FY26-27_Utility_Construction_Materials_Bid.pdf

INVITATION FOR BID

2026-IFB-045

FY26-27 UTILITY CONSTRUCTION MATERIALS BID

Village of Schaumburg

Atcher Municipal Center

Schaumburg, IL 60193

RELEASE DATE: June 26, 2026

DEADLINE FOR QUESTIONS: July 8, 2026

RESPONSE DEADLINE: July 13, 2026, 12:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/villageofschaumburg

INVITATION FOR BID

FY26-27 Utility Construction Materials Bid

I. Legal Notice II. Introduction

III. Scope of Work IV. Instruction to Bidders V. 26-27 Utility Construction Material Bid Sheet

VI. Vendor Questionnaire VII. Insurance Requirements

VIII. Terms and Conditions IX. Supplemental Conditions

Invitation for Bid #2026-IFB-045 Title: FY26-27 Utility Construction Materials Bid

1. Legal Notice

1.1. Village of Schaumburg - Invitation for Bid

The Village of Schaumburg, IL will accept electronic bids via the Village's e-Procurement Portal, OpenGov

(https://procurement.opengov.com/portal/villageofschaumburg) for 2026-IFB-045, FY26-27 Utility

Construction Materials Bid.

Specifications and all Contract Documents are available via the Village’s e-Procurement Portal, OpenGov. Prices quoted must be valid for a minimum of 90 days from the date of the bid opening.

Bids will be received until 12:00 pm on Monday, July 13, 2026. All bid tabulations will be made publicly available after submission deadline.

The Village of Schaumburg reserves the right to reject any and all bids or to waive any technicalities, discrepancies, or information in the bids. The Village of Schaumburg does not discriminate in admission, access to, treatment, or employment in its programs and activities.

All questions regarding this Legal Notice and the actual bid specifications shall be submitted in writing through the OpenGov Question/Answer Tab via the Village's e-Procurement portal, on or before, Wednesday, July 8, 2026 by 12:00 pm. Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly. All questions submitted and answers provided shall be electronically distributed to bidders following this solicitation on the Village's e-

Procurement Portal.

Purchasing Division

2. Introduction

2.1. Summary

The Village of Schaumburg, IL will accept sealed bids via the Village's e-Procurement Portal, OpenGov

(https://procurement.opengov.com/portal/villageofschaumburg) for 2026-IFB-045, FY26-27 Utility

Construction Materials Bid to be received no later than Monday, July 13, 2026, 12:00 pm. Bids submitted after the specified time will not be accepted.

2.2. Background

Schaumburg is the largest center of economic development in the State of Illinois, outside the City of

Chicago. In addition to the 9.5 million square feet of retail and restaurant space, the village has over 12 million square feet of office space and 13.5 million square feet of industrial space.

With a daytime population of 150,000, thousands of businesses, 30 hotels, over 200 restaurants, highly educated workforce, superb location and high quality of life, Schaumburg is 'The Place for Business’.

2.3. Contact Information

Josh Orin

Foreman

714 S. Plum Grove Rd.

Schaumburg, IL 60193

Email: jorin@schaumburg.com

Phone: (847) 923-6632

Department:

Engineering and Public Works

Department Head:

Mike Hall

Department Director

2.4. Timeline

Release Project Date June 26, 2026

Question Submission Deadline July 8, 2026, 12:00pm

Bid Submission Deadline July 13, 2026, 12:00pm mailto:jorin@schaumburg.com tel:(847)923-6632

3. Scope of Work

3.1. Scope of Work

The Bidder shall supply all required supervision, skilled labor, transportation, new materials, apparatus, and tools necessary for the entire and proper completion of the work. The Bidder shall supply, maintain, and remove all equipment for the performance of the work and be responsible for the safe, proper, and lawful construction, maintenance, and use of the same. This work shall be completed to the satisfaction of the Village. The Bidder shall provide adequate protection of the job site to protect the general public from any injury as a result of the job. The Bidder shall provide all safeguards and suitable barricades to protect public and adjacent property. The Village is not responsible for site safety. The Bidder is solely and exclusively responsible for construction means, methods, technologies, and site safety.

3.2. Conditions of Bidding

Intent: The intent of this Invitation for Bid is to solicit firm prices for Utility Construction

Materials. The Village of Schaumburg (hereafter Village) Department of Engineering & Public

Works will utilize the materials for repairs and maintenance of Village owned utilities.

Basic Requirements: A detailed description of each item requested is listed below, with approximate quantities indicated on the Bid Sheet. In many cases, brand names have been specified. Contractors who wish to submit material they consider to be an “equal” alternative to material specified shall do so utilizing the Detail Exceptions Sheet provided. Clearly mark the item number and include the name of the material for which it is to be substituted, a complete description of the proposed alternate, performance data, test data, and any other information necessary for evaluation. The burden of proof of the merit of the proposed alternative is upon the Bidder. The Village will base its decision on the evaluation of the proposed alternative during the review of all bids submitted. The Village’s approval or disapproval of the proposed alternate shall be final.

Toxic Substance: Prior to delivery of any material that is caustic, corrosive, flammable, or dangerous to handle, the supplier shall provide written directions as to methods of handling such products, as well as the antidote or neutralizing material required for its first aid before delivery

(Materials Safety Data Sheet). All material delivered must indicate a Hazardous Materials

Warning Label, with the appropriate UN/NA identification number affixed. As specified by federal regulations, the proper HMIS and NFPA labels must also be affixed. All Bidders must comply with the requirements of the Toxic Substance Disclosure to Employees Act for any materials supplied and covered by said Act.

