FY27_ACHD_Custodial_Services_(Addendum_#2_Revision).pdf

Ada County Highway District

5800 North Meeker Avenue – Boise, ID 83713 Phone (208) 387-6100 - FAX (208) 345-7650

Website: www.achdidaho.org

FY27 ACHD Custodial Services

FO27-05

Contract Documents August 25, 2026

Miranda Gold, President Alexis Pickering, Vice-President Kent Goldthorpe, Commissioner Dave McKinney, Commissioner Patricia Nillson, Commissioner Ryan Head, Director http://www.achdidaho.org/

Ada County Highway District

REQUEST FOR PROPOSAL

FO27-05

FY27 ACHD Custodial Services

I. NOTICE

II. INTRODUCTION

III. INSTRUCTIONS TO RESPONDENTS

IV. ADDITIONAL RESPONDENT INFORMATION

V. SCOPE OF WORK

VI. EVALUATION PHASES

VII. VENDOR QUESTIONNAIRE

VIII. COST SCHEDULE

Attachments:

A - SCOPE OF WORK - FY27 ACHD Custodial Services REVISED 9- 4-26 B - Sample Agreement

NOTICE

Ada County Highway District

REQUEST FOR PROPOSAL

FY27 ACHD Custodial Services

FO27-05

Sealed proposals for FY27 ACHD Custodial Services will be received within the Ada County Highway District (ACHD) eProcurement portal, https://procurement.opengov.com/portal/achdidaho, until 3:00 pm (local time), Wednesday, September 9, 2026, at which time the proposals will be publicly opened via Zoom.

ACHD will conduct the bid openings scheduled for that date and time individually and in an order established solely by ACHD that best suits its business needs. All proposals must be electronically sealed and submitted via ACHD's eProcurement portal https://procurement.opengov.com/portal/achdidaho. Manual/Paper bids will be deemed non-responsive.

The RFP seeks competitive proposals from qualified Firms to provide all labor, supervision, equipment, materials, supplies, and other resources necessary to perform complete custodial services at all ACHD facilities identified in this Scope of Work.

MANDATORY PRE-SUBMISSION PROPOSAL MEETING AND SITE WALKTHROUGHS:

All prospective Respondents are hereby advised that attendance at a Mandatory Pre- Submission Proposal Meeting and Site Walkthroughs is required. The meeting will be conducted in person at 9:00 am on Wednesday, September 2, 2026.

The purpose of the meeting is to provide prospective Respondents with information and clarification regarding the Request for Proposal (RFP), including applicable solicitation requirements, proposal preparation and submission requirements, and other matters related to the solicitation documents. ACHD will also address questions from prospective Respondents and conduct required site walkthroughs of the applicable ACHD facilities.

Meeting Location:

Ada County Highway District (ACHD) Headquarters Sawtooth Boardroom 5800 North Meeker Avenue Boise, Idaho 83713 Mandatory Attendance and Responsiveness:

Attendance at the Mandatory Pre-Submission Proposal Meeting and completion of all required site walkthroughs are mandatory conditions of responsiveness. Failure to attend the meeting in person or complete any required site walkthroughs shall result in the Respondent's Proposal being deemed "Non-Responsive" and ineligible for further consideration by ACHD.

All questions or requests for clarification regarding this Request for Proposal (RFP), including the content and requirements of the RFP and Documents, must be submitted in writing through the "Question and Answer" section of the ACHD eProcurement Portal and no later than 4:00 pm on Thursday, September 3, 2026. Questions submitted by any other method, including phone calls, manual delivery, or email, will not be accepted, nor will questions be accepted after the designated Question and Answer deadline. Respondents are strongly advised to observe the stated deadline for submitting inquiries. To ensure timely receipt of updates, respondents are encouraged to select “Follow” on this Proposal within the eProcurement Portal to receive automated email notifications when responses are posted.

Notwithstanding such notifications, it remains the sole responsibility of each bidder to monitor the eProcurement Portal for updates and responses regularly. Any interpretation, clarification, or modification of the RFP that may affect its substance will be issued only in writing in the form of an Addendum and will be made available through the eProcurement Portal. It is the Respondent's responsibility to review and acknowledge all Addenda before submitting a Proposal. Final Addendum will be issued to all registered Respondent Holders no later than 4:00 pm on Friday, September 4, 2026.

https://procurement.opengov.com/portal/achdidaho

The successful Bidder may be required, upon issuance of the Notice of Award, to furnish supply, material, payment, and performance bonds, each in an amount equal to one hundred percent (100%) of the total Contract value. No such bonds shall be required at the time of bid submission.

