REQUEST FOR QUALIFICATIONS

(Step 1 of 2)

For

Fleet Maintenance Building Refurbishment

RFQ NO.: RFQ27-4056FAC

PROJECT NO.: 4714

CLIENT DEPARTMENT: Fleet & Facilities – Public Works

COUNCIL DISTRICT: 2

THIS PROJECT IS SUBJECT TO THE FOLLOWING:

PREVAILING WAGE RATES

STATEMENT OF QUALIFICATIONS (SOQ) DUE:

5 p.m. Pacific Prevailing Time (PPT)

September 10, 2026

City of Carlsbad

Public Works Contract Administration Department

1635 Faraday Ave.

Carlsbad, Ca 92008

Attn: Janean Hawney, Contract Administrator

Fleet & Facilities Department – Request for Qualifications RFQ26-4056FAC Project 4714 – Fleet Maintenance Building Refurbishment P a g e | 2

Table of Contents

1. INTRODUCTION

2. SUBCONTRACTING OUTREACH

3. CONTRACTOR REGISTRATION

4. PROJECT DESCRIPTION

5. PROJECT SCHEDULE

6. STATEMENT OF QUALIFICATIONS REQUIREMENTS

7. NOMINATING AND SELECTION PROCESS

8. PRE-SUBMITTAL ACTIVITIES

9. ADDITIONAL TERMS AND CONDITIONS

10. PREVAILING WAGE RATES

11. PROJECT DESCRIPTION, REQUIRED WORK AND SERVICES

Appendices

A – Insurance Requirements

B – Submittal Requirements and Evaluation Criteria

C – Pre-Qualification Questionnaire

D – Preliminary Drawings for Fleet Maintenance Building

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1. INTRODUCTION

PURPOSE: The City of Carlsbad (City) is seeking Statements of Qualifications (SOQ) for the City’s Fleet Maintenance Building Refurbishment Project (Project). The objective of this prequalification process is to identify Contractors deemed qualified and capable of successfully completing the construction of the Project in accordance with the Project specifications and plans, based on prior similar work, client references and staffing. Prequalification does not constitute the City’s approval or endorsement of a Contractor’s specific personnel, equipment, or construction methods, regardless of whether such details are included in the Contractor’s SOQ.

All parties submitting prequalification materials in accordance with these requirements will be notified of their prequalification status upon the City’s review of SOQs that are timely submitted. Contractors who are prequalified will be named in the Notice Inviting Bids for the construction phase of the Project (Step 2).

1.1 This Request for Qualifications (RFQ) represents the initial phase (Step 1) of the City's procurement process to select a qualified Contractor for the Project. The City will not compensate Contractors for any costs associated with preparing, submitting, or participating in the RFQ process. Issuance of this RFQ does not obligate the City to award a contract or to undertake any procurement or contracting activities related to the Project.

1.2 SUMMARY OF WORK: The City is seeking construction services for the development of the Project. The Project is located at 2480 Impala Drive in the City of Carlsbad, County of San Diego, California. The scope of work includes providing all necessary equipment, labor, materials, tools, services, transportation, permits, utilities, and any other items required to complete the construction of the Project. The Contractor will be responsible for furnishing all management, supervision, labor, services, temporary facilities, equipment, tools, supplies, and any additional resources needed to successfully complete the work briefly described in paragraph 4 below.

1.3 CONFLICT OF INTEREST: Any engineering firms, specialty consultants, or individuals previously retained by the City to assist in drafting the Project’s preliminary design, General Development Plan or Drawings shall not be eligible to participate in this RFQ, or in the subsequent solicitation, if any (i.e., Step 2). In addition, any people who currently serve on a City Board or Commission per Carlsbad Municipal Code (CMC) Section 2.15.030 are ineligible to participate.

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Any engineering firms, specialty consultants, or individuals retained by the City to assist in drafting any Reference Documents or other document that was not prepared specifically for this Project, are eligible to participate.

1.4 PUBLIC DISCLOSURE: Records of the names of contractors applying for prequalification status shall be public records subject to disclosure under Division 10 (commencing with Section 7920.000) of Title 1 of the Government Code. The SOQs, including responses to the questionnaire and financial statements submitted pursuant to this RFQ shall not be public records and shall not be open to public inspection.

