ft lauderdale SourcingEventAttachment(10_625_2).Attachment.pdf

Request for Qualifications

RFQ/EVENT# 625

GENERAL ENGINEERING AVIATION CONSULTANT SERVICES,

Continuing Services Contract

Pursuant to Section 287.055

Consultants’ Competitive Negotiation Act (CCNA)

City of Fort Lauderdale

Yesenia Pascual

Sr. Procurement Specialist E-mail: Ypascual@fortlauderdale.gov

Telephone: (954) 828-5257

General Engineering Aviation Consultant Services

RFQ/EVENT 625

SECTION I – INTRODUCTION AND INFORMATION

1.1 Purpose

The City of Fort Lauderdale, FL (City) is actively seeking qualified, experienced, and Florida-registered professional engineering consulting firm(s) with multidisciplinary experience in aviation engineering, planning, environmental, and related professional services to provide professional services under a continuing contract for General Engineering Aviation Consultant Services, as further described in Section III – Scope of Services. Firms interested in submitting proposals in response to this Request for Qualifications (RFQ) shall comply with Section IV – Submittal Requirements.

1.2 ONLINE STRATEGIC SOURCING PLATFORM

The City uses an on-line strategic sourcing platform to administer the competitive solicitation process, including but not limited to soliciting proposals, issuing addenda, posting results and issuing notification of an intended decision. There is no charge to register and download the RFQ from the on-line strategic sourcing platform. Proposers are strongly encouraged to read the various supplier tutorials available in the City’s on-line strategic sourcing platform well in advance of their intention to submit a response to ensure familiarity with the use of the City’s on-line strategic sourcing platform. The City shall not be responsible for a proposer’s inability to submit a response by the end date and time for any reason, including issues arising from the use of the City’s on-line strategic sourcing platform. There is no charge to proposers to register and participate in the solicitation process, nor will any fees be charged to the awarded proposer.

It is the sole responsibility of the proposer to ensure that its proposal is submitted electronically through the City’s on-line strategic sourcing platform no later than the time and date specified in this solicitation. PAPER PROPOSAL SUBMITTALS WILL NOT BE ACCEPTED. PROPOSALS MUST BE SUBMITTED ELECTRONICALLY VIA the City’s on-line strategic sourcing platform.

1.3 Electronic Proposal Openings

This solicitation will be opened electronically via the City’s on-line strategic sourcing platform at the date and time indicated in the solicitation. Once the Procurement Specialist opens the solicitation, the bid tabulations (where applicable) may be viewed immediately on a computer, laptop, cell phone, or any other device with WiFi access.

Anyone requesting assistance or having further inquiry in this matter must contact the Procurement Specialist indicated on the solicitation, via the Question and Answer (Q&A) forum on the City’s online strategic sourcing platform before the Last Day for Questions indicated in the Solicitation.

1.4 Pre-Proposal Meeting

There will not be a pre-proposal meeting for this RFQ.

1.5 Point of Contact

City of Fort Lauderdale, Procurement Services Department Attn: Yesenia Pascual, Sr. Procurement Specialist 101 NE 3rd Avenue, Suite 200 Fort Lauderdale, FL 33301 Telephone: (954) 828-5257 E-mail: ypascual@fortlauderdale.gov

For all inquiries concerning this RFQ, questions, and requests for additional information, please utilize the Q&A forum provided by the City’s on-line strategic sourcing platform. Questions of a material nature must be received prior to the cut-off date specified in the RFQ. Material changes, if any, to the scope of services or proposal procedures will only be transmitted by written addendum.

Consultants please note: Proposals shall be submitted as stated in PART IV – Submittal Requirements. No part of your proposal can be submitted via FAX. Submission of a proposal will be considered evidence that the Consultant has familiarized itself with the nature and extent of the work, and the equipment, materials, and labor required. The entire proposal must be submitted in accordance with all requirements contained in this Solicitation. The questions and answers submitted on the City’s on-line strategic sourcing platform shall become part of any contract that is created from this RFQ.

1.6 Debarred or Suspended Bidders or Proposers

The proposer certifies, by submission of a response to this solicitation, that neither it nor its principals and sub-consultants are presently debarred or suspended by any Federal department or agency.