ACHD has prepared the RFP Documents, and copies must be obtained from the eProcurement Portal.

ACHD reserves the right to reject all proposals or reject any proposal not conforming to the intent and purpose of the Contract Documents whenever such action appears to be in the best interest of ACHD. Award of a contract pursuant to this procurement may be delayed, without penalty, for up to sixty (60) calendar days after the date of submission.

Dated Tuesday, August 25, 2026

ADA COUNTY HIGHWAY DISTRICT

Dates of Publication: August 25 and September 1, 2026

INTRODUCTION

Summary The RFP solicits competitive proposals from qualified Firms to provide all labor, supervision, equipment, materials, supplies, and other resources necessary to perform complete custodial services at all ACHD facilities identified in this Scope of Work.

Mandatory Pre-Submission Proposal Meeting and Site Walkthroughs All prospective Respondents are hereby advised that attendance at the Mandatory Pre-Submission Proposal Meeting and Site Walkthroughs is required as a condition of submitting a responsive Proposal under this RFP.

Date and Time: Wednesday, September 2, 2026, at 9:00 A.M. (Mountain Time)

Location: ACHD Headquarters, Sawtooth Boardroom, 5800 North Meeker Avenue, Boise, Idaho 83713 Purpose:

ACHD will conduct a pre-submission meeting to provide Respondents with information and guidance regarding the RFP requirements and preparation of Proposals, address questions related to the solicitation documents, and conduct required site walkthroughs of the applicable ACHD facilities.

Mandatory Attendance and Responsiveness:

Attendance at the pre-submission meeting and required site walkthroughs is mandatory. A Respondent must attend and complete the required meeting and site walkthroughs to be eligible to submit a Proposal.

Failure to attend the mandatory meeting or complete the required site walkthroughs shall result in the Respondent’s Proposal being deemed Non- Responsive and ineligible for further consideration by ACHD.

Background As written in the Legal Notice, including deadline dates: All questions or requests for clarification regarding this Request for Proposal (RFP), including the content and requirements of the RFP and Documents, must be submitted in writing through the "Question and Answer" section of the ACHD eProcurement Portal.

Questions submitted by any other method, including phone call, manual delivery, or email, will not be accepted, nor will questions be accepted after the designated Question and Answer deadline.

NOTE: Bid Opening Zoom Meeting Link: (The Date and time are stated in the Legal Notice) Join Zoom Meeting:

BID ZOOM MEETING LINK

Meeting ID: 853 4920 0922 Passcode: 028768

Contact Information Mike Fagerness

Procurement & Contracting Administrator

5800 N Meeker Ave

Boise, ID 83713

Email: mfagerness@achdidaho.org

Phone: (208) 387-6316 Department:

Facilities

Timeline

Release Project Date August 25, 2026

Dates of Publication August 25 and September 1, 2026 https://achdidaho-org.zoom.us/j/85349200922?pwd=dtq8xszPhoE9Sg6Zw9WxR0KcaLRxgM.1 mailto:mfagerness@achdidaho.org tel:(208)387-6316

Pre-Proposal Meeting (Mandatory) September 2, 2026, 9:00am Mandatory Pre-Submission Proposal Meeting and Site Walkthroughs

All prospective Respondents are hereby advised that attendance at the Mandatory Pre-Submission Proposal Meeting and Site Walkthroughs is required as a condition of submitting a responsive Proposal under this RFP.

Date and Time: Wednesday, September 2, 2026, at 9:00 A.M.

(Mountain Time) Location: ACHD Headquarters, Sawtooth Boardroom, 5800 North Meeker Avenue, Boise, Idaho 83713

Purpose:

ACHD will conduct a pre-submission meeting to provide Respondents with information and guidance regarding the RFP requirements and preparation of Proposals, address questions related to the solicitation documents, and conduct required site walkthroughs of the applicable ACHD facilities.

