximate and are prepared for the comparison of proposal. The scheduled quantities may be increased, decreased, or omitted.

ACHD retains the right to place multiple orders throughout the duration of the agreement.

Furthermore, ACHD may elect to extend the duration of the agreement.

PROPOSAL OPENING

Proposals will be opened at the date, time, and place specified in the Introduction. No person will be denied the right to be present during the proposal opening process. Proposals may be received up to but not later than Wednesday, September 23, 2026 at 3:00 pm via the eProcurement Portal. The ACHD eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. ACHD strongly recommends completing your response well ahead of the deadline.

MODIFICATION OF PROPOSAL

In all instances, a Respondent may modify their Proposal at any time prior to the scheduled closing date and time for the receipt of proposals.

WITHDRAWAL OF PROPOSAL

Any proposal may be withdrawn prior to the scheduled date and time set for proposal opening by clicking un-submit within the eProcurement portal by the respondent or their authorized agent. No proposal may be withdrawn after the date and/or time set for the submission deadline.

BID SECURITY

If Bid Security is required, proposals must be accompanied by an original certified check, cashier's check, or a bid bond (collectively referred to hereafter as “Bid Security”) issued by a surety authorized to issue such bonds in the State of Idaho, in the amount of ten percent (10%) of the total amount of the proposal submitted. Failure to include an original Bid Security as required with the bid, and/or submission of photocopies or electronic versions, e.g. PDF, FAX, etc. of the Bid Security, will, if not waived per Item 26, render said proposal void and non-responsive.

Special Note: Bid Security: If required by this solicitation, each bid shall be accompanied by the bid security specified in the solicitation documents. If Bid security is required, it will be listed under the "Vendor Questionnaire" section. If the Bid Security is not being requested under the Vendor Questionnaire Section, then please disregard.

RETURN OF BID SECURITY

If Bid Security is required, within 15-calendar days after award of the contract, ACHD will return Bid Securities, other than bid bonds, to all Bidders whose proposals are not to be further considered in awarding the contract. The Bid Security, including bid bond if applicable, of the Successful Bidder shall be retained until the contract has been fully executed and the Successful Bidder has furnished all required contract security and met all other conditions of the Notice of Award. Any guarantees which have been forfeited shall be retained.

ADDENDA

Prior to the proposal opening, any interpretation or change in the RFP Documents will be made only in writing in the form of addenda. Addenda, if any, will be furnished to all https://secure.procurenow.com/portal/achdidaho/projects/291379/document?section=2805828 respondents receiving a set of the documents from ACHD through the eProcurement Portal.

It is the responsibility of all respondents to check the eProcurement portal for all addenda.

ACHD will not be responsible for any other explanation or interpretation of the RFP Documents. Any oral explanations, instructions, and interpretations given to respondents prior to the proposal opening will not be binding on ACHD unless supplemented by written addenda.

BURDEN OF PROOF

It is the respondent's responsibility to furnish ACHD with sufficient data to determine whether or not the product(s), service(s), and/or supplies offered conform to the specified requirements.

ACHD is not liable for any costs incurred by respondents prior to issuance of a purchase order or execution of the Agreement.

FIRM COSTS

Prices submitted are to be considered firm. No cash discounts can be accepted or used in determining a low cost.

DATA TO BE FURNSHISED WITH PROPOSALS

The following submittal shall be provided with the proposal:

• List of additions, deletion or variation from the specification

• Description of service availability.

• Complete statements of all applicable warranties.

SERVICE REQUIRED

The successful respondent shall be able to provide service to ACHD, where applicable, for the items bid and delivered.

EXECUTION OF AGREEMENT

The successful respondent must execute an Agreement with ACHD within 15 days after award by ACHD.

FOREIGN ENTITIES

If respondent is an entity not organized and existing under the laws of the State of Idaho, that it will be appropriately authorized, registered, qualified, certified or otherwise in compliances with the laws of the State of Idaho relating to doing business in Idaho as a foreign entity prior to any award of a contract under this RFP. At any time after the proposal opening, at the request of ACHD, the respondent will provide ACHD with proof of compliances within five (5) business days following the request. The proposal may be rejected if respondent does not provide such proof prior to the date scheduled for the award.