1.7 Prohibition Against Contracting with Scrutinized Companies

Subject to Odebrecht Construction, Inc., v. Prasad, 876 F.Supp.2d 1305 (S.D. Fla. 2012), affirmed, Odebrecht Construction, Inc., v. Secretary, Florida Department of Transportation, 715 F.3d 1268 (11th Cir. 2013), with regard to the “Cuba Amendment,” the Consultant certifies that it is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in Iran Terrorism Sectors List, created pursuant to Section 215.473, Florida Statutes (2026), as may be amended or revised, and that it does not have business operations in Cuba or Syria, as provided in Section 287.135, Florida Statutes (2026), as may be amended or revised. The Consultant also certifies that it is not participating in a boycott of Israel, as provided in Section 287.135, Florida Statutes (2026). The City may terminate this Agreement at the City’s option if the Consultant is found to have submitted a false certification as provided under subsection (5) of Section 287.135, Florida Statutes (2026), as may be amended or revised, or been placed on the Scrutinized Companies with Activities in Sudan List, or been placed on a list created pursuant to Section 215.473, Florida Statutes (2026), as may be amended or revised, relating to scrutinized active business operations in Iran, or been placed on the Scrutinized Companies or Other Entities that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes (2026), as may be amended or revised, or is engaged in a boycott of Israel, or has been engaged in business operations in Cuba or Syria, as defined in Section 287.135, Florida Statutes (2026), as may be amended or revised. In addition, if the Consultant is found to have submitted a false certification as provided under subsection (5) of Section 287.135, Florida Statutes (2026), as may be amended or revised, the Consultant may be subject to such penalties as provided in Section 287.135, Florida Statutes (2026), as may be amended or revised.

By submitting a proposal, or response, the company, principals, or owners certify that it is not listed on the Scrutinized Companies with Activities in Sudan List or listed on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or is engaged in business operations in Cuba or Syria.

END OF SECTION

SECTION II – GENERAL TERMS AND CONDITIONS

2.1 Addenda, Changes, and Interpretations

It is the sole responsibility of each firm to notify the point of contact utilizing the Q&A forum provided by the City’s on-line strategic sourcing platform and request modification or clarification of any ambiguity, conflict, discrepancy, omission, or other error discovered in this competitive solicitation.

Requests for clarification, modification, interpretation, or changes must be received prior to the Q&A deadline. Requests received after this date may not be addressed. Questions and requests for information that would not materially affect the scope of services to be performed or the solicitation process will be answered within the Q&A forum provided by the City’s online strategic sourcing platform and shall be for clarification purposes only. Material changes, if any, to the scope of services or the solicitation process will only be transmitted by official written addendum issued by the City and uploaded to the City’s online strategic sourcing platform as a separate addendum to the RFQ. Under no circumstances shall an oral explanation given by any City official, officer, staff, or agent be binding upon the City and should be disregarded. All addenda are a part of the competitive solicitation documents, and each firm will be bound by such addenda. It is the responsibility of each to read and comprehend all addenda issued.

2.2 Changes and Alterations

Consultant may change or withdraw a proposal at any time prior to the proposal submission deadline;

however, no oral modifications will be allowed. Modifications shall not be allowed following the proposal deadline.

2.3 Consultants' Costs

The City shall not be liable for any costs incurred by consultants in responding to this RFQ, including costs incurred in connection with evaluation and award proceedings.

2.4 Mistakes

The consultant shall examine this RFQ carefully. The submission of a proposal shall be prima facie evidence that the consultant has full knowledge of the scope, nature, and quality of the work to be performed; the detailed requirements of the specifications; and the conditions under which the work is to be performed. Ignorance of the requirements will not relieve the consultant from liability and obligations under the Agreement.

2.5 Acceptance of Responses/Minor Irregularities

2.5.1 The City reserves the right to accept or reject any or all responses, part of responses, and to waive minor irregularities or variances to specifications contained in responses which do not make the response conditional in nature, and minor irregularities in the solicitation process. A minor irregularity shall be a variation from the solicitation that does not affect the price of the contract or does not give a respondent an advantage or benefit not enjoyed by other respondents, does not adversely impact the interests of other firms or does not affect the fundamental fairness of the solicitation process. The City also reserves the right to reissue a Request for Qualifications.

2.5.2 The City reserves the right to disqualify Consultant during any phase of the competitive solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices on the part of the Consultant.

2.6 Responsiveness

In order to be considered responsive to the solicitation, the firm’s response shall fully conform in all material respects to the solicitation and all of its requirements, including all form and substance.

2.7 Responsibility

In order to be considered as a responsible firm, firm shall be fully capable to meet all of the requirements of the solicitation and subsequent contract, must possess the full capability, including financial and technical, to perform as contractually required, and must be able to fully document the ability to provide good faith performance.

2.8 Minimum Qualifications

Firms shall demonstrate a minimum of ten (10) years of relevant experience in aviation engineering design development and construction engineering services or related disciplines for general aviation airports of similar size and complexity to Fort Lauderdale Executive Airport.

Firms must demonstrate sufficient financial resources, equipment, and organizational capacity to successfully perform the services required under this solicitation.

Firms shall demonstrate experience with projects of similar magnitude and complexity as described in the Scope of Services, including aviation infrastructure projects at general aviation or commercial service airports. Projects may include FAA and Florida Department of Transportation (FDOT) funded projects, including Planning, Programming and Grant Agreement (PTGA) funded projects and other state or federally funded aviation infrastructure programs.

Firms shall satisfy each of the following requirements cited below. Failure to do so may result in the proposal being deemed non-responsive.