Mandatory Attendance and Responsiveness:

Attendance at the pre-submission meeting and required site walkthroughs is mandatory. A Respondent must attend and complete the required meeting and site walkthroughs to be eligible to submit a Proposal.

Failure to attend the mandatory meeting or complete the required site walkthroughs shall result in the

Respondent’s Proposal being deemed Non-Responsive and ineligible for further consideration by ACHD.

Question Submission Deadline September 3, 2026, 4:00pm

Question Response Deadline September 4, 2026, 4:00pm

Proposal Submission Deadline September 9, 2026, 3:00pm

INSTRUCTIONS TO RESPONDENTS

MULTIPLE DOCUMENTS TO MAKE UP ENTIRE AGREEMENT

All Sections as well as the notice, taken together, shall make up the entire Agreement between the Ada County Highway District (ACHD) and the successful Respondent. The Respondent should carefully read and understand all these documents. By signing and submitting the Authorized Representative Signature Form, the successful respondent does herein agree to abide by the terms and conditions of the entire Agreement.

COMPLIANCE

The proposal submitted must comply with the Specifications and the General Terms and Conditions included herein, and any addendum issued. Failure to comply will result in rejection of the proposal as void and non-responsive.

PROPOSAL SUBMITTAL

Sealed proposals will be received for FY27 ACHD Custodial Services through the Ada County Highway District’s eProcurement Portal located at https://procurement.opengov.com/portal/achdidaho The Ada County Highway District's (ACHD) e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

Responses will not be accepted after the submission deadline regardless of any technical difficulties, such as internet connectivity issues. Submissions will not be considered, even if attempted within the final thirty (30) minutes, nor will exceptions be made for calls made to procurement close to the deadline. The Ada County Highway District strongly recommends that all respondents complete and submit their Request for Proposals (RFP) well in advance of the specified deadline.

Respondents are solely responsible for ensuring that their RFP's are timely submitted to ACHD via the eProcurement Portal.

ACHD assumes no responsibility for any failures of computer systems or equipment that may result in partial or incomplete submissions, nor for failure to meet the required deadline as outlined in the solicitation.

Should any technical issues arise during the submission of the Request for Proposals within OpenGov (ACHD e-Procurement Portal), please utilize the "chat" feature of the "contact us" section under OpenGov Support for assistance.

Neither OpenGov nor ACHD guarantees uninterrupted access to the OpenGov website or error-free services. Furthermore, neither party will be held liable for any inadvertent disclosure of repository information or unauthorized access by third parties.

"Disruption to electronic communications" or "service loss" refers to unplanned events that significantly hinder or entirely prevent the normal functionality of electronic communications systems, such as cyberattacks, intentional disruptions (e.g., government shutdowns), power outages, or natural disasters. It does not apply to other technical issues, including operator errors or internet connectivity problems.

In the event of a disruption to electronic communications or service loss by OpenGov within four (4) hours of submission deadline, ACHD will investigate the reported incident in coordination with OpenGov. If the disruption is confirmed, ACHD will work to provide the best possible resolution to ensure respondents have the opportunity to submit their responses.

ACHD will notify all affected parties via email through OpenGov regarding any incidents and the resolutions.

PROPOSAL FORMS

Respondents must provide all information required in the Proposal and submit the Proposal by the date and time specified. If supporting documentation is required, such documentation must be submitted with the response to this solicitation. If addenda have been issued in relation to the solicitation, respondents must acknowledge all addenda. Failure to submit these required documents will be a basis for rejecting the submission as non-responsive.

The respondent shall sign the Authorized Representative Signature Form. If the respondent is a corporation, the legal name of the corporation shall be entered together with the original signature of an agent authorized to sign contracts on behalf of the corporation. If the respondent is a partnership, the true name of the firm shall be entered together with the original signature of the partner(s) authorized to sign contracts on behalf of the partnership

All blank spaces in the proposal form must be filled in. No changes may be made in the phraseology of the forms nor may the respondent add any phraseology conditioning the acceptance of the award. In case of a discrepancy between unit and total prices, unit prices shall govern.

A proposal will be deemed unresponsive if it contains omissions, erasures, or alterations not initialed by the firm signatory, additions of any kind, prices not called for, prices which are obviously unbalanced, or items which fail to conform to the conditions of the Request for Proposal.