Terms of Contract: This contract will be awarded as a contract commencing on August 1, 2026, and shall be in full force and effect to and including April 30, 2027 subject, however, to the right of the Village to cancel and terminate the same at any time by giving a thirty (30) day notice in writing to the contractor. The Village invokes the right to cancel the contract for poor performance, and/or for other issues that the Village deems unacceptable or below the standard specified in the contract. In the event of such cancellation, the Contractor shall be entitled to receive payment for services and work performed, and materials, supplies, and equipment furnished under the terms of the contract prior to the effective date of such cancellation, but will not be entitled to receive any damages on account of such or any further payment whatsoever.

Upon normal expiration of the contract, the Contractor shall continue, at the sole option of the

Village, to provide services on a month-by-month basis, under the same terms and conditions, for a period not to exceed four (4) months.

This contract places no obligation on the Village to appropriate funds for this service beyond the initial fiscal year term of the contract and is dependent upon sufficient funds being appropriated each fiscal year by the Village for this work.

Bid Evaluation and Award: Bids shall be compared and awarded on the basis of individual prices bid for each item as listed on the Bid Sheet, with a not-to-exceed amount as approved in the fiscal year budget. As material is needed, the successful Bidder(s) will receive a purchase order from the Village. The purchase order number shall be referred to when invoicing for materials received by the Village.

Right to Change Quantities/Services: Quantities listed are approximate only. Due to budget restrictions, the Village reserves the right to increase or decrease quantities listed to meet approved budget funding. No adjustments in contract unit prices or additional compensation will be made for decreases in the quantities from the contract.

Exceptions: All exceptions to the specifications must be noted on the Detailed Exception Sheet provided with this bid document and must be included with the bid submittal.

Delivery: Successful Bidders shall maintain bid materials at their place of business providing shipment and billing for said materials as ordered by the Village. All materials ordered by the

Village must be F.O.B., within forty-five (45) days after receiving an order; said order being mailed from the Village. Time is of the essence. If delivery is made by truck, arrangements must be made in advance by the contractor in order that the Village may arrange for receipt of the materials. The materials must then be delivered where directed. Truck deliveries will be accepted between 7:00 a.m. and 3:00 p.m. on weekdays only. No deliveries will be accepted on

Saturdays, Sundays, or holidays.

Mandatory Brass Requirements:

GENERAL:

All brass valves and fittings for service lines shall be provided under this contract.

PRODUCT:

A. All fittings and valves shall be manufactured in accordance with AWWA Standard C-800, latest revision.

B. All brass fittings and valves shall be certified by an ANSI-accredited test lab per

NSF/ANSI Standard 61, Drinking Water Components – Health Effects, Section 8 or

NSF/ANSI Standard 372, Drinking Water System Components – Lead Content. Proof of certification is required.

C. Brass fittings and valves shall comply with the United States of America Safe Drinking

Water Act and the U.S. Environmental Protection Agency.

D. All brass fittings and valves shall have the manufacturer's name or trademark permanently stamped or cast on it. Another marking identifying the “no lead” brass alloy, e.g., ‘NL’, shall be cast or permanently stamped on the fitting or valve.

QUALITY CONTROL AND TESTING:

If requested, an affidavit certifying compliance with these standards and specifications shall be signed and submitted by the manufacturing firm’s Quality Assurance or Engineering Manager.

Materials may be tested by the Village for compliance with the Illinois Department of

Transportation or Village specifications. All material must pass before any payments will be authorized.

All materials must be made in the U.S.A.

NOTE: Bidders only bid on those items that they can supply. Not bidding on a specific item (or items) will not disqualify the bid. Bids will be compared on the basis of the unit price bid for each item. Each bid item and item group will be compared separately.

Items #1 - #4

Manhole Adjusting Rings: All concrete rings shall conform to ASTM C-478, shall be wire reinforced per ASTM A-185, and shall be smooth on all sides. All rings greater than 3" thick shall have lifting rings.

Items #5 - #6

Rubber Manhole Adjusting Rings: Flex-O-Ring type recycled rubber manhole adjusting rings with a minimum two-year warranty. Rings shall meet IDOT standards.

Items #7 - #12

HDPE Manhole Adjusting Rings: HDPE plastic manhole adjusting rings conforming to the requirements of HS26 of the AASHTO Standard Specifications and ASTM D1248-84. All adjusting rings shall be stabilized against ultraviolet light.

Items #13 - #14

Precast Concrete Inlet Barrel Sections: All items shall conform to IDOT 30” O.D. X 24” I.D.

Type “A” inlet and ASTM C-478 shall be wire reinforced per ASTM A-185 and shall have lifting rings.

Items #15 - #17

Sewer Service Saddle: Cascade brand stainless-steel series CSWRT sewer saddle – tee for clay, cement, and Insituform pipe. Saddle shall be a two-piece construction and comply with

NSF/ANSI 61.

Item #18

Anti-Hydro: Anti-Hydro (compound added to Portland Cement to harden concrete) as manufactured by Anti-Hydro Company, Inc., 265 Badger Avenue, Newark, New Jersey, in 5-gallon drum containers. Note: Speed plug, water plug, and similar products are not acceptable.

Items #19 - #22

PVC Sewer Pipe-SDR 26: PVC pipe conforming to ASTM D-3034, SDR 26, with ASTM D-1869 joints for use as sanitary sewer pipe.

Item #23

Root-X: Root-X brand sanitary sewer pipeline root control treatment. Four (4) pound container.

Items #24 - #27

Neenah Construction Castings: Neenah Foundry brand construction castings.