2.8.1 Proposer or principals shall have relevant experience in aviation design development, and experience in general engineering and construction services. The Project manager assigned to the work must be a Professional Engineer currently licensed in the State of Florida and must have at least five (5) years’ experience in aviation design development, as well as a minimum of ten (10) years of experience in general engineering and construction services, and have served as project manager on similar projects, including experience with FAA-funded airport infrastructure projects and active airport operational environments.

2.8.2 Before awarding a contract, the City reserves the right to require that a firm submit such evidence of its qualifications as the City may deem necessary. Further, the City may consider any evidence of the financial, technical, and other qualifications and abilities of a firm or principals, including previous experiences of same with the City and performance evaluation for services, in making the award in the best interest of the City.

2.8.3 Firm or principals shall have no record of judgments, pending lawsuits against the City or criminal activities involving moral turpitude and not have any conflicts of interest that have not been waived by the City Commission.

2.8.4 Neither Firm nor any principal, officer, or stockholder shall be in arrears or in default of any debt or contract involving the City, (as a party to a contract, or otherwise); nor have failed to perform faithfully on any previous contract with the City.

2.8.5 Consultant(s) must be appropriately licensed and registered in the State of Florida in the required field of service. The Prime Consultant shall employ or have available under contract Professional Engineer(s) currently licensed in the State of Florida in the disciplines necessary to perform the services described in this solicitation.

2.9 Lobbying Activities

ALL CONSULTANTS PLEASE NOTE: Any consultant submitting a response to this solicitation must comply, if applicable, with City of Fort Lauderdale Ordinance No. C-11-42 & Resolution No.

07-101, Lobbying Activities. Copies of Ordinance No. C-11-42 and Resolution No. 07-101 may be obtained from the City Clerk’s Office on the 7th Floor of City Hall, 100 N. Andrews Avenue, Fort Lauderdale, Florida 33301. The Ordinance may also be viewed on the City's website at https://www.fortlauderdale.gov/home/showdocument?id=6036.

2.10 Protest Procedure

2.10.1 Any proposer who is not recommended for award of a contract and who alleges a failure by the City to follow the City’s Procurement Ordinance or any applicable law, may follow the protest procedure as found in the City’s Procurement Ordinance within five (5) days after a notice of intent to award is posted on the City’s web site at the following link: https://www.fortlauderdale.gov/government/departments-a-h/finance/procurement-services/notices-of-intent-to-award.

2.10.2 The complete Protest Ordinance may be found on the City’s web site at the following link: https://library.municode.com/fl/fort_lauderdale/codes/code_of_ordinances?nodeId=C

OOR_CH2AD_ARTVFI_DIV2PR_S2-182DIREPRAWINAW

2.11. Public Entity Crimes

In accordance with the Public Crimes Act, Section 287.133, Florida Statutes (2022), as may be amended or revised, a person or affiliate who is a Consultant, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to the City, may not submit a on a contract with the City for the construction or repair of a public building or public work, may not submit proposals on leases of real property to the City, may not be awarded or perform work as a Consultant, supplier, subconsultant, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes (2022), as may be amended or revised, for category two purchases for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. Violation of this Section by Consultant shall result in cancellation of the City purchase and may result in Consultant debarment.

2.12 Sub-Consultants

2.12.1 A Sub-Consultant is an individual or firm contracted by the Consultant or Consultant’s firm to assist in the performance of services required under this RFQ. A sub-consultant shall be paid through Consultant or Consultant’s firm and not paid directly by the City. Sub- Consultants are permitted by the City in the performance of the services pursuant to the Agreement. Consultant must clearly reflect in its proposal, the major sub-consultant(s) to be utilized in the performance of required services. The City retains the right to accept or reject any sub-consultant proposed in the response of Successful Consultant(s) or prior to contract execution. Any and all liabilities regarding the use of a sub-consultant shall be borne solely by the successful consultant and insurance for each sub-consultant must be maintained in good standing and approved by the City throughout the duration of the Contract. Neither Successful Consultant nor any of its sub-consultants is considered to be employees or agents of the City. Failure to list all sub-consultants and provide the required information may disqualify any proposed sub-consultant from performing work under this

RFQ.

2.12.2 Consultants shall include in their responses, the requested sub-consultant information and include all relevant information required of the Consultant. In addition, within five (5) working days after the identification of the award to the successful Consultant(s), the Consultant shall provide a list confirming the sub-consultant(s) that the successful Consultant intends to utilize in the Contract, if applicable. The list shall include, at a minimum, the name, and location of the place of business for each sub-consultant, the services sub-consultant will provide relative to any contract that may result from this RFQ, sub-consultants’ hourly rates or fees, any applicable licenses, insurance, references, ownership, and other information required of Consultant.