PROTESTS FROM THE RESPONDENT

Any protests concerning the specifications, procurement procedures or method of evaluation must be made in writing and received by ACHD at least three (3) business days before the date and time upon which proposals are scheduled to be opened. Failure to timely raise such protest in writing shall be deemed to operate as a waiver as to any objections that may have been raised on the part of the respondent.

PROPOSAL ANALYSIS AND AWARD

The Purchase or Service Agreement contract will be awarded to the highest ranked respondent submitting complying with the procurement procedures and best meeting the specifications for the goods or services sought to be procured.

ACCEPTABILITY

Acceptability of the item shall be judged solely by ACHD. Decisions shall be final and in the best interests of the ACHD.

MATERIALS

Materials shall be free from defects and shall be those ordinarily used for the intended service, unless otherwise specified herein. It is the intent of the Specifications to permit the respondent to supply any item(s) specified or offer an equivalent. Whenever any particular item is indicated by patent, proprietary or brand name, or by name of manufacturer, such wording is for the purpose of facilitating its description and shall be deemed to be followed by the words “or approved equivalent.” The respondent shall, at its own expense, furnish with its proposal, data concerning items offered as being equivalent to those specified. ACHD shall determine whether the material offered is equivalent to that specified.

RESERVATION OF RIGHTS

ACHD reserves the right to reject any or all proposals, to waive informalities, and to contract in the best interest of ACHD.

WAIVERS

Specifications and manufacturer’s models noted in this bid are those that are acceptable to ACHD. All deviations from these specifications must be listed. Failure to list all deviations from the specifications is an informality and irregularity which shall be a basis for ACHD to deem the proposal void and non-responsive, unless such deviations are waived by ACHD.

ADDITIONAL UNITS

ACHD may order additional units as budget restrains allow within 180 days of awarding. All terms and conditions and prices of proposal shall apply to additional units ordered.

NON-RESPONSIVE CRITERIA

All proposals submitted that fail to meet the following criteria (if applicable) shall be deemed void and non-responsive:

• Provide proof of licensure. (If Applicable)

• Submit their proposal to ACHD eProcurement Portal by the date and time stated in the

Request for Proposal or other solicitation.

INFORMALTIES AND IRREGULARITIES

Informalities and irregularities may be waived by the ACHD Director following notification by ACHD staff managing the procurement and upon the Director’s findings that: (1) the subject cost amount is lower than the ACHD estimate; (2) the informality and irregularity has no substantive impact on any substantial or material requirements of the procurement; (3) waiver of the informality and irregularity will not create an advantage for the subject respondent; and

(4) the informality and irregularity can be corrected by the subject respondent within 48 hours of the waiver being granted by the ACHD Director. In all other circumstances, waiver of informalities and irregularities can only be considered by the ACHD Commission as part of the award process and at the request of the affected respondent. If not waived, these informalities and irregularities shall result in a proposal being deemed void and non-responsive.

Based upon the foregoing, the informalities and irregularities that may be waived include, but are not limited to, the following:

• Failure to list all deviations from the specifications.

• Failure by the Respondent to meet the specifications contained in the Request for

Proposal or other solicitation.

• Failure to timely provide the required Bid Security.

• Failure to comply with any other procurement procedures.

• Failure to provide all other required Bid Security documentation.

• Failure by the Respondent to sign their proposal.

• Failure by the Respondent to obtain from ACHD and submit official Ada County

Highway District Documents, Plans, and/or Addenda.

• Minor mathematical errors.

• Omissions, erasures, or alterations, not initialed by an authorized representative of the

Respondent.

• Additions of any kind or prices which are uncalled for in the Request for Proposal.

ADDITIONAL RESPONDENT INFORMATION

DOCUMENT INTERPRETATION

All Respondents submitting a response shall have thoroughly examined all the content contained in the Request for Proposal (RFP) Documents. Should there be any doubt as to any meaning or intent of any RFP statement or provision, the Respondent should submit their inquiries in writing as prescribed in the RFP NOTICE. Any interpretation that may alter or change the RFP Documents will be in writing, in the form of an Addendum, which will be furnished to all respondents receiving the RFP Documents. ACHD will not be responsible for any other explanation or interpretation of the RFP Documents. Respondents shall acknowledge all Addenda or be deemed non-responsive.

RESPONDENT UNDERSTANDING

Each respondent must adequately inspect the RFP Documents and make themselves thoroughly familiar with the content of the RFP Documents. It shall be the Respondent's obligation to verify, to their complete satisfaction, all information contained in the RFP Documents.

