FM 237 Project Manual - RFP.pdf

ISSUED FOR BID DOCUMENTS

FOR CONSTUTION OF

FM 237 TXDOT COLETO CREEK

PIPELINE RELOCATION

(GBRA BID #2026-12)

(KH PROJECT NO. 068611003)

In the event of conflict within the Contract Documents, the most stringent requirement shall apply.

August 2026

8/04/2026

GUADALUPE-BLANCO RIVER AUTHORITY

PROJECT CONSTRUCTION MANUAL

TABLE OF CONTENTS

FM 237 TXDOT COLETO CREEK PIPELINE RELOCATION

DOCUMENT

NUMBER TITLE

GBRA STANDARD SPECIFICATIONS

GBRA Standards and Design Guidelines for Developer Utilities (October 1st, 2025) https://gbra.wpenginepowered.com/wp-content/uploads/2025/08/2025-07-28_Standards-and-Design- Guidelines.pdf

GBRA Standards and Design Guidelines for Customer Water Delivery Points (March 9, 2018) https://www.gbra.org/wp-content/uploads/2021/04/GBRADesignGuidelines_WaterDelivery.pdf

PROCUREMENT AND CONTRACTING REQUIREMENTS

C-111 Advertisement for Bids for Construction Contract C-200 Instructions to Bidders for Construction Contract RFCSP Supplementary Instructions to Bidders C-451 Qualifications Statement C-410 Bid Form for Construction Contract C-430 Bid Bond (Penal Sum Form) C-520 Agreement between Owner and Contractor for Construction Contract C-610 Performance Bond C-615 Payment Bond Form 1295 Certificate of Interested Parties Form CIQ Conflict of Interest Questionnaire C-700 Standard General Conditions of the Construction Contract TxDOT Section 3 Buy America Form 2806 Construction Materials and Manufactured Product Buy America Certification Section 01050 Measurement and Payment

TECHNICAL SPECIFICATIONS – TAKEN FROM THE CITY OF AUSTIN

https://library.municode.com/tx/austin/codes/standard_specifications_manual

101S Preparing Right of Way 406S Reinforcing Steel 509S Excavation Safety Systems 642S Silt Fence 700S Mobilization https://gbra.wpenginepowered.com/wp-content/uploads/2025/08/2025-07-28_Standards-and-Design-Guidelines.pdf https://gbra.wpenginepowered.com/wp-content/uploads/2025/08/2025-07-28_Standards-and-Design-Guidelines.pdf https://www.gbra.org/wp-content/uploads/2021/04/GBRADesignGuidelines_WaterDelivery.pdf https://library.municode.com/tx/austin/codes/standard_specifications_manual

TXDOT SPECIFICATIONS

160 Topsoil 164 Seeding for Erosion Control 166 Fertilizer 168 Vegetative Watering 247 Flexible Base 506 Temporary Erosion, Sedimentation, and Environmental Controls 401 Flowable Backfill 502 Barricades, Signs, Traffic Handling

EJCDC® C-111, Advertisement for Bids for Construction Contract.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

This document is a MODIFIED version of EJCDC® C-111, Copyright© 2018.

REQUEST FOR PROPOSALS

General Notice

Guadalupe-Blanco River Authority (Owner) is requesting Proposals for the construction of the following Project:

FM 237 TXDOT COLETO CREEK PIPELINE RELOCATION

GBRA Bid #2026-12

Proposals for the construction of the Project will be received electronically via the Issuing Office’s CIVCAST site at https://www.civcastusa.com/publishers/5ffc69d9ba94a51df8a1e23c until Tuesday, September 15, 2026 prior to 2:00 p.m. central time. The Proposals received will be publicly opened and read at 2:30 p.m. Central Time on Tuesday, September 15, 2026. Prospective Bidders may attend the bid opening virtually by using the Microsoft Teams link at https://teams.microsoft.com/meet/2681564524 77815?p=AyGGak7CNNiSxgSTIr.

The Project includes the following Work:

Installation of approximately 111 LF of open-cut, 48’’ flanged split steel casing. Split steel casing to be welded to the existing carbon steel encasement. Installation of approximately 59 LF of concrete trench cap. Installation of erosion controls, site restoration and seeding required.

Engineer anticipates that the Project’s total bid price will be approximately $405,000. The Project has an expected duration of 120 calendar days to substantial completion and an additional 30 calendar days for final completion.

