FY27_ACHD_Clothing.pdf

Ada County Highway District

5800 North Meeker Avenue – Boise, ID 83713 Phone (208) 387-6100 - FAX (208) 345-7650

Website: www.achdidaho.org

FY27 ACHD Clothing

EO27-01

Contract Documents August 11, 2026

Miranda Gold, President Alexis Pickering, Vice-President Kent Goldthorpe, Commissioner Dave McKinney, Commissioner Patricia Nillson, Commissioner Ryan Head, Director http://www.achdidaho.org/

Ada County Highway District

REQUEST FOR PROPOSAL

EO27-01

FY27 ACHD Clothing

I. NOTICE

II. INTRODUCTION

III. INSTRUCTIONS TO RESPONDENTS

IV. ADDITIONAL RESPONDENT INFORMATION

V. SPECIFICATIONS

VI. EVALUATION PHASES

VII. VENDOR QUESTIONNAIRE

VIII. COST SCHEDULE

Attachments:

A - FY27 CLOTHING SPECIFICATIONS

B - Sample Agreement

NOTICE

Ada County Highway District

REQUEST FOR PROPOSAL

FY27 ACHD Clothing

EO27-01

Sealed proposals for FY27 ACHD Clothing will be received within Ada County Highway District (ACHD) eProcurement portal, https://procurement.opengov.com/portal/achdidaho, until 3:00 pm (local time), Wednesday, August 26, 2026, at which time the proposals will be publicly opened via Zoom. ACHD will conduct the bid openings scheduled for that date and time individually and in an order established solely by ACHD that best suits its business needs. All proposals must be electronically sealed and submitted via ACHD's eProcurement portal https://procurement.opengov.com/portal/achdidaho. Manual/Paper bids will be deemed non-responsive.

The RFP seeks competitive proposals from qualified Firms to provide the supply, customization, and delivery of Fiscal Year (FY) 2027 employee clothing and related apparel for the ACHD, in accordance with the specifications, terms, and conditions set forth in this Solicitation.

All questions or requests for clarification regarding this Request for Proposal (RFP), including the content and requirements of the RFP and Documents, must be submitted in writing through the "Question and Answer" section of the ACHD eProcurement Portal and no later than 4:00 pm on Wednesday, August 19, 2026. Questions submitted by any other method, including manual delivery or email, will not be accepted, nor will questions be accepted after the designated Question and Answer deadline. Respondents are strongly advised to observe the stated deadline for submitting inquiries. To ensure timely receipt of updates, respondents are encouraged to select “Follow” on this Proposal within the eProcurement Portal to receive automated email notifications when responses are posted. Notwithstanding such notifications, it remains the sole responsibility of each bidder to monitor the eProcurement Portal for updates and responses regularly. Any interpretation, clarification, or modification of the ITB that may affect its substance will be issued only in writing in the form of an Addendum and will be made available through the eProcurement Portal. It is the Respondent's responsibility to review and acknowledge all Addenda before submitting a Proposal. Final Addendum, which will be issued to all registered Respondent Holders no later than 4:00 pm on Thursday, August 20, 2026.

The successful Bidder may be required, upon issuance of the Notice of Award, to furnish supply, material, payment, and performance bonds, each in an amount equal to one hundred percent (100%) of the total Contract value. No such bonds shall be required at the time of bid submission.

ACHD has prepared the RFP Documents and copies must be obtained from the eProcurement Portal.

ACHD reserves the right to reject all proposals or reject any proposal not conforming to the intent and purpose of the Contract Documents whenever such action appears to be in the best interest of ACHD. Award of a contract pursuant to this procurement may be delayed, without penalty, for up to sixty (60) calendar days after the date of submission.

Dated Tuesday, August 11, 2026

ADA COUNTY HIGHWAY DISTRICT

Dates of Publication: August 11 and 18, 2026

INTRODUCTION

Summary The Ada County Highway District (ACHD) is soliciting competitive submissions from qualified https://procurement.opengov.com/portal/achdidaho https://procurement.opengov.com/portal/achdidaho https://procurement.opengov.com/portal/achdidaho and experienced firms to furnish employee clothing for Fiscal Year (FY) 2027. The resulting contract is intended to provide high-quality apparel that meets ACHD's operational, safety, branding, and performance requirements while ensuring consistent and timely service throughout the contract term.

ACHD seeks to establish a contractual relationship with a responsive and responsible vendor capable of supplying a comprehensive line of clothing items in accordance with the specifications, quality standards, and contractual requirements set forth in this solicitation.

Vendors are encouraged to submit competitive proposals that demonstrate their ability to deliver quality products, dependable customer service, and efficient order fulfillment in support of ACHD's operational needs.

Background NOTE: Bid Opening Zoom Meeting Link:

Join Zoom Meeting:

BID ZOOM MEETING LINK

Meeting ID: 853 4920 0922 Passcode: 028768

Contact Information Mike Fagerness

Procurement & Contracting Administrator

5800 N Meeker Ave

Boise, ID 83713

Email: mfagerness@achdidaho.org

Phone: (208) 387-6316 Department:

Executive Office

Timeline

Release Project Date August 11, 2026

Dates of Publication August 11 and 18, 2026

Question Submission Deadline August 19, 2026, 4:00pm

Question Response Deadline August 20, 2026, 4:00pm

Proposal Submission Deadline August 26, 2026, 3:00pm

INSTRUCTIONS TO RESPONDENTS

MULTIPLE DOCUMENTS TO MAKE UP ENTIRE AGREEMENT

All Sections as well as the notice, taken together, shall make up the entire Agreement between the Ada County Highway District (ACHD) and the successful Respondent. The Respondent should carefully read and understand all these documents. By signing and submitting the Authorized Representative Signature Form, the successful respondent does herein agree to abide by the terms and conditions of the entire Agreement.

