Folsom_Emergency_Pump_and_Motor_SOW_Rev_04_1.pdf

Folsom Dam Spare Emergency Pump and Motor Folsom, California Solicitation No.

Statement of Work

Folsom Dam Spare Emergency Pump and Motor

STATEMENT OF WORK

PART 1 PROJECT CONDITIONS

1.01 BACKGROUD

A. Due to water year 2020/2021 drought conditions, it is anticipated that Reclamation will require the use of an Emergency Pump fed from Folsom Dam’s Unit 1’s penstock to supply water to San Juan Water District.

B. The U.S. Bureau of Reclamation, Central California Area Office (CCAO) requires a spare Emergency Pump and Motor to mitigate risks of motor or pump failure during pumping operations in drought conditions.

PART 2 SCOPE

2.01 REQUIREMENTS

A. Provide approval data and drawings for new spare emergency pump and motor.

B. Perform factory testing of new spare emergency pump and motor.

C. Furnish new spare emergency pump, motor, and coupler.

PART 3 GENERAL REQUIRMENTS

3.01 ADMINISTRATIVE INFORMATION

A. Definitions

1. The follow acronyms, terms, and wording will be used throughout this

Performance Work Statement.

a. CO – Contracting Officer

b. COR – Contracting Officers Representative

c. CCAO – Central California Area Office

d. Contractor – Prime Contractor awarded contract

e. CGB – California Great Basin Regional Office

f. RSN – Required Submittal Notices

3.02 DELIVERY TO SITE

A. Submit RSN 3.02-1, Picking Plan for Offloading Equipment:

1. Provide drawings identifying picking points for offloading spare emergency pump and motor.

2. Identify rigging and rigging configuration as part of picking plan.

3. Identify picking weights.

B. Execution

1. Do not deliver equipment prior to successfully completing spare pump and motor factory testing.

2. Provide COR with at-least 7-days’ notice prior to delivery of spare emergency pump and motor. Include the following information with planned delivery(s):

a. Driver name.

b. Driver company.

c. Vehicle information.

d. Day of arrival.

e. Anticipated time of arrival.

3. Deliver Spare Emergency Pump and Motor to CCAO’s warehouse.

4. CCAO Personnel will operate existing 30T Overhead Crane to offload spare pump and motor.

5. Provide required rigging for offloading spare emergency pump and motor.

Required rigging for offloading spare emergency pump and motor will be retained by the Government.

C. Delivery Hours and Location

1. Monday through Friday 8:00 am to 2:00 pm.

2. 7794 Folsom Dam Road, Folsom, CA 95630

3.03 PROJECT SCHEDULE

A. Develop, maintain, and use approved Project Schedule to plan, monitor, and evaluate accomplishment of work. Failure to include any element of the work will not release Contractor from completing all required work under the contract.

B. Project Schedule shall include:

1. Progress chart of suitable scale to indicate percentage of work scheduled for completion by any date.

2. Prepare schedule based on required sequence and interdependence of activities.

3. Include contract title, contract number, and Contractor's name on each sheet.

4. Include activities for procurement and fabrication of equipment.

5. Submit Schedules in sufficient detail as approved by COR.

C. Submit RSN 3.03-1, Project Schedule:

1. Represents Contractor’s as-planned approach to accomplishing the work.

2. Include columns for Task Description, Duration, Planned Start, Planned Finish and Total Slack.

3. Update Project Schedule with actual start and actual finish dates monthly or as approved by the COR.

3.04 SUBMITTALS

A. Submit each Required Submittal Notice specified in the Submittal List. Submit RSNs in accordance with Due Date or Delivery Time specified in the Submittal List.

B. The Government will review the Required Submittal Notices within 14 days of official receipt.

C. The COR will return submittals as Approved, Conditionally Approved, or Not Approved.

D. The Contractor shall resubmit Required Submittal Notices within 14 days of receipt for Required Submittal Notices that are Conditionally Approved or Not Approved.