Obtaining the Bidding Documents

The Issuing Office for the Bidding Documents is:

Guadalupe-Blanco River Authority 2225 E. Common Street New Braunfels, Texas 78130

Prospective Bidders may obtain copies of the Bidding Documents by electronic request via the Issuing Office’s CIVCAST site at https://www.civcastusa.com/publishers/5ffc69d9ba94a51df8a1e23c. Partial sets of Bidding Documents will not be available from the Issuing Office or by electronic request. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including addenda, if any, obtained from sources other than the Issuing Office’s CIVCAST site.

Pre-bid Conference

A non-mandatory pre-bid conference for the Project will be held on Monday, August 31, 2026 at 2:00 p.m. central time New Braunfels Office located at 2225 E. Common Street, New Braunfels, Texas 78130.

Attendance at the pre-bid conference is encouraged but not required.

Instructions to Bidders

For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

https://www.civcastusa.com/publishers/5ffc69d9ba94a51df8a1e23c https://teams.microsoft.com/meet/26815 https://www.civcastusa.com/publishers/5ffc69d9ba94a51df8a1e23c

EJCDC® C-111, Advertisement for Bids for Construction Contract.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

The Guadalupe-Blanco River Authority particularly encourages qualified businesses certified by the Texas State Comptroller as a Veteran Heroes United in Business (VetHUB) to submit Proposals in response to this bid.

This Advertisement is issued by:

Owner: Guadalupe-Blanco River Authority By: Randy Staats, CPA, CIA Title: Executive Manager of Finance Date: August 17, 2026

EJCDC® C-200, Instructions to Bidders for Construction Contract.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

TOC Page1 of 1

This document is a MODIFIED version of EJCDC® C-200, Copyright© 2018.

INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT

TABLE OF CONTENTS

Page Article 1— Defined Terms

Article 2— Bidding Documents

Article 3— Qualifications of Bidders

Article 4— Pre-Bid Conference

Article 5— Site and Other Areas; Existing Site Conditions; Examination of Site; Owner’s Safety Program;

Other Work at the Site

Article 6— Bidder’s Representations and Certifications

Article 7— Interpretations and Addenda

Article 8— Bid Security

Article 9— Contract Times

Article 10— Substitute and “Or Equal” Items

Article 11— Subcontractors, Suppliers, and Others

Article 12— Preparation of Bid

Article 13— Basis of Bid Pricing

Article 14— Submittal of Bid

Article 15— Modification and Withdrawal of Bid

Article 16— Opening of Bids

Article 17— Bids to Remain Subject to Acceptance

Article 18— Evaluation of Bids and Award of Contract

Article 19— Bonds and Insurance

Article 20— Signing of Agreement

Article 21— Sales and Use Taxes

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

ARTICLE 1—DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office—The office from which the Bidding Documents are to be issued as identified in the Request for Proposals (C-111).

ARTICLE 2—BIDDING DOCUMENTS

2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents (together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is Bidder’s responsibility to determine that it is using a complete set of documents in the preparation of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.

2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of the Project and permission to download or distribution of the Bidding Documents does not confer a license or grant permission or authorization for any other use. Authorization to download documents, or other distribution, includes the right for plan holders to print documents solely for their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder pays all costs associated with printing or reproduction. Printed documents may not be re-sold under any circumstances.

2.03 Bidder may register as a plan holder and obtain complete sets of Bidding Documents, in the number and format stated in the Advertisement or invitation to bid, from the Issuing Office’s CIVCAST site. Bidders may rely that sets of Bidding Documents obtained from the Issuing Office’s CIVCAST site are complete, unless an omission is blatant. Registered plan holders will receive Addenda issued by Owner through the Issuing Office’s CIVCAST site.

2.04 Plan rooms (including construction information subscription services, and electronic and virtual plan rooms other than the Issuing Office’s CIVCAST site) may distribute the Bidding Documents, or make them available for examination. Those prospective bidders that obtain an electronic (digital) copy of the Bidding Documents from a plan room are encouraged to register as plan holders at the Issuing Office’s CIVCAST site. Owner is not responsible for omissions in Bidding Documents or other documents obtained from plan rooms, or for a Bidder’s failure to obtain Addenda from a plan room.

2.05 Electronic Documents

A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding Documents are available, such documents will be made available to the Bidders as Electronic Documents in the manner specified.