COMPLIANCE

The proposal submitted must comply with the Specifications and the General Terms and Conditions included herein, and any addendum issued. Failure to comply will result in rejection https://achdidaho-org.zoom.us/j/85349200922?pwd=dtq8xszPhoE9Sg6Zw9WxR0KcaLRxgM.1 mailto:mfagerness@achdidaho.org tel:(208)387-6316 of the proposal as void and non-responsive.

PROPOSAL SUBMITTAL

Sealed proposals will be received for FY27 ACHD Clothing through the Ada County Highway District’s eProcurement Portal located at https://procurement.opengov.com/portal/achdidaho The Ada County Highway District's (ACHD) e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

Responses will not be accepted after the submission deadline regardless of any technical difficulties, such as internet connectivity issues. Submissions will not be considered, even if attempted within the final thirty (30) minutes, nor will exceptions be made for calls made to procurement close to the deadline. The Ada County Highway District strongly recommends that all respondents complete and submit their Request for Proposals (RFP) well in advance of the specified deadline.

Respondents are solely responsible for ensuring that their RFP's are timely submitted to ACHD via the eProcurement Portal.

ACHD assumes no responsibility for any failures of computer systems or equipment that may result in partial or incomplete submissions, nor for failure to meet the required deadline as outlined in the solicitation.

Should any technical issues arise during the submission of the Request for Proposals within OpenGov (ACHD e-Procurement Portal), please utilize the "chat" feature of the "contact us" section under OpenGov Support for assistance.

Neither OpenGov nor ACHD guarantees uninterrupted access to the OpenGov website or error-free services. Furthermore, neither party will be held liable for any inadvertent disclosure of repository information or unauthorized access by third parties.

"Disruption to electronic communications" or "service loss" refers to unplanned events that significantly hinder or entirely prevent the normal functionality of electronic communications systems, such as cyberattacks, intentional disruptions (e.g., government shutdowns), power outages, or natural disasters. It does not apply to other technical issues, including operator errors or internet connectivity problems.

In the event of a disruption to electronic communications or service loss by OpenGov within four (4) hours of submission deadline, ACHD will investigate the reported incident in coordination with OpenGov. If the disruption is confirmed, ACHD will work to provide the best possible resolution to ensure respondents have the opportunity to submit their responses.

ACHD will notify all affected parties via email through OpenGov regarding any incidents and the resolutions.

PROPOSAL FORMS

Respondents must provide all information required in the Proposal and submit the Proposal by the date and time specified. If supporting documentation is required, such documentation must be submitted with the response to this solicitation. If addenda have been issued in relation to the solicitation, respondents must acknowledge all addenda. Failure to submit these required documents will be a basis for rejecting the submission as non-responsive.

The respondent shall sign the Authorized Representative Signature Form. If the respondent is a corporation, the legal name of the corporation shall be entered together with the original signature of an agent authorized to sign contracts on behalf of the corporation. If the respondent is a partnership, the true name of the firm shall be entered together with the original signature of the partner(s) authorized to sign contracts on behalf of the partnership

All blank spaces in the proposal form must be filled in. No changes may be made in the phraseology of the forms nor may the respondent add any phraseology conditioning the acceptance of the award. In case of a discrepancy between unit and total prices, unit prices shall govern.

A proposal will be deemed unresponsive if it contains omissions, erasures, or alterations not initialed by the firm signatory, additions of any kind, prices not called for, prices which are obviously unbalanced, or items which fail to conform to the conditions of the Request for Proposal.

INTERPRETATIONS OF QUANTITIES IN COST SCHEDULE

The quantities appearing in the cost schedule are approximate and are prepared for the comparison of proposal. The scheduled quantities may be increased, decreased, or omitted.

ACHD retains the right to place multiple orders throughout the duration of the agreement.

Furthermore, ACHD may elect to extend the duration of the agreement.

PROPOSAL OPENING

Proposals will be opened at the date, time, and place specified in the Introduction. No person will be denied the right to be present during the proposal opening process. Proposals may be received up to but not later than Wednesday, August 26, 2026 at 3:00 pm via the eProcurement Portal. The ACHD eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

ACHD strongly recommends completing your response well ahead of the deadline.

MODIFICATION OF PROPOSAL

In all instances, a Respondent may modify their Proposal at any time prior to the scheduled closing date and time for the receipt of proposals.

WITHDRAWAL OF PROPOSAL

Any proposal may be withdrawn prior to the scheduled date and time set for proposal opening by clicking un-submit within the eProcurement portal by the respondent or their authorized agent. No proposal may be withdrawn after the date and/or time set for the submission deadline.

BID SECURITY

If Bid Security is required, proposals must be accompanied by an original certified check, cashier's check, or a bid bond (collectively referred to hereafter as “Bid Security”) issued by a surety authorized to issue such bonds in the State of Idaho, in the amount of ten percent (10%) of the total amount of the proposal submitted. Failure to include an original Bid Security as required with the bid, and/or submission of photocopies or electronic versions, e.g. PDF, FAX, etc. of the Bid Security, will, if not waived per Item 26, render said proposal void and non-responsive.

Special Note: Bid Security: If required by this solicitation, each bid shall be accompanied by the bid security specified in the solicitation documents. If Bid security is required, it will be listed under the "Vendor Questionnaire" section. If the Bid Security is not being requested under the Vendor Questionnaire Section, then please disregard.

RETURN OF BID SECURITY

If Bid Security is required, within 15-calendar days after award of the contract, ACHD will return Bid Securities, other than bid bonds, to all Bidders whose proposals are not to be further considered in awarding the contract. The Bid Security, including bid bond if applicable, of the Successful Bidder shall be retained until the contract has been fully executed and the Successful Bidder has furnished all required contract security and met all other conditions of the Notice of Award. Any guarantees which have been forfeited shall be retained.

