FWC 25-26-104 The Final Draft.pdf

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVE E

TALLAHASSEE, FL 32311-6160

(850) 488-6551

Big Bend WMA (NORTH) Road Material

FWC 25/26-104

INVITATION TO BID

ITB BIDDER ACKNOWLEDGEMENT FORM

Purpose: The intent of this bid is to obtain competitive pricing for the purchase, delivery, and dump spreading of

Department of Transportation (DOT) certified road base and delivery of lime rock road base and/or #4 rock to stockpile locations on North Big Bend WMA, per the specifications contained herein. Only responsive and responsible

Contractors will be considered for award of this Invitation to Bid (ITB).

Responsive: To be responsive, a bid must constitute a definite, firm, unqualified and unconditional offer to meet all of the material terms of this ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in this ITB and which, for reasons of policy, must be complied with at risk of bid rejection for non-responsiveness.

Non-Responsive: Any submission that does not comply with this ITB in any way, does not contain all the properly signed forms, supplements or deviates from the Bid requirements or has an incomplete Price Sheet may be considered nonresponsive at the discretion of the Procurement Manager.

Responsible Vendors: The Commission shall only consider responsible vendors. Responsible vendors are those that have, in the sole judgment of the Commission, the financial ability, experience, resources, skills, capability, reliability and business integrity necessary to perform the requirements of the contract. The Commission may also consider references and quality to determine the responsibility of the bid. The Commission reserves the right to use any information, whether supplied through the Bidder’s submission or otherwise obtained, in determining responsibility.

Sealed Bid: In response to an Invitation to Bid (ITB), a sealed bid is the final submission of a bid from a vendor prior to the bid deadline, after which no further submissions will be considered.

Rejection of Bids: The Commission reserves the right to reject any and all bids and to waive any minor irregularity in the submissions received in response to this ITB. The Commission reserves the right to consider all information, whether submitted or otherwise, to determine responsiveness and responsibility and to reject bids accordingly.

Name of Business: ____________________________________________________________________________________________________

Contact Person Name: _________________________________________________________________________________________________

Business Address: ____________________________________________________________________________________________________

City: ____________________________ State: _____________________________ Zip code: ______________________________________

Phone: ___________________________ Fax: _______________________________ Email: ______________________________________

Federal Employer Identification Number: ____________________

The undersigned attest to the following:

“We understand all of the terms, conditions and the specifications contained herein and agree to abide by all of the terms, conditions and the specifications in their entirety. We have examined the site in reference to the specifications contained within this ITB and have familiarized ourselves with the entire site and have examined carefully the extent of the work that is needed.”

Authorized Signature (Manual): ________________________________________________________________________________________

Authorized Signature Name (Typed) and Title: __________________________________________________________________________

Ch. 287 Invitation to Bid – Revised 02.11.2026 FWC 25/26-104, Page 3 of 69

CALENDAR OF EVENTS

FWC 25/26-104

SCHEDULE DUE DATE METHOD

Bid Advertised July 13, 2026 Posted on the Vendor Information Portal

(VIP)

MANDATORY Pre-Bid

Conference

July 20, 2026

@ 10:00 AM ET

See Pre-Bid Conference Clause

Deadline for Questions

Must be received

PRIOR to:

July 27, 2026

@ 5:00 PM ET

See Solicitation Questions Clause

Anticipated date for Responses to Written Questions July 31, 2026 Posted on the Vendor Information Portal

SEALED BIDS DUE

(REMEMBER: The bid number should be clearly marked on envelope)

Must be received

PRIOR to:

August 7, 2026

@ 2:30 PM ET

Mailing Address:

Florida Fish & Wildlife Conservation

Commission

Attn: Purchasing

1875 Orange Ave E

Tallahassee, Florida 32311-6160

Submissions are due BEFORE the date and time of the public opening.

Public Bid Opening August 7, 2026

@ 2:30 PM ET

Public Opening Options for Attendance:

-In Person-

1875 Orange Ave E

Tallahassee, FL 32311-6160

-Teleconference-

Conference call phone number:

1.888.585.9008

Conference room number: 218-721-199

Anticipated Date of Intended

Award August 12, 2026 Posted on the Vendor Information Portal https://vendor.myfloridamarketplace.com/

Ch. 287 Invitation to Bid – Revised 02.11.2026 FWC 25/26-104, Page 4 of 69

GENERAL CONDITIONS

FWC 25/26-104

The Florida Fish and Wildlife Conservation Commission’s (FWC or Commission) mission is to manage fish and wildlife resources for their long-term well-being and the benefit of people. The Commission administers six (6) major programs including habitat and species conservation, freshwater fisheries management, law enforcement, marine fisheries management, hunting and game management and fish and wildlife research.

A Bidder submitting a bid shall be registered in the MyFloridaMarketPlace (MFMP) system and where required, the Sunbiz system prior to the bid opening. Business entities which must be on file with Sunbiz include the following foreign and domestic entities: Corporations for and not for profit, Limited Liability

Companies (LLC), Limited Partnerships (LP) including Limited Liability Limited Partnerships (LLLP), and organizations doing business under a fictitious name (DBA). A Bidder may not be considered for an award, if not registered in the MFMP and Sunbiz system. The Bidder’s registration address and federal employer identification (FEID) number should match the Bidder’s address and FEID number listed on the

Bidder Acknowledgment form (Page 2).