Items #28 - #33

Maxadaptor Couplings: Maxadaptor by Gripper Gasket, non-shear couplings for joining dissimilar types of sanitary sewer pipe.

Items #34 - #39

Water Main Repair Clamps: Cascade brand, all stainless steel, single bolt CR1, repair clamps with stainless steel nuts and bolts for repairing potable water main.

Items #40, #42, #44, #46

Mueller Fire Hydrant With Valve Assembly and Fire Hydrant Extension: Mueller A-423 fire hydrant with 5'6" bury and complete valve assembly attached. The hydrant’s lower stem shall be constructed of stainless steel. Fire hydrant extension shall be Mueller A320 extensions for Mueller A-423 hydrant.

Item #41, #43, #45, #47

Clow F-2545 Fire Hydrant With Valve Assembly and Fire Hydrant Extension: Clow Medallion

F-2545 fire hydrant with 5'6" bury and complete valve assembly attached. The hydrant’s lower stem shall be constructed of stainless steel. Fire hydrant extensions shall be Clow extensions for Clow F-2545 hydrants.

Item #48

Mueller B-Box: B-box #H-10302, 6 ft. extended length.

Item #49

AY McDonald B-Box: B-box #5622, 6 ft. extended length.

Item #50

Mueller Coupling: ¾" coupling #H-15403N. All service brass will comply with AWWA C-800.

Components in contact with potable water will also comply with the latest requirements of the Federal Safe Drinking Water Act.

Item #51

AY McDonald Coupling: ¾" coupling #74758Q. All service brass will comply with AWWA C-

800. Components in contact with potable water will also comply with the latest requirements of the Federal Safe Drinking Water Act.

Item #52

Mueller Coupling: 1” coupling #H-15403N. All service brass will comply with AWWA C-800.

Item #53

AY McDonald Coupling: 1” coupling #74758Q. All service brass will comply with AWWA C-

800. Components in contact with potable water will also comply with the latest

Item #54

Mueller Curb Stop: ¾" curb stop #B-25155N. All service brass will comply with AWWA C-800.

Item #55

AY McDonald Curb Stop: ¾" curb stop #76104Q. All service brass will comply with AWWA C-

800. Components in contact with potable water will also comply with the latest

Item #56

Mueller Curb Stop: 1" curb stop # B-25155N. All service brass will comply with AWWA C-800.

Item #57

AY McDonald Curb Stop: 1" curb stop #76104Q. All service brass will comply with AWWA C-

800. Components in contact with potable water will also comply with the latest requirements of the Federal Safe Drinking Water Act.

Item #58

Mueller Corporation: ¾” corporation #B-25008N. All service brass will comply with AWWA

C-800. Components in contact with potable water will also comply with the latest

Item #59

AY McDonald Corporation: ¾” corporation #74701BQ. All service brass will comply with

AWWA C-800. Components in contact with potable water will also comply with the latest

Item #60

Mueller Corporation: 1" corporation # B-25008N. All service brass will comply with AWWA

C-800. Components in contact with potable water will also comply with the latest

Item #61

AY McDonald Corporation: 1" corporation #74701BQ. All service brass will comply with

AWWA C-800. Components in contact with potable water will also comply with the latest requirements of the Federal Safe Drinking Water Act.

Items #62 - #71

Smith Blair Repair Sleeve with Tap: #265 tapped full circle repair clamp all stainless steel, fabricated lugs, double banded water service saddle for ¾" and 1” tap for 4”, 6”, 8", 10” or

12” pipe. All sleeves shall be 15 inches in length.

Items #72, #74, #76, #78

Clow Gate Valves: 6” – 12” Model - 2638 Valve: MJ x MJ ends

Items #73, #75, #77, #79

Mueller Gate Valves: 6” – 12” Model – A2361-23 RWGV: MJ x MJ ends

Item #80

Fire Hydrant marking Sign: 6" x 12" .080 aluminum blanks screened with 3M Brand Hi-

Intensity sheeting with a clear coat to prevent sun fading. Logo to be a red fire hydrant and boarder per attached drawing (Attachment “A”). Sign shall have bolt holes at top and bottom center. Bolt holes shall be ¾ inch diameter and 10" apart center to center. The manufacturer’s 10-year warranty shall be included.

Item #81

Water Main Anode: 20-year Sacrificial anode, with attached copper wire and clamps for connection to a 4" through 12" ductile iron water main.

Item #82

Valve Box Stabilizer: Plastic valve box stabilizer - 12" length.

Item #83

Storm Inlet Frame/Grate: East Jordan brand #7210 frame and grate with “DUMP NO WASTE

- DRAINS TO RIVER” cast in the top of the frame.

Item #84

Drainage Pipe 6": Flexible, perforated, fabric-wrapped 6" PVC drainage pipe. Pipe shall come in 50' or 100' sections.

Item #85

PVC Tee - 6" x 6" x 6": Thick-walled 6" x 6" x 6" PVC Tee – SRD 26 with specifications matching

Item #15.

Item #86

PVC 6" x 11 ¼º Elbow: Thick-walled PVC 6" x 11¼º elbow - SDR 26 with specifications matching Item #15.

Items #87 – #89

HDPE Pipe: ADS brand HDPE N-12 prolink ultra pipe, type “S” per AASHTO M294 with ASTM

F477 rubber gasket joint. All material shall meet the latest standards of the Village of

Schaumburg’s Subdivision Control Ordinance #1639.

Item #90

Type 2 Wood Barricade: Type 2 wood barricade. Panels shall be ½" plywood covered with reflective orange and white sheeting for use at night. Legs shall be painted steel.

shall meet IDOT standards for use on streets over 40 mph.