ADDENDA

Prior to the proposal opening, any interpretation or change in the RFP Documents will be made only in writing in the form of addenda. Addenda, if any, will be furnished to all respondents receiving a set of the documents from ACHD through the eProcurement Portal.

https://secure.procurenow.com/portal/achdidaho/projects/290162/document?section=2794934

It is the responsibility of all respondents to check the eProcurement portal for all addenda.

ACHD will not be responsible for any other explanation or interpretation of the RFP Documents. Any oral explanations, instructions, and interpretations given to respondents prior to the proposal opening will not be binding on ACHD unless supplemented by written addenda.

BURDEN OF PROOF

It is the respondent's responsibility to furnish ACHD with sufficient data to determine whether or not the product(s), service(s), and/or supplies offered conform to the specified requirements.

ACHD is not liable for any costs incurred by respondents prior to issuance of a purchase order or execution of the Agreement.

FIRM COSTS

Prices submitted are to be considered firm. No cash discounts can be accepted or used in determining a low cost.

DATA TO BE FURNSHISED WITH PROPOSALS

The following submittal shall be provided with the proposal:

• List of additions, deletion or variation from the specification

• Description of service availability.

• Complete statements of all applicable warranties.

SERVICE REQUIRED

The successful respondent shall be able to provide service to ACHD, where applicable, for the items bid and delivered.

EXECUTION OF AGREEMENT

The successful respondent must execute an Agreement with ACHD within 15 days after award by ACHD.

FOREIGN ENTITIES

If respondent is an entity not organized and existing under the laws of the State of Idaho, that it will be appropriately authorized, registered, qualified, certified or otherwise in compliances with the laws of the State of Idaho relating to doing business in Idaho as a foreign entity prior to any award of a contract under this RFP. At any time after the proposal opening, at the request of ACHD, the respondent will provide ACHD with proof of compliances within five (5) business days following the request. The proposal may be rejected if respondent does not provide such proof prior to the date scheduled for the award.

PROTESTS FROM THE RESPONDENT

Any protests concerning the specifications, procurement procedures or method of evaluation must be made in writing and received by ACHD at least three (3) business days before the date and time upon which proposals are scheduled to be opened. Failure to timely raise such protest in writing shall be deemed to operate as a waiver as to any objections that may have been raised on the part of the respondent.

PROPOSAL ANALYSIS AND AWARD

The Purchase or Service Agreement contract will be awarded to the highest ranked respondent submitting complying with the procurement procedures and best meeting the specifications for the goods or services sought to be procured.

Scoring Method: 0-5 Rating Guidelines:

• Excellent – 5

• Good – 4

• Satisfactory – 3

• Poor – 2

• Unsatisfactory - 1

• Non-responsive/no value – 0

ACCEPTABILITY

Acceptability of the item shall be judged solely by ACHD. Decisions shall be final and in the best interests of the ACHD.

MATERIALS

Materials shall be free from defects and shall be those ordinarily used for the intended service, unless otherwise specified herein. It is the intent of the Specifications to permit the respondent to supply any item(s) specified or offer an equivalent. Whenever any particular item is indicated by patent, proprietary or brand name, or by name of manufacturer, such wording is for the purpose of facilitating its description and shall be deemed to be followed by the words “or approved equivalent.” The respondent shall, at its own expense, furnish with its proposal, data concerning items offered as being equivalent to those specified. ACHD shall determine whether the material offered is equivalent to that specified.

RESERVATION OF RIGHTS

ACHD reserves the right to reject any or all proposals, to waive informalities, and to contract in the best interest of ACHD.

WAIVERS

Specifications and manufacturer’s models noted in this bid are those that are acceptable to ACHD. All deviations from these specifications must be listed. Failure to list all deviations from the specifications is an informality and irregularity which shall be a basis for ACHD to deem the proposal void and non-responsive, unless such deviations are waived by ACHD.

ADDITIONAL UNITS

ACHD may order additional units as budget restrains allow within 180 days of awarding. All terms and conditions and prices of proposal shall apply to additional units ordered.

NON-RESPONSIVE CRITERIA

All proposals submitted that fail to meet the following criteria (if applicable) shall be deemed void and non-responsive:

• Provide proof of licensure. (If Applicable)

• Submit their proposal to ACHD eProcurement Portal by the date and time stated in the Request for Proposal or other solicitation.

INFORMALTIES AND IRREGULARITIES

Informalities and irregularities may be waived by the ACHD Director following notification by ACHD staff managing the procurement and upon the Director’s findings that: (1) the subject cost amount is lower than the ACHD estimate; (2) the informality and irregularity has no substantive impact on any substantial or material requirements of the procurement; (3) waiver of the informality and irregularity will not create an advantage for the subject respondent; and

(4) the informality and irregularity can be corrected by the subject respondent within 48 hours of the waiver being granted by the ACHD Director. In all other circumstances, waiver of informalities and irregularities can only be considered by the ACHD Commission as part of the award process and at the request of the affected respondent. If not waived, these informalities and irregularities shall result in a proposal being deemed void and non-responsive.

Based upon the foregoing, the informalities and irregularities that may be waived include, but are not limited to, the following:

• Failure to list all deviations from the specifications.

• Failure by the Respondent to meet the specifications contained in the Request for Proposal or other solicitation.

• Failure to timely provide the required Bid Security.

• Failure to comply with any other procurement procedures.

• Failure to provide all other required Bid Security documentation.

• Failure by the Respondent to sign their proposal.

• Failure by the Respondent to obtain from ACHD and submit official Ada County Highway District Documents, Plans, and/or Addenda.

• Minor mathematical errors.

• Omissions, erasures, or alterations, not initialed by an authorized representative of the Respondent.

• Additions of any kind or prices which are uncalled for in the Request for Proposal.