INTERPRETATIONS OF QUANTITIES IN COST SCHEDULE

The quantities appearing in the cost schedule are approximate and are prepared for the comparison of proposal. The scheduled quantities may be increased, decreased, or omitted.

ACHD retains the right to place multiple orders throughout the duration of the agreement.

Furthermore, ACHD may elect to extend the duration of the agreement.

PROPOSAL OPENING

Proposals will be opened at the date, time, and place specified in the Introduction. No person will be denied the right to be present during the proposal opening process. Proposals may be received up to but not later than Wednesday, September 9, 2026 at 3:00 pm via the eProcurement Portal. The ACHD eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. ACHD strongly recommends completing your response well ahead of the deadline.

MODIFICATION OF PROPOSAL

In all instances, a Respondent may modify their Proposal at any time prior to the scheduled closing date and time for the receipt of proposals.

WITHDRAWAL OF PROPOSAL

Any proposal may be withdrawn prior to the scheduled date and time set for proposal opening by clicking un-submit within the eProcurement portal by the respondent or their authorized https://secure.procurenow.com/portal/achdidaho/projects/293778/document?section=2827401 agent. No proposal may be withdrawn after the date and/or time set for the submission deadline.

BID SECURITY

If Bid Security is required, proposals must be accompanied by an original certified check, cashier's check, or a bid bond (collectively referred to hereafter as “Bid Security”) issued by a surety authorized to issue such bonds in the State of Idaho, in the amount of ten percent (10%) of the total amount of the proposal submitted. Failure to include an original Bid Security as required with the bid, and/or submission of photocopies or electronic versions, e.g. PDF, FAX, etc. of the Bid Security, will, if not waived per Item 26, render said proposal void and non-responsive.

Special Note: Bid Security: If required by this solicitation, each bid shall be accompanied by the bid security specified in the solicitation documents. If Bid security is required, it will be listed under the "Vendor Questionnaire" section. If the Bid Security is not being requested under the Vendor Questionnaire Section, then please disregard.

RETURN OF BID SECURITY

If Bid Security is required, within 15-calendar days after award of the contract, ACHD will return Bid Securities, other than bid bonds, to all Bidders whose proposals are not to be further considered in awarding the contract. The Bid Security, including bid bond if applicable, of the Successful Bidder shall be retained until the contract has been fully executed and the Successful Bidder has furnished all required contract security and met all other conditions of the Notice of Award. Any guarantees which have been forfeited shall be retained.

ADDENDA

Prior to the proposal opening, any interpretation or change in the RFP Documents will be made only in writing in the form of addenda. Addenda, if any, will be furnished to all respondents receiving a set of the documents from ACHD through the eProcurement Portal.

It is the responsibility of all respondents to check the eProcurement portal for all addenda.

ACHD will not be responsible for any other explanation or interpretation of the RFP Documents. Any oral explanations, instructions, and interpretations given to respondents prior to the proposal opening will not be binding on ACHD unless supplemented by written addenda.

BURDEN OF PROOF

It is the respondent's responsibility to furnish ACHD with sufficient data to determine whether or not the product(s), service(s), and/or supplies offered conform to the specified requirements.

ACHD is not liable for any costs incurred by respondents prior to issuance of a purchase order or execution of the Agreement.

FIRM COSTS

Prices submitted are to be considered firm. No cash discounts can be accepted or used in determining a low cost.

DATA TO BE FURNSHISED WITH PROPOSALS

The following submittal shall be provided with the proposal:

• List of additions, deletion or variation from the specification

• Description of service availability.

• Complete statements of all applicable warranties.

SERVICE REQUIRED

The successful respondent shall be able to provide service to ACHD, where applicable, for the items bid and delivered.

EXECUTION OF AGREEMENT

The successful respondent must execute an Agreement with ACHD within 15 days after award by ACHD.

FOREIGN ENTITIES

If respondent is an entity not organized and existing under the laws of the State of Idaho, that it will be appropriately authorized, registered, qualified, certified or otherwise in compliances with the laws of the State of Idaho relating to doing business in Idaho as a foreign entity prior to any award of a contract under this RFP. At any time after the proposal opening, at the request of ACHD, the respondent will provide ACHD with proof of compliances within five (5) business days following the request. The proposal may be rejected if respondent does not provide such proof prior to the date scheduled for the award.

