FY27_Janitorial_services_solicitation_-_requirements - Round 2.pdf

Solicitation for Janitorial Services - Round 2

SRC0000035584 - FY27 - janitorial services

Agency Alabama Crime Victims Compensation Commission (ACVCC) 5845 Carmichael Road Montgomery, AL 36117

(334) 290-4420

Service dates October 1, 2026 – September 30, 2027. Monday – Friday between 5:00pm – 12:00am.

Supplies All supplies and equipment will be furnished by ACVCC

ACVCC has the right not to award due to budget limitations.

Services required I. Daily cleaning (begin after 5:00 pm) – includes lobby, offices, restrooms, break room, kitchen, exterior walkway at main entrance, conference room

1. All trash receptacles are to be emptied from all offices/rooms and trash removed to outside dumpster. Offices with their doors closed can be skipped. Replace liners and damp wipe receptacles if soiled.

2. Kitchen:

Damp wipe counter, exterior of appliances, and sink. Wipe walls to remove any soil/water marks as needed. Dust as needed.

3. Sweep all hard surface floors.

4. Damp mop all hard surface floors.

5. Restrooms (2):

Stock tri-fold and roll towels and toilet tissue. Damp wipe holders.

Stock hand soap. Damp wipe dispenser as needed.

Stock toilet covers.

Empty trash bins.

Clean and polish mirrors Clean and disinfect all toilets, urinals, and sinks.

Damp clean all stall doors as needed leaving no streak marks.

Personal hygiene receptacles should be emptied and the exterior wiped.

Dust as needed.

Remove any water marks and soil from walls.

Mop floors with disinfectant.

6. Spot clean partition glass in the lobby.

7. Damp wipe front door handles and any marks on glass.

8. Sweep and remove any trash from front walkway at the main entrance.

II. Weekly cleaning

1. Clean partition glass in the lobby.

2. Vacuum all carpeted areas

3. Deep clean with chemical cleaner kitchen counter and exterior of refrigerator

4. Clean and polish water fountain/dispenser

5. Clean the interior and exterior of all glass doors (5) and metal frames

6. Sweep exterior front entrance to remove any debris.

III. Monthly

1. Dust all flat surfaces in the common areas including file cabinets, windowsills, chairs, tables, pictures. Damp wipe as needed.

Additional requirements All invoices must be emailed on a monthly basis to acvcc-accounting@acvcc.alabama.gov Vendor must notify the Agency with a note or by email to the address listed above of any supplies/equipment needed if low or out of stock Any and all information within the Agency must be kept confidential and not disclosed.

Security: Vendor will be given a key, security badge, and alarm code. Vendor must immediately notify the Agency if either items are lost or stolen. Key and card must be returned to the Agency on the last day of the service period. The alarm code must be kept confidential.

Restrictions

1. No subcontractors allowed.

2. No personal items, drawers, papers on/in office desks and file cabinets are to be disturbed, copied, or removed from the property.

3. Office phones and equipment may not be used.

4. No property may be removed from the premises.

5. No possession of a gun, knife, or other dangerous weapon inside the building.

6. No possessing, using, or being under the influence of illegal substances or alcohol while on the property.

Liability insurance Supplier must have a minimum of $100,000.00 liability coverage with $50,000.00 for each occurrence and must be in effect for the contract period. Insurance certificate, or letter of intent to provide the amount of coverage from the insurance company must be submitted with the bid response, or the bid will be rejected. Supplier is responsible for all losses/damages caused by its employees.

mailto:acvcc-accounting@acvcc.alabama.gov mailto:acvcc-accounting@acvcc.alabama.gov