Form_MBD-40_Letter_of_Intent.pdf
PDF 152 KB Posted
- Attached to
- Background Investigation Services
- Solicitation number
- 25-P-00283
- Issued by
- Hillsborough County, Florida
About this file
This is a Letter of Intent form (MBD-40) from the City of Tampa's Equal Business Opportunity Program, required for all Women/Minority Business Enterprises (WMBE) and Small Local Business Enterprises (SLBE) listed as subcontractors on solicitation 25-P-00283 for Background Investigation Services. The form must be completed jointly by the prime bidder and each WMBE/SLBE subcontractor and submitted to the City within ten business days of bid opening, prior to contract award. The form captures essential information about both the prime contractor and subcontractor, including company details, contact information, and a detailed description of the scope of work or items to be supplied by the WMBE/SLBE. For Background Investigation Services, the City of Tampa's Human Resources & Talent Development department anticipates approximately 500 pre-employment background checks annually, with mandatory 48-hour turnaround times. The contract term is one year from the award date, with potential renewal for four additional one-year periods. The pre-proposal conference is scheduled for Friday, August 8, 2025, at 9:00 am, with proposal responses due Monday, August 25, 2025, at 2:00 pm.
The City of Tampa has allocated a budget of $125,000 for background investigation services. WMBE/SLBE participation is weighted significantly in the evaluation process, accounting for 20 of the 100 available points, alongside evaluation criteria for methodology (20 points), firm experience and qualifications (20 points), cost (15 points), information exchange methods (15 points), references (5 points), and criminal history screening practices (5 points). Proposers must include the completed MBD-40 Letter of Intent documenting the cost of work to be performed by each WMBE/SLBE as both a dollar amount and as a percentage of the total contract value. The form requires signatures from authorized representatives of both the prime contractor and the WMBE/SLBE firm, with the prime contractor certifying intent to utilize the listed subcontractor and agreeing to provide a copy of the executed subcontract agreement or purchase order to the City prior to commencement of work.
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Text version
City of Tampa Official Letter of Intent
(Form MBD-40) A Letter of Intent is required for each WMBE/SLBE listed on the Schedule of Subcontractors to be Utilized (MBD 20 Form). Letter of Intent must be signed by both the Bidder/Service Provider and WMBE/SLBE firm.
Bid/Proposal/Contract Number: __________________________________________________
Bid/Proposal/Contract Name: ___________________________________________________
A. To be completed by the Bidder/Service Provider
Name of Bidder: ___________________________________________________________ Address: _________________________________________________________________
Contact Person: ____________________________________________________________ Telephone: _____________________________ Fax: ______________________________ Email: ___________________________________________________________________
B. To be completed by WMBE/SLBE
Name of WMBE/SLBE: ___________________________________________________________ Address: _________________________________________________________________
Contract Person: ___________________________________________________________ Telephone: _____________________Fax: _______________________________________ Email: ____________________________________________________________________
C. Identify the scope of work to be performed or item(s) to be supplied by the WMBE/SLBE. On unit price bids, identify to which bid line item the WMBE/SLBE’s work scope or supply corresponds:
D. Cost of work to be performed by WMBE/SLBE: ___________________________________________ E. Cost of work to be performed by WMBE/SLBE as a percent of total City contract amount:_______
Bidder/Proposer certifies that it intends to utilize the WMBE/SLBE listed above, and that the work described above is accurate. Bidder/Proposer will provide City with copy of the related subcontract agreement and/or purchase order prior to commencement of the WMBE/SLBE’s work. The WMBE/SLBE firm certifies that it has agreed to provide such work/supplies for the amount stated above.
Bidder/Proposer: ____________________________________ Date: _______________
Signature and Title
WMBE/SLBE Firm: ________________________________________ Date: ___________________ Signature and Title
Rev. 01/15/21 MBD 40
Official Letter of Intent Instructions City of Tampa
Equal Business Opportunity Program
The Official Letter of Intent must be submitted to the soliciting department within ten (10) work days of the bid opening, prior to award. Not providing all letters of intent within the prescribed time frame may be cause to delay award or declare the bid to be non-responsive.
Bid/Proposal/Contract Number- Please provide bid/proposal/contract number provided by City of Tampa procuring department.
Bid/Proposal/Contract Name – Please provide bid/proposal/contract name provided by City of Tampa procuring department.
To be Completed by the Bidder/Service Provide – Please provide prime contractor or main bidders detailed company information as indicated.
To be completed by the WMBE/SLBE – Please provide WMBE/SLBE subcontractor detailed company information as indicated.
Bidder is to Identify the scope of work to be performed or item(s) to be supplied by the WMBE/SLBE. On unit price bids indentify, which bid line item the WMBE/SLBE’s scope of work or supply corresponds – Please provide details of the services or supplies the WMBE/SLBE will provide.
Cost of work to be performed by WMBE/SLBE – Provide agreed upon estimate of work or supplies total price (Unit prices are accepted if specific quantities have yet to be determined).
Bidder/Proposer – Signature of authorized agent for the prime contractor or main bidder with date signed.
WMBE/SLBE firm – Signature of authorized agent for the WMBE/SLBE subcontractor or supplier with date signed.
Contract Confirmation – A copy of the executed subcontract agreement and/or purchase order with the WMBE/SLBE must be filed with the City of Tampa immediately upon execution and/or prior to commencement of work by WMBE/SLBE.
| BidProposalContract Number: |
| BidProposalContract Name: |
| Name of Bidder 1: |
| Name of Bidder 2: |
| Address: |
| Contact Person: |
| Telephone: |
| Fax: |
| Email: |
| Name of WMBESLBE 1: |
| Name of WMBESLBE 2: |
| Address_2: |
| Contract Person: |
| Telephone_2: |
| Fax_2: |
| Email_2: |
| price bids identify to which bid line item the WMBESLBEs work scope or supply corresponds 1: |
| price bids identify to which bid line item the WMBESLBEs work scope or supply corresponds 2: |
| price bids identify to which bid line item the WMBESLBEs work scope or supply corresponds 3: |
| Cost of work to be performed by WMBESLBE: |
| Cost of work to be performed by WMBESLBE as a percent of total City contract amount: |
| Date: |
| Date_2: |
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