E. The Government will review resubmitted Required Submittal Notices within 14 days of official receipt.

1. Submit RSNs via email to distribution provided by COR after award.

F. Preparation

1. Prepare in English.

2. Label with contract number and title, and RSN.

3. Measurement units: US Customary Units.

4. Sign and seal submittals requiring certification by a California registered professional. Submit only checked submittals.

5. Submittals without evidence of Contractor's approval will be returned for resubmission.

6. Include the following information in transmittal letters:

a. Contract number and title.

b. RSN for each attached submittal.

c. Responsible code.

d. Number of sets for each RSN.

e. Identify submittal as initial or resubmittal.

7. More than one RSN may be submitted under a transmittal letter, provided the responsible code is the same.

G. Mark manufacturer’s data for commercial products or equipment (such as cut sheets) to identify type, model, size and characteristics.

H. Submittal List

RSN Section Title Submittals Required Due Date or Delivery Time Email

RSN 3.02-1 Delivery to Site Picking Plan for Offloading equipment

At-least 28 days prior to delivery of equipment

RSN 3.03-1 Project Schedule Project Schedule Within 7 days of contract award 1

RSN 4.03-1 Pump and Motor Requirements

Approval data and Drawings

At-least 28 days prior to procurement

RSN 4.03-2 Pump and Motor Requirements

Factory Acceptance Testing Plans

At-least 28 days prior to Factory Acceptance Tests

RSN 4.04-1 Pump and Motor Requirements

Factory Acceptance Testing Results

Within 7 days of completing tests 1

RSN 4.05-1 Pump and Motor Requirements

O&M Manuals At-least 28 days prior to shipping pump and motor

PART 4 SPARE EMERGENCY PUMP AND MOTOR

4.01 ELECTRICAL DRAWINGS AND DATA

A. Drawings, general:

1. Equipment Layout Drawings:

a. Indicate dimension of equipment.

b. Indicate location of devices and items of equipment including nameplates, terminal blocks, wiring ducts, bus, conduit entries and other features in their relative physical location.

c. Indicate method of securing equipment to mounting plates.

2. Bill of Material List:

a. Provide information on manufacturer, style, type, rating, quantity, and other identifying information for each device or item of equipment.

b. Provide unique reference number for each device or item of equipment on bill of material.

3. Manufacturer’s Technical Data:

a. Provide technical data for each device or item of equipment.

b. Where several items are listed on same sheet, indicate items being submitted for approval.

c. Mark catalog data sheet with appropriate bill of material item number.

4.02 BASIC ELECTRICAL REQUIREMENTS

A. Electrical equipment shall conform to the requirements of the latest National Electric Code, National Electrical Safety Code. Conform to NFPA 70 and IEEE C2.

B. Extra Materials

1. Provide Government with special tools and equipment necessary to properly install, adjust, test and check operation of electrical equipment.

C. Nameplates

1. Nameplates shall be 2-inch-high x 2.5 inch wide, laminated black with white text.

2. Unit nameplate and device marker lettering shall be 3/16” high.

D. Execution

1. Do not furnish electrical equipment until approval drawings and data for associated equipment have been approved by Government.

4.03 PUMP AND MOTOR REQUIREMENTS

A. Submit RSN-4.03-1, Approval Data and Drawings

1. Letter of certification from pump manufacturer that they have reviewed the application of the pump and that the pump satisfies the application duties required for existing emergency pump.

2. Letter of certification from motor manufacturer that they have reviewed the application of the motor and that the motor satisfies the application duties required for existing emergency pump motor.

3. Manufacturer’s Technical Data

4. Pump, motor and coupling drawings.

5. Pump and motor nameplates.

6. Schematic and wiring diagrams for motor.

7. Bill of material list.

B. Submit RSN-4.03-2, Factory Acceptance Testing (FAT) Plans

1. Plans for demonstrating functionality of pump and motor.

C. Submit RSN-4.03.3, Factory Acceptance Testing Results

1. Summary of Test Results from FAT.

D. Submit RSN-4.05-8, O&M Manuals

1. Manufacturer’s O&M Manuals for pump, motor and coupling.

a. To include but not limited to:

1) Manufacturer’s Technical data.