PROTESTS FROM THE RESPONDENT

Any protests concerning the specifications, procurement procedures or method of evaluation must be made in writing and received by ACHD at least three (3) business days before the date and time upon which proposals are scheduled to be opened. Failure to timely raise such protest in writing shall be deemed to operate as a waiver as to any objections that may have been raised on the part of the respondent.

PROPOSAL ANALYSIS AND AWARD

The Purchase or Service Agreement contract will be awarded to the highest ranked respondent submitting complying with the procurement procedures and best meeting the specifications for the goods or services sought to be procured.

ACCEPTABILITY

Acceptability of the item shall be judged solely by ACHD. Decisions shall be final and in the best interests of the ACHD.

MATERIALS

Materials shall be free from defects and shall be those ordinarily used for the intended service, unless otherwise specified herein. It is the intent of the Specifications to permit the respondent to supply any item(s) specified or offer an equivalent. Whenever any particular item is indicated by patent, proprietary or brand name, or by name of manufacturer, such wording is for the purpose of facilitating its description and shall be deemed to be followed by the words “or approved equivalent.” The respondent shall, at its own expense, furnish with its proposal, data concerning items offered as being equivalent to those specified. ACHD shall determine whether the material offered is equivalent to that specified.

RESERVATION OF RIGHTS

ACHD reserves the right to reject any or all proposals, to waive informalities, and to contract in the best interest of ACHD.

WAIVERS

Specifications and manufacturer’s models noted in this bid are those that are acceptable to ACHD. All deviations from these specifications must be listed. Failure to list all deviations from the specifications is an informality and irregularity which shall be a basis for ACHD to deem the proposal void and non-responsive, unless such deviations are waived by ACHD.

ADDITIONAL UNITS

ACHD may order additional units as budget restrains allow within 180 days of awarding. All terms and conditions and prices of proposal shall apply to additional units ordered.

NON-RESPONSIVE CRITERIA

All proposals submitted that fail to meet the following criteria (if applicable) shall be deemed void and non-responsive:

• Provide proof of licensure. (If Applicable)

• Submit their proposal to ACHD eProcurement Portal by the date and time stated in the Request for Proposal or other solicitation.

INFORMALTIES AND IRREGULARITIES

Informalities and irregularities may be waived by the ACHD Director following notification by ACHD staff managing the procurement and upon the Director’s findings that: (1) the subject cost amount is lower than the ACHD estimate; (2) the informality and irregularity has no substantive impact on any substantial or material requirements of the procurement; (3) waiver of the informality and irregularity will not create an advantage for the subject respondent; and

(4) the informality and irregularity can be corrected by the subject respondent within 48 hours of the waiver being granted by the ACHD Director. In all other circumstances, waiver of informalities and irregularities can only be considered by the ACHD Commission as part of the award process and at the request of the affected respondent. If not waived, these informalities and irregularities shall result in a proposal being deemed void and non-responsive.

Based upon the foregoing, the informalities and irregularities that may be waived include, but are not limited to, the following:

• Failure to list all deviations from the specifications.

• Failure by the Respondent to meet the specifications contained in the Request for Proposal or other solicitation.

• Failure to timely provide the required Bid Security.

• Failure to comply with any other procurement procedures.

• Failure to provide all other required Bid Security documentation.

• Failure by the Respondent to sign their proposal.

• Failure by the Respondent to obtain from ACHD and submit official Ada County Highway District Documents, Plans, and/or Addenda.

• Minor mathematical errors.

• Omissions, erasures, or alterations, not initialed by an authorized representative of the Respondent.

• Additions of any kind or prices which are uncalled for in the Request for Proposal.

ADDITIONAL RESPONDENT INFORMATION

DOCUMENT INTERPRETATION

All Respondents submitting a response shall have thoroughly examined all the content contained in the Request for Proposal (RFP) Documents. Should there be any doubt as to any meaning or intent of any RFP statement or provision, the Respondent should submit their inquiries in writing as prescribed in the RFP NOTICE. Any interpretation that may alter or change the RFP Documents will be in writing, in the form of an Addendum, which will be furnished to all respondents receiving the RFP Documents. ACHD will not be responsible for any other explanation or interpretation of the RFP Documents. Respondents shall acknowledge all Addenda or be deemed non-responsive.

https://secure.procurenow.com/portal/achdidaho/projects/293778/document?section=undefined

RESPONDENT UNDERSTANDING

Each respondent must adequately inspect the RFP Documents and make themselves thoroughly familiar with the content of the RFP Documents. It shall be the Respondent's obligation to verify, to their complete satisfaction, all information contained in the RFP Documents.