Certified Minority-owned, Woman-owned and Service-Disabled Veteran Business Enterprises, as certified by the State of Florida Office of Supplier Development, are encouraged by the Commission to participate in the bidding process.

Bids from Bidders shall include all necessary equipment to complete the job. The bidder is required to supply all specified documentation when submitting a bid for this project.

Please note:

• The terms “Contract,” “Agreement” and “Purchase Order” are used interchangeably in the document.

• The terms “Commodities” and “Goods” are used interchangeably in the document.

TERMS AND CONDITIONS

PUR 1000 and PUR1001 are hereby incorporated by reference. PUR1000 and PUR1001 can be found at the

Department of Management Services website at the following link:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purc hasing_pur_forms

The following terms and conditions take precedence over the PUR1001 and PUR1000 forms where applicable. The Commission objects to and shall not consider any additional terms or conditions submitted by a Bidder or Contractor, including any appearing in documents attached as part of a Bidder’s response.

In signing and submitting its bid, a Bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a bid, shall be grounds for rejecting a bid.

The terms and conditions of Attachment A, Purchase Order Terms and Conditions, are hereby incorporated into this solicitation. Any contract resulting from this solicitation will include the terms and conditions of this solicitation and the terms and conditions contained in Attachment A.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

Ch. 287 Invitation to Bid – Revised 02.11.2026 FWC 25/26-104, Page 5 of 69

PROCUREMENT MANAGER

Xavier Wilson xavier.wilson@myfwc.com

TERM

The contract will be effective one year upon issuance of Purchase Order.

If circumstances constituting Force Majeure have occurred, or if anything occurs beyond the Contractor’s control, the Contractor shall submit an extension request in writing. The Project Manager and Contract

Manager will review the extension request and if they determine it is justified, will forward to the Bid

Request Inbox (bidrequest@myfwc.com) for procurement review and approval/disapproval.

RENEWAL

The Commission has the option to renew this Contract on a yearly basis for a period up to three (3) years after the initial Contract period upon the same terms and conditions contained herein. Pursuant to Sections

287.057(1)(a)2., and 287.057(1)(a)3., Florida Statutes (F.S.), each Bidder shall supply a price for each year that a contract may be renewed. Evaluation of bids shall include consideration of the total cost of the contract, including the total cost for each renewal year, as submitted by the Bidder.

Exercise of the renewal option is at the Commission’s sole discretion and shall be conditioned, at a minimum, on the Contractor’s satisfactory performance of this Contract and is subject to the availability of funds. The Contractor if it desires to exercise this renewal option will provide written notice to the

Commission no later than thirty (30) days prior to the Contract expiration date. The renewal term shall require written approval from the Commission’s Procurement Manager.

SUBCONTRACTS

Subcontracting IS NOT permitted pursuant to the Terms and Conditions of the Purchase Order.

DIVERSITY

The Commission is committed to supporting Florida’s diverse business industry and population through ensuring participation by minority, women, and veteran-owned business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority, women, and veteran-owned business enterprises with private corporations for business development mentoring. We strongly encourage contractors doing business with the State of Florida to consider this initiative. For more information on the

Mentor Protégé Program, please contact the Office of Supplier Development at (850) 487-0915 or osdinfo@dms.myflorida.com.

FWC encourages diversity in its procurement program and requests that all subcontracting opportunities afforded by this solicitation enthusiastically embrace diversity. The award of subcontracts should reflect the vast array of citizens in the State of Florida. Bidders can visit the Office of Supplier Development website for information on certified business enterprises that may be considered for subcontracting opportunities. However, pursuant to Section 287.05701 F.S., the Commission may not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor, nor give preference to a vendor based on the vendor’s social, political, or ideological interests.

mailto:bidrequest@myfwc.com?subject=Extension%20Request https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program mailto:osdinfo@dms.myflorida.com https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program

Ch. 287 Invitation to Bid – Revised 02.11.2026 FWC 25/26-104, Page 6 of 69

MANDATORY PRE-BID CONFERENCE/SITE VISIT MEETING

A mandatory pre-bid conference/Site Visit Meeting will be held at “30°02'06.1"N 83°50'47.7"W” on the date and time specified in the Calendar of Events (Page 3). The purpose of the pre-bid conference/Site Visit

Meeting is to discuss the contents of this ITB and to accept verbal questions from Bidders concerning the project. Vendors must attend this pre-bid conference site meeting as a requirement of bid responsiveness.

Failure to attend the entire conference meeting, from the time it is called to order to the time it is adjourned, shall disqualify a potential respondent. The Commission will make a reasonable effort to answer verbal questions asked at the pre-bid conference/Site Visit, however, Bidders should clearly understand that verbal discussions held at the pre-bid conference/Site Visit shall not be binding on the Commission, and the

Commission will only issue an official written response to verbal questions subsequently submitted in writing in accordance with the Deadline for Questions clause below.