2.13 Local Business Preference – N/A

2.14 Disadvantaged Business Enterprise Preference – N/A

2.15 Insurance Requirements -

As a condition precedent to the effectiveness of this Agreement, during the term of this Agreement and during any renewal or extension term of this Agreement, Consultant shall, at its sole expense, provide insurance of such types and with such terms and limits as noted below. Providing proof of and maintaining adequate insurance coverage are material obligations of Consultant. Consultant shall provide the City a certificate of insurance evidencing such coverage. Consultant’s insurance coverage shall be primary insurance for all applicable policies, in respect to the City’s interests for this Agreement. The limits of coverage under each policy maintained by Consultant shall not be interpreted as limiting Consultant’s liability and obligations under this Agreement. All insurance policies shall be through insurers authorized or eligible to write policies in the State of Florida and possess an A.M. Best rating of A-, VII or better, subject to approval by the City’s Risk Manager.

The coverages, limits, and/or endorsements required herein protect the interests of the City, and these coverages, limits, and/or endorsements shall in no way be relied upon by Consultant for assessing the extent or determining appropriate types and limits of coverage to protect Consultant against any loss exposures, whether as a result of this Agreement or otherwise. The requirements contained herein, as well as the City’s review or acknowledgement, are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by Consultant under this Agreement.

The following insurance policies and coverages are required:

(Send these requirements to your insurance agent to be sure you can meet the expectations of the Agreement. The City must receive a thorough and accurate Certificate of Insurance upon execution of the Agreement.)

Professional Liability Coverage must be afforded for Wrongful Acts in an amount not less than $1,000,000 each claim and $2,000,000 aggregate.

Consultant must keep the professional liability insurance in force until the third anniversary of expiration or early termination of this Agreement or the third anniversary of acceptance of work by the City, whichever is longer, which obligation shall survive expiration or early termination of this Agreement.

Commercial General Liability Coverage must be afforded under a Commercial General Liability policy with limits not less than:

• $1,000,000 each occurrence and $2,000,000 aggregate for Bodily Injury, Property Damage, and Personal and Advertising Injury

• $1,000,000 each occurrence and $2,000,000 aggregate for Products and Completed Operations

Policy must include coverage for contractual liability and independent contractors.

The City, a Florida municipality, its officials, employees, and volunteers are to be included as an additional insured with a CG 20 26 04 13 Additional Insured – Designated Person or Organization Endorsement or similar endorsement providing equal or broader Additional Insured Coverage with respect to liability arising out of activities performed by or on behalf of Consultant. The coverage shall contain no special limitation on the scope of protection afforded to the City, its officials, employees, and volunteers.

Business Automobile Liability Proof of coverage must be provided for all Owned, Hired, Scheduled, and Non-Owned vehicles for Bodily Injury and Property Damage in an amount not less than the State of Florida required minimums unless a different amount is required by City Ordinance(s).

If Consultant does not own vehicles, Consultant shall maintain coverage for Hired and Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

Workers’ Compensation and Employer’s Liability Coverage must be afforded per Chapter 440, Florida Statutes. Any person or entity performing work for or on behalf of the City must provide Workers’ Compensation insurance. Exceptions and exemptions will be allowed by the City’s Risk Manager, if they are in accordance with Florida Statute. Consultants ineligible for a State exemption certificate agree that they are excluded from any benefits, from the City, afforded under Chapter 440, Florida Statutes.

Consultant waives, and Consultant shall ensure that Consultant’s insurance carrier waives, all subrogation rights against the City, its officials, employees, and volunteers for all losses or damages. The City requires the policy to be endorsed with WC 00 03 13 Waiver of our Right to Recover from Others or equivalent.

Consultant must be in compliance with all applicable State and federal workers’ compensation laws.

Insurance Certificate Requirements

a. Consultant shall provide the City with valid Certificates of Insurance (binders are unacceptable) no later than ten (10) days prior to the start of work contemplated in this Agreement.

b. Consultant shall provide to the City a Certificate of Insurance having a thirty (30) day notice of cancellation; ten (10) days’ notice if cancellation is for nonpayment of premium.

c. In the event that the insurer is unable to accommodate the cancellation notice requirement, it shall be the responsibility of Consultant to provide the proper notice. Such notification will be in writing by registered mail, return receipt requested, and addressed to the certificate holder.

d. In the event the Agreement term or any surviving obligation of Consultant following expiration or early termination of the Agreement goes beyond the expiration date of the insurance policy, Consultant shall provide the City with an updated Certificate of Insurance no later than ten (10) days prior to the expiration of the insurance currently in effect. The City reserves the right to suspend the Agreement until this requirement is met.

e. The Certificate of Insurance shall indicate whether coverage is provided under a claims-made or occurrence form. If any coverage is provided on a claims-made form, the Certificate of Insurance must show a retroactive date, which shall be the effective date of the initial contract or prior.

f. The City shall be included as an Additional Insured on all liability policies, with the exception of Workers’ Compensation.

g. The City shall be granted a Waiver of Subrogation on Consultant’s Workers’ Compensation insurance policy.

h. The title of the Agreement, Bid/Contract number, or other identifying reference must be listed on the Certificate of Insurance.