Item #91

Seven Foot Sign Posts: 7 foot, #2, galvanized, “U” posts.

4. Instruction to Bidders

4.1. Intent

The intent of this Invitation for Bid is to enable the Village of Schaumburg's Department of Engineering and Public Works to establish relationships with vendors for FY26-27 Utility Construction Materials Bid.

This Invitation to Bid is open to all vendors actively engaged in supplying goods/services as specified herein. A detailed description of each item/service request is listed in this solicitation.

4.2. Contract Documents

Any drawings, plans, standard conditions, special conditions, supplemental additional conditions, specifications, bid notice, bid sheet, and addendum, if any, as specified herein shall form the “Contract

Documents.” For the purpose of this bid, the word “Village” shall refer to the Village of Schaumburg, and the word “Bidder” shall refer to any person, company, or entity submitting a bid. Any work shown or described in one of the documents shall be construed as if described in all the documents.

4.3. Interpretation of Contract Documents

Each request for interpretation of the Contract Documents shall be made in writing through the

OpenGov Question/Answer Tab via the District's e-Procurement portal, on or before, Wednesday, July 8, 2026 by 12:00 pm. Interpretations and supplemental instructions will be electronically distributed to bidders following this solicitation on the Village’s e-Procurement Portal.

4.4. Electronic Bid Documents

Bidders intending to respond to this opportunity must create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. This step is necessary to establish a communication link with the Village. The Bidder, not the Village, is responsible for obtaining any addenda to the original specification. Addenda and other relevant information will be posted on the Village’s e-Procurement

Portal. Addenda notifications will be emailed to all persons on record as following this ITB. Failure of any bidder to receive any such addenda or interpretation shall not relieve such bidder from any obligation under their bid as submitted. All addenda so issued shall become part of the contract documents.

4.5. Withdrawal of Bid

Bids may be withdrawn through the Village's e-Procurement Portal, the responding firm may

“unsubmit” their proposal in OpenGov. After withdrawing a previously submitted proposal, the responding firm may submit another proposal at any time up to the deadline for submitting proposals prior to the bid opening. Bidders may withdraw or cancel their bid, in written form, at any time prior to the advertised bid opening time.

4.6. Bidder’s Qualifications

No award will be made to any Bidder who cannot satisfy to the Village that they have sufficient ability and experience in this class of work, as well as sufficient capital and equipment to do the job and complete the work successfully within the time named (i.e. responsible). The Village’s decision or judgment on these matters shall be final, conclusive, and binding. The Village may make such https://procurement.opengov.com/signup investigations as it deems necessary. The Bidder shall furnish to the Village, under oath if so required, all information and data the Village may request for the purpose of investigation.

4.7. Preparation of Bid

The Bidder’s submittal shall include all required Documents and any further specified documentation as pertaining to this solicitation. The Village will strictly hold the Bidder to the terms of the bid. The bid must be executed by a person having the legal right and authority to bind the Bidder.

5. 26-27 Utility Construction Material Bid Sheet

NOTICE TO BIDDERS: Failure to complete the following Bid Sheet(s) may be cause for rejection of your submittal. If you are not bidding on an entire group, please provide $0.00 as the cost for such items.

NOTE: Unit prices shall include the cost of delivery (if applicable).

CONSTRUCTION MATERIALS

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 2" Manhole Adjusting Ring 10 Each