30°02'06.1"N 83°50'47.7"W

VERBAL INSTRUCTION PROCEDURE

Bidders may not consider any verbal instructions as binding upon the Commission. No negotiations, discussions, or actions shall be initiated or executed by the Bidder as a result of any discussion with any

Commission employee. Only those communications from the Commission that are in writing, may be considered as a duly authorized expression on behalf of the Commission.

SOLICITATION QUESTIONS

Any questions from Bidders that require an official FWC answer concerning this project shall be submitted in writing to the Procurement Manager. This includes specification inquiries, such as questions or requests for additional or altered terms and conditions. Questions to the Procurement Manager shall not constitute formal protest of the specifications or of the solicitation. Questions must be received no later than the date and time specified in the Calendar of Events (Page 3). Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the bidder to confirm receipt of questions if needed.

If questions are received, an addendum will be issued and shall be posted on the Vendor Information Portal

(https://vendor.myfloridamarketplace.com).

LIMITATION ON BIDDER CONTACT DURING SOLICITATION PERIOD

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the Commission posting the notice of intended award, (i.e., the 72-hour posting period excludes Saturdays, Sundays, and state holidays) any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Manager or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

BIDDER SPECIFICATION CHALLENGE

Any protest concerning the specifications of this solicitation shall be made in accordance with PUR1001, paragraph 20, “Protests”. A notice of protest of the solicitation documents shall be made within seventy-two hours after the posting of the solicitation. Failure to file a protest within the time prescribed in Section

120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

ADDENDUMS

If the Commission finds it necessary to supplement, modify or interpret any portion of the specifications or documents or answer any Bidder questions during the ITB period an addendum shall be posted on the

Ch. 287 Invitation to Bid – Revised 02.11.2026 FWC 25/26-104, Page 7 of 69

Vendor Information Portal internet site. Each Bidder is responsible for monitoring the Vendor Information

Portal website (https://vendor.myfloridamarketplace.com) for new or changing information relative to this procurement. The Commission bears no responsibility for any delays, or resulting impacts, associated with a

Bidder’s failure to obtain the information made available through the Vendor Information Portal.

BIDDER ACKNOWLEDGMENT

In order for this bid to be valid, the bid must be completed in its entirety, signed by the Bidder and returned, as part of the bid or the bid will be rejected. By affixing your signature to the ITB Bidder Acknowledgement

Form (page 2), the Bidder hereby states that the Bidder has read all bid specifications and conditions and agrees to all terms, conditions, provisions, specifications, and is currently licensed to do business within the

State of Florida, if required by State or Federal Law, for the services or commodities the Bidder will provide the Commission under these bid specifications.

MANDATORY RESPONSIVE REQUIREMENTS

The Commission will not review Bids from Bidders who do not meet the mandatory responsive requirements listed in Attachment B, Mandatory Responsive Requirements. Note: The Commission will perform an initial responsiveness check. Bids found to be non-responsive will not be considered for award.

The Commission reserves the right to act upon information discovered during and after the initial responsiveness check impacting the responsibility or responsiveness of the Bid or Bidders.

REFERENCES

Each prospective Bidder shall provide a minimum of three (3) references for similar projects completed.

Current contact names and phone numbers shall be included with the bid package. See the attached references form for reference requirements.

EQUAL BIDS

In the event that there is no multiple award contemplated in the ITB, and the Commission receives equal bids eligible for award, the Commission will comply with the following, as applicable: sections 287.057(12), 287.082, 287.087,287.092, 295.187(4)(a), and 295.187(4)(b), F.S. In order to clarify the Bidders’ status with regard to the applicable statutory preference requirements, the Commission may request information from

Bidders with equal bids. A Bidder will not be permitted to amend or supplement its Bid in response to such request for clarification. If the tie has not been broken by application of the aforementioned statutes, the

Commission will proceed with a random selection to decide the award.

SUPPORTING/SUPPLEMENTAL INFORMATION

The Commission requires that bidders submit all required technical, specification, and other supporting information with their bid, so that a detailed analysis and determination can be made, by the Contract

Manager that the product/service offered meets this ITB’s specifications and that other requirements of this ITB have been met. However, provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the Commission reserves the right to request supplemental information from the bidder after the bids have been opened to ensure that the products/services offered completely meet this

ITB’s requirements. The requirement for such supplemental information will be at the reasonable discretion of the Commission and may include the requirement that a bidder will provide a sample product(s) so that the Commission can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the Commission, will cause the Commission to consider the Contractor non-responsive and reject the

Contractor’s bid.

Ch. 287 Invitation to Bid – Revised 02.11.2026 FWC 25/26-104, Page 8 of 69

CONFIDENTIALITY/PUBLIC RECORDS LAW

Bidders are cautioned that Florida law generously defines what constitutes a public record and grants broad rights of public access to those records; see, for example, section 119.07, F.S. If a Bidder believes that its response contains information that is confidential or exempt from disclosure under Florida Law, the Bidder shall clearly segregate and mark that information (for example, stamp each page "Confidential" and place it in an envelope marked "Confidential") and briefly describe in writing the grounds and specific legal citations for claiming exemption from the public records law. If after the notice of intended decision or thirty

(30) days after bid opening, whichever is earlier, the Commission receives a public record request related to the solicitation, the Commission will provide copies of public records that are not exempt to the requester.