The Certificate Holder should read as follows:

City of Fort Lauderdale Attn: Procurement Services 401 SE 21st Street Fort Lauderdale, FL 33316

Consultant has the sole responsibility for all insurance premiums and shall be fully and solely responsible for any costs or expenses as a result of a coverage deductible, co-insurance penalty, or self-insured retention; including any loss not covered because of the application of such deductible, co-insurance penalty, self-insured retention, or coverage exclusion or limitation. Any costs for including the City as an Additional Insured shall be at Consultant’s expense.

If Consultant’s primary insurance policy/policies do not meet the minimum requirements as set forth in this Agreement, Consultant may provide evidence of an Umbrella/Excess insurance policy to comply with this requirement.

Consultant’s insurance coverage shall be primary insurance in respect to the City’s interests for this Agreement, its officials, employees, and volunteers. Any insurance or self-insurance maintained by the City shall be non-contributory.

Any exclusion or provision in any insurance policy maintained by Consultant that excludes coverage required in this Agreement shall be deemed unacceptable and shall be considered breach of contract.

All required insurance policies must be maintained until the Agreement work has been accepted by the City, or until this Agreement is terminated, whichever is later. Any lapse in coverage may be considered breach of contract. In addition, Consultant must provide to the City confirmation of coverage renewal via an updated certificate of insurance should any policies expire prior to the expiration of this Agreement. The City reserves the right to review, at any time, coverage forms and limits of Consultant’s insurance policies.

Consultant shall provide notice of any and all claims, accidents, and any other occurrences associated with this Agreement to Consultant’s insurance company or companies and the City’s Risk Management office as soon as practical.

It is Consultant’s responsibility to ensure that any and all of Consultant’s independent contractors and subcontractors comply with these insurance requirements. All coverages for independent contractors and subcontractors shall be subject to all of the applicable requirements stated herein.

Any and all deficiencies are the responsibility of Consultant. The City reserves the right to adjust insurance limits from time to time at its discretion with notice to Consultant.

NOTE: CITY PROJECT NUMBER, PROJECT NAME AND PROPOSALNUMBER MUST APPEAR ON

EACH CERTIFICATE, AND THE CITY OF FORTLAUDERDALE MUST BE NAMED ON THE

CERTIFICATE AS AN “ADDITIONAL INSURED” ON REQUIRED LIABILITY POLICIES.

A Sample Insurance Certificate shall be included with the proposal to demonstrate the firm’s ability to comply with insurance requirements. Provide a previous certificate or other evidence listing the insurance companies’ names for all required coverage, and the dollar amounts of the coverage.

2.16 Insurance – Sub-consultants

Consultant shall require all of its sub-consultants to provide the aforementioned coverage as well as any other coverage that the consultant may consider necessary, and any deficiency in the coverage or policy limits of said sub-consultants will be the sole responsibility of the consultant.

2.17 Award of Contract

A Contract (the “Agreement”) will be awarded in accordance with Florida Statutes, by the City Commission. The City reserves the right to execute or not execute, as applicable, a contract with the Consultant(s) that is determined to be in the City’s best interests. The draft/sample agreement is provided herein as an attachment to this RFQ. The City reserves the right to award a contract to more than one consultant as is in the City’s best interest.

2.18 Modification of Services

2.18.1 While this contract is for services provided to the Department referenced in this RFQ, the City may require similar work for other City departments. Successful Proposer agrees to take on such work unless such work would not be considered reasonable or become an undue burden to the Successful Proposer.

2.18.2 The City reserves the right to delete any portion of the work at any time without cause, and if such right is exercised by the City, the total fee shall be reduced in the same ratio as the estimated cost of the work deleted bears to the estimated cost of the work originally planned. If work has already been accomplished and approved by the City on any portion of a contract resulting from this RFQ, the Successful Proposer shall be paid for the work completed on the basis of the estimated percentage of completion of such portion to the total project cost.

2.18.3 The City may require additional items or services of a similar nature, but not specifically listed in the contract. The Successful Proposer agrees to provide such items or services and shall provide the City prices on such additional items or services. If the price(s) offered are not acceptable to the City, and the situation cannot be resolved to the satisfaction of the City, the City reserves the right to procure those items or services from other vendors, or to cancel the contract upon giving the Successful Proposer thirty (30) days written notice.

2.18.4 If the Successful Proposer and the City agree on modifications or revisions to the task elements, after the City has approved work to begin on a particular task or project, and a budget has been established for that task or project, the Successful Proposer will submit a revised budget to the City for approval prior to proceeding with the work.

2.19 No Exclusive Contract

Proposer agrees and understands that the contract shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services from another vendor at the City’s sole option.

2.20 Unauthorized Work

The Successful Consultant(s) shall not begin work until a contract has been awarded by the City

Commission and a notice to proceed has been issued. Consultant(s) agree and understand that the issuance of a Purchase Order and/or Task Order shall be issued and provided to the Consultant(s) following Commission award.

2.21 Contract Agreement

Any subsequent contract will be subject to the Agreement included as an attachment and made a part of this RFQ.