The submission of a Proposal Document will constitute an incontrovertible representation by the Respondent that they have been given adequate opportunity to be acquainted with the RFP Documents. Further the Respondent has, to their satisfaction, resolved any questions regarding any perceived conflicts, ambiguities, errors, and discrepancies contained within the RFP Documents.

EVALUATION AND SELECTION PROCESSES

The selection of Respondent Firms for the proposed project will be based on the Evaluation Criteria.

1. The Selection Committee will evaluate the qualifications and other information presented in each Firm’s response to the RFP. To complete these tasks, the Selection Committee will use the Evaluation Criteria provided.

2. ACHD reserves the right to reject any or all Proposal Documents not conforming to the intent and purpose of this RFP whenever such action appears to be in the best interest of ACHD.

3. Once evaluated and selected, The contract will be awarded to the firm who, in the sole opinion of ACHD, is best qualified and available to perform the work.

Evaluation Phase Scoring Methodology (0–5 Scale)

Evaluation Phase Methodology Scoring Method: 0 - 5 Points

Rating Guidelines: Score - Points

EXCEPTIONAL / EXCELLENT 5

GOOD 4

SATISFACTORY 3

POOR 2

UNSATISFACTORY 1

NON-RESPONSIVE / NO VALUE 0

DISADVANTAGED BUSINESS ENTERPRISE

Acknowledgement requirement to list the consideration as to whether the Firm is certified by the Idaho Transportation Department and listed in the Idaho Disadvantaged Business Enterprise (DBE) Directory or other comparable state registries. Including of DBE-certified firms endures maintenance of compliance and meets the goals of Federally assisted projects and ACHD policy.

https://secure.procurenow.com/portal/achdidaho/projects/291379/document?section=undefined

PROPERTY OF ACHD

All information and material submitted in response to this RFP shall become the property of ACHD and will not be returned. At its sole discretion, ACHD reserves the right to use any and all information submitted.

COST OF SUBMITTING

ACHD is not responsible for any cost incurred by any respondent in the preparation of Proposal Documents.

SCOPE OF WORK

Specifications

2027 Maintenance 3/8” Chip Seal Aggregate Material

Specifications

GENERAL SPECIAL PROVISIONS:

1. The intent of this Agreement is to secure approximately 22,700 tons of 3/8” chip seal aggregate material for the 2028 chip seal season. Therefore, ACHD is requiring complete production and delivery of all products by September 30, 2027.

2. The stockpile site for the chip seal aggregate will be at:

a. ACHD White Pit – Amity and Pratt Ln. Meridian.

3. The Contractor is required to provide material within the identified stockpile site at the direction of ACHD. A site survey of stockpile location must be completed by ACHD prior to any material being delivered to get baseline floor elevations for stockpile. ACHD will then survey the stockpile at the end of the crushing operation to verify quantities. No material shall be hauled out of that stockpile until said survey is completed and quantities verified.

4. The Contractor shall provide for weighing of all material produced and accepted.

Weighing shall be by use of platform scales or public scales. The scales shall have been certified within the last two (2) months as to accuracy of within one percent (1%) at any weight. The scales shall comply with all State laws and the Contractor shall, at their expense, have the scales checked as often as the Project Manager may deem necessary to ensure accuracy. Records of scale certifications and scale checks shall be made available to ACHD upon request.

5. The Contractor shall be responsible for source royalties in the pit they plan to crush in.

6. ACHD reserves the right to increase or decrease any or all of the quantities on this project as dictated by budgetary constraints with no change in unit prices.

7. The 3/8-inch aggregate produced under this Agreement will be stockpiled by stacking conveyors by ACHD to reduce the footprint of the stockpile area. It is not acceptable to construct a haul ramp and drive material handling equipment on finished aggregate product.

8. For other information pertaining to the stockpile site, the general stockpile limits within the site and delivery schedule, the Contractor is directed to contact Rich

Shaw, Cloverdale Superintendent, at 208-387-6352.

9. Deliveries shall occur Monday through Thursday between 7:30 a.m. and 4:30 p.m., excluding ACHD-recognized holidays. If a delivery is required outside of these designated days or hours, prior arrangements must be made and approved by an ACHD Representative before the delivery occurs.