The Commission will endeavor to provide notice to the Bidder of all public records requests received related to documents provided by the Bidder that were marked pursuant to this paragraph. In no event shall the

Bidder hold the Commission or any of its employees or agents liable for disclosing, or otherwise failing to protect the confidentiality of, information submitted in response to this solicitation.

MAILING INSTRUCTIONS

All bids shall be submitted in a SEALED ENVELOPE addressed to:

Florida Fish and Wildlife Conservation Commission

Attn: Purchasing

1875 Orange Ave E

Tallahassee, Florida 32311-6160.

The envelope shall be plainly marked on the outside with: BID NUMBER, DATE AND TIME OF THE BID

OPENING.

THE COMMISSION IS NOT RESPONSIBLE FOR THE OPENING OF ANY ENVELOPES THAT ARE NOT PROPERLY

MARKED.

PLEASE NOTE: The Commission’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of Saturdays, Sundays and state holidays. Selecting delivery services, such as next day first delivery, may result in attempted delivery prior to opening or closing, and the Commission will not be available to accept those deliveries. THE COMMISSION IS NOT RESPONSIBLE FOR LATE SUBMISSIONS DUE TO COMPLICATIONS

RELATED TO SELECTED DELIVERY SERVICES. DIGITAL SUBMISSIONS SHALL BE DEEMED NON-RESPONSIVE

AND SHALL NOT BE ACCEPTED.

SOLICITATION PUBLIC OPENING

The public opening of this bid will be conducted at the date, time and method specified on the Calendar of

Events (Page 3). BIDS RECEIVED AFTER THE SPECIFIED DATE AND TIME WILL BE REJECTED.

Any person with a qualified disability shall not be denied equal access and effective communication regarding any bid/proposal documents or the attendance at any related meeting or bid/proposal opening. If accommodations are needed because of a disability, please contact the Purchasing Section at (850) 488-6551 at least three (3) workdays prior to the opening.

AWARDED BID/INSPECTION

The Commission will award the bid to the responsive, responsible bidder who submits the lowest bid price.

If deemed necessary, an interview with the bidder by the Contract Manager may be required before the bid is awarded.

Ch. 287 Invitation to Bid – Revised 02.11.2026 FWC 25/26-104, Page 9 of 69

The Commission reserves the right to inspect the prospective Contractor’s materials and background record prior to making an award of the Contract. If the Contract Manager determines the lowest bidder does not have sufficient experience, equipment, etc. to meet the specifications of this ITB, the Commission reserves the right to reject the bidder and evaluate the next lowest bidder.

POSTING OF BID TABS

Bid Tabulations with Contractors identified as awarded bidders will be posted electronically as Agency

Decisions on the Department of Management Services Vendor Information Portal as a Public Notice. The

Agency Decision may be viewed at https://vendor.myfloridamarketplace.com, and will remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

Awarded Bidders are instructed not to proceed until a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice is given to the Contractor by the Commission. A company or person who proceeds prior to receiving a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice from the Commission does so without a contract and at their own risk.

Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies, whichever is earlier.

SCOPE CHANGES AFTER CONTRACT EXECUTION

The Commission shall provide written notice to the successful bidder thirty (30) days in advance of any

Commission required changes to the technical specifications and/or scope of service that affect the successful bidder’s ability to provide the service as specified herein. Any changes that are other than purely administrative changes will require a change order.

FWC CONTRACT MANAGER

The FWC employee identified as the Contract Manager shall perform the following on behalf of the FWC:

• review, verify, and approve receipt of services/deliverables from the Contractor;

• submit requests for change orders/amendments/renewals, if applicable;

• review, verify, and approve invoices from the Contractor; and, if applicable, complete the

Certificate of Contract Completion form; and

• maintain an official record of all correspondence between the Commission and the Contractor and forward the original correspondence to the Procurement Manager for the official file.

DELIVERABLES

The following services or service tasks are identified as deliverables for the purposes of the subsequent

Contract:

a. Performance of all services set forth in the Scope of Work.

b. Submission of all invoicing, supporting documentation, Corrective Action Plans and reports.

https://vendor.myfloridamarketplace.com/ http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0119/Sections/0119.07.html

Ch. 287 Invitation to Bid – Revised 02.11.2026 FWC 25/26-104, Page 10 of 69

CERTIFICATE OF CONTRACT COMPLETION

The Contract Manager shall conduct a final inspection of the work to determine if completion has occurred.

Upon satisfactory completion of the work, the Contractor shall send the Contract Manager a notarized

Certificate of Contract Completion (Attachment C) and the contract shall be deemed completed upon the issuance date of such Certificate.

LIQUIDATED DAMAGES

If the Contractor fails to complete the work or the conditions of the Purchase Order and/or Change Orders by the completion date, the Commission shall have the right to deduct liquidated damages from any amount due and payable to the Contractor. Liquidated damages shall be assessed in the amount of $100 per calendar day of delay. Exceptions to this provision may be made if a delay is attributable to circumstances that are clearly beyond the control of the Contractor. The burden of proof of unavoidable delay shall rest with the Contractor and shall be supplied in a written form and submitted to the Contract Manager.