2.22 Contract Term

The initial contract term shall commence upon date of award by the City and shall expire three (3) years from that date or the day after the current contract expires, whichever is later. The City reserves the right to extend the contract for two (2) additional one (1) year terms providing all terms, conditions and specifications remain the same, both parties agree to the extension, and such extension is approved by the City.

In the event services are scheduled to end because of the expiration of this contract, the Consultant shall continue the service upon the request of the City as authorized by the awarding authority. The extension period shall not extend for more than two hundred and seventy (270) days beyond the expiration date of the existing contract. The Consultant shall be compensated for the service at the rate in effect when this extension clause is invoked by the City.

2.23 Payment Method

The City shall make payment to the Consultant by check.

2.25 Invoices/Payment

Each invoice shall fully detail the related costs and shall specify the status of the particular task or project as of the date of the invoice with regard to the accepted schedule for that task or project.

Payment will be made within forty-five (45) days after receipt of an invoice acceptable to the City, in accordance with the Florida Local Government Prompt Payment Act. If, at any time during the contract, the City shall not approve or accept the Consultant’s work product, and agreement cannot be reached between the City and the Consultant to resolve the problem to the City's satisfaction, the City shall negotiate with the Consultant on a payment for the work completed and usable to the City.

2.26 Prohibition Against Contingent Fees

The architect (or registered surveyor and mapper or professional engineer, as applicable) warrants that he or she has not and will not employ or retain any company or person, other than a bona fide employee working solely for the architect (or registered surveyor and mapper, or professional engineer, as applicable) to solicit or secure an agreement pursuant to this competitive solicitation and that he or she has not and will not pay or agree to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the architect (or registered surveyor and mapper or professional engineer, as applicable) any fee, commission, percentage, gift, or other consideration contingent upon or resulting from an award or making of an agreement pursuant to this competitive solicitation.

2.27 Indemnity/Hold Harmless Agreement

The Consultant shall indemnify and hold harmless the City, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant and other persons employed or utilized by the design professional in the performance of the contract.

2.28 Substitution of Personnel

In the event the Proposer wishes to substitute trained, qualified, personnel for those listed in the proposal, the City shall receive prior notification and have the right to review, test and approve such substitutions, if deemed necessary. If the City has reasonable evidence to believe that an employee of the Proposer is incompetent, or has performed his or her employment in an objectionable manner, the City shall have the right to require the Proposer to resolve the situation to the City’s satisfaction, provided, however, that the Proposer shall not be required to institute or pursue to completion, any action if to do so would violate any law, state statute, City ordinance, contract or employment or union agreement.

2.29 Ownership of Work

The City shall have full ownership and the right to copyright, otherwise limit, reproduce, modify, sell, or use all of the work or product produced under this Contract without payment of any royalties or fees to the Consultant above the agreed hourly rates and related costs.

2.30 Canadian Companies

In the event Consultant is a corporation organized under the laws of any province of Canada or is a Canadian federal corporation, the City may enforce in the United States of America or in Canada or in both countries, a judgment entered against the Consultant. The Consultant waives any and all defenses to the City’s enforcement in Canada, of a judgment entered by a court in the United States of America. All monetary amounts set forth in this Contract are in United States dollars.

2.31 Instructions

Careful attention must be given to all requested items contained in this RFQ. Proposers are invited to submit responses in accordance with the requirements of this RFQ. Please read the entire solicitation before submitting a proposal. Firms must provide a response to each requirement of the RFQ. Responses should be prepared in a concise manner with an emphasis on completeness and clarity. Firm’s notes and comments may be rendered on an attachment, provided the same format of this RFQ text is followed. All responses shall be submitted electronically through the City’s online strategic sourcing platform as stated in Section 4.1.

2.32 Discrepancies, Errors and Omissions

Any discrepancies, errors, or ambiguities in the RFQ or addenda should be reported in writing to the City’s Procurement Services Division. Should it be necessary, a written addendum will be incorporated to the RFQ. The City will NOT be responsible for any oral instructions, clarifications, or other communications.

2.33 Non-Discrimination

The Consultant shall not discriminate against its employees based on the employee’s race, color, religion, gender, gender identity, gender expression, marital status, sexual orientation, national origin, age, disability, or any other protected classification as defined by applicable law.

1. The Consultant certifies and represents that the Consultant offers the same health benefits to the domestic partners of its employees as are offered its employees' spouses or offers its employees the cash equivalent of such health benefits because it is unable to provide health benefits to its employees' domestic partners, and that the Consultant will comply with Section 2-187, Code of Ordinances of the City of Fort Lauderdale, Florida, (2026), as may be amended or revised, (“Section 2-187”), during the entire term of this Agreement.

2. The failure of the Consultant to comply with Section 2-187 shall be deemed to be a material breach of this Agreement, entitling the City to pursue any remedy stated below or any remedy provided under applicable law.

3. The City may terminate this Agreement if the Consultant fails to comply with Section 2-187.

4. The City may retain all monies due or to become due until the Consultant complies with

Section 2-187.

