FY27 Lawn Care Services multi-year.docx

FY27 Lawn Care Services – Montgomery Procurement Method: Small Purchase – Quick Quote Agreement Service Location:

Alabama Peace Officers’ Annuity & Benefit Fund 514 S. McDonough St.

Montgomery, AL 36104

SOLICITATION SUMMARY

The Alabama Peace Officers’ Annuity & Benefit Fund intends to establish a Small Purchase Agreement for lawn care and grounds maintenance services at the above-referenced location.

Services will generally be performed twice per month, on or around the 1st and 15th of each month, including during the winter months.

The maximum agreement term and anticipated usage will be determined at the time of award based on the awarded pricing and agency needs. Under no circumstances shall the cumulative value of the agreement exceed Twenty-Five Thousand Dollars ($25,000).

The supplier shall maintain consistency in pricing, services, specifications, and all contract deliverables throughout the entire agreement. No price increases or other modifications will be permitted during the life of the agreement. Any modifications will require a new Quick Quote solicitation.

Please refer to the attached Detailed Specification Sheet included with the solicitation for complete service requirements.

SMALL PURCHASE AGREEMENT

This solicitation is for a Small Purchase Agreement.

The agreement will be established based on the awarded pricing and anticipated usage. The maximum agreement term shall be determined at the time of award and shall not exceed five (5) years.

Under no circumstances shall the cumulative value of the agreement exceed Twenty-Five Thousand Dollars ($25,000).

No changes, including price increases, will be permitted during the life of the agreement. Any modifications to the agreement will require a new Quick Quote solicitation.

SUPPLIER REQUIREMENTS

· The supplier must be a duly licensed and bonded business authorized to operate in the State of Alabama.

· Required license and bonding documentation must be submitted with the quotation/bid.

· Quote must remain valid for thirty (30) days.

· Supplier shall review the Detailed Specification Sheet prior to submitting a quotation.

· Pricing submitted shall remain firm throughout the agreement.

ROUTINE LAWN CARE SERVICES

· Perform lawn care services twice per month, on or around the 1st and 15th of each month, including the winter months.

· Provide routine lawn maintenance.

· Keep property fence lines clear of leaves, grass clippings, weeds, and other debris.

· Apply appropriate herbicide to parking areas and landscaped beds to control weeds.

· Keep air-conditioning unit cages clear of leaves, weeds, and debris.

· Add pine straw around shrubs and in landscaped beds as needed. (Only a small area requires pine straw.)

· Trim shrubs and trees, including removal of weed overgrowth within shrubs.

· Trim low-hanging branches throughout the property.

· Remove and properly dispose of lawn and landscape debris generated from services performed.

BILLING

· Billing shall be submitted monthly in arrears.

· Each invoice must include the dates services were performed.

· Invoices must accurately reflect the services provided during the applicable billing period.