WARRANTIES/DAMAGED ITEMS/DELIVERY

The Contractor shall assume full responsibility for providing or ensuring warranty coverage and/or warranty service on any and all items including goods, materials, or equipment provided to the Commission.

If Contractor is not the Manufacturer, all Manufacturer warranties must be passed through to the

Commission.

Delivery shall be made no later than the specified Delivery Date. The Contractor shall pay all costs associated with delivery and shall assume full responsibility for all item(s) damaged prior to the F.O.B.

destination delivery and agree to hold harmless the Commission of all responsibility for prosecuting damage claims.

The Contractor shall assume full responsibility for replacement of all defective or damaged goods within thirty (30) days of notice by the Commission of such defect or damage.

GUARANTEE

If products do not comply with the specifications contained herein, the Contractor shall replace the product(s), or the purchase price shall be refunded. The refund or the delivery of the replacement product(s) shall be made within thirty (30) days following the Contract Manager’s notification to the Contractor that the original product(s) was non-compliant. Costs of returning the original product(s) will be the sole responsibility of the Contractor.

MATERIAL AND EQUIPMENT ON COMMISSION PROPERTY

If the Commission allows the Contractor to have project materials or equipment delivered to and/or stored upon the Commission-managed or owned property before, during, or after the term of the project, the

Contractor will be fully and solely responsible for all expenses and liability incurred as a result of the delivery or storage. Should the Commission, in its sole discretion, determine that any project materials or equipment stored on its property must be moved in response to an emergency, the Contractor shall hold harmless, indemnify, defend, and may be responsible for costs of any reasonably necessary actions taken by the Commission.

AUTHORIZED COMPENSATION

It is understood and agreed that all compensation under this ITB is specifically limited to the Contractor’s bid price accepted by the Commission, and to the specific procedure for payment established in this ITB and the Purchase Order executed pursuant to it. The Commission is not liable for any costs, fees, expenses

Ch. 287 Invitation to Bid – Revised 02.11.2026 FWC 25/26-104, Page 11 of 69 or any other compensation whatsoever incurred or charged by the Contractor, other than the bid price paid for the work specifically described in the Scope of Work, which work is actually accomplished and invoiced by the Contractor subsequent to the Commission’s notice to proceed (or other notice to begin work). Thus, the Commission is not liable for any costs incurred or charged by the Contractor in anticipation of responding to, or performing work described in, this ITB including, but not limited to, equipment or personnel procured by the Contractor in anticipation of such work. The Commission is not responsible to the Contractor for any loss or damages resulting from circumstances unforeseen at the time of publication of this ITB including, but not limited to, those resulting from a “force majeure”.

ADDITIONAL LEGAL REQUIREMENT

All corporations seeking to do business with the State shall, at the time of submitting a bid, be on file with the Department of State in accordance with provisions of Chapter 607, F.S.; similarly, partnerships seeking to do business with the State shall, at the time of submitting such bid, have complied with the applicable provisions of Chapter 620, F.S. For further information on required filing and forms, please go to the following sites: http://sunbiz.org or http://dos.myflorida.com.

USE OF CONTRACT BY OTHER STATE AGENCIES AND ELIGIBLE USERS

As provided in Chapter 60A-1.045, Florida Administrative Code (F.A.C.), and Section 287.042(16), F.S., other State of Florida agencies may purchase from the resulting contract of this ITB, provided that the

Department of Management Services has determined the contract’s use is cost effective and in the best interest of the State, and with the Contractor’s consent.

Other State of Florida governmental entities and eligible users may also request of the Contractor to be able to use this contract. If the Contractor agrees to other entities to utilize this ITB contract, such agencies shall coordinate their use of this contract with the Florida Fish and Wildlife Conservation Commission in order to reduce scheduling conflicts.

CONDITIONS AND SPECIFICATIONS

The bidder is required to examine carefully the conditions and specifications of this bid and to be thoroughly informed regarding any and all requirements of the conditions and specifications.

http://www.sunbiz.org/ http://dos.myflorida.com/

Ch. 287 Invitation to Bid – Revised 02.11.2026 FWC 25/26-104, Page 12 of 69

SCOPE OF WORK

FWC 25/26-104

BIG BEND WMA (NORTH) ROAD MATERIAL

PURPOSE

The intent of this bid is to obtain competitive pricing for the purchase, delivery, and dump spreading of an estimated 9,000 tons of Department of Transportation (DOT) certified lime rock road base on designated roads and/or for the purchase and delivery of DOT Certified lime rock road base and/or #4 crushed lime rock to designated stockpile locations on an as-needed basis to the Snipe

Island, Hickory Mound and Spring Creek Units of Big Bend Wildlife Management Area (WMA) located in Taylor County, Florida, per the specifications contained herein. Estimates are for the 2026-27

Fiscal Year. Tonnage amounts during renewal years will be subject to annual budget appropriations but are expected to be similar.

ACCESS (SEE FIGURE 1):

• Access to the Snipe Island Unit of the BBWMA is by Hwy 98 to CR 14 south to Snipe Island Grade or by Hwy 98 to Mandalay Road, south to LOP&G Road. Approximately 20 miles west of Perry, Florida via U.S. Hwy. 98.