1. Bidding Documents will be provided in electronic portable document format (PDF). It is the intent of the Engineer and Owner that such Electronic Documents are to be exactly representative of the paper copies of the documents. However, because the Owner and Engineer cannot totally control the transmission and receipt of Electronic Documents nor the Contractor’s means of reproduction of such documents, the Owner and Engineer cannot and do not guarantee that Electronic Documents and reproductions prepared from those versions are identical in every manner to the paper copies.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon complete sets of Electronic Documents of the Bidding Documents, described in Paragraph 2.05.A above. However, Bidder assumes all risks associated with differences arising from transmission/receipt of Electronic Documents versions of Bidding Documents and reproductions prepared from those versions and, further, assumes all risks, costs, and responsibility associated with use of the Electronic Documents versions to derive information that is not explicitly contained in printed paper versions of the documents, and for Bidder’s reliance upon such derived information.

C. After the Contract is awarded, the Owner will provide or direct the Engineer to provide for the use of the Contractor documents that were developed by Engineer as part of the Project design process, as Electronic Documents in native file formats.

1. Electronic Documents that are available in native file format include:

a. None.

2. Release of such documents will be solely for the convenience of the Contractor. No such document is a Contract Document.

3. Unless the Contract Documents explicitly identify that such information will be available to the Successful Bidder (Contractor), nothing herein will create an obligation on the part of the Owner or Engineer to provide or create such information, and the Contractor is not entitled to rely on the availability of such information in the preparation of its Bid or pricing of the Work. In all cases, the Contractor shall take appropriate measures to verify that any electronic/digital information provided in Electronic Documents is appropriate and adequate for the Contractor’s specific purposes.

4. In no case will the Contractor be entitled to additional compensation or time for completion due to any differences between the actual Contract Documents and any related document in native file format.

ARTICLE 3—QUALIFICATIONS OF BIDDERS

3.01 Bidder is to submit the information outlined in the Instructions to Bidders, Supplementary Instructions to Bidders, Qualifications Statement, and the Bid Form to demonstrate Bidder’s qualifications to perform the Work.

3.02 A Bidder’s failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract.

3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder’s qualifications.

ARTICLE 4—PRE-BID CONFERENCE

4.01 A pre-bid conference will be held at the time and location indicated in the Request for Proposals.

Representatives of Owner and Engineer will be present to discuss the Project.

4.02 Information presented at the pre-bid conference does not alter the Contract Documents. Owner will issue Addenda to make any changes to the Contract Documents that result from discussions at the pre-bid conference. Information presented, and statements made at the pre-bid conference will not be binding or legally effective unless incorporated in an Addendum.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

ARTICLE 5—SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER’S

SAFETY PROGRAM; OTHER WORK AT THE SITE

5.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

5.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. The Supplementary Conditions identify the following regarding existing conditions at or adjacent to the Site:

a. Those reports of explorations and tests of subsurface conditions at or adjacent to the Site that contain Technical Data.

b. Those drawings known to Owner of existing physical conditions at or adjacent to the Site, including those drawings depicting existing surface or subsurface structures at or adjacent to the Site (except Underground Facilities), that contain Technical Data.

c. Reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at or adjacent to the Site.

d. Technical Data contained in such reports and drawings.

2. Owner will make the reports and drawings referenced above available to Bidders via the Issuing Office’s CIVCAST site. These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely, as provided in the General Conditions, has been identified and established in the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply.

B. Underground Facilities: Underground Facilities are shown or indicated on the Drawings, pursuant to Paragraph 5.05 of the General Conditions, and not in the drawings referred to in Paragraph 5.02.A of these Instructions to Bidders. Information and data regarding the presence or location of Underground Facilities are not intended to be categorized, identified, or defined as Technical Data.

5.03 Other Site-related Documents

A. In addition to the documents regarding existing Site conditions referred to in Paragraph 5.02.A, the following other documents relating to conditions at or adjacent to the Site are known to Owner and made available to Bidders for reference:

1. Subsurface Utility Engineering (SUE) for GBRA Coleto Water Line

2. Pump Station and Pipeline for Coleto Creek Project- Record Drawings

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

Owner will make these other Site-related documents available to Bidders via the Issuing Office’s CIVCAST site.

B. Owner has not verified the contents of these other Site-related documents, and Bidder may not rely on the accuracy of any data or information in such documents. Bidder is responsible for any interpretation or conclusion Bidder draws from the other Site-related documents.

C. The other Site-related documents are not part of the Contract Documents.

D. Bidders are encouraged to review the other Site-related documents, but Bidders will not be held accountable for any data or information in such documents. The requirement to review and take responsibility for documentary Site information is limited to information in (1) the Contract Documents and (2) the Technical Data.

5.04 Site Visit and Testing by Bidders

A. A site visit will be held at the time and location indicated in the Request for Proposals. Bidder is encouraged to conduct a thorough visual examination of the Site and adjacent areas.