2 3" Manhole Adjusting Ring 15 Each

3 4" Manhole Adjusting Ring 15 Each

4 6" Manhole Adjusting Ring 10 Each

5 Rubber Adjusting ring – 1” 50 Each

6 Rubber Adjusting Ring – 2” 50 Each

7 HDPE 24”-¾" x 1¼" Ring 30 Each

8 HDPE 24” - 1 ½” Ring 30 Each

9 HDPE 24” - 2” Ring 30 Each

10 HDPE 24" - 4” Ring 30 Each

11 HDPE 24" x 24” x 2” 30 Each

12 HDPE 24” x 36” x 2” 30 Each

13 12”Barrel Section 10 Each

14 24" Barrel Section 5 Each

15 Cascade 8X8X6 Clay Tee 5 Each

16 Cascade 8X8X6 Cement Tee 5 Each

17 Cascade 8X8X6 Insituform Tee 5 Each

Line Item Description Quantity Unit of

Measure Unit Cost Total

18 Anti-hydro 5 5-gallon

19 6" PVC Pipe – SDR26 50 Foot

20 8" PVC Pipe – SDR26 50 Foot

21 10" PVC Pipe – SDR26 50 Foot

22 12" PVC Pipe – SDR26 50 Foot

23 Root-X 25 4-pound

24 Neenah #R-3403-A1 Frame/Grate 20 Each

25 Neenah #R-1979-A3 ADJ. Ring 20 Each

26 Neenah #R-2595 Frame/Grate 20 Each

27 Neenah #R-3501-D2A Inlet 20 Each

28 Max 4 Non-shear Coupling 12 Each

29 Max 6 Non-shear Coupling 20 Each

30 Max 7 Non-shear Coupling 20 Each

31 Max 8 Non-shear Coupling 12 Each

32 Max 10 Non-shear Coupling 8 Each

33 Max 12 Non-shear Coupling 8 Each

34 Cascade 6x7 (6.84-7.24) Repair Clamp 2 Each

35 Cascade 6x15 (6.84-7.24) Repair

Clamp 15 Each

36 Cascade 8x7 (9.00 – 9.40) Repair

Clamp 2 Each

37 Cascade 8x15 (9.00 - 9.40) Repair

Clamp 15 Each

Unit Cost Total

38 Cascade 10x15 (11.35-11.75) Repair

Clamp 10 Each

39 Cascade 12x15 (13.10-13.50) Repair

Clamp 10 Each

40 Mueller A-423 Fire Hydrant w/valve – w/s.s. lower stem 10 Each

41 Clow F-2545 Fire Hydrant w/valve -w/s.s. lower stem 10 Each

42 Mueller 6" Fire Hydrant Extension 5 Each

43 Clow 6" Fire Hydrant Extension 5 Each

44 Mueller 12" Fire Hydrant Extension 5 Each

45 Clow 12” 6" Fire Hydrant Extension 5 Each

46 Mueller 24" Fire Hydrant Extension 5 Each

47 Clow 24” 6" Fire Hydrant Extension 5 Each

48 Mueller B-Box 25 Each

49 AY McDonald B-Box 25 Each

50 Mueller Coupling: ¾" 25 Each

51 AY McDonald Coupling: ¾" 25 Each

52 Mueller Coupling: 1” 20 Each

53 AY McDonald Coupling: 1” 20 Each

54 Mueller Curb Stop: ¾" 20 Each

55 AY McDonald Curb Stop: ¾" 20 Each

56 Mueller Curb Stop: 1" 20 Each

Unit Cost Total

57 AY McDonald Curb Stop: 1" 20 Each

58 Mueller Corporation: ¾” 15 Each

59 AY McDonald Corporation: ¾” 15 Each

60 Mueller Corporation: 1" 15 Each

61 AY McDonald Corporation: 1" 15 Each

62 S.B. 4"x15”x ¾" Service 2 Each

63 S.B. 6"x15” ¾" Service 5 Each

64 S.B. 8"x15”x ¾" Service 5 Each

65 S.B. 10"x15”x¾" Service 2 Each

66 S.B. 12"x15”x ¾" Service 2 Each

67 S.B. 4"x15”x 1" Service 2 Each

68 S.B. 6"x15”x 1" Service 2 Each

69 S.B. 8"x15”x 1" Service 2 Each

70 S.B. 10"x15”x1" Service 2 Each

71 S.B. 12"x15”x1" Service 2 Each

72 Clow 6” Gate Valve 5 Each

73 Mueller 6” Gate Valve 5 Each

74 Clow 8” Gate Valve 3 Each

75 Mueller 8” Gate Valve 3 Each

76 Clow 10” Gate Valve 3 Each

77 Mueller 10” Gate Valve 3 Each

Unit Cost Total

78 Clow 12” Gate Valve 3 Each

79 Mueller 12” Gate Valve 3 Each

80 Fire Hydrant marking Sign 50 Each

81 Water Main Anode 12 Each

82 Valve Box Stabilizer 50 Each

83 Storm Inlet Frame/Grate 25 Each

84 Drainage Pipe 6" 500 Feet

85 PVC TEE 6" x 6" x 6" 25 Each

86 6" PVC 11 ¼° Elbow 10 Each

87 HDPE 12" Pipe 300 Feet

88 HDPE 24" Pipe 300 Feet

89 HDPE 42" Pipe 300 Feet

90 Type 2 Wood Barricade 100 Each

91 Seven Foot Sign Posts 30 Each

6. Vendor Questionnaire

6.1. Authorized Person(s)*

Please provide the following information for each person(s) authorized to submit a response on behalf of your organization:

Name

Title

Phone Number

Email Address

*Response required

6.2. Equal Employment Opportunity Clause*

EQUAL EMPLOYMENT OPPORTUNITY CLAUSE required by the Illinois Fair Employment Practices

Commission as a material term of all public contracts.

During the performance of this contract, the contractor agrees as follows:

A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, or ancestry; and further, that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such under utilization.

B. That, if it hires additional employees in order to perform this contract, or any portion hereof, it will determine the availability (in accordance with the Commission’s Rules and Regulations for

Public Contracts) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized.

C. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, national origin, or ancestry.

D. That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the contractor’s obligations under the Illinois Fair

Employment Practices Act and the Commission's Rules and Regulations for Public Contracts. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules and Regulations the contractor will promptly so notify the Illinois Fair Employment Practices Commission and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations there under.

E. That it will submit reports as required by the Illinois Fair Employment Practices Commission’s

Rules and Regulations for Public Contracts, furnish all relevant information as may from time to time be requested by the Commission or the contracting agency, and in all respects comply with the Illinois Fair Employment Practices Act and the Commission’s Rules and Regulations for Public

Contracts.

F. That it will permit access to all relevant books, records, accounts, and work sites by personnel of the contracting agency and the Illinois Fair Employment Practices Commission for purposes of investigation to ascertain compliance with the Illinois Fair Employment Practices Act and the

Commission’s Rules and Regulations for Public Contracts.

G. That it will include verbatim or by reference the provisions of paragraphs 1 through 7 of this clause in every performance subcontract as defined in Section 2.10 (b) of the Commission's

Rules and Regulations for Public Contracts so that such provision will be binding upon every such subcontractor; and that it will also include the provisions of paragraphs 1,5, 6, and 7 in every supply subcontract as defined in Section 2.10(a) of the Commission’s Rules and

Regulations for Public Contracts so that such provisions will be binding upon every such subcontractor. In the same manner as with other provisions of this contract, the contractor will be liable for compliance with applicable provisions of this clause by all its subcontractors; and further it will promptly notify the contracting agency and the Illinois Fair Employment Practices

Commission in the event any subcontractor fails or refuses to comply therewith. In addition, no contractor will utilize any subcontractor declared by the Commission to be non-responsible and therefore ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations.