• Access to the Hickory Mound Unit is by Cow Creek Grade, approximately 17 miles west of Perry, Florida via U.S. Hwy. 98,

• Access to the Spring Creek Unit of the BBWMA is by way of County Road 356 approximately 5 miles west of Perry, Florida on U.S. Hwy. 98, or by County Road 361A approximately 14 miles south of

Perry.

1. SCOPE OF WORK

1.1. The contractor is responsible for the acquisition and provision of all equipment, tools, supplies, materials, transportation, labor, and supervision to be used on this project. All sites of road material delivery are indicated on the maps shown in Figures 2 - 4. All contract activities shall be scheduled with the FWC Project Manager to ensure access to the sites, share information about hunting and other activities that may be taking place in the WMA, and other information as necessary.

1.2. The FWC Project Manager shall periodically be on site inspecting all work related to the project. At any time during the work phase of this project, the Commission reserves the right to have any employee or designee inspect the work site. If it is determined that these bid specifications are not being followed, Commission staff shall stop all work until the problem can be resolved to the satisfaction of the FWC Project Manager and when the Contractor demonstrates the ability to meet the specifications in question.

1.3. Deliveries may be temporarily suspended during the following days: 1st sixteen days of the Archery

Deer season, 3-day Muzzleloader season, 1st sixteen days of the General Gun Deer season, Youth

Turkey Hunt, and 1st sixteen days of the Spring Turkey season. Specific dates will vary by year and will be provided by the FWC Project Manager for each given year.

1.4. The Contractor(s) will have until June 10 of each contract year to complete and invoice all jobs.

Deliveries/dump spreading must commence immediately upon issuance of the Purchase Order and continue, with exception of excluded dates above, until the end of the term. The same general

Ch. 287 Invitation to Bid – Revised 02.11.2026 FWC 25/26-104, Page 13 of 69 schedule of deliveries will apply to renewal years and will be specified by the FWC Project Manager upon renewal of the contract. Renewal years will be simultaneous with agency fiscal years (July 1 –

June 30).

1.5. Services rendered by the contractor shall be paid on a per- t o n basis. All travel and incidental or contingency expenses are the responsibility of the contractor and shall be included within the agree-upon per-ton costs for delivery to each unit. An example of this would be the cost of towing services if a dump truck delivering material got stuck or broke down on the management area; those towing costs would be the responsibility of the Contractor.

1.6. FWC reserves the right to increase or decrease the quantities of road material depending upon budget constraints.

1.7. The Contractor will coordinate with the FWC Project Manager or designee so that delivery drivers are directed to the specific location for stockpiling, or roads and sections of those roads where the road material is to be delivered and dump spread. Weights exceeding the written tonnage due to overloaded trucks will be at the expense of the contractor. Overages on written quotations cannot be accepted.

1.8. FWC reserves the right to select multiple vendors for this project. Delivery of road base in either bottom dump trailers or conventional dump trucks is acceptable on roads designated in BLUE, while only conventional dump trucks are acceptable on roads designated in WHITE and/or for delivery to stockpile locations (PURPLE pentagon; see Figures 2–4). FWC reserves the right to select contractors based on the lowest TOTAL CUMULATIVE bid price per ton, per job (TOTAL CUMULATIVE bid price per ton = Year 1 + Renewal Years 1, 2, and 3) for the initial contract year plus the 3 renewal years for

Jobs 1, 2, and 3.

1.9. The Contractor will be responsible for delivering the desired amount of tonnage at specified locations as marked by Commission staff in the field and depicted in Figures 2-4. The contractor shall provide a weigh station load ticket for each delivery when requested by the FWC Project Manager in the field and a copy of all load tickets must be provided to the FWC Project Manager or designee at the end of each delivery day. The FWC Project Manager will set up drop boxes where drivers will deposit their load tickets at the close of each delivery day or drivers may give load tickets to an on-site FWC designee.

All delivery tickets must be received by the FWC Project Manager and accounted for with each invoice submission, as verification the Commission has received the specified tonnage.

1.10. Delivered tonnage shall not exceed the amounts specified for individual line items in the Purchase Order for each year. FWC will not accept delivery of, nor approve payment for, amounts of material over the agreed upon tonnage in the Purchase order.

1.11. All lime rock road base must be Department of Transportation (DOT) certified.

1.12. Contractor will deliver and dump/spread lime rock road base employing at least five (5) trucks, either equipped with bottom dump trailers (only allowed for roads in BLUE) and/or conventional dump trucks (allowed on all roads), with a minimum capacity of twenty (20) tons each. All jobs will be awarded based on the lowest TOTAL CUMULATIVE price per ton (See item 8 above) to purchase and deliver the road material over the initial contract year and the renewal years, exclusive of the equipment used for delivery. Either bottom dumps or conventional dump trucks can be used on those roads designated in BLUE. Only conventional dump trucks can be operated on those roads designated in WHITE and for delivery to stockpile locations (PURPLE pentagon).