During the visit the Bidder must not disturb any ongoing operations at the Site.

B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.

C. Bidder must comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by Owner or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

D. Bidder must fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

5.05 Owner’s Safety Program

A. Site visits and work at the Site will follow the Bidder’s company safety protocol.

5.06 Other Work at the Site

A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents. If Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

ARTICLE 6—BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

6.01 Express Representations and Certifications in Bid Form, Agreement

A. The Bid Form that each Bidder will submit contains express representations regarding the Bidder’s examination of Project documentation, Site visit, and preparation of the Bid, and certifications regarding lack of collusion or fraud in connection with the Bid. Bidder should review these representations and certifications, and assure that Bidder can make the representations and certifications in good faith, before executing and submitting its Bid.

B. If Bidder is awarded the Contract, Bidder (as Contractor) will make similar express representations and certifications when it executes the Agreement.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

ARTICLE 7—INTERPRETATIONS AND ADDENDA

7.01 Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the Bidding Documents.

7.02 Bidder shall submit all questions about the meaning or intent of the Bidding Documents to Owner in writing. Contact information and submittal procedures for such questions are as follows:

A. Question submittal deadline is Friday, September 4, 2026 prior to 2:00 p.m. via the Issuing Office’s CIVCAST site at:

https://www.civcastusa.com/publishers/5ffc69d9ba94a51df8a1e23c.

7.03 Interpretations or clarifications considered necessary by Owner in response to such questions will be issued by Addenda delivered to all registered plan holders. Questions received after the deadline may or may not be answered.

7.04 Only responses set forth in an Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Responses to questions are not part of the Contract Documents unless set forth in an Addendum that expressly modifies or supplements the Contract Documents.

ARTICLE 8—BID SECURITY

8.01 The Proposal must be accompanied by Bid security made payable to Owner in an amount of 5 percent of Bidder’s maximum Bid price (determined by adding the base bid and all alternates) and in the form of a Bid bond issued by a surety meeting the requirements of Paragraph 6.01 of the General Conditions. Such Bid bond must be issued in the form included in the Bidding Documents.

An electronic version of the Bid bond must be uploaded with the Bidder’s Proposal. Owner will disqualify any Bidder that fails to submit the Bid security accordingly.

8.02 Bidder must submit original signed and sealed Bid security within 3 business days from the Bid opening date. Owner will disqualify any Bidder that fails to execute and deliver the Bid security accordingly. Bid security must be submitted to:

Purchasing Director c/o GBRA 2225 E. Common Street New Braunfels, TX 78130

8.03 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract, furnished the required Contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract and furnish the required Contract security within 10 business days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited, in whole in the case of a penal sum bid bond, and to the extent of Owner’s damages in the case of a damages-form bond. Such forfeiture will be Owner’s exclusive remedy if Bidder defaults.

8.04 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of 5 business days after the Effective Date of the contract or 90 calendar days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

8.05 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within 5 business days after the Bid opening.

ARTICLE 9—CONTRACT TIMES

9.01 The number of hours or days, or the dates, by which Contractor shall complete the Work are set forth in the Agreement.

9.02 Provisions for liquidated damages and special damages, if any, for failure to achieve Contract Times are set forth in the Agreement.

ARTICLE 10—SUBSTITUTE AND “OR EQUAL” ITEMS

10.01 All prices that Bidder sets forth in its Bid will be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or-equal” or substitution requests are made at Bidder’s sole risk.

ARTICLE 11—SUBCONTRACTORS, SUPPLIERS, AND OTHERS

11.01 A Bidder must be prepared to retain specific Subcontractors and Suppliers for the performance of the Work if required to do so by the Bidding Documents or in the Specifications. If a prospective Bidder objects to retaining any such Subcontractor or Supplier and the concern is not relieved by an Addendum, then the prospective Bidder should refrain from submitting a Bid.

11.02 All Bidders must submit to Owner a list of proposed Subcontractors and Suppliers within 2 business days after Bid opening. The list must include any Subcontractor or Supplier furnishing and/or installing 5% or more of the overall cost of the project. The list must be submitted to purchasing@gbra.org. Owner may disqualify any Bidder that fails to submit the list accordingly.

11.03 If requested by Owner, such list must be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor or Supplier. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor or Supplier, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder will submit a substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

11.04 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next highest ranked Bidder that proposes to use acceptable Subcontractors and Suppliers. Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor or Supplier, so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in Paragraph 7.07 of the General Conditions.

mailto:purchasing@gbra.org

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

ARTICLE 12—PREPARATION OF BID

12.01 The Bid Form is included with the Bidding Documents.

A. All blanks on the Bid Form must be completed, and the Bid Form signed. A Bid price must be indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item listed therein.