The Village of Schaumburg does not discriminate on the basis of disability status in admission or access to, or treatment or employment in, its programs and activities.

☐ Please confirm

*Response required

6.3. Bid Security *

Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of ten percent

(10%) of the total bid price, payable to Village of Schaumburg, Illinois, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement.

Please upload a copy of your bid bond/cashier's check. Bidder must also submit an original copy of the bid guarantee to be received no later thanMonday, July 13, 2026 addressed to:

Village of Schaumburg

Purchasing Division

Jillian Ostman

1000 Woodfied Rd

Schaumburg, IL 60173

Please have the Bidder Name, Contract Title ("FY26-27 Utility Construction Materials Bid"), and

Contract Number ("2026-IFB-045") listed clearly on the outside of the envelope.

*Response required

6.4. Bid Sheet*

By submitting a response to this solicitation, the authorized person(s), confirms having examined the specifications and all conditions affecting the specified project, offer to furnish all services, labor, and incidentals specified for the price as provided with their response.

The Bidder certifies that they are not barred from bidding on this contract as a result of a conviction for the violation of state laws prohibiting bid rigging or bid rotating, (720ILCS 5/33E-1, et seq.) and is not delinquent in any taxes to the Illinois Department of Revenue. (65ILCS 5/11-42.1-1)

It is understood that the Village reserves the right to reject any and all bids and to waive any irregularities and that the prices contained herein will remain valid for a period of not less than sixty (60) days.

The bidder proposes to complete the following project as more fully described in the specifications for the following: in this solicitation document.

☐ Please confirm

*Response required

6.5. Indemnification*

The Bidder hereby agrees to protect, defend, indemnify, and save harmless the Village against loss, damage, or expense from any suit, claim, demand, judgment, cause of action, or shortage initiated by any person whatsoever, arising or alleged to have arisen out of work described herein, except that in no instance shall the Bidder be held responsible for any liability, claim, demand, or cause of action attributable solely to the negligence of the Village.

☐ Please confirm

*Response required

6.6. Not Barred by Law*

By submitting a response to this solicitation, the bidder hereby certifies that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that on behalf of the organization, is not barred by law from submitting a bid to the Village for the project contemplated herein because of a conviction for prior violations of either Illinois Compiled

Statutes, 720 ILCS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33-4 (Bid Rotating).

☐ Please confirm

*Response required

6.7. Not Delinquent in Payment*

By submitting a response to this solicitation, the bidder hereby certifies that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that on behalf of the organization, is not delinquent in payment of any taxes to the Illinois Department of Revenue in accordance with 65 ILCS 5/11-42.1.

☐ Please confirm

6.8. Drug-Free Workplace*

By submitting a response to this solicitation, the bidder hereby certifies that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that on behalf of the organization, provides a drug free workplace pursuant 30 ILCS 580/1, et seq.

☐ Please confirm

*Response required

6.9. Substance-Abuse Program*

By submitting a response to this solicitation, the bidder hereby certifies that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that on behalf of the organization, certifies they have a substance-abuse program and provide drug testing in accordance with 820 ILCS 265/1 et. seq., Public Act 095-0635

☐ Please confirm

*Response required

6.10. Illinois Human Rights Act*

By submitting a response to this solicitation, the bidder hereby certifies that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that on behalf of the organization, is in compliance with the Illinois Human Rights Act 775 ILCS 5/1.101, et seq. including establishment and maintenance of sexual harassment policies and program.

☐ Please confirm

*Response required

6.11. Detail Exceptions Sheet*

Any exceptions must be clearly noted on the Detail Exceptions Sheet(s). Failure to do so may be reason for rejection of the bid. It is not our intention to prohibit any potential Bidder from bidding by virtue of the specifications, but to describe the material and services actually required. The Village reserves the right to accept or reject any or all exceptions.

DETAIL EXCEPTIONS SHEET MUST BE SUBMITTED WITH THE BID RESPONSE.

Please download the below documents, complete, and upload.