ADDITIONAL RESPONDENT INFORMATION

DOCUMENT INTERPRETATION

All Respondents submitting a response shall have thoroughly examined all the content contained in the Request for Proposal (RFP) Documents. Should there be any doubt as to any meaning or intent of any RFP statement or provision, the Respondent should submit their inquiries in writing as prescribed in the RFP NOTICE. Any interpretation that may alter or change the RFP Documents will be in writing, in the form of an Addendum, which will be furnished to all respondents receiving the RFP Documents. ACHD will not be responsible for any other explanation or interpretation of the RFP Documents. Respondents shall acknowledge all Addenda or be deemed non-responsive.

RESPONDENT UNDERSTANDING

Each respondent must adequately inspect the RFP Documents and make themselves thoroughly familiar with the content of the RFP Documents. It shall be the Respondent's obligation to verify, to their complete satisfaction, all information contained in the RFP Documents.

The submission of a Proposal Document will constitute an incontrovertible representation by the Respondent that they have been given adequate opportunity to be acquainted with the RFP Documents. Further the Respondent has, to their satisfaction, resolved any questions regarding any perceived conflicts, ambiguities, errors, and discrepancies contained within the RFP Documents.

EVALUATION AND SELECTION PROCESSES

The selection of Respondent Firms for the proposed project will be based on the Evaluation Criteria.

https://secure.procurenow.com/portal/achdidaho/projects/290162/document?section=undefined

A. The Selection Committee will evaluate the qualifications and other information presented in each Firm’s response to the RFP. To complete these tasks, the Selection Committee will use the Evaluation Criteria provided.

B. ACHD reserves the right to reject any or all Proposal Documents not conforming to the intent and purpose of this RFP whenever such action appears to be in the best interest of ACHD.

C. Once evaluated and selected, The contract will be awarded to the firm who, in the sole opinion of ACHD, is best qualified and available to perform the work.

DISADVANTAGED BUSINESS ENTERPRISE

Acknowledgement requirement to list the consideration as to whether the Firm is certified by the Idaho Transportation Department and listed in the Idaho Disadvantaged Business Enterprise (DBE) Directory or other comparable state registries. Including of DBE-certified firms endures maintenance of compliance and meets the goals of Federally assisted projects and ACHD policy.

PROPERTY OF ACHD

All information and material submitted in response to this RFP shall become the property of ACHD and will not be returned. At its sole discretion, ACHD reserves the right to use any and all information submitted.

COST OF SUBMITTING

ACHD is not responsible for any cost incurred by any respondent in the preparation of Proposal Documents.

SPECIFICATIONS

SPECIFICATIONS

Please refer to the "Attachments" section for the Specifications and other pertinent supporting documents.

EVALUATION PHASES

Scoring Method: 0-5 Rating Guidelines:

• Exceptional / Excellent – 5

• Good – 4

• Satisfactory – 3

• Poor – 2

• Unsatisfactory - 1

• Non-responsive/no value – 0

No. Evaluation Criteria Scoring Method Weight (Points)

1. PROPOSAL COST

First Low Cost = 5, Second Low Cost = 4, et. al.

0-5 Points 3 (3% of Total) https://procurement.opengov.com/portal/achdidaho/projects/290162/document?section=2794937

2. FIRM HISTORY, EXPERIENCE AND

REFERENCES:

A. Quality Work and Satisfactory Project Completion

B. Positive Customer Service

C. Experience with Government Agencies

0-5 Points 5 (5% of Total)

3. FIRM QUALIFICATIONS:

A. Firm's Capabilities

B. Proposal Content and Format

C. Automated Order Process

1. Online Buying System

2. Client Order Tracking / Reports

0-5 Points 30 (30% of Total)

4. FIRM QUALIFICATIONS - QUALITY

CONTROL EMPHASIS

A. Quality Control

1. Timely / Delivery / Schedule Management

2. Responsive Communications

3. Quality

4. Color Choices

5. Sizes

0-5 Points 40 (40% of Total)

5. PROJECT UNDERSTANDING AND

APPROACH:

A. Scope of Work/Specification Understanding.

B. Experience and Knowledge of Requirements.

C. Project Approach.

D. Clothing Samples

0-5 Points 20 (20% of Total)

6. FIRM PAST PERFORMANCE:

A. *Past Positive Work History with ACHD

B. No Past Work History with

ACHD.

0-5 Points 2 (2% of Total)

VENDOR QUESTIONNAIRE

Authorized Representative Signature* Once you start your proposal you will be asked to complete a DocuSign form.

Click here to go to the form *Response required Firm's Name* Please provide the Firm's Name Example: ABC Contractor *Response required Firm's Address* Must provide Firm's "Full Address" (Number, Street and any Suite, City, State and Zip Code) *Response required Firm's Individual Contact Name and Title* Must provide the "Full Name" and "Title" of the individual responsible for overseeing this contract.

*Response required Firm's Individual Contact Phone Number* Must provide the contact phone number of the individual overseeing this contract.

*Response required Firm's Fax Number* Please provide the firm's fax number.

Note: If the firm no longer utilizes a fax line, you may indicate "N/A."

*Response required Individual Contact E-Mail Address* Must provide the email address of the individual overseeing this contract.

*Response required ACHD Policy for Equal Employment Opportunity* The Firm does not and will not discriminate against any person, employee, or applicant for employment because of these protected classes on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, military status, genetic information, or any other status protected by federal, state or local law in accordance with ACHD Policy for Equal Employment Opportunity Please confirm ☐ Please confirm *Response required https://na4.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=53c06061-04af-4876-a1d0-fe9f9f703133&env=na4&acct=94a6fb97-f6a3-406b-8ab2-8282d73a5796&v=2

Title 49 CFR Part 21 Non-Discrimination Statement* The Firm does not and will not discriminate against any person, employee, or applicant for employment because of race, color, religion, gender, national origin, age or disability in accordance with Title 49 CFR Part 21.