B. If the Bid Form expressly indicates that submitting pricing on a specific alternate item is optional, and Bidder elects to not furnish pricing for such optional alternate item, then Bidder may enter the words “No Bid” or “Not Applicable.”

12.02 A Bid by a corporation must be executed in the corporate name by a corporate officer (whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation must be shown.

12.03 A Bid by a partnership must be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership must be shown.

12.04 A Bid by a limited liability company must be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown.

12.05 A Bid by an individual must show the Bidder’s name and official address.

12.06 A Bid by a joint venture must be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The joint venture must have been formally established prior to submittal of a Bid, and the official address of the joint venture must be shown.

12.07 All names must be typed below the signatures.

12.08 The Bid must contain an acknowledgment of receipt of all Addenda, the numbers of which must be filled in on the Bid Form.

12.09 Postal and e-mail addresses and telephone number for communications regarding the Bid must be shown.

12.10 The Bid must contain evidence of Bidder’s authority to do business in the state where the Project is located, or Bidder must certify in writing that it will obtain such authority within the time for acceptance of Bids and attach such certification to the Bid.

12.11 If Bidder is required to be licensed to submit a Bid or perform the Work in the state where the Project is located, the Bid must contain evidence of Bidder’s licensure, or Bidder must certify in writing that it will obtain such licensure within the time for acceptance of Bids and attach such certification to the Bid. Bidder’s state contractor license number, if any, must also be shown on the Bid Form.

ARTICLE 13—BASIS OF BID PRICING

13.01 Lump Sum

A. Bidders must submit a Bid on a lump sum basis as set forth in the Bid Form.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

ARTICLE 14—SUBMITTAL OF BID

14.01 The Bidding Documents include the Bid Form and the Bid Bond Form. The Bid Form is to be completed and submitted with the Bid security and the other documents required to be submitted under the terms of Article 2 of the Bid Form.

14.02 A Bid must be received prior to the date and time prescribed in the Request for Proposals and must be submitted and must be accompanied by the Bid security per Article 8 and other required documents.

14.03 Bids received after the date and time prescribed for the opening of bids, or not submitted in the designated manner, will not be accepted and will be returned to the Bidder unopened.

14.04 No Bidder may submit more than one Bid. Multiple Bids under different names will not be accepted from one firm or association.

ARTICLE 15—MODIFICATION AND WITHDRAWAL OF BID

15.01 If a Bidder wishes to withdraw its Bid prior to Bid opening, Bidder must withdraw its Bid from the place where Bids are to be submitted prior to the date and time for the opening of Bids.

15.02 If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid in the manner specified in Paragraph 15.01 and submit a new Bid prior to the date and time for the opening of Bids.

15.03 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, the Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, the Bidder may be disqualified from further bidding on the Work.

ARTICLE 16—OPENING OF BIDS

16.01 Bids will be opened at the time and place indicated in the advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly.

ARTICLE 17—BIDS TO REMAIN SUBJECT TO ACCEPTANCE

17.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 18—EVALUATION OF BIDS AND AWARD OF CONTRACT

18.01 See Supplementary Instructions to Bidders.

ARTICLE 19—BONDS AND INSURANCE

19.01 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds, other required bonds (if any), and insurance. When the Successful Bidder delivers the executed Agreement to Owner, it must be accompanied by required bonds and insurance documentation.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

19.02 Article 8, Bid Security, of these Instructions, addresses any requirements for providing bid bonds as part of the bidding process.

ARTICLE 20—SIGNING OF AGREEMENT

20.01 When Owner issues a Notice of Award to the Successful Bidder, it will be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as identified in the Agreement. Within 10 business days thereafter, Successful Bidder must execute and deliver the required number of counterparts of the Agreement and any bonds and insurance documentation required to be delivered by the Contract Documents to Owner. Within 10 business days thereafter, Owner will deliver one fully executed counterpart of the Agreement to Successful Bidder as stated in Paragraph 2.02 of the General Conditions.

ARTICLE 21—SALES AND USE TAXES

21.01 Owner is exempt from Texas state sales and use taxes on materials and equipment to be incorporated in the Work. Said taxes must not be included in the Bid. Refer to Paragraph 7.10 of the General and Supplementary Conditions for additional information.