• Detail_Exceptions_Sheet.pdf

*Response required

6.12. Provide 3 Municipal Government References*

Project Name: _______________________

Year Completed: _____________________

Location and Agency: _________________ https://government-project.s3.us-west-2.amazonaws.com/7998/765d8853-9d7d-4d01-b4d9-dda54159cee8_Detail_Exceptions_Sheet.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4AALA3CG2%2F20260626%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260626T150027Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJ7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDUPMEyUyHy06Y%2F4Oj%2BjsS1e1nEH5rHoJIct3J2E30E2wIgHpSMfXlnly4TmPvZmXQegK%2B9HoU2ktl5LgIXmqSQYFQqjAUIZxACGgw4OTIzNjQ2ODc2NzIiDIbABQelsC60b70yJirpBPihxssPVvXza2ZVZxz29fHGh%2BAfDat70SIXPx%2FYAW9F2rsK7jaD3phxxl5AmsnuDFfv%2FmAWTRNcvlO4WtVvHfPHr7VKz3g7tLIJb5V8PcbydPIBfAlcAMp47cB6igkQy7L4XqSUA7Dnhp2GUPVcUwOUeMSgiaHbXwpRUFMfo%2BOuUQpvNt1bUEl%2FMHehf0vJB2%2FqC4B03qsfRpNwiThIMvsbCfF%2BxgDhq88aMPkbv%2BR%2FoCrPbusckdCqWoiy2Pdu0YgQ%2BVurF1ECFpAmlzLXKvYvU7sdaP1tauPeoRyud4OjicgJ1In7L3yheXXgUa7eMnVKKKzI0jLl%2BcF3D8w7HqQla6K2RVjCoxhMK0lNbH6RKd8Dn6i%2BKV2X9gJRLz%2FSl5xYkO0eBWslqb7jszr7TItXEcBV4WoX11doZ5Lm2WvOaPrKVod1wzcHf5B%2FRp%2FIiSWYUTzudsuwuTEqXu6Y6SbfZPFSt1KicuY%2F%2FLJWdDyO2XrA78MrnzlUDvdLKw7hdOMQ0k1OdiYx%2FPgEuMFI8gwYcuwEUPGocGGS6Uq7qzUyagEbNaqY9yEHqznrj28jwVenzI4Bg%2BChFVmobmBp5fouR2C5wgsTDJxk2WoLV8D%2FYKIvdFUI5axsOAeUpI1%2BkVfc8O2oD8D05%2FxvYFaKy4A2qzf09q0EtUlMCoDr2GowibFlgsSG9sWn2Zcd%2BfV09y%2FYq3SyV6htRYYpFuWtOC%2FjWuKFDULx51kUBYVKaCSsrllFUwd8jL1SMyOVZ%2B%2BnUD74eq%2Bfbs9e1wjiIWPH2fZd6zGQzB5JTXxNtpMOC44DHz2Lzt4Gx%2BfbMLGI%2BtEGOpkB2Hm7LCmtODZVh4bUcH6GGpjgqJPzS7qKL%2FHEWI4nLmIEevgy%2FrelE9Zfs7oaDtObUK3OS2D9B8%2B2l7CyfQSAq%2F8JEQsKH78UQlYBfXxK29v14R2J8t1KivFGbbSJjrFnK1PgCsEfwKKfhVwafTyiy9svqm07YBL3u2gCaRZrc%2BqvbJaUZyz2wbsYd3x7VoWOmSPbpgvvHbF%2B&X-Amz-Signature=9d074adf355ba73624a15bbac5c0a03f3884f6d50b1adffe827526cbcc7cb789&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Detail_Exceptions_Sheet.pdf%22&x-id=GetObject

Contact Person Name and Number: _____

6.13. Upload any additional project docs (not required)

7. Insurance Requirements

7.1. Insurance

The Bidder will provide certificates of insurance evidencing the following types and limits of insurance.

The certificates of insurance will specifically address each of the requirements noted below. Each insurance company shall be acceptable to the Village. The General Liability coverage shall name the

Village of Schaumburg as additional insured. All insurance noted below is primary and in no event will be considered contributory to any insurance purchased by the Village. All insurance noted below will not be canceled, reduced, or materially changed without providing the Village thirty (30) days advance notice, via certified mail.

The Bidder will provide written Proof of Endorsement, with the General Liability policy number on the endorsement.

A. Comprehensive General Liability including Products Liability/Completed Operations insurance, in an amount not less than $1,000,000/occurrence, $2,000,000/policy limit, including Broad Form

Contractual Liability insurance, in an amount not less than $1,000,000/occurrence, $2,000,000/policy limit, subject to the terms and conditions of the policy. A copy of the policy may be required.

B. Automobile Liability insurance, in an amount not less than $1,000,000 combined single limit.

Said insurance is to be extended to cover hired and non-owned vehicles.

C. Umbrella or Excess Liability coverage, the Contractor shall provide evidence of Umbrella or

Excess Liability coverage of $2,000,000.

D. Workers’ Compensation is to be provided as required by statute, by an insurance company licensed to write worker’s compensation in the State of Illinois. Employer’s Liability, in an amount not less than $500,000 each accident, $500,000 disease – policy limit, and $500,000 disease – each employee.

E. Insurance Rating – All insurance policies required by this contract shall be underwritten by insurance companies with a minimum A. M. Best rating of A:VII.

F. A certificate of insurance is required as evidence of coverage, with the Village of Schaumburg named as an additional insured. The certificate will include an “Additional Insured

Endorsement”. The same full insurance coverage provided to the named insured, whether it is the contractor or a sub-contractor, shall be provided to the Village without any limitations or endorsements that might limit or exclude coverage. If insurance is canceled for any reason whatsoever the Village will be given not less than thirty (30) days prior written notice.

Any and all deductibles or other forms of retention are the responsibility of the Contractor. All deductibles or other forms of retention are subject to the approval of the Village. Contractor will disclose to the Village in writing the amounts of any deductible or self-insured retentions on the insurance required under this contract.

Contractor waives any right of subrogation it may have or later acquire against the Village.

The Bidder shall not commence work under this contract until they have obtained all insurance required under this section and such insurance has been approved by the Village, nor shall Bidder allow any subcontractor to commence work on their subcontract until the same insurance has been obtained by the subcontractor. The Bidder and their subcontractor(s) shall maintain all insurance required under paragraphs A through D of this Section for not less than one (1) year after completion of this contract.

8. Terms and Conditions

8.1. Compliance with Laws

The Bidder shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and local governments, which may in any manner affect the preparation of bids or the performance of the contract.

8.2. Freedom of Information Act (FOIA)

The Village is required by Public Act 96-542 to comply with freedom of information requests (FOIA) within five (5) business days of a record request. All contractors used by the Village may be in possession of records covered by this act and therefore will be required to provide the Village with those records upon request and within the time frame of the Act.

8.3. Confidentiality

As a public agency, the Village is required to adhere to Freedom of Information Public Act 96-542. If a responding firm intends to request confidentiality on any portion of a bid, the submittal shall also include a redacted copy of the bid. Limited redactions will be considered. However, entire full redaction of bid submittals will not be considered for award. If a redacted copy is not provided, the original submittal may be released by the Village as received.

