FWC SS 22.23-14 PowerDMS PUR7776.pdf

PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Fish and Wildlife Conservation Commission

TITLE: PowerDMS Digital Managent Software Short description of the commodity or service desired: Software platform for policy and compliance management.

CONTACT

Name: Ashley Strickland Address: 1875 Orange Ave East Tallahasse FL 32311 Telephone: 850-617-9648 Email: Ashley.Strickland@MyFWC.com

Internal tracking number, if any: FWC SS 22/23-14

Date posted: 03/03/2023 Last day for receipt of information: 03/24/2023

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

43232202 Document Management Software

Quantity or Term (as appropriate):

3 years

Requestor (division, bureau, office, individual, as appropriate):

John Looney, Office of Information Technology

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

PowerDMS is used as a directives management system for disseminating policies, General Orders for Law Enforcement staff, required training documentation, and for maintaining Criminal Justice Information Systems standards.

Intended Single Source:

PowerDMS

Estimated Dollar Amount:

$120,000.00

PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

The PowerPolicy Professional Subscription software from PowerDMS is a cloud-based software as a service (SaaS) platform for policy and compliance management that allows the Agency to create, edit, organize, and distribute content from a secure, cloud-based site. Capabilities include automatic workflows, signature capture and tracking, side-by-side comparison, Public-Facing Documents, PowerDMS University, and Analytics for advanced reporting.

PowerDMS is a repository for agency policies, training records, accreditation documents and manages these through intelligent workflows using electronic signature capture as well as integrating with the Agency’s Microsoft Office products.

There are no known authorized software resellers that provide the same combination of services that would meet the Agencies integration, security and accreditation requirements. The above services platform will cover all agency licenses under one site key as required by the vendor as result of new PowerDMS accounting and billing policies.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Glenda Atkinson, Chief Information Officer John Looney, Desktop Support Services Section Leader Rachel Korade, Assistant Purchasing Director Renee Gregory, Purchasing Director

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A- 1.045, Florida Administrative Code, and section 120.57(3), F.S.