END OF SECTION

FM 237 TXDOT COLETO CREEK PIPELINE RELOCATION (GBRA BID

#2026-12)

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

ARTICLE 1 – GENERAL ITEMS

1.01 The Guadalupe-Blanco River Authority (Owner) has determined that the Competitive Sealed Proposals (CSP) method of procurement will provide the best value for the Owner for this project.

The selection of the contractor will be based on the criteria described below. All procurements shall conform to Section 2269 of the Texas Government Code.

ARTICLE 2 – REQUEST FOR PROPOSAL

2.01 This document provides general information about the requirements as set forth in the CSP selection criteria and procedures for implementation.

A. EVALUATION OF PROPOSALS

1. Owner will conduct a comprehensive, fair and impartial evaluation of all CSPs received in response to this request in the duration set forth in the Bid Form. Owner will appoint a selection committee to perform the evaluation and rank each Proposal in relation to the following selection criteria:

Rating Category Description Weighting

Value Points

A Contract Bid Price 40

B Experience of Bidder with Similar Projects 20

C Qualifications of Key Personnel 20

D Project Approach and Schedule 20

Total 100

2. During the evaluation and ranking of Bidder’s proposals, Owner reserves the right to consider the following:

a. Safety Performance

b. Financial Ability to Perform

c. Compliance with CSP instructions.

d. Whether the Bidder can perform the Contract within the specified time. In making the determination Owner may take into account Bidder’s existing commitments and whether, in Owner’s sole discretion, those commitments will adversely impact Bidder’s ability to complete the work in the scheduled time.

e. The quality and punctuality of performance on any current or previous contracts with any party.

f. Owner may contact references provided by the Bidder, as well as any other references to verify qualifications, experience and performance. In making this determination, Owner may take into account work performed by the Bidder on any project, including but not limited to Owner projects, projects that the Bidder provides as references, and any other projects that Owner has knowledge of.

g. Bidder’s previous and existing compliance with the applicable laws, ordinances, permits, and regulations.

3. If Bidder fails to provide a response to each of the Evaluation Criteria identified within this CSP, points may be deducted or the proposal may be considered nonresponsive and ineligible for consideration.

4. Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner also reserves the right to waive all minor Bid informalities not involving price, time, or changes in the Work.

5. Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible.

6. If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, whether in the Bid itself or in a separate communication to Owner or Engineer, then Owner may reject the Bid as nonresponsive. Bidders must submit any such matters for Owner consideration prior to bidding in accordance with Article 7 of the Instructions to Bidders (C-200).

B. RESPONSE FORMAT

1. Proposals shall provide a concise description of the Bidder’s ability to meet the requirements of this CSP. Emphasis shall be (in no particular order) on the quality, completeness, clarity of content, responsiveness to the requirements, responsiveness to the evaluation criteria, and an understanding of Owner’s needs.

2. Proposals shall be a maximum of ten (10) printed pages excluding resumes and required forms. Content text shall be minimum 11-point font. Page size shall be 8.5” x 11” with the exception of project schedule which may be 11” x 17”.

3. Bidders shall utilize the fillable evaluation forms provided as attachments herein to prepare their CSP. The cover, cover letter, table of contents, financial statement, Bid Form, and any other required documents will not count toward the page limit.

4. Proposals must be submitted electronically as indicated in the Request for Proposals. Any Proposals sent or delivered via any other form of medium shall not be considered in compliance with these instructions and shall be rejected.

5. Proposals and any other information submitted by Bidders in response to this CSP shall become the property of Owner.

C. RESPONSE CONTENTS

1. Cover Letter: Bidder shall provide a signed cover letter stating that Bidder has the capability of performing the contract.

2. Team Qualifications and Experience

a. Provide a supporting narrative outlining the Organizational Structure and Key Information of the Prime Contractor (not to exceed one (1) page). Include a current business organizational structure and type of business structure. Provide the total number of employees and annual company revenues as of December 31 of the previous year.

b. Provide debarment history for the company for the last ten (10) years.

c. Provide any litigation, arbitration, and claims history for the last three (3) years.

d. Indicate the number of years performing contracting/construction work under the current legal business name and/or previous legal business name(s).

e. Provide a clear description of the proposed team identifying Key Subcontractor(s) and Key Supplier(s), their role on the project, and teaming history (not to exceed two (2) pages). If the Prime Contractor has not worked previously with the proposed Key Subcontractor(s) and Key Supplier(s), describe the proposed approach for enduring successful completion of the project in accordance with the Contract Documents. This information may be submitted after the proposal due date in accordance with Paragraph 11.02 of the Instructions to Bidders for Construction Contract. Owner may disqualify any Bidder that fails to submit this information accordingly.

f. Provide three (3) Current Projects of similar scope and fee. Schedule A can be expanded to provide complete and thorough information (not to exceed three (3) pages).

g. Provide three (3) Previous Projects of similar scope and fee, completed within the last five (5) years. Schedule B can be expanded to provide complete and thorough information (not to exceed three (3) pages).

h. Provide a financial statement prepared within the last twelve (12) months by an independent Certified Public Accountant.