The submission of a Proposal Document will constitute an incontrovertible representation by the Respondent that they have been given adequate opportunity to be acquainted with the RFP Documents. Further the Respondent has, to their satisfaction, resolved any questions regarding any perceived conflicts, ambiguities, errors, and discrepancies contained within the RFP Documents.

EVALUATION AND SELECTION PROCESSES

The selection of Respondent Firms for the proposed project will be based on the Evaluation Criteria.

A. The Selection Committee will evaluate the qualifications and other information presented in each Firm’s response to the RFP. To complete these tasks, the Selection Committee will use the Evaluation Criteria provided.

B. ACHD reserves the right to reject any or all Proposal Documents not conforming to the intent and purpose of this RFP whenever such action appears to be in the best interest of ACHD.

C. Once evaluated and selected, The contract will be awarded to the firm who, in the sole opinion of ACHD, is best qualified and available to perform the work.

Evaluation Phase Methodology

Scoring Method: 0 - 5 Points

Rating Guidelines:

Score

Points

EXCEPTIONAL / EXCELLENT 5

GOOD 4

SATISFACTORY 3

POOR 2

UNSATISFACTORY 1

NON-RESPONSIVE / NO VALUE 0

DISADVANTAGED BUSINESS ENTERPRISE

Acknowledgement requirement to list the consideration as to whether the Firm is certified by the Idaho Transportation Department and listed in the Idaho Disadvantaged Business Enterprise (DBE) Directory or other comparable state registries. Including of DBE-certified firms endures maintenance of compliance and meets the goals of Federally assisted projects and ACHD policy.

PROPERTY OF ACHD

All information and material submitted in response to this RFP shall become the property of ACHD and will not be returned. At its sole discretion, ACHD reserves the right to use any and all information submitted.

COST OF SUBMITTING

ACHD is not responsible for any cost incurred by any respondent in the preparation of Proposal

Documents.

SCOPE OF WORK

Scope of Work Please refer to the "Attachments" section for the Scope of Work and other pertinent supporting documents.

EVALUATION PHASES

Evaluation Phase Methodology

Scoring Method: 0 - 5 Points

Rating Guidelines:

Score

Points

EXCEPTIONAL / EXCELLENT 5

GOOD 4

SATISFACTORY 3

POOR 2

UNSATISFACTORY 1

NON-RESPONSIVE / NO VALUE 0

No. Evaluation Criteria Scoring Method Weight (Points)

1. PROPOSAL COST

First Low Cost = 5, Second Low Cost = 4, et. al.

0-5 Points 5 (5% of Total)

2. FIRM HISTORY, EXPERIENCE AND

REFERENCES:

A. Firm History and Relevant Custodial Experience

B. Comparable Project and Contract Experience

C. Government/Public-Sector Experience

D. References and Record of Successful Performance

0-5 Points 25 (25% of Total) https://procurement.opengov.com/portal/achdidaho/projects/293778/document?section=2827404

3. FIRM QUALIFICATIONS AND KEY

PERSONNEL:

A. Organizational Capacity and Resources

B. Supervisory and Quality- Control Capabilities

C. Key Personnel Qualifications and Relevant Experience

0-5 Points 35 (35% of Total)

4. PROJECT UNDERSTANDING AND

APPROACH:

A. Understanding of Scope, Service Requirements, and ACHD Facilities

B. Service Delivery, Staffing, and Supervision Approach

C. Quality-Control and Performance Management Approach

D. Supplies, Equipment, and Inventory Management

E. Facility Access and Security Approach

F. Communication and Contract Administration

G. Continuity of Services and Staffing Coverage

0-5 Points 30 (30% of Total)

5. FIRM PAST PERFORMANCE:

A. *Past Positive Work History with ACHD

B. No Past Work History with

ACHD.

0-5 Points 5 (5% of Total)

VENDOR QUESTIONNAIRE

Authorized Representative Signature* Once you start your proposal you will be asked to complete a DocuSign form.