1.4.1.1 To safeguard Contractor data, City staff will not provide information regarding Contractor’s prequalification status over the telephone.

1.5 INFORMATION SYSTEM USAGE POLICY: Any personnel that require access to

City Information Technology (IT) networks, systems, or infrastructure must complete a Livescan background check and complete a one (1) hour security and system training course annually.

2. SUBCONTRACTING OUTREACH

2.1 The City is dedicated to the principles of equal opportunity in the workplace and in subcontracting. It is the City’s expectation that firms doing business with the City have demonstrated, and are able to demonstrate, the same level of commitment.

2.2 Contractors are encouraged to take positive steps to diversify and expand their subcontractor solicitation base and to offer subcontracting opportunities to all eligible and qualified subcontractors.

3. CONTRACTOR REGISTRATION

3.1 The contractor must be registered with the City’s electronic bid management system, hosted by PlanetBids, to respond to this RFQ and receive notifications regarding Addenda or other updates. Subcontractors and suppliers are encouraged, but not required, to register. For additional information, visit:

https://www.carlsbadca.gov/departments/finance/contracting-purchasing https://www.carlsbadca.gov/departments/finance/contracting-purchasing

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4. PROJECT DESCRIPTION

4.1 The Fleet Maintenance Building Refurbishment Project consists of all work identified in the project plans and specifications for a two-phase project.

The Project will be completed in two phases. Phase 1 consists of establishing temporary facilities to support Fleet operations during construction, including a tent structure for vehicle maintenance, staff trailers, and associated utility connections. The City has identified vendors for the tent structure, trailers, and temporary power services. The Contractor shall retain these vendors, coordinate their work, and provide and install water and sewer connections to the trailers in accordance with City requirements. Upon certification by the City that the temporary facilities are ready for occupancy, Fleet staff will relocate operations to the temporary facilities.

Phase 2 consists of the refurbishment of the Fleet Maintenance Building, including all work shown on the plans and specifications. The scope of work also includes site improvements and related work outside the building footprint as identified in the contract documents.

Access to the City's fuel island and surrounding operational areas shall be maintained at all times throughout construction. The Contractor shall coordinate all activities affecting these areas and minimize disruptions to ongoing City operations.

ESTIMATED PROJECT COST: The City’s independent cost estimate for this Project is $6,302,000. Significant variation in Contractor’s pricing may result in the delay or cancellation of this Project. The City does not anticipate the use of federal funds for this Project.

5. PROJECT SCHEDULE

5.1 The following tentative milestone dates are provided for reference only and are subject to change.

5.1.1 Issue RFQ Sept. 10, 2026

5.1.2 SOQ due date Oct. 13, 2026

5.1.3 Notification to Bidders Oct./Nov. 2026

5.1.4 Issue RFB to Prequalified Contractors Nov./Dec. 2026

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5.1.5 Bid Due Date for Phase 2 Jan. 2027

5.1.6 Selection and Notification Pending Council Award Feb. 2027

5.1.7 City Council Award Feb. 2027

5.1.8 Preconstruction Meeting and Notice to Proceed Feb./March 2027

6. STATEMENT OF QUALIFICATIONS REQUIREMENTS

6.1 CONTRACTOR QUALIFICATIONS

6.1.1 Contractors must be prequalified to participate in this Project. At the time of SOQ submission, Contractors shall possess and maintain a valid and active California Contractor's License (Class “A” General Engineering contractor’s license as well as a California Class “B” General Building contractor’s license) and be registered with the California Department of Industrial Relations (DIR), as required by California Labor Code section 1725.5.

6.1.2 Submit a completed Pre-Qualification Questionnaire (Appendix C).

6.1.3 Include required financial statements as specified in (Appendix C).

6.1.4 The City desires to receive SOQs only from qualified and experienced Contractors who have significant knowledge of and extensive experience with successful performance as a prime contractor on projects of similar size, scope, complexity, and operational constraints.

6.1.5 Self-Performance Requirement: Contractor must perform at least twenty-five percent (25%) of the work with its own forces, excluding general conditions.