5. The Consultant may be subject to debarment or suspension proceedings. Such proceedings will be consistent with the procedures in Section 2-183 of the Code of Ordinances of the City of Fort Lauderdale, Florida.

2.34 E-Verify

As a condition precedent to the effectiveness of this Agreement, pursuant to Section 448.095, Florida Statutes (2026), as may be amended or revised, the Consultant and its subconsultants shall register with and use the E-Verify system to electronically verify the employment eligibility of newly hired employees.

1. The Consultant shall require each of its subconsultants, if any, to provide the Consultant with an affidavit stating that the subconsultant does not employ, contract with, or subcontract with an unauthorized alien. The Consultant shall maintain a copy of the subconsultant’s affidavit for the duration of this Agreement and in accordance with the public records requirements of this Agreement.

2. The City, the Consultant, or any subconsultant who has a good faith belief that a person or entity with which it is contracting has knowingly violated Subsection 448.09(1), Florida Statutes (2026), as may be amended or revised, shall terminate the contract with the person or entity.

3. The City, upon good faith belief that a subconsultant knowingly violated the provisions of

Subsection 448.095(5), Florida Statutes (2026), as may be amended or revised, but that the Consultant otherwise complied with Subsection 448.095(5), Florida Statutes (2026), as may be amended or revised, shall promptly notify Consultant and order the Consultant to immediately terminate the contract with the subconsultant, and the Consultant shall comply with such order.

4. A contract terminated under Subparagraph 448.095(5)(c)1. or 2., Florida Statutes (2026), as may be amended or revised, is not a breach of contract and may not be considered as such. If the City terminates this contract under Paragraph 448.095(5)(c), Florida Statutes (2026), as may be amended or revised, the Consultant may not be awarded a public contract for at least one year after the date on which the contract was terminated. The Consultant is liable for any additional costs incurred by the City as a result of termination of this Agreement.

5. Consultant shall include in each of its subcontracts, if any, the requirements set forth in this

Section, including this subparagraph, requiring any and all subconsultants, as defined in Subsection 448.095(1)(e), Florida Statutes (2026), as may be amended or revised, to include all of the requirements of this Section in their subcontracts. Consultant shall be responsible for compliance by any and all subconsultants, as defined in Subsection 448.095(1)(e), Florida Statutes (2026), as may be amended or revised, with the requirements of Section 448.095, Florida Statutes (2026), as may be amended or revised.

2.35 ANTI-HUMAN TRAFFICKING, KIDNAPPING, CUSTODY AND RELATED OFFENSES

Bidder, Proposer, quoter, or any other respondent to any City solicitation/notice or serving as a City consultant, Contractor, vendor or otherwise entering into any contract (including, without limitation, contract renewal, extension, amendment as applicable) with the City affirms and stipulates that it is not in violation of Section 787.06(13) of the 2024 Florida Statutes entitled “Kidnapping; Custody Offenses; Human Trafficking and Related Offenses.” The entity (which includes any business entity however formed/ incorporated) intending to provide goods or services by submitting a response to a City solicitation further affirms to the City as a governmental entity defined in Section 287.138(1) of the 2024 Florida Statutes that it does not use coercion for labor or services as defined in Section 787.06 of the 2024 Florida Statutes.

SECTION III - SCOPE OF SERVICES

3.1 Purpose

The City of Fort Lauderdale (City), owner and operator of Fort Lauderdale Executive Airport (FXE), is seeking the services of qualified Florida-registered professional engineering consulting firm(s) to provide Professional General Engineering Aviation Consultant Services related to a continuing contract for airport infrastructure and facility improvement projects. Services shall be provided on an as-needed basis, as requested by the City, and authorized through individual Task Orders for specific projects. The selected Consultant(s) shall provide multidisciplinary architectural, engineering, environmental, planning, and construction-related services in support of the planning, design, permitting, bidding, construction, and implementation of airfield and landside improvements, including pavement, utilities, drainage systems, airport facilities, and related infrastructure improvements.

The following Scope of Services shall not be construed as an exclusive list of activities that the successful Consultant(s) may be required to perform. The City reserves the right, in its sole and absolute discretion, to require additional services consistent with those activities customarily performed by professional architects, engineers, planners, surveyors, and aviation consultants pursuant to Section 287.055, Florida Statutes, FAA Advisory Circular 150/5100-14D, and other applicable federal, state, and local regulations. Consultant(s) desiring to render professional general aviation engineering consulting services for FXE must demonstrate the experience, qualifications, technical expertise, staffing capability, and availability necessary to perform the required services in a manner that supports safe and continuous airport operations while meeting project schedules and budget requirements.

The Consultant(s) must demonstrate the ability to perform multiple concurrent Task Orders under a continuing services contract for FAA-funded and non-FAA-funded airport infrastructure projects.

3.1.1 Federal, State Funding and Regulatory Compliance

The selected Consultant(s) shall perform all services in compliance with applicable federal and state requirements when projects are funded in whole or in part through Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grants, Florida Department of Transportation (FDOT) Public Transportation Grant Agreement (PTGA) funding, or other federal or state funding sources.