Please Confirm ☐ Please confirm *Response required Disadvantaged Business Enterprise (DBE) Status* Is the Respondent Firm a Disadvantaged Business Enterprise (DBE)?

☐ Yes ☐ No *Response required Proposal Narratives Firm History* Respondents shall provide a narrative of the Firm’s History Maximum response length: 2000 characters *Response required Firm Experience* Respondents shall provide a description of the Firm’s Experience including primary emphasis and interactions with government agencies Maximum response length: 2000 characters *Response required Firm Qualifications* Respondents shall submit a narrative describing the Firm’s qualifications, capabilities, and proposed approach. The narrative shall, at a minimum, address the following:

1. Clothing Specifications Describe the Firm’s ability to satisfy the Clothing Specifications, including its approach to ensuring timely delivery, managing the ordering and fulfillment process, and maintaining the availability of garments that meet the required quality standards, colors, and size ranges.

2. Online Buying Site Specifications Describe the Firm’s ability to satisfy the Online Buying Site requirements, including its experience developing, implementing, and administering online ordering platforms. The response shall include URLs for representative existing online buying sites and shall explain the Firm’s capabilities for client order tracking, reporting, and account administration.

*Response required Firm's Qualifications - QUALITY CONTROL* Respondents shall provide a detailed description of the Firm's Quality Control Program and the processes implemented to ensure consistent compliance with the requirements of this Solicitation and any resulting Agreement. At a minimum, the response shall address the following:

A. Timely Delivery and Schedule Management – The Firm's procedures for managing production schedules, inventory, order fulfillment, and delivery timelines to ensure orders are completed and delivered in accordance with the required schedule.

B. Responsive Communications – The Firm's processes for providing timely, accurate, and effective communication with ACHD, including designated points of contact, issue resolution procedures, and customer service support throughout the term of the Agreement.

C. Product Quality – The quality assurance measures utilized to ensure that all clothing furnished complies with the specifications, manufacturer standards, and the requirements of this Solicitation, including inspection, defect prevention, and corrective action procedures.

D. Color Availability – The Firm's ability to provide and maintain the required garment colors throughout the contract term, including procedures for managing discontinued or substituted colors.

E. Size Availability – The Firm's ability to provide the full range of required garment sizes and to maintain adequate inventory and sourcing capabilities to ensure consistent availability during the term of the Agreement.

*Response required Project Understanding/Approach* Respondents shall provide a narrative demonstrating the Firm's understanding of the requirements of this Solicitation and its proposed approach for successfully providing the required goods and services.

a. Respondents shall describe their understanding of the requirements contained in the Specifications.

b. The narrative shall clearly demonstrate the Firm's understanding of the Solicitation requirements and, at a minimum, address the following:

A. Experience and Knowledge Demonstrate the Firm's experience and knowledge in providing clothing and related services that are comparable in scope, complexity, and quality to those required under this Solicitation.

B. Project Approach Describe the Firm's proposed approach for fulfilling the requirements of this Solicitation, including order processing, production, quality assurance, inventory management, fulfillment, customer service, and delivery.

C. Clothing SamplesACHD reserves the right to require documentation and/or clothing samples to verify that the garments proposed by the Respondent comply with the minimum quality, construction, durability, and performance requirements set forth in the Specifications.(a) Respondents proposing garments manufactured by the brands identified in the Specifications (including, but not limited to, Port Authority, Sport-Tek, Port & Company, ICON, Majestic, or approved equivalent manufacturers) shall submit a written certification stating that the garments proposed are manufactured by the identified manufacturer(s). Such certification shall be considered sufficient documentation of compliance with the applicable manufacturer requirements.(b) Respondents proposing garments that are identified as "equal to or greater than" the manufacturers referenced in the Specifications shall submit a written certification stating that the proposed garments meet or exceed the quality, construction, durability, and performance characteristics of the specified manufacturers. ACHD reserves the right to require the Apparent Successful Respondent to submit representative clothing samples, at no additional cost to ACHD, by the date and time specified by ACHD prior to contract award. The submitted samples shall be evaluated solely for the purpose of determining compliance with the minimum requirements of the Specifications. Failure to provide requested samples, or submission of samples determined to be non-compliant, may result in the Respondent being determined non-responsive or otherwise ineligible for contract award, in accordance with the terms of this Solicitation.

*Response required Key Personnel* Respondents shall submit the name of each individual proposed as Key Personnel for the Project, together with a written summary résumé not to exceed one-half (½) page per individual.

Each résumé shall clearly describe the individual’s relevant qualifications, experience, and role in the project's performance.

Hyperlinks or external references shall not be submitted and will not be accepted.

*Response required Other Information Respondents may provide other information pertinent to the evaluation of the Respondents’ Experience and Qualifications, i.e., awards, certifications.

Maximum response length: 2000 characters

References Please give complete information for 3 separate references.

Reference One (1)* Provide Company/Firm Name, Contact Person Name, Firm Address, Firm Phone Number, Contact Number, and E-mail Address.

*Response required Reference Two (2)* Provide Company/Firm Name, Contact Person Name, Firm Address, Firm Phone Number, Contact Number, and E-mail Address.

*Response required Reference Three (3)* Provide Company/Firm Name, Contact Person Name, Firm Address, Firm Phone Number, Contact Number, and E-mail Address.