Click here to go to the form *Response required Firm's Name* Please provide the Firm's Name https://na4.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=53c06061-04af-4876-a1d0-fe9f9f703133&env=na4&acct=94a6fb97-f6a3-406b-8ab2-8282d73a5796&v=2

Example: ABC Contractor *Response required Firm's Address* Must provide Firm's "Full Address" (Number, Street and any Suite, City, State and Zip Code) *Response required Firm's Individual Contact Name and Title* Must provide the "Full Name" and "Title" of the individual responsible for overseeing this contract.

*Response required Firm's Individual Contact Phone Number* Must provide the contact phone number of the individual overseeing this contract.

*Response required Firm's Fax Number* Please provide the firm's fax number.

Note: If the firm no longer utilizes a fax line, you may indicate "N/A."

*Response required Individual Contact E-Mail Address* Must provide the email address of the individual overseeing this contract.

*Response required ACHD Policy for Equal Employment Opportunity* The Firm does not and will not discriminate against any person, employee, or applicant for employment because of these protected classes on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, military status, genetic information, or any other status protected by federal, state or local law in accordance with ACHD Policy for Equal Employment Opportunity Please confirm ☐ Please confirm *Response required Title 49 CFR Part 21 Non-Discrimination Statement* The Firm does not and will not discriminate against any person, employee, or applicant for employment because of race, color, religion, gender, national origin, age or disability in accordance with Title 49 CFR Part 21.

Please Confirm ☐ Please confirm *Response required Disadvantaged Business Enterprise (DBE) Status* Is the Respondent Firm a Disadvantaged Business Enterprise (DBE)?

☐ Yes ☐ No *Response required

PROPOSAL NARRATIVES

FIRM HISTORY*

Respondents shall provide a narrative describing the Firm's history, including the number of years in business, organizational background, and experience providing commercial custodial or janitorial services.

Maximum response length: 2000 characters *Response required

FIRM EXPERIENCE AND REFERENCES*

Respondents shall describe the Firm's experience providing commercial custodial services of comparable size, scope, complexity, and service frequency to those required under this Solicitation.

The response should include experience providing services for multiple facilities and, where applicable, experience working with governmental or other public-sector agencies.

Respondents should identify relevant contracts or projects that demonstrate experience performing recurring daily, weekly, monthly, and periodic custodial services in occupied facilities.

Respondents shall provide Three References in 11.3, 11.4, and 11.5 below.

Maximum response length: 4000 characters *Response required

REFERENCE ONE (1)*

Provide Company/Firm Name, Contact Person Name, Firm Address, Firm Phone Number, Contact Number, and E-mail Address.

*Response required

REFERENCE TWO (2)*

Provide Company/Firm Name, Contact Person Name, Firm Address, Firm Phone Number, Contact Number, and E-mail Address.

*Response required

REFERENCE THREE (3)*

Provide Company/Firm Name, Contact Person Name, Firm Address, Firm Phone Number, Contact Number, and E-mail Address.

*Response required

FIRM QUALIFICATIONS*

Respondents shall describe the Firm's qualifications and organizational capacity to perform the requirements of this Solicitation successfully.

At a minimum, the response shall address:

1. Organizational structure and supervisory capabilities;

2. Availability and capacity of personnel necessary to perform the required services;

3. Availability of commercial custodial equipment, tools, supplies, and other resources;

4. Quality-control and performance-management capabilities; and

5. Ability to support and manage custodial services across multiple ACHD facilities.

*Response required

KEY PERSONNEL *

Respondents shall identify each individual proposed as Key Personnel for performance of the resulting Agreement, including, at a minimum, the individual(s) responsible for contract administration, supervision, quality control, and primary communication with ACHD.

For each individual identified, Respondents shall provide a written summary résumé not to exceed one-half (½) page per individual.

Each résumé shall clearly identify the individual's proposed role and describe relevant qualifications and experience applicable to performing custodial services of similar size, scope, and complexity.

Hyperlinks or external references shall not be submitted and will not be accepted.