6.1.6 Contractor should have scheduling experience using Procore utilizing cost and resource loading.

6.1.7 Contractor should demonstrate experience with pull planning – lean construction.

https://www.cslb.ca.gov/About_Us/Library/Licensing_Classifications/Licensing_Classifications_Detail.aspx?Class=A https://www.cslb.ca.gov/About_Us/Library/Licensing_Classifications/Licensing_Classifications_Detail.aspx?Class=A

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7. NOMINATING AND SELECTION PROCESS

7.1 This pre-qualification process complies with applicable law and is based on the policies, procedures, and guidelines set forth in these RFQ documents. A two-step pre-qualification and bid process has been established as follows:

STEP 1: RFQ

7.1.2 A Qualifying Panel (Panel) is established and includes representatives from the City. The Panel may also include other interested parties such as outside agencies or third-party consulting firms.

7.1.3 After the City receives the SOQs, the Panel will review them based on the established evaluation criteria set forth in Appendix C of this RFQ.

Contractors who meet the minimum qualifications as reviewed by the Panel will be shortlisted.

7.1.4 The Panel will then conduct reference checks of the shortlisted

Contractors. As necessary, the Panel will facilitate interviews with the shortlisted Contractors’ references.

7.1.5 The Panel will identify to the Deputy City Manager of Public Works and/or his or her designee the Contractors the Panel determines meet the qualifications to submit bids for the Project.

7.1.6 The Deputy City Manager of Public Works and/or his or her designee shall have the sole discretion to approve (i.e., prequalify) the Contractors submitted by the Panel.

7.1.7 Contractors that do not meet the minimum qualifications as determined by the Panel may dispute the decision per California Public Contract Code Section 20101(d). The appeal process is not available to Contractors that submit incomplete or late SOQs. An appeal may be initiated only by the Contractor’s delivery of written notice to: Public Works, Contract Administration Department, Attn: Janean Hawney, 1635 Faraday Ave., Carlsbad, CA 92008.

A Contractor’s written request to appeal the City’s qualification determination must be received by the City no later than five (5) business days after Contractor’s receipt of notice from the City that the Contractor is not pre-qualified.

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STEP 2: RFB

7.2.1 Following the Deputy City Manager of Public Works and/or his or her designee’s approval of the recommended qualified Contractors, the City anticipates issuing a Request for Bids (RFB) within ninety (90) days to the pre-qualified Contractors.

7.2.2 Only bidders that have been pre-qualified through this RFQ process shall be eligible for award. Based on the criteria set forth in this RFQ and the RFB, the contract shall be awarded to the lowest responsive and responsible bidder.

7.2.3 The City Council has final authority for award.

8. PRE-SUBMITTAL ACTIVITIES

8.1 SUBMISSION OF QUESTIONS

All questions related to this solicitation shall be submitted via the City’s online bidding portal, PlanetBids.

8.1.2 Questions received after 5 p.m. PPT on Sept. 23, 2026, may not be considered.

8.1.3 Questions or clarifications deemed by the City to be material shall be answered via issuance of an Addendum and posted to the City’s online bidding portal.

8.1.4 Only questions answered by formal written Addenda shall be binding.

Oral and other interpretations or clarifications shall be without legal effect. It is the Contractor’s responsibility to be informed of any Addenda that have been issued.

8.2 REVISION TO THE RFQ: Any changes to the RFQ through Addendum are made effective as though originally issued with the RFQ.

8.2.1 Contractor must confirm the receipt of all addenda, failure to acknowledge may result in the SOQ being deemed non-responsive.

8.2.2 The Contractor is to confirm in its SOQ the receipt of all addenda issued to this RFQ. Failure to acknowledge all addenda issued may result in the SOQ being considered non-responsive and ineligible for further

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8.2.3 The Contractor is not required to include full copies of the actual addenda in its SOQ, but the signed acknowledgement page should be submitted with your SOQ. The City will also verify via PlanetBids that the registered Contractor has acknowledged all addenda online.

9. ADDITIONAL TERMS AND CONDITIONS

9.1 CITY RIGHT TO CANCEL: City reserves the right to cancel, in part or in its entirety, this RFQ including but not limited to, selection schedule, submittal date, and submittal requirements. If the City cancels or revises the RFQ, all potential Contractors registered on PlanetBids will be notified in writing by the City.

9.2 COMPLIANCE WITH INSURANCE REQUIREMENTS: A copy of the City’s insurance requirements is provided in Appendix A for your review. Contractors should only respond to this RFQ if they are able to meet these requirements.

9.3 CLARIFICATIONS: The City reserves the right to request additional information and clarifications from any responders to the RFQ.