1) Bidder must clearly indicate the entity being proposed to enter into the Contract.

In order to supplement the financial strength of the entity being proposed to enter into the Contract, the Bidder may, but is not required to, propose a guarantor who will guaranty the Contractors obligations under the Contract through a separately executed guaranty Contract in favor of Owner. Only the financial information of (1) the entity being proposed to enter into the Contract, and (2) a guarantor, if proposed, will be considered in the financial evaluation of the CSP.

3. Qualifications and Experience of Key Personnel Proposed for this Project

a. Provide a 1-page organization chart that describes the composition of the team for this project. The chart shall include proposed Key Personnel for the Prime Contractor and Key Subcontractor(s). The chart shall also include the dedication percentage (as a percentage of the individual’s total workload) for Key Personnel (Prime Contractor and Key Subcontractor(s)) and their proposed role for the duration of the Project. At a minimum, key roles include the Project Manager, the Project Superintendent, the Safety Manager, and the Quality Control Manager for the Prime Contractor and Key Subcontractor(s).

b. Provide resumes pertinent to the Project, not to exceed two (2) pages per person, for Key Personnel for the Prime Contractor and Key Subcontractor(s) identified in the organizational chart.

c. Provide Schedule C for each of the Key Personnel for the Prime Contractor and Key Subcontractor(s).

d. Information for Key Subcontractors(s) may be submitted after the proposal due date in accordance with Paragraph 11.02 of the Instructions to Bidders for Construction Contract. Owner may disqualify any Bidder that fails to submit this information accordingly.

4. Project Approach and Schedule (not to exceed five (5) pages, excluding Project Schedule)

a. Provide a narrative of the project approach describing how the Bidder will complete this project. Include key milestones, specific critical processes and critical path items, phases and/or sequencing, permits, and approvals anticipated to complete the project work. Identify potential risks and describe proposed mitigation measures to ensure on-time completion of the Project.

b. Provide any innovative ideas for cost savings (due to method or duration) of this Project.

c. Provide a quality management plan describing how the Prime Contractor will ensure that necessary steps, safeguards, subcontractor oversight, Quality Assurance/Quality Control processes, and document controls will be implemented in a rigorous manner as to ensure the completeness, workmanship, accuracy, and successful completion of the Project.

d. Provide a simplified project schedule listing the anticipated Notice to Proceed, contractual milestones, limitations, and completions as described in the Contract Documents. From past projects experience, list and describe any instances in which the Contractor has encountered unforeseen conditions and what successful recovery effort was implemented. Describe the Bidder’s approach towards mitigating and managing risk with unforeseen conditions should they be encountered during construction of this Project.

5. Price

a. For the purpose of the evaluation, Owner will select the combination of the Base Bid, Alternates, Unit Prices, and quantities that provides the best value for Owner.

6. Compliance with CSP Instructions

a. Provide all required forms, signed and notarized as needed.

ARTICLE 3 – ATTACHMENTS

3.01 Qualifications Statement (C-451)

3.02 Bid Form (C-410)

3.03 Texas Ethics Commission Certificate of Interested Parties (TEC-Form 1295)

3.04 Texas Ethics Commission Certificate of Interest Questionnaire (TEC-Form CIQ)

EJCDC C-451, Qualifications Statement.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

This document is a MODIFIED version of EJCDC® C-451, Copyright© 2018.

QUALIFICATIONS STATEMENT

ARTICLE 1—GENERAL INFORMATION

1.01 Provide contact information for the Business:

Legal Name of Business:

Corporate Office

Name: Phone number:

Title: Email address:

Business address of corporate office:

Local Office

Name: Phone number:

Title: Email address:

Business address of local office:

1.02 Provide information on the Business’s organizational structure:

Form of Business: ☐ Sole Proprietorship ☐ Partnership ☐ Corporation

☐ Limited Liability Company ☐ Joint Venture comprised of the following companies:

1.

2.

3.

Provide a separate Qualification Statement for each Joint Venturer.

