FY27 Legionella Water Testing Services Scope of Work - B-52195~1.docx

DHS – Elisabeth Ludeman Center FY27-29 Legionella Water Testing Services Bid # B-52195 Scope of Work

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED:

The Vendor shall provide Legionella Water Testing Services for the Elisabeth Ludeman Center, 114 N. Orchard Drive, Park Forest, IL 60466 beginning on July 1, 2026 or the last dated signature of the parties, whichever occurs later, through June 30, 2029, as described below:

1.1.1 The vendor shall provide all labor and equipment necessary for the collection, containment, and testing of approximately 15-20 water samples on a quarterly basis for the presence of Legionella from designated sample sources on the Ludeman Center’s grounds.

1.1.2 The vendor shall provide a written report quarterly with the results of the tests and indicate risks and/or recommend treatment for any findings of Legionella.

1.1.3 The vendor shall complete follow up testing after facility completes any recommended treatment.

1.1.4 The lab conducting the water testing must be accredited by a regional, national, or international accrediting body to a recognized standard for routine Legionella test methods, such as ISO/IEC 17025. Proof of accreditation must accompany the bid.

1.1.5 Provide a written report to the Contract Manager. The report shall contain an evaluation and recommendations to maintain or improve the water treatment program.

1.1.6 Provide advice on water treatment chemical specifications. The water treatment chemicals and testing reagents shall be purchased by Client through its institutional procurement procedures.

1.1.7 Provide consultation by telephone and/or correspondence on water-related problems encountered by each facility.

1.1.8 The vendor shall submit detailed invoices showing the dates of service and the service provided per day.

1.2. MILESTONES AND DELIVERABLES: Vendor shall not perform services, provide supplies or incur expenses in amount exceeding the amount shown in this Section, unless the State has authorized a higher amount in writing prior to the Vendor performing the services, providing the supplies, or incurring the expenses.

1.3. VENDOR / STAFF SPECIFICATIONS:

1.3.1. Work that is determined by the Contract Monitor to be unsatisfactory will immediately be called to the attention of the Vendor and corrections will be made at the Vendor’s expense.

1.3.2. Vendor’s employees shall observe and obey all traffic regulations of the Center. If vehicle requires backing up, no backward movement is to be undertaken until an attendant inspects area behind vehicle and assures safety. Vehicles in violation of Center regulations may be towed from facility at owner’s expense.

1.3.3. The Vendor shall be in compliance with all applicable State/Federal laws, rules, regulations and standards which include, but are not limited to, OSHA standards.

1.3.4. Vendor’s employees shall observe and obey rules and regulations governing the behavior of Center employees, including State/Civil and local Center rules and regulations.

1.3.5. The Vendor shall have their representative report to the Center’s Chief Engineer hazardous conditions and items in need of repair, etc.

1.3.6. All services performed at the Center shall be safeguarded while work is in progress so as to not pose a safety or security risk to the residents, employees or visitors.

1.3.7. Vendor shall hold the Center blameless in any suit, action, claim, demand, lien, loss, damage, fire, judgment or decree, and any expenses in connection with the services performed by a staff of the Vendor. The Vendor shall be liable for any damages to the Center’s buildings, walks, roadways, trees, equipment, shrubs or turf, caused by the activities of his/her staff. The Vendor shall complete all necessary repairs or replacements within thirty (30) days of the notification by the Center. If Vendor fails to make said repairs or replacements, the Center shall make necessary repairs or replacements and deduct the cost from the Vendor’s billing(s).

1.3.8. Vendor shall, at all times during the term and any renewals maintain and provide a Certificate of Insurance naming the State as additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least 30 days’ notice has been provided to the State. Vendor shall provide: (a) General Commercial Liability occurrence form in amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto, (Combined Single Limit Bodily Injury and Property Damage) in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in amount required by law. Insurance shall not limit Vendor’s obligation to indemnify, defend, or settle any claim. Copies of the certificate shall be submitted with the Contract.

1.3.9. Vendor’s staff must carry identification cards, supplied by the Vendor, at all times.

1.3.10. Vendor agrees to remove any of its staff from work under this contract that the Center finds unacceptable for duty, at the Center’s request.

1.3.11. The Contract Manager is the Chief Engineer, or designee.