8.4. Bid Review

The Village reserves the right to reject any or all bids and/or to waive any irregularities or disregard any informality in the bids and bidding when, in its opinion, the best interest of the Village will be served by such action. Furthermore, the Village reserves the right to award each item to a different Bidder, or all items to a single Bidder unless otherwise noted on in this solicitation. The Village may determine as follows: 1) an equal or alternative is a satisfactory substitute; 2) an early delivery date is entitled to more consideration than price; 3) an early delivery date is to be disregarded because of the reputation of the

Bidder for not meeting delivery dates; 4) a Bidder is not a responsible Bidder; and 5) what exceptions or deviations from written specifications will be accepted.

No bid will be accepted from or contract awarded to any person, firm, or corporation that is in arrears or is in default to the Village upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the Village, or had failed to perform faithfully any previous contract with the Village.

8.5. Form of Contract

The form of contract between the Village and the successful Bidder will be a purchase order referencing the bid specification, the bid submitted by the successful Bidder, and the resulting purchasing order.

8.6. Bid Results

Following the bid opening, bid tabulations will be posted on the Village’s e-Procurement Portal. Bid tabulations posted on-line represent “as read” submittals at time of the bid opening. They do not represent contract award. Final awards will be posted when approved.

8.7. Delivery

Where applicable, all materials shipped to the Village must be shipped F.O.B. delivered, designated location, Schaumburg, Illinois. If the delivery is made by truck, arrangements must be made in advance by the Bidder, with concurrence by the Village, for receipt of the materials. The materials must be delivered where directed. Truck deliveries will be accepted at the Public Works Facility between 7:00 a.m. and 3:30 p.m. and at all other Village locations 8:00 a.m. and 4:00 p.m., weekdays only.

NOTE: The Public Works Facility does have a raised loading dock. All other Village locations do not have access to a raised loading dock. Deliveries requiring removal from the delivery truck via a forklift provided by the Village must be arranged with the Village twenty-four (24) hours in advance of the expected delivery date.

8.8. Inspections

The Village shall have the right to inspect any materials, components, equipment, supplies, services, or completed work specified herein. Any of said items not complying with these specifications are subject to rejection at the option of the Village. Any items rejected shall be removed from the premises of the

Village and/or replaced at the entire expense of the successful Bidder.

8.9. Payment

Payment shall be made within 30 days of invoice receipt and approval, unless otherwise specified in the agreed upon contract. All invoices must include the PO number associated with the order and shall be submitted to the Village of Schaumburg, Accounts Payable Division, 101 Schaumburg Court, Schaumburg, IL 60193. If prevailing wage is a requirement of the contract, the invoice must include IDOL filing certificate and waivers. Failure to submit all documentation as specified may result in delay of invoice payment.

8.10. Period of Unemployment

Public Act 30 ILCS 570 Employment of Illinois Workers on Public Works Act must be adhered to in entirety by the awarded contractor. This act requires the use of Illinois workers on Public Works projects during periods of excess unemployment, which means any month immediately following 2 consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures. Due to the COVID-19 pandemic, this provision is currently applicable.

8.11. Toxic Substance

Prior to delivery of any material which is caustic, corrosive, flammable, or dangerous to handle, the supplier will provide written directions as to methods of handling such products, as well as the antidote or neutralizing material required for its first aid. (Materials Safety Data Sheet).

8.12. Guarantees and Warranties

All guarantees and warranties required shall be furnished by the Bidder and shall be delivered to the

Village before final payment on the contract is issued.

8.13. Termination of Contract

The Village reserves the right to terminate in whole or any part of this contract, upon written notice to the Bidder, in the event of default by the Bidder. Default is defined as failure of the Bidder to perform any of the provisions of this contract or failure to make sufficient progress so as to endanger performance of this contract in accordance with its terms. In the event of default and termination, the

Village may procure, upon such terms and in such a manner as the Village may deem appropriate, supplies, or services similar to those terminated. The Bidder shall be liable for any excess costs for such similar supplies or service unless evidence is submitted to the Village that, in the sole opinion of the

Village, clearly proves that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Bidder.

9. Supplemental Conditions

9.1. Bid Security

Each proposal shall be accompanied by a proposal security in the amount of 10% of the total amount proposal. proposal security shall be in the form of a certified check or cashier’s check, drawn on a responsible bank doing business in the United States and made payable to the Village of Schaumburg, or a proposal Bond by a surety company which is satisfactory to the Village and is qualified to do business in Illinois.

Electronic copies are acceptable for submission, with the original being submitted no later than Monday, July 13, 2026, 12:00 pm to:

Village of Schaumburg

Purchasing Division

Atcher Municipal Center

101 Schaumburg Ct

Schaumburg, IL 60193

Electronically produced proposal security, with digital signature and notary stamp, will be acceptable.

proposals not accompanied by a proposal security will be rejected. The proposal security of the unsuccessful Proposers (if in the form of a certified check or cashier’s check) will be returned after the contract is awarded, or earlier, if the Village does not deem it necessary to retain the proposal Security.

The proposal security of the accepted Proposer, (if in the form of a certified check or cashier’s check) will be returned either upon execution of a contract and submittal of a performance bond, if required by the specifications or, where no performance bond is required, when, in the Village’s estimation, the contract has been satisfactorily completed. When the proposal security is submitted in the form of a proposal bond, the bond will become null and void following the award of contract and the Village’s receipt of the Performance Bond, if required by the specifications. Should the Proposer fail to fulfill the contract as set forth, the proposal security shall become payable to the Village as liquidated damages.