*Response required

PROJECT UNDERSTANDING / APPROACH*

Respondents shall provide a narrative demonstrating the Firm's understanding of the requirements of this Solicitation and its proposed approach to successfully performing the required custodial services.

a. Understanding of Requirements

Respondents shall demonstrate their understanding of the Scope of Work, including the required service frequencies, multiple ACHD facilities, site-specific requirements, operating conditions, and performance expectations.

b. Service Delivery and Staffing Approach

Describe the Firm's proposed approach to staffing, scheduling, supervision, and allocation of personnel necessary to perform the required daily, weekly, monthly, semiannual, and site-specific custodial services.

c. Quality Control

Describe the Firm's quality-control procedures, including how performance will be monitored, deficiencies identified and corrected, and consistent service levels maintained throughout the term of the Agreement.

d. Supplies, Equipment, and Inventory Management

Describe the Firm's approach to providing and managing Contractor-furnished cleaning supplies, tools, equipment, and machinery, as well as monitoring and managing ACHD-furnished restroom consumables.

e. Facility Access and Security

Describe the Firm's approach to managing employee identification, facility access, keys or access devices, building security, and compliance with ACHD's applicable security requirements.

f. Communication and Contract Administration

Describe the Firm's proposed procedures for communicating with ACHD regarding service delivery, staffing, supply requirements, facility-access issues, deficiencies, corrective work, and other matters affecting contract performance.

g. Continuity of Services

Describe the Firm's approach for maintaining required service levels in the event of employee absences, vacancies, turnover, equipment failures, or other circumstances that could affect performance.

*Response required

OTHER INFORMATION

Respondents may provide other information pertinent to the evaluation of the Respondents’ Experience and Qualifications, i.e., awards, certifications.

Maximum response length: 2000 characters

COST SCHEDULE

Base Custodial Services by Location:

• The Unit Cost per Month for each location shall constitute fully burdened pricing and shall include all costs necessary to perform the Daily, Weekly, Monthly, Location/site-specific, inventory-control, security, administrative, corrective work, and all other routine requirements specified in the Scope of Work.

• Prior to entering the Unit Cost per Month in the Cost Schedule, the Proposer shall review and verify all applicable Scope of Work requirements and costs associated with each location.

Fully Burdened Pricing:

• Pricing shall include all labor, supervision, materials, supplies, equipment, transportation, overhead, administrative expenses, and other costs necessary for complete performance of the required services.

ACHD - Furnished Materials:

• The pricing shall exclude only those consumable products or materials specifically identified in the Scope of Work as being furnished by ACHD.

Corrective Work:

• Costs associated with correcting deficiencies or incomplete Contractor performance shall not be separately invoiced and shall be considered included in the Contractor's pricing.

Additional or Out-of-Scope Services:

• Pricing for additional or out-of-scope services shall include all labor, supervision, inventory control, security, administrative costs, materials, equipment, and any other costs necessary to perform the authorized services. See Section 20 for additional requirements applicable to these services.

• The Contractor shall not perform or invoice any additional or out-of-scope services without prior written authorization from ACHD in accordance with the Agreement.

ACHD shall have no obligation to order, authorize, accept, or pay for any additional or out-of-scope services performed without such prior written authorization.

Pricing Verification:

• The Proposer is responsible for reviewing the Scope of Work and verifying facility conditions, dimensions, access, service areas, and other conditions reasonably affecting pricing prior to submitting its proposal.

• By submitting a Unit Cost per Month, the Respondent acknowledges that it has reviewed the applicable requirements for the location and has incorporated all required costs into its proposed pricing.

SCHEDULE 1, FY27 ACHD CUSTODIAL SERVICES

Line Item Description Quantity Unit of Measure

Unit Cost Total

BASE CUSTODIAL SERVICES BY LOCATION - Daily, Weekly, Monthly, Location-site-specific terms, Inventory-Control, Security, Administrative, and other routine requirements contained in the Scope of Work.

1 Meeker Headquarters - Approx.

100,000 SF

12 Monthly

2 Franklin Traffic Operation Center Campas - Approx.

67,000 SF

12 Monthly

3 Cloverdale Maintenance Campus - Approx. 3,075 SF

12 Monthly

4 Adams Maintenance Campus, Including Fleet Office and Sweeper Crew Maintenance - Approx. 8,986 SF

12 Monthly

TOTAL

SCHEDULE 2, FY27 ACHD CUSTODIAL SERVICES

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Additional or Out-of-Scope - Upon Written Authorization by

ACHD

1 HOURLY

TOTAL

COST SCHEDULE