2) Pump, motor and coupling drawings.

3) Installation instructions.

4) Maintenance intervals.

5) Lubrication requirements.

2. List of Manufacturer’s recommended spare parts for pump and motor.

E. Products

1. Spare Emergency Pump:

a. Furnish one spare pump meeting the following requirements:

b. Manufacturers (or approved as equal):

1) Power Machinery Inc.

2) Ingersoll-Rand

3) Flowserve

c. Verify pump meets functional and dimensional requirements for replacing existing emergency pump.

d. Provide with mounting fittings and hardware for fit-up with existing equipment.

e. Provide with coupling for coupling pump to existing motor.

f. Verify pump is designed to function with existing emergency pump motor.

g. GPM: 33,700

h. Head: 60 ft.

i. Type: Double Suction

j. Pump shaft diameter: Approx. 4 3/4”

k. Inlet Flange Diameter: 42”

l. Discharge Flange Diameter: 30”

m. Flange to Flange spacing: 117”

n. Supply and discharge pipe are in line.

o. Mounted to existing footings and anchorages.

p. Built with integral lifting points

2. Spare Emergency Pump Motor

a. Furnish one spare pump motor meeting the following requirements:

b. Manufacturers (or approved as equal):

1) General Electric

2) Siemens

3) ABB

c. Verify motor meets functional requirements for existing emergency pump motor.

d. Provide with coupling for coupling motor to existing pump.

e. Provide with mounting fittings and hardware for fit-up with existing equipment.

f. Verify motor is designed to function with existing emergency pump.

g. Motor HP: 600

h. Voltage: 4160

i. Type: TS

j. Frame: 984-Y

k. Frequency: 60 Hz

l. Motor shaft diameter: Approx. 4 3/8”

m. Built with integral lifting points

3. Double Engagement Spacer Gear Coupling

a. Manufacturers (or approved as equal):

1) LoveJoy

2) SKF

b. Suitable for coupling new motor to new pump.

c. Shaft end float shall not exceed 3/16”.

d. Match bolt pattern and dimensions of existing Spacer.

e. Dimensioned to enable reinstallation of existing shaft guard (or shroud).

F. Execution

1. Perform field measurements prior to fabrication to verify fit up of new equipment with existing equipment.

2. Factory Acceptance Testing (FAT)

a. Demonstrate functionality of equipment.

b. Perform FAT prior to shipping.

c. Contractor shall allow Government to witness FAT. Provide applicable

Government with applicable drawings for verification of FAT.

3. Furnish new spare emergency pump and motor.

a. Ship new pare emergency pump and motor in accordance with EPA’s SmartWay program. The website for the EPA’s SmartWay program is listed below:

https://www.epa.gov/smartway/

4. Deliver new pump to CCAO’s warehouse in accordance with section 3.02.

PART 5 SUPPORTING INFORMATION

5.01 LIST OF REFERENCES

DRAWING/PLAN

NUMBER

DRAWING/PLAN TITLE

NA Instructions for Ingersoll-Rand 30” ALV, Single Stg. Pump 05533222

485-218-688 Folsom Pumping Plant Water Distribution Flow Diagram

5.02 PHOTOGRAPHS

Photograph 1: Photograph of existing emergency pump.

Photograph 2: Photograph of nameplate for existing emergency pump.

Photograph 3: Photograph of existing emergency pump motor.

Photograph 4: Photograph of existing emergency pump motor.

Photograph 5: Pump and Motor coupling.

Photograph 6: Pump coupling.

Photograph 7: Motor coupling.

PART 6 PERIOD OF PERFORMANCE

6.01 WORK SCHEDULE

A. All work shall be completed within 280 calendar days of receiving the Notice to Proceed letter.

END OF SECTION