9.4 PREVAILING WAGES: This Project is subject to prevailing wages and labor compliance per the Labor Code.

10. PREVAILING WAGE RATES

10.1 Any construction, alteration, demolition, repair, and maintenance work, including work performed during design and preconstruction such as inspection and land surveying work, cumulatively exceeding $1,000 and performed under this Contract constitute “public works” under California Labor Code Section 1720 et seq., and are subject to state prevailing wage laws. The general prevailing rate of wages, for each craft or type of worker needed to execute the contract, shall be those as determined by the Director of Industrial Relations pursuant to the Sections 1770, 1773 and

1773.1 of the California Labor Code. Consistent with the requirement of Section

1773.2 of the California Labor code, a current copy of applicable wage rates may be obtained via the internet at: www.dir.ca.gov/dlsr/. Contractor shall not pay less than the said specified prevailing rates of wages to all such workers employed by him or her in the execution of the Contract. Contractor and any subcontractors shall comply with Section 1776 of the California Labor Code, which requires keeping accurate payroll records, verifying and certifying payroll records, and making them available for inspection. Contractor shall require any subcontractors to comply with Labor Code Section 1776.

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10.2 DIR Registration. California Labor Code Section 1725.5 requires the Contractor and any subcontractor or subconsultant performing any public work under this Contract to be currently registered with the California Department of Industrial Relations (DIR’), as specified in Labor Code Section 1725.5. Labor Code Section 1771.1 provides that a contractor or subcontractor/subconsultant shall not be qualified to engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Labor Code section

1725.5. Prior to the performance of public work by any subcontractor or subconsultant under this Contract, Contractor must furnish the City with the subcontractor or subconsultant's current DIR registration number.

11. PROJECT DESCRIPTION, REQUIRED WORK AND SERVICES

Project overview: Refer to paragraph 4 above for general summary of work.

Scope of work: Refer to paragraph 4 above for general summary of work.

Construction Project Timeline (tentative): The estimated time for the completion of Phase 1 is six (6) months. The estimate time for the relocation of City staff into Phase 1 is one (1) month.

The estimate time for the completion of Phase 2 is twelve (12) months.

Design Standards and Guidelines: The design standards and guidelines to be employed in the prosecution of the work shall be issued with the Request for Bids (RFB). These standards and guidelines will be inclusive of the City’s Supplemental General Provisions and Technical Specifications, which take precedence over the specification language contained in the Standard Specifications for Public Works Construction, “The Greenbook,” latest edition and all errata. In the case of a conflict within the specifications, the RFB Project specifications shall supersede.

Environmental Considerations: The design standards and guidelines to be issued with the RFB will include the requirements for stormwater and erosion control on site.

APPENDIX A

INSURANCE REQUIREMENTS

Fleet & Facilities Department – Request for Qualifications RFQ26-4056FAC

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Contractor’s Statement of Compliance with City of Carlsbad’s Insurance Requirements

The Contractor must attach either of the following items to this page, and submit with its SOQ:

1) Certificates of insurance showing conformance with the City’s insurance requirements identified herein:

Comprehensive General Liability Insurance Automobile Liability Insurance

Workers’ Compensation Insurance Pollution Liability Builders Risk – Builder’s Risk/Course of Construction (Required upon award of contract only)

OR

2) Statement with an insurance carrier’s notarized signature stating that the carrier can, and upon payment of fees and/or premiums by the Contractor, will issue to the Contractor policies of insurance for Comprehensive General Liability, Automobile Liability, Workers’ Compensation and Employer’s Liability in conformance with the requirements herein and Certificates of Insurance to the City showing conformance with the requirements herein.

All certificates of insurance and statements of willingness to issue insurance for auto policies offered to meet the requirements identified herein must:

1) Meet the conditions stated in this Appendix A for each insurance company that the

Contractor proposes.

2) Cover any vehicle used in the performance of the contract, used onsite or offsite, whether owned, non-owned or hired, and whether scheduled or non-scheduled. The auto insurance certificate must state the coverage is for "any auto" and cannot be limited in any manner.

