Ft. Hood Landscaping PWS FINAL 24 MAR 22.docx

FT. HOOD LANDSCAPING SERVICES

PERFORMANCE WORK STATEMENT

1. INTRODUCTION

2. TASKS TO BE PERFORMED

3. HOURS OF OPERATION AND HOLIDAYS

4. BASE ACCESS

5. CHEMICALS

6. CONTRACTOR FURNISHED PROPERTY AND SERVICES

7. QUALITY CONTROL PROGRAM

8. ACCEPTABLE PERFORMANCE LEVELS

9. SPILL RESPONSIBILITY

10. DLA DISPOSITION SERVICES ENVIRONMENTAL MANAGEMENT SYSTEM

11. CONTRACTING OFFICER REPRESENTATIVE/POINT OF CONTACT

12. INVOICING INFROMATION

PERFORMANCE WORK STATEMENT

1. INTRODUCTION

a. Unless otherwise specified herein, the Contractor shall furnish all personnel, management, supervision, properly trained labor, subcontractors, tools, transportation, equipment, supplies, products, materials to satisfactorily complete landscaping services at Defense Logistics Agency Disposition Services (DLADS), Bldg. 25030, Hell on Wheels Ave, Ft Hood TX 76544-0210.

b. Contractor personnel and subcontractors shall comply with applicable federal, local and host installation laws, safety regulations and procedures. Personal Protective Equipment (PPE) shall be provided by the Contractor and must be appropriate for the task. Contractor/subcontractors personnel and equipment are subject to safety inspections by government personnel.

c. The government's estimate of square footage to be mowed is 72,800 SQ FT.

d. The government’s estimate of weeding/edging needed is 2,920 FT.

e. The government’s estimate of area to be policed is 403,300 SQ. FT.

2. TASKS TO BE PERFORMED

a. Landscaping services shall be performed in such a manner as not to interfere with the normal activities and operations on and around the grounds. All supplies, equipment and machines shall be kept out of traffic lanes or other areas where they might be hazardous.

b. Methods specified that use equipment shall be supplemented by hand operations in locations inaccessible by equipment.

c. The Contractor shall perform service where specified in the plot plans. Areas shall be cut to a uniform height between two (2) to three (3) inches during each service. The Contractor shall take precautions to prevent scalping, uneven mowing or cutting by equipment. The Contractor shall repair damaged government facilities, government owned property and equipment caused by the Contractor personnel and subcontractors.

d. Fence lines shall be maintained on both sides to include up to 20 feet outside the fence line. Grass clippings shall be removed or may be mulched to maintain a neat appearance with no clippings visible. Clippings on driveways, sidewalks, and adjacent streets because of the mowing, trimming, and edging operations shall be cleared promptly after completing the above operations.

e. The Contractor shall control grass, weeds and vines growing around the sidewalks, paved areas/roadways, through cracks and holes, around scales, scrap bins, electrical poles, fire hydrants, buildings, and railroad tracks by mowing, weeding, trimming, or edging.

f. The Contractor shall pick up and dispose of trash, litter, and debris as part of each mowing operation. Trash, litter, and debris will be disposed of in approved waste containers on or off site.

g. The COR may order additional mowing service depending on the growth of the grass. The Contractor shall complete the mowing, trimming, edging, and weeding service within five (5) business days of the date of request. The date of the request is considered day zero.

h. The government will supply electricity, hot and cold water at no cost to the Contractor.

3. HOURS OF OPERATION AND HOLIDAYS:

The service to be performed under this contract shall be performed during normal U.S. Government (USG) business days. The schedule of service will be the 2nd Wednesday of every month. Mowing will begin no earlier than 7:30 A.M. on the workday and completed no later than 2:30 P.M. on the same day, and if not finished that day will return on the following workday to complete the task. Services will not be scheduled to be performed on a regular Federal holiday (see below), or one designated by Presidential proclamation.

*The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

4. BASE ACCESS

The Contractor shall coordinate base installation access for all their employees. The Contractor shall be familiar with and comply with all Base Command policies regarding security considerations for all Contractor employees.