Ch. 287 Invitation to Bid – Revised 02.11.2026 FWC 25/26-104, Page 14 of 69

1.13. For all dump spreading jobs, the contractor must provide at least five (5) dump trucks with a minimum capacity of twenty (20) tons, and drivers in rotation each delivery day so that FWC personnel can spread the road base in an expeditious manner, and so that each job can be completed as quickly as possible. Conventional dump trucks used for dump spreading must be equipped with chains to control the opening of the rear dump tailgate, to enable the driver to spread the road base evenly on the designated sections of road. Depending on road conditions, drivers will be directed to specific locations for dump spreading and the desired depth of road base to be dump spread at that location will be specified by the FWC Project Manager or designee.

1.14. The contractor is responsible for inspecting the roads in the management area to ensure that they will support the trucks making deliveries. Costs should be estimated based on the different distances to each unit and reflect the fact that delivery may be directed to any designated road within Snipe

Island, Hickory Mound, and Spring Creek Units as depicted in Figures 2-4. Roads and locations will be selected for initial and renewal year deliveries from the maps on Figures 2-4 and will be supplied to the contractor by the FWC Project Manager upon issuance of the purchase order each year.

1.15. A total of three (3) primary jobs will be awarded.

1.16. Job 1 will be for delivery and dump spreading on specified roads and by the acceptable type of dump truck as designated on the maps for each unit shown in Figures 2-4.

1.17. Job 2 will be for conventional dump truck only delivery of lime rock road base to stockpile sites designated with PURPLE pentagon on the maps for each unit shown in Figures 2-4.

1.18. Job 3 will be for conventional dump truck only delivery of #4 crushed lime rock to stockpile sites designated with PURPLE pentagon on the maps for each unit shown in Figures 2-4.

1.19. FWC reserves the right to award each job to different contractors based upon the total cumulative price per job during the initial contract year and the renewal years, FWC reserves the right to specify deliveries to any of the roads/stockpile locations across any of the three (3) units shown in red and blue in Figures 2-4, based on the bid price for a given unit and available budgets.

1.20. A notarized Certificate of Contract Completion (Attachment C) must be submitted with the last invoice upon completion of all deliveries specified on the purchase order.

1.21. Partial payments will be authorized upon completed delivery of the specified quantity of lime rock road base per unit per job. A notarized Certificate of Partial Payment (Attachment D) must be submitted with the invoice upon completion of deliveries to a specific unit per job.

1.22. There will be a renewal option for this contract for up to three (3) years beyond the initial contract year. Exercise of the renewal option is at the Commission’s sole discretion and shall be conditioned, at a minimum, on the Contractor’s satisfactory performance of this Contract and is subject to the availability of funds.

Ch. 287 Invitation to Bid – Revised 02.11.2026 FWC 25/26-104, Page 15 of 69

2. FIGURES

2.1. Figure 1. Big Bend WMA showing primary and secondary road access in relation to Perry, Florida in Taylor and Dixie Counties.

Ch. 287 Invitation to Bid – Revised 02.11.2026 FWC 25/26-104, Page 16 of 69

2.2. Figure 1. Snipe Island Unit showing unit roads and the specific roads in BLUE where either bottom or conventional dump trucks may be used and roads in WHITE where only conventional 20-ton dump trucks may be used. The stockpile site, denoted by the PURPLE pentagon, is located just west of the check station on Snipe Island Grade, next to the work compound shelter.

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2.3. Figure 2. Hickory Mound Unit showing unit roads and the specific roads in BLUE where either bottom or conventional dump trucks may be used and roads in WHITE where only conventional 20 ton dump trucks may be used. The stockpile site, denoted by the PURPLE pentagon, is located just west of the Cow Creek-Swartz Tram intersection.

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2.4. Figure 3. Spring Creek Unit showing unit roads and the specific roads in BLUE where either bottom or conventional dump trucks may be used and roads in WHITE where only conventional 20 ton dump trucks may be used. The stockpile site, denoted by the PURPLE pentagon, is located just west of Spring Creek Road on Dead End Road.

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Ch. 287 Invitation to Bid – Revised 02.11.2026 FWC 25/26-104, Page 19 of 69

PRICE SHEET

FWC 25/26-104

CONTRACTOR SHALL NOT ALTER THE PRICE SHEET IN ANY WAY.

Price quoted shall not contain any Federal or State sales or use taxes. The bidder recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Quoted price shall include all necessary items to complete the project.

ALL ITEMS FOR AN INDIVIDUAL JOB SHALL BE BID OR THE BID WILL BE REJECTED.

Please read each Job description carefully to ensure that the price/ton bid is accurately based upon the requirements of the job. The cost of delivery shall be included in each price per ton. The bid will be awarded to the responsive, responsible bidder who can provide the lowest price per ton for each individual job, thus a different vendor may be awarded the bid for each individual job.

ALL ITEMS SHALL BE BID OR THE BID WILL BE REJECTED. THE BID WILL BE AWARDED TO

THE RESPONSIVE, RESPONSIBLE BIDDER THAT SUBMITS THE LOWEST TOTAL PRICE.