*Response required

COST SCHEDULE

COST SCHEDULE 1: FY27 ACHD CLOTHING

Line Item Description Quantity Unit of Measure

Unit Cost Total

A: Adult Safety Jackets - Hi Visibility Flourescent Yellow or Green with Black Front and Flurescent Orange or Read with Black Front. ANSI/ISEA Class 3 Compliant Water

Adult Safety Jacket

Hi-Visibility Bomber Style Jacket

100 XS-XL

Adult Safety Jacket

Hi-Visibility Bomber Style Jacket

50 2XL

Adult Safety Jacket

Hi-Visibility Bomber Style Jacket

20 3XL

Line Item Description Quantity Unit of Measure

Unit Cost Total

Adult Safety Jacket

Hi-Visibility Bomber Style Jacket

10 4XL

Adult Safety Jacket

Hi-Visibility Bomber Style Jacket - Tall

10 XS - 5XL

B: Adult Safety Jackets - Hi Visibility Fluorescent Yellow or Green with Black Front and Fluorescent Orange or Red with Black Front. ANSI/ISEA Class 3 Compliant Water Proof Comparable to the Icon 5.5 Oz Jacket with Removable Zip Out Fleece Liner and Dark Colored Front.

Adult Safety Jacket

Hi-Visibility Icon 5.5 Oz Comparable Jacket

100 XS-XL

Adult Safety Jacket

Hi-Visibility Icon 5.5 Oz Comparable Jacket

50 2XL

Adult Safety Jacket

Hi-Visibility Icon 5.5 Oz Comparable Jacket

20 3XL

Adult Safety Jacket

Hi-Visibility Icon 5.5 Oz Comparable Jacket

9 4XL

Adult Safety Jacket

Hi-Visibility Icon 5.5 Oz Comparable Jacket - Tall

10 XS-5XL

C: Adult Safety Shirt Short and Long Sleeved T-shirt. ANSI/ISEA Class 3 Compliant Safety Yellow and Orange. 100% Polyester Material.

Adult Shirt Hi-Visibility, Short-Sleeved Shirt 100 XS-XL

Adult Shirt Hi-Visibility, Short-Sleeved Shirt 50 2XL

Adult Shirt Hi-Visibility, Short-Sleeved Shirt 20 3XL

Adult Shirt Hi-Visibility, Short-Sleeved Shirt 10 4XL

Adult Shirt Hi-Visibility, Short-Sleeved Shirt

- Tall

5 XS- 5XL

Adult Shirt Hi-Visibility, Long-Sleeved Shirt 100 XS-XL

Adult Shirt Hi-Visibility, Long-Sleeved Shirt 50 2XL

Adult Shirt Hi-Visibility, Long-Sleeved Shirt 20 3XL

Adult Shirt Hi-Visibility, Long-Sleeved Shirt 10 4XL

Adult Shirt Hi-Visibility, Long-Sleeved Shirt

- Tall

5 XS-5XL

D: Adult Safety Hooded Sweatshirt. ANSI/ISEA Class 3 Compliant Safety Yellow and Orange. 100% Polyester Material.