5. CHEMICALS

Chemicals used in the performance of the work shall be purchased by the Contractor and issued to the Contractor’s employees in the original manufacturer’s containers. All containers shall identify the type of chemical, instructions for use, dilution, and any hazardous warnings. Products shall be recommended by the manufacturer for their intended use and shall be compatible with other manufacture’s products used in conjunction with these products. Products must have been available in the market for commercial use for at least two (2) years. Manufacturer’s published data will be the only acceptable evidence of materials meeting this requirement.

6. CONTRACTOR FURNISHED PROPERTY AND SERVICES

The Contractor shall furnish everything required to perform this contract. The Government shall not be liable for loss or damage to the Contractor’s, subcontractor or employee’s property, equipment, or materials due to result of their actions. The Contractor shall use materials, tools, chemicals, equipment, and supplies that conform to the requirements listed in this contract. The Contractor shall use his own tools and equipment of a designed type, size, rating, and power for the intended use and shall be always kept in a safe and operable condition. No tools, equipment or fuel shall be stored on government property.

7. QUALITY CONTROL PROGRAM

The Government has the right to inspect all services always called for by the contract and places during the term of the contract. The Government will perform inspections in a manner that will not unduly delay the work. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the government. The Government will notify the Contractor of any deficiencies within the next business day after completion of work. The Contractor shall have two business days from notification to correct the deficiencies.

8. ACCEPTABLE PERFORMANCE LEVELS (APLs)

a. APLs are the minimum performance levels of specific requirements which the Contractor achieve or risk having the government consider performance unsatisfactory, which may result in monetary or other consideration from the Contractor.

b. If performance falls below the specified performance level, consideration may be taken at the government’s discretion. Decisions will consider the impact on the government because of the failure to meet the performance requirement and the number of times the failure has occurred throughout the contract period.

c. Performance incentives for the Contractor will include, but are not necessarily limited to, favorable impact on option exercise decisions, future awards of the same requirement, and future awards of similar requirements by DLA Disposition Services as well as other government and non-government entities that may review performance of this contract.

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9. SPILL RESPONSIBILITY:

a. The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occurs because of, or is contributed to by the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity, to the COR and Contracting Officer (KO) immediately upon discovery. A written follow-up report shall be submitted to the COR and KO not later than twenty-four hours after the initial telephonic report. The written report shall be in narrative form, and as a minimum shall include the following:

1. Description of item spilled (including identity, quantity).

2. Whether amount spilled is EPA or state reportable, and if so, whether it was reported. Exact time and location of spill including a description of the area involved.

3. Containment procedures initiated.

4. Summary of any communications Contractor has with press or USG officials other than the KO.

5. Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

6. Description of item spilled (including identity, quantity).

10. DLA DISPOSITION SERVICES ENVIRONMENTAL MANAGEMENT SYSTEM

DLADS implemented an Environmental Management System (EMS) in accordance with ISO 14001:2015(E), DOD, and DLA requirements at all appropriate DLADS facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, achieving, reviewing, and maintaining the environmental policy of an organization. The DLADS EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLADS mission. The DLADS EMS program is explained in the agency EMS Core Instruction. Site supplements may detail information required by EMS at a local level such as local, state and host environmental regulations as well as local emergency procedures and operating procedures unique to the location. Site supplements also contain information concerning the local interaction between the appropriate DLADS tenant facility and the DOD/DLA host facility EMS program. Contractors and their personnel are required to be aware that each appropriate DLADS facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLADS facility maintains EMS awareness posters that identify the DLADS Environmental Management Representative (EMR) and host facility EMR for specific guidance concerning an individual facility’s EMS program. Contractors may request current copies of EMS information identified in this Section by contacting the local COR.

11. CONTRACTING OFFICER REPRESENTATIVE/POINT OF CONTACT

COR/POC: Pollyanna Reedy, 254-258-7978, email Pollyanna.Reedy@dla.mil Mailing Address: DLA Disposition Services 25030 Hell on Wheels Fort Hood, TX 76544

12. INVOICING INFORMATION

The Contractor will invoice monthly through the Department of Defense Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF in accordance with DFARS 252.232-7003. Refer to https://wawf.eb.mil for additional information.