9. Delivery tickets shall be submitted to the loader operator at the pit site by the end of each delivery day or placed in the designated mailbox located at the pit site. In addition, the Contractor shall submit a daily report to ACHD identifying the total tonnage delivered for that day.

11. Type and frequency of material testing by Contractor:

a. The Contractor shall maintain records of all testing on crushing site and submit all results daily to Rich Shaw by email at rshaw@achdidaho.org.

b. Testing samples shall be taken from the conveyor belt and random areas of the stockpile at the contractor’s crushing site.

1. Fractured Faces: One (1) test per 1000 tons with a minimum of two (2) tests per day*.

2. Gradations: One (1) test per 1000 tons with a minimum of two (2) tests per day*.

3. Cleanliness Value: One (1) test per 1000 tons.

4. Percent Wear (Los Angeles Abrasion Test – AASHTO T-96): One (1) test for source acceptance.

5. Soundness of Aggregate by Use of Sodium Sulfate or Magnesium Sulfate

(AASHTO T-104): One (1) test for source acceptance.

* Where the day’s production is less than 1000 tons, the minimum testing requirement will be one (1) test.

12. ACHD reserves the right to perform Quality Assurance (QA) testing at random times and at whatever frequency ACHD chooses. Although the contractor may perform their Quality Control (QC) testing from either the belt or the stockpile, ACHD’s QA testing will come solely from the stockpile at the ACHD location. Material acceptance will be based upon ACHD’s QA testing of blended samples from within the stockpile.

13. Material Specifications:

a. SP-02022 - 3/8-INCH CHIPSEAL AGGREGATE

(1) Chip seal aggregate material shall meet the applicable requirements of

Section 802 and 808 of the 2017 Idaho Standards for Public Works Construction (ISPWC).

(2) The material for this item shall be screenings of crushed stone or crushed aggregate. Material shall consist of clean, durable fragments free from an excess of flat, elongated, soft or disintegrated pieces, clay balls or other objectionable material.

(3) Produced chips shall have a clean, crisp appearance, and be free from adherent films of clay or rock dust. If chips do not meet a cleanliness value of 86, as per Idaho Transportation Department T-72-95, they shall be washed thoroughly. If the chips require washing, it will be considered as incidental to this item and no additional compensation will be allowed.

(4) The material shall not exceed wear of more than 40%, at 500 revolutions, as determined by AASHTO T-96 (Los Angeles Abrasion Test). The abrasion test shall be run using a 5,000-gram sample charge of material between the 3/8-inch and Number 4 sieves with an abrasive charge of 8-balls.

(5) Chips shall be manufactured by crushing and screening material that has first been screened in such a manner that not less than 95% of the material for crushing, when tested by laboratory methods, is retained on a sieve having 3/4-inch square openings.

(6) Aggregate material shall be tested for soundness in accordance with

AASHTO T-104. The number of cycles shall be five (5); the solution shall be sodium sulfate; and the maximum loss shall not exceed twelve percent (12%).

(7) The filler or coarse aggregate, or a composite mixture thereof, shall show no detrimental amount of stripping when tested in accordance with AASHTO T-165. The minimum retained strength between the dry and wet samples shall be 75%. The minimum dry strength shall be not less than 195-pounds per square inch.

(8) For all gradings, that portion of the aggregate passing a No. 40 sieve, shall have a liquid limit of not more than 25 and a plasticity index of not more than 6, as determined by AASHTO T-89 and T-90.

(9) The crushing shall result in a product such that at least 70% of the material retained on a No. 4 mesh sieve will have at least two fractured faces, as determined by AASHTO TP-61.

(10) When tested by AASHTO Methods T-11 and T-27, in conjunction with water wash, chips shall meet the grading requirements established in the following table.

Sieve Designation Percent of Weight Passing Sieves 1/2-inch Sieve (12.5 mm) 100% 3/8-inch Sieve (9.5 mm) 95 - 100% No. 4 Sieve (4.75 mm) 0 - 5% No. 8 Sieve (2.36 mm) 0 - 3% No. 200 Sieve (0.075 mm) 0 - 2%

(11) Non-Compliance with any of the above specifications may result in rejection of the chips produced during the entire day the chips are in non-compliance. If the chips that are in non-compliance are combined with chips that have been produced on previous days, the entire pile containing the non-compliant chips may be considered contaminated and therefore rejected.