Federal requirements shall include, but are not limited to:

• 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards)

• FAA Advisory Circular 150/5100-14 (Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects)

• FAA Advisory Circulars applicable to airport design, construction, and safety, including but not limited to AC 150/5300 and AC 150/5320 series

• FAA Airport Improvement Program (AIP) grant assurances

• 49 CFR Part 26 (Disadvantaged Business Enterprise Program), when applicable

• Title VI of the Civil Rights Act of 1964 and related nondiscrimination requirements

• FDOT Aviation Program requirements

• FDOT Public Transportation Grant Agreement (PTGA) requirements

• Applicable Florida Statutes and Florida Administrative Code provisions governing airport projects

The Consultant shall ensure compliance by all subconsultants and shall incorporate applicable federal requirements into all work products, specifications, and subcontracts.

3.2 Scope of Services

Services shall primarily occur at Fort Lauderdale Executive Airport (FXE) and other City airport facilities located in Fort Lauderdale, Florida 33309.

The selected Consultant(s) shall provide professional engineering, architectural, environmental, planning, and aviation consulting services necessary to support the planning, design, permitting, bidding, construction, and implementation of airport infrastructure improvements and related projects including compliance with FAA Advisory Circulars, including but not limited to AC 150/5100-14D, AC 150/5300, and AC 150/5320, FAA Airport Improvement Program (AIP) requirements, and FAA grant assurances.

All services shall be performed in a manner consistent with FAA grant-funded project requirements, including documentation standards, design approval processes, and construction compliance obligations applicable to federally funded airport improvements.

All planning, design, and construction-related services shall be performed in accordance with applicable FAA Advisory Circulars, including but not limited to AC 150/5300 (Airport Design Standards) and AC 150/5320 (Airport Pavement Design and Evaluation), as applicable.

When projects are federally funded, the Consultant shall implement Disadvantaged Business Enterprise (DBE) participation in accordance with 49 CFR Part 26 and the City’s FAA-approved DBE program. The Consultant shall be responsible for outreach, utilization tracking, reporting, and compliance documentation for all DBE participation on applicable Task Orders, including reporting consistent with FAA DBE compliance requirements and FDOT DBE requirements, where applicable.

Services may include, but are not limited to, the following:

3.2.1 Pre-Design and Design Services

a. Schematic design and design development

b. Site planning and feasibility studies

c. Engineering studies and technical evaluations

d. Geotechnical investigations and analyses

e. Topographic and boundary surveys

f. Environmental services and permitting

g. Civil engineering services

h. Transportation and traffic engineering

i. Structural engineering services

j. Mechanical engineering services

k. Electrical engineering services

l. Telecommunications and data transmission systems design

m. Utility coordination services

n. Subsurface Utility Engineering (SUE)

o. Stormwater management and drainage analysis

p. Pavement evaluation and design for airfield and landside facilities

q. Cost estimating and life-cycle cost analysis

r. Preparation of technical specifications and contract documents

s. Construction Safety and Phasing Plans (CSPP)

t. FAA and FDOT grant application support

u. FAA and FDOT grant administration support

v. Disadvantaged Business Enterprise (DBE) monitoring and reporting

w. Architectural services

x. Airport environmental services including air quality analysis and environmental permitting

y. Aircraft noise analysis including noise modeling, noise exposure maps, noise compatibility studies, and noise monitoring

z. Preparation of Airport Layout Plan (ALP) updates and FAA coordination services.

3.2.2 Bidding and Procurement Phase Services

The Consultant(s) may provide professional services during the bidding and procurement phases of projects, including:

a. Responses to Requests for Information (RFIs)

b. Assistance with bid evaluations

c. Recommendation of award documentation

d. Cost analysis and bid review support

e. Bid support services

f. Preparation of addenda

3.2.3 Construction Phase Services

The Consultant(s) may provide professional engineering and construction support services during construction activities, including:

a. Construction administration services

b. Limited Resident Project Representation (RPR)

c. Construction Engineering and Inspection (CEI)

d. Quality assurance and materials testing

e. Surveying and as-built documentation

f. Environmental compliance monitoring

g. DBE compliance monitoring and reporting

h. FAA grant documentation and reimbursement support

i. Construction progress meetings and reporting

j. Review of contractor submittals and shop drawings

k. Project closeout and punch list services

All construction phase services shall comply with FAA-required Construction Safety and Phasing Plans (CSPP) standards, including FAA Advisory Circular 150/5370-2 (as amended), and all applicable airport safety and operational continuity requirements.

3.2.4 General Professional Services

The Consultant(s) shall be capable of:

a. Managing multiple concurrent assignments

b. Coordinating with City staff, airport stakeholders, contractors, tenants, and regulatory agencies

c. Delivering services in accordance with established project schedules and budget requirements

d. Maintaining safe and continuous airport operations during all phases of project…