Measure

Unit Cost Total

Adult Shirt Hi-Visibility, Hooded Sweatshirt 100 XS-XL

Adult Shirt Hi-Visibility, Hooded Sweatshirt 50 2XL

Adult Shirt Hi-Visibility, Hooded Sweatshirt 20 3XL

Adult Shirt Hi-Visibility, Hooded Sweatshirt 10 4XL

Adult Shirt Hi-Visibility, Hooded Sweatshirt

- Tall

5 XS- 5XL

TOTAL

COST SCHEDULE 2: FY27 ACHD CLOTHING

Measure

Unit Cost Total

A: Adult Caps Embroidered with ACHD Logo

Adult Cap Waffle Knit Beanie 200 Each

Adult Cap Snapback Trucker Cap 200 Each

Adult Cap Cotton/Twill Flexfit Cap 200 Each

Adult Cap Brushed Twill Cap 200 Each

Adult Cap Meshback Flexfit Cap 200 Each

Adult Cap Women's Cap 200 Each

Adult Cap Low Profile Trucker Cap 200 Each

Adult Cap R-Flex Plus Trucker Cap 200 Each

B. Mens Clothing

T-Shirt Long Sleeve 75 S-XL

T-Shirt Long Sleeve 6 2XL

T-Shirt Long Sleeve 2 3XL

T-Shirt Long Sleeve 2 4XL

T-Shirt Long Sleeve - TALL 25 S-XL

T-Shirt Long Sleeve - TALL 20 2XL

T-Shirt Long Sleeve - TALL 5 3XL

T-Shirt Long Sleeve - TALL 5 4XL

T-Shirt Short Sleeve - Pocket 215 S-XL

T-Shirt Short Sleeve - Pocket 20 2XL

T-Shirt Short Sleeve - Pocket 10 3XL

T-Shirt Short Sleeve - Pocket 10 4XL

T-Shirt Short Sleeve Pocket - TALL 90 S-XL

T-Shirt Short Sleeve Pocket - TALL 20 2XL

Measure

Unit Cost Total

T-Shirt Short Sleeve Pocket - TALL 10 3XL

T-Shirt Short Sleeve Pocket - TALL 10 4XL

Sweatshirt Pullover 10 S-XL

Sweatshirt Pullover 3 2XL

Sweatshirt Pullover 1 3XL

Sweatshirt Pullover 1 4XL

Sweatshirt Pullover - TALL 5 S-XL

Sweatshirt Pullover - TALL 3 2XL

Sweatshirt Pullover - TALL 1 3XL

Sweatshirt Pullover - TALL 1 4XL

Hoodie Pullover 35 S-XL

Hoodie Pullover 6 2XL

Hoodie Pullover 2 3XL

Hoodie Pullover 2 4XL

Hoodie Pullover - TALL 5 S-XL

Hoodie Pullover - TALL 3 2XL

Hoodie Pullover - TALL 1 3XL

Hoodie Pullover - TALL 1 4XL

Hoodie Zip-Up 50 S-XL

Hoodie Zip-Up 6 2XL

Hoodie Zip-Up 2 3XL

Hoodie Zip-Up 2 4XL

Hoodie Zip-Up - TALL 10 S-XL

Hoodie Zip-Up - TALL 6 2XL

Hoodie Zip-Up - TALL 2 3XL

Hoodie Zip-Up - TALL 2 4XL

Shirt Short Sleeve - EZ Care 30 S-XL

Shirt Short Sleeve - EZ Care 10 2XL

Shirt Short Sleeve - EZ Care 3 3XL

Shirt Short Sleeve - EZ Care 2 4XL

Shirt Short Sleeve - EZ Care-Tall 30 S-XL

Shirt Short Sleeve - EZ Care-Tall 10 2XL

Shirt Short Sleeve - EZ Care-Tall 3 3XL

Shirt Short Sleeve - EZ Care-Tall 2 4XL

Measure

Unit Cost Total

Shirt Long Sleeve - EZ Care 30 S-XL

Shirt Long Sleeve - EZ Care 10 2XL

Shirt Long Sleeve - EZ Care 3 3XL

Shirt Long Sleeve - EZ Care 2 4XL

Shirt Long Sleeve EZ Care - TALL 5 S-XL

Shirt Long Sleeve EZ Care - TALL 6 2XL

Shirt Long Sleeve EZ Care - TALL 2 3XL

Shirt Long Sleeve EZ Care - TALL 2 4XL

UV Shirt Long Sleeve UV Hooded Tee 50 S-XL

UV Shirt Long Sleeve UV Hooded Tee 50 2XL

UV Shirt Long Sleeve UV Hooded Tee 10 3XL

UV Shirt Long Sleeve UV Hooded Tee 10 4XL

UV Shirt Long Sleeve UV Hooded Tee 5 5XL

UV Shirt Long Sleeve UV Tee 50 S-XL

UV Shirt Long Sleeve UV Tee 50 2XL

UV Shirt Long Sleeve UV Tee 10 3XL

UV Shirt Long Sleeve UV Tee 10 4XL

UV Shirt Long Sleeve UV Tee 5 5XL

T-Shirt V-Neck T-Shirt 50 S-XL

T-Shirt V-Neck T-Shirt 50 2XL

T-Shirt V-Neck T-Shirt 10 3XL

T-Shirt V-Neck T-Shirt 10 4XL

T-Shirt V-Neck T-Shirt 5 5XL

T-Shirt V-Neck T-Shirt-Tall 50 S-XL

T-Shirt V-Neck T-Shirt-Tall 50 2XL

T-Shirt V-Neck T-Shirt-Tall 10 3XL

T-Shirt V-Neck T-Shirt-Tall 10 4XL

T-Shirt Tri-Blend T-Shirt 50 S-XL

T-Shirt Tri-Blend T-Shirt 50 2XL

T-Shirt Tri-Blend T-Shirt 10 3XL

T-Shirt Tri-Blend T-Shirt 10 4XL

T-Shirt Tri-Blend T-Shirt-Tall 50 S-XL

T-Shirt Tri-Blend T-Shirt-Tall 50 2XL

T-Shirt Tri-Blend T-Shirt-Tall 10 3XL

Measure

Unit Cost Total

T-Shirt Tri-Blend T-Shirt-Tall 10 4XL

Polo DriMesh Pro 200 S-XL

Polo DriMesh Pro 20 2XL

Polo DriMesh Pro 20 3XL

Polo DriMesh Pro 20 4XL

Polo DriMesh Pro - TALL 20 S-XL

Polo DriMesh Pro - TALL 10 2XL

Polo DriMesh Pro - TALL 10 3XL

Polo DriMesh Pro - TALL 10 4XL

Polo Performance Polo 200 S-XL

Polo Performance Polo 100 2XL

Polo Performance Polo 50 3XL

Polo Performance Polo 25 4XL

Polo Performance Polo 10 5XL

Polo Performance Polo-Tall 200 S-XL

Polo Performance Polo-Tall 100 2XL

Polo Performance Polo-Tall 50 3XL

Polo Performance Polo-Tall 25 4XL

Jacket Insulated Jacket 50 S-XL

Jacket Insulated Jacket 25 2XL

Jacket Insulated Jacket 10 3XL

Jacket Insulated Jacket 10 4XL

Jacket Insulated Jacket-Tall 50 S-XL

Jacket Insulated Jacket-Tall 25 2XL

Jacket Insulated Jacket-Tall 10 3XL

Jacket Insulated Jacket-Tall 10 4XL

Jacket Waterproof Jacket 200 S-XL

Jacket Waterproof Jacket 100 2XL

Jacket Waterproof Jacket 50 3XL