Date Business was formed: State in which Business was formed:

Is this Business authorized to operate in the Project location? ☐ Yes ☐ No ☐ Pending

1.03 Identify all businesses that own Business in whole or in part (25% or greater), or that are wholly or partly (25% or greater) owned by Business:

Name of business: Affiliation:

Address:

Name of business: Affiliation:

Address:

Name of business: Affiliation:

Address:

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

1.04 Provide information regarding the Business’s officers, partners, and limits of authority.

Name: Title:

Authorized to sign contracts: ☐ Yes ☐ No Limit of Authority: $

Name: Title:

Authorized to sign contracts: ☐ Yes ☐ No Limit of Authority: $

Name: Title:

Authorized to sign contracts: ☐ Yes ☐ No Limit of Authority: $

Name: Title:

ARTICLE 2—LICENSING

2.01 Provide information regarding licensure for Business:

Name of License:

Licensing Agency:

License No: Expiration Date:

Name of License:

Licensing Agency:

License No: Expiration Date:

ARTICLE 3—VETERAN HEROES UNITED IN BUSINESS CERTIFICATION

3.01 Provide current certification, if any, by the Texas State Comptroller as a Veteran Heroes United in Business (VetHUB).

ARTICLE 4—SAFETY

4.01 Provide information regarding Business’s safety organization and safety performance.

Name of Business’s Safety Officer:

Safety Certifications

Certification Name Issuing Agency Expiration

4.02 Provide Worker’s Compensation Insurance Experience Modification Rate (EMR), Total Recordable Frequency Rate (TRFR) for incidents, and Total Number of Recorded Manhours (MH) for the last 3 years and the EMR, TRFR, and MH history for the last 3 years of any proposed Subcontractor(s)

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

that will provide Work valued at 10% or more of the Contract Price. Provide documentation of the EMR history for Business and Subcontractor(s).

Year

Company EMR TRFR MH EMR TRFR MH EMR TRFR MH

ARTICLE 5—FINANCIAL

5.01 Provide information regarding the Business’s financial stability. Provide the most recent audited financial statement, and if such audited financial statement is not current, also provide the most current financial statement.

Financial Institution:

Business address:

Date of Business’s most recent financial statement: ☐ Attached

Date of Business’s most recent audited financial statement: ☐ Attached

Financial indicators from the most recent financial statement

Contractor’s Current Ratio (Current Assets ÷ Current Liabilities)

Contractor’s Quick Ratio ((Cash and Cash Equivalents + Accounts Receivable + Short Term Investments) ÷ Current Liabilities)

ARTICLE 6—SURETY INFORMATION

6.01 Provide information regarding the surety company that will issue required bonds on behalf of the Business, including but not limited to performance and payment bonds.

Surety Name:

Surety is a corporation organized and existing under the laws of the state of:

Is surety authorized to provide surety bonds in the Project location? ☐ Yes ☐ No

Is surety listed in “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies” published in Department Circular 570 (as amended) by the Bureau of the Fiscal Service, U.S. Department of the Treasury?

☐ Yes ☐ No

Mailing Address (principal place of business):

Physical Address

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

Phone (main): Phone (claims):

ARTICLE 7—INSURANCE

7.01 Provide information regarding Business’s insurance company(s), including but not limited to its Commercial General Liability carrier. Provide information for each provider.

Name of insurance provider, and type of policy (CLE, auto, etc.):

Insurance Provider Type of Policy (Coverage Provided)

Are providers licensed or authorized to issue policies in the Project location? ☐ Yes ☐ No

Does provider have an A.M. Best Rating of A-VII or better? ☐ Yes ☐ No

Mailing Address

Physical Address

Phone (main):

Phone (claims):

ARTICLE 8—CONSTRUCTION EXPERIENCE

8.01 Provide information that will identify the overall size and capacity of the Business.

Average number of current full-time employees:

Estimate of revenue for the current year:

Estimate of revenue for the previous year:

8.02 Provide information regarding the Business’s previous contracting experience.

Years of experience with projects like the proposed project:

As a general contractor: As a joint venturer:

Has Business, or a predecessor in interest, or an affiliate identified in Paragraph 1.03:

Been disqualified as a bidder by any local, state, or federal agency within the last 5 years?

☐ Yes ☐ No

Been barred from contracting by any local, state, or federal agency within the last 5 years?

☐ Yes ☐ No

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

Been released from a bid in the past 5 years? ☐ Yes ☐ No

Defaulted on a project or failed to complete any contract awarded to it? ☐ Yes ☐ No

Refused to construct or refused to provide materials defined in the contract documents or in a change…