PURSUANT TO SECTIONS 287.057(1)(a)1. AND 287.057(1)(a)2., F.S., EACH CONTRACTOR SHALL

SUPPLY A PRICE FOR EACH YEAR THAT A CONTRACT MAY BE RENEWED (SEE RENEWAL

CLAUSE).

Job 1. Delivery and dump spreading of DOT certified lime rock road base by either Bottom Dump or

Conventional Dump Truck/Trailer on designated BLUE roads and by Conventional Dump Truck only on designated WHITE roads (five (5) trucks minimum):

a. Snipe Island Unit designated roads

Initial Year: Price per ton = $ _____________________________________

Renewal Year 1: Price per ton = $ _____________________________________

Renewal Year 2: Price per ton = $ _____________________________________

Renewal Year 3: Price per ton = $ _____________________________________

TOTAL Job 1 Cost = $ ____________________________________

b. Hickory Mound Unit and designated roads

Initial Year: Price per ton = $ _____________________________________

Renewal Year 1: Price per ton = $ _____________________________________

Renewal Year 2: Price per ton = $ _____________________________________

Renewal Year 3: Price per ton = $ _____________________________________

TOTAL Job 1 Cost = $ ____________________________________

Ch. 287 Invitation to Bid – Revised 02.11.2026 FWC 25/26-104, Page 20 of 69

c. Spring Creek Unit designated roads

Initial Year: Price per ton = $ _____________________________________

Renewal Year 1: Price per ton = $ _____________________________________

Renewal Year 2: Price per ton = $ _____________________________________

TOTAL Job 1 Cost = $ ____________________________________

Job 2.Conventional Dump Truck delivery of DOT certified lime rock road base to stockpile locations designated with PURPLE pentagons

a. Snipe Island Unit designated PURPLE pentagon

Initial Year: Price per ton = $ _____________________________________

Renewal Year 1: Price per ton = $ _____________________________________

Renewal Year 2: Price per ton = $ _____________________________________

Renewal Year 3: Price per ton = $ _____________________________________

TOTAL Job 2 Cost = $ ____________________________________

b. Hickory Mound Unit PURPLE pentagon

Initial Year: Price per ton = $ _____________________________________

Renewal Year 1: Price per ton = $ _____________________________________

Renewal Year 2: Price per ton = $ _____________________________________

Renewal Year 3: Price per ton = $ _____________________________________

TOTAL Job 2 Cost = $ ____________________________________

c. Spring Creek Unit designated PURPLE pentagon

Initial Year: Price per ton = $ _____________________________________

Renewal Year 1: Price per ton = $ _____________________________________

Renewal Year 2: Price per ton = $ _____________________________________

TOTAL Job 2 Cost = $ ____________________________________

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Job 3. Conventional Dump Truck delivery of #4 crushed lime rock to stockpile locations designated with

PURPLE pentagon

a. Snipe Island Unit designated PURPLE pentagon

Initial Year: Price per ton = $ _____________________________________

Renewal Year 1: Price per ton = $ _____________________________________

Renewal Year 2: Price per ton = $ _____________________________________

Renewal Year 3: Price per ton = $ _____________________________________

TOTAL Job 3 Cost = $ ____________________________________

b. Hickory Mound Unit PURPLE pentagon

Initial Year: Price per ton = $ _____________________________________

Renewal Year 1: Price per ton = $ _____________________________________

Renewal Year 2: Price per ton = $ _____________________________________

Renewal Year 3: Price per ton = $ _____________________________________

TOTAL Job 3 Cost = $ ____________________________________

c. Spring Creek Unit designated PURPLE pentagon

Initial Year: Price per ton = $ _____________________________________

Renewal Year 1: Price per ton = $ _____________________________________

Renewal Year 2: Price per ton = $ _____________________________________

TOTAL Job 3 Cost = $ ____________________________________

TOTAL BID PRICE (Sum of Job 1, 2, and 3 totals) = $ _________________________

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BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE BID AND AGREE TO FURNISH

THE SERVICE AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE NOT BEEN IN ANY

AGREEMENT OR COLLUSION AMONG BIDDERS IN RESTRAINT OF FREEDOM OF COMPETITION.

Contractor: ___________________________

Address: _____________________________

Signed: _______________________________

Print Name: __________________________

Title: ________________________________

Fax: _________________________________

City/State/Zip: ________________________

Telephone: ___________________________

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REFERENCES

A minimum of three (3) separate and verifiable references, from persons or firms for whom the bidder has performed similar jobs as per the bid specifications shall be supplied with the bid. No more than one (1) of the submitted references shall be related to a past project where staff necessary for the current project were unaffiliated with the bidder and/or employed by a different company. If providing an unaffiliated reference, enter the information in Reference 4 - Collective Experience. The firms and/or contact persons should be available between the hours of 8:00 AM and 5:00 PM, Eastern Time, Monday through Friday. FWC staff will attempt to contact each selected reference by phone up to three (3) times. If any reference is not available as stated above, this may be cause for rejection of the Bidder’s bid. Provide a description (scope of work) of each job.

REFERENCE #1

Name: __________________________________________________________________________________________

Address: ________________________________________________________________________________________

Contact Person: ____________________________________ Telephone Number: _________________________

Project Dates for Work Performed (MM/YYYY):…