Jacket Waterproof Jacket 25 4XL

Jacket Waterproof Jacket 10 5XL

Jacket Waterproof Jacket-Tall 200 S-XL

Jacket Waterproof Jacket-Tall 100 2XL

Jacket Waterproof Jacket-Tall 50 3XL

Measure

Unit Cost Total

Jacket Waterproof Jacket-Tall 25 4XL

Jacket Waterproof Jacket-Tall 10 5XL

Jacket Microfleece Jacket 200 S-XL

Jacket Microfleece Jacket 100 2XL

Jacket Microfleece Jacket 50 3XL

Jacket Microfleece Jacket 10 4XL

Jacket Microfleece Jacket 10 5XL

Jacket Microfleece Jacket-Tall 200 S-XL

Jacket Microfleece Jacket-Tall 100 2XL

Jacket Microfleece Jacket-Tall 50 3XL

Jacket Microfleece Jacket-Tall 10 4XL

Jacket Soft Shell Jacket 200 S-XL

Jacket Soft Shell Jacket 100 2XL

Jacket Soft Shell Jacket 50 3XL

Jacket Soft Shell Jacket 10 4XL

Jacket Soft Shell Jacket 10 5XL

Jacket Soft Shell Jacket-Tall 100 S-XL

Jacket Soft Shell Jacket-Tall 100 2XL

Jacket Soft Shell Jacket-Tall 50 3XL

Jacket Soft Shell Jacket-Tall 10 4XL

Pullover 1/4 Zip Pullover 100 S-XL

Pullover 1/4 Zip Pullover 50 2XL

Pullover 1/4 Zip Pullover 50 3XL

Pullover 1/4 Zip Pullover 25 4XL

Pullover 1/4 Zip Pullover 10 5XL

Pullover 1/4 Zip Pullover-Tall 100 S-XL

Pullover 1/4 Zip Pullover-Tall 50 2XL

Pullover 1/4 Zip Pullover-Tall 50 3XL

Pullover 1/4 Zip Pullover-Tall 25 4XL

Pullover 1/4 Zip Pullover-Tall 10 5XL

Shirt Solid Flannel Shirt 200 S-XL

Shirt Solid Flannel Shirt 100 2XL

Shirt Solid Flannel Shirt 50 3XL

Shirt Solid Flannel Shirt 25 4XL

Measure

Unit Cost Total

Shirt Solid Flannel Shirt 10 5XL

Shirt Solid Flannel Shirt-Tall 200 S-XL

Shirt Solid Flannel Shirt-Tall 100 2XL

Shirt Solid Flannel Shirt-Tall 50 3XL

Shirt Solid Flannel Shirt-Tall 25 4XL

Shirt Solid Flannel Shirt-Tall 10 5XL

Vest Core Softshell Vest 100 S-XL

Vest Core Softshell Vest 100 2XL

Vest Core Softshell Vest 50 3XL

Vest Core Softshell Vest 25 4XL

Vest Core Softshell Vest 10 5XL

Vest Core Softshell Vest-Tall 100 S-XL

Vest Core Softshell Vest-Tall 100 2XL

Vest Core Softshell Vest-Tall 50 3XL

Vest Core Softshell Vest-Tall 25 4XL

Vest Core Softshell Vest-Tall 10 5XL

Vest Packable Puffer Vest 100 S-XL

Vest Packable Puffer Vest 100 2XL

Vest Packable Puffer Vest 50 3XL

Vest Packable Puffer Vest 25 4XL

Vest Packable Puffer Vest 10 5XL

Vest Packable Puffer Vest - Tall 100 S-XL

Vest Packable Puffer Vest - Tall 100 2XL

Vest Packable Puffer Vest - Tall 50 3XL

Vest Packable Puffer Vest - Tall 25 4XL

Vest Packable Puffer Vest - Tall 10 5XL

C. Womens Clothing

Shirt Short Sleeve - EZ Care 5 S-XL

Shirt Short Sleeve - EZ Care 3 2XL

Shirt Short Sleeve - EZ Care 1 3XL

Shirt Short Sleeve - EZ Care 1 4XL

Shirt Long Sleeve - EZ Care 5 S-XL

Shirt Long Sleeve - EZ Care 3 2XL

Shirt Long Sleeve - EZ Care 1 3XL

Measure

Unit Cost Total

Shirt Long Sleeve - EZ Care 1 4XL

Shirt 3/4 Sleeve - EZ Care 5 S-XL

Shirt 3/4 Sleeve - EZ Care 3 2XL

Shirt 3/4 Sleeve - EZ Care 1 3XL

Shirt 3/4 Sleeve - EZ Care 1 4XL

T-Shirt V-Neck T-Shirt 40 S-XL

T-Shirt V-Neck T-Shirt 6 2XL

T-Shirt V-Neck T-Shirt 2 3XL

T-Shirt V-Neck T-Shirt 2 4XL

T-Shirt Tri-Blend T-Shirt 50 S-XL

T-Shirt Tri-Blend T-Shirt 50 2XL

T-Shirt Tri-Blend T-Shirt 10 3XL

T-Shirt Tri-Blend T-Shirt 10 4XL

Polo DriMesh-Pro 40 S-XL

Polo DriMesh-Pro 6 2XL

Polo DriMesh-Pro 2 3XL

Polo DriMesh-Pro 2 4XL

Polo Performance Polo 100 S-XL

Polo Performance Polo 75 2XL

Polo Performance Polo 25 3XL

Polo Performance Polo 10 4XL

Blouse Textured Blouse 100 S-XL

Blouse Textured Blouse 75 2XL

Blouse Textured Blouse 25 3XL

Blouse Textured Blouse 10 4XL

Pullover 1/4 Zip Pullover 100 S-XL

Pullover 1/4 Zip Pullover 75 2XL

Pullover 1/4 Zip Pullover 25 3XL

Pullover 1/4 Zip Pullover 10 4XL

Vest Core Softshell Vest 100 S-XL

Vest Core Softshell Vest 75 2XL

Vest Core Softshell Vest 25 3XL

Vest Core Softshell Vest 10 4XL

Vest Packable Puffer Vest 100 S-XL

Measure

Unit Cost Total

Vest Packable Puffer Vest 75 2XL

Vest Packable Puffer Vest 25 3XL

Vest Packable Puffer Vest 10 4XL

Jacket Microfleece Jacket 100 S-XL

Jacket Microfleece Jacket 75 2XL

Jacket Microfleece Jacket 25 3XL

Jacket Microfleece Jacket 10 4XL

Jacket Softshell 100 S-XL

Jacket Softshell 75 2XL

Jacket Softshell 25 3XL

Jacket Softshell 10 4XL

Jacket Pique Fleece 50 S-XL

Jacket Pique Fleece 20 2XL

Jacket Pique Fleece 5 3XL

Jacket Pique Fleece 5 4XL

Jacket Insulated Jacket 50 S-XL

Jacket Insulated Jacket 20 2XL

Jacket Insulated Jacket 5 3XL

Jacket Insulated Jacket 5 4XL

Jacket Torrent Waterproof Jacket 50 S-XL

Jacket Torrent Waterproof Jacket 20 2XL

Jacket Torrent Waterproof Jacket 5 3XL

Jacket Torrent Waterproof Jacket 5 4XL

TOTAL

COST SCHEDULE