14. Liquidated damages for this contract shall be $500.00 per calendar day.

EVALUATION PHASES

Evaluation Phase Scoring Methodology (0–5 Scale)

Evaluation Phase Methodology Scoring Method: 0 - 5 Points

Rating Guidelines: Score - Points

EXCELLENT 5

GOOD 4

SATISFACTORY 3

POOR 2

UNSATISFACTORY 1

NON-RESPONSIVE / NO VALUE 0

No. Evaluation Criteria Scoring Method Weight (Points)

1. PROPOSAL COST

First Low Cost = 5, Second Low Cost = 4 Third Low Cost = 3 Other cost stays at 2 points.

0-5 Points 30 (30% of Total)

2. FIRM HISTORY, EXPERIENCE AND

REFERENCES:

A. Quality Work and Satisfactory Project Completion related to aggregate production and delivery.

B. Experience with Government Agencies.

C. Project Examples.

D. References from public agencies or other comparable customers.

0-5 Points 15 (15% of Total)

3. FIRM QUALIFICATIONS and KEY

PERSONNEL:

A. Specifications and Proposal Narrative - Qualification requirements

B. Key Personnel.

C. Description of the Firm’s personnel responsible for quality-control sampling and testing, proposed staffing levels, and identification of subcontracted production or hauling services.

0-5 Points 20 (20% of Total)

4. PROJECT UNDERSTANDING AND

APPROACH:

1. Understanding of the Specifications and Proposal Narrative requirements

2. Knowledge of Requirements.

3. Project Approach.

4. Production schedule.

0-5 Points 30 (30% of Total)

5. VENDOR PAST PERFORMANCE:

Excellent past experience with ACHD = 5, Good past experience with ACHD = 4, Satisfactory past experience with

ACHD = 3,

Poor past experience with ACHD = 2, Unsatisfactory past experience with

ACHD = 1,

No past experience with ACHD = 0.

0-5 Points 5 (5% of Total)

VENDOR QUESTIONNAIRE

Authorized Representative Signature* Once you start your proposal you will be asked to complete a DocuSign form.

Click here to go to the form *Response required Firm's Name* Please provide the Firm's Name Example: ABC Contractor *Response required Firm's Address* Must provide Firm's "Full Address" (Number, Street and any Suite, City, State and Zip Code) *Response required Firm's Individual Contact Name and Title* Must provide the "Full Name" and "Title" of the individual responsible for overseeing this contract.

*Response required Firm's Individual Contact Phone Number* Must provide the contact phone number of the individual overseeing this contract.

*Response required Firm's Fax Number* Please provide the firm's fax number.

Note: If the firm no longer utilizes a fax line, you may indicate "N/A."

*Response required Individual Contact E-Mail Address* Must provide the email address of the individual overseeing this contract.

*Response required ACHD Policy for Equal Employment Opportunity* The Firm does not and will not discriminate against any person, employee, or applicant for https://na4.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=53c06061-04af-4876-a1d0-fe9f9f703133&env=na4&acct=94a6fb97-f6a3-406b-8ab2-8282d73a5796&v=2 employment because of these protected classes on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, military status, genetic information, or any other status protected by federal, state or local law in accordance with ACHD Policy for Equal Employment Opportunity Please confirm ☐ Please confirm *Response required Title 49 CFR Part 21 Non-Discrimination Statement* The Firm does not and will not discriminate against any person, employee, or applicant for employment because of race, color, religion, gender, national origin, age or disability in accordance with Title 49 CFR Part 21.

Please Confirm ☐ Please confirm *Response required Disadvantaged Business Enterprise (DBE) Status* Is the Respondent Firm a Disadvantaged Business Enterprise (DBE)?

☐ Yes ☐ No *Response required

PROPOSAL NARRATIVES

Proposers shall provide a clear, complete, and concise Proposal Narrative demonstrating the Firm's ability to successfully perform the Services in accordance with the requirements of this solicitation and the Scope of Work.

The Proposal Narrative shall be organized in the order listed below and shall provide sufficient information for ACHD to evaluate the Proposer's relevant experience, qualifications, resources, personnel, and proposed approach to performing the required services:

• 11.1 Firm History

• 11.2 Firm Experience

• 11.3 Project Examples

• 11.4, 11.5, and 11.6 References

• 11.7 Firm Qualifications

• 11.8 Key Personnel

• 11.9 Project Understanding / Approach

• 11.10 Firm's Production Schedule Upload

• 11.11 Other Information

FIRM HISTORY*

Respondents shall provide a narrative of the Firm’s history which includes:

• The Firm’s history of meeting production and delivery deadlines and providing material that passed owner acceptance testing.

• Any history of claims, defaults, liquidated damages, rejected material, or unresolved performance concerns.

• A record of addressing testing failures, rejected material, or other quality concerns.

Maximum response length: 2000 characters *Response required

FIRM EXPERIENCE*

Respondents shall provide a concise description of the Firm’s relevant experience that demonstrates:

• Experience producing 3/8-inch chip seal aggregate or comparable specification-controlled material.

• Experience completing projects of similar tonnage, production rate, delivery volume, and duration.

• Experience coordinating high-volume hauling and stockpile operations.

• Experience with Government Agencies.

Maximum response length: 4000 characters *Response required

PROJECT EXAMPLES*

The Firm shall provide information for at least three (3) comparable aggregate production and delivery projects completed within the past five years. Projects involving chip seal aggregate or similarly controlled aggregate products will receive the greatest consideration.

*Response required

REFERENCE ONE (1)*

Provide Company/Firm Name, Contact Person Name, Firm Address, Firm Phone Number, Contact Number, and E-mail Address.

*Response required

REFERENCE TWO (2)*

Provide Company/Firm Name, Contact Person Name, Firm Address, Firm Phone Number, Contact Number, and E-mail Address.

*Response required

REFERENCE THREE (3)*

Provide Company/Firm Name, Contact Person Name, Firm Address, Firm Phone Number, Contact Number, and E-mail Address.

*Response required

FIRM QUALIFICATIONS*

Provide a description of the Firm's qualifications which addresses:

• Qualifications of the laboratory.

• Ability to comply with ACHD’s normal delivery schedule and coordinate with ACHD’s stacking conveyor and stockpile operations.

• Number and type of crushing, screening, washing, loading, hauling, and support equipment available for the work.

• Preliminary, historical, or current test results from the proposed source, when available.

• Ability to conduct testing at the required frequency and submit results to ACHD daily.

*Response required

KEY PERSONNEL*

For each individual identified as Key Personnel, Respondent shall provide a written summary résumé not to exceed one-half (½) page per individual. Each résumé shall identify the individual’s proposed role and summarize relevant qualifications, certifications, and experience.

Respondent shall also provide a concise description of the Firm’s personnel responsible for quality-control sampling and testing, proposed staffing levels, and identification of subcontracted production or hauling services.

Hyperlinks or external references shall not be submitted and will not be accepted.

*Response required

PROJECT UNDERSTANDING / APPROACH*

Respondents shall provide a clear narrative describing the Firm’s understanding of the project and its proposed approach to performing the Scope of Work (SoW) / Specifications. The response shall include:

A. Understanding of the Scope of Work / SpecificationsDescribe the Firm’s understanding of the SoW / Specifications, including the project objectives, key requirements, and expected deliverables.

B. Project Approach - The response shall address the following:

• Identification and location of the proposed aggregate source, the suitability of the source material, and approach to ensuring that all delivered material complies with the contract specifications.

• Estimated daily and weekly production, hauling, and delivery capacity.

• Proposed crushing, screening, blending, washing, handling, and stockpile procedures.

• Contingency plans for equipment breakdowns, weather delays, material-source issues, testing failures, or other interruptions.

• Method for submitting delivery tickets and daily tonnage reports.

• Measures to maintain consistent gradation, cleanliness, fractured faces, durability, abrasion resistance, and soundness.

• Procedures for identifying, isolating, correcting, and preventing noncompliant or contaminated material.

*Response required

FIRM'S PRODUCTION SCHEDULE UPLOAD*

Provide Firm's proposed production and delivery plan that demonstrates its ability to complete production and delivery by the required deadline. The production and delivery plan should include a start date, completion date, and a detailed production schedule.

*Response required

VENDOR PAST EXPERIENCE / OTHER INFORMATION

Respondents may provide information pertinent to the evaluation of the vendor's past experience with ACHD, other experience, and qualifications, i.e., awards, certifications.

Maximum response length: 2000 characters

COST SCHEDULE

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 3/8" Chip Seal Aggregate 22,700 Ton

TOTAL

COST SCHEDULE