Within ten (10) business days after the City’s notification of award of contract to Contractor, all required insurance documents must be submitted through the City’s designated insurance compliance platform. The City of Carlsbad has designated EXIGIS, LLC as the official system for submission of certificates of insurance and endorsements. Contractor will be contacted directly by EXIGIS, LLC regarding insurance compliance requirements. Contractor’s failure to provide the City-required insurance certificates showing specified coverage within this timeframe may be cause for the contract award to be rescinded at the City’s sole discretion.

A. General Requirements. Contractor shall procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damage to property which may arise

Fleet & Facilities Department – Request for Qualifications RFQ26-4056FAC

P a g e | 12 from or in connection with the performance of the Work by the Contractor, his or her agents, representatives, employees or Subcontractors. The insurance shall meet the City’s policy for insurance as stated in City Council Policy No. 70.

B. Coverages and Limits: Contractor shall maintain the types of coverages and minimum limits specified in these Agency Supplemental General Provisions (00 73 00) RFB Step 2:

C. Commercial General Liability (CGL) Insurance: Insurance written on an “occurrence” basis, including products-completed operations, personal & advertising injury, with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

D. Business Automobile Liability Insurance: $5,000,000 combined single limit per accident for bodily injury and property damage. In addition, the auto policy must cover any vehicle used in the performance of the Contract, used onsite or offsite, whether owned, non-owned or hired, and whether scheduled or non-scheduled.

E. Workers’ Compensation and Employers’ Liability Insurance: Workers’ compensation limits as required by the Labor Code and Employers’ Liability limits of $1,000,000 per incident.

Workers’ compensation offered by the State Compensation Insurance Fund is acceptable to the City.

F. Pollution Liability – $2,000,000 per loss and annual aggregate applicable to bodily injury;

property damage, including loss of use of damaged property or of property that has not been physically damaged or destroyed; clean-up costs, including first party cleanup of the City’s property and third-party cleanup, and bodily injury costs if pollutants impact other properties;

and defense, including costs, fees and expenses incurred in the investigation, defense, or resolution of claims. Coverage shall include completed operations and shall apply to sudden and non-sudden pollution conditions. Coverage shall apply to acts, errors or omissions arising out of, or in connection with, Contractor’s scope of work under the contract. Coverage shall also apply to non-owned deposit sites (“NODS”) that shall protect against, for example, claims regarding bodily injury, property damage, and/or cleanup costs involving NODS. Coverage is preferred by the City to be occurrence based. However, if provided on a claims-made basis, Contractor warrants that any retroactive date applicable to coverage under the policy precedes the effective date of the contract, and that continuous coverage shall be maintained, or an extended discovery period will be exercised through completion or termination of the contract for a minimum of five (5) years. This provision will not limit or alter any rights or remedies to City allowable under the contract and/or Applicable Law in perpetuity.

G. Builders Risk – Builder’s Risk/Course of Construction (Required upon award of contract only)

– “All Risk” (Special Perils) coverage form with limits of not less than $5,000,000 and shall contain

Fleet & Facilities Department – Request for Qualifications RFQ26-4056FAC

P a g e | 13 no coinsurance penalty provisions. The City of Carlsbad shall be named as loss payee and insurer shall waive all rights of subrogation against the City.

H. Additional Provisions: Contractor shall ensure that the policies of insurance required under this Contract with the exception of Workers’ Compensation and Business Automobile Liability Insurance contain, or are endorsed to contain, the following provisions.

The Agency, its officials, employees and volunteers must be covered as additional insured as respects: liability arising out of activities performed by or on behalf of the Contractor;

products and completed operations of the Contractor; premises owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Agency, its officials, employees or volunteers. All additional insured endorsements must be evidenced using separate documents attached to the certificate of insurance; 1 for each company affording general liability, and employers’ liability coverage.

The Contractor’s insurance coverage shall be primary insurance as respects the Agency, its officials, employees and volunteers. Any insurance or self-insurance maintained by the Agency, its officials, employees or volunteers shall be in excess of the Contractor's insurance and shall not contribute with it.

Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Agency, its officials, employees or volunteers.

Coverage shall state that the Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

I. Notice of Cancellation. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be nonrenewed, suspended, voided, canceled, or reduced in coverage or limits except after 10 Calendar Days’ prior written notice has been sent to the Agency by certified mail, return receipt requested.

J. Deductibles and Self-Insured Retention (S.I.R.) Levels. Any deductibles or self-insured retention levels must be declared to and approved by the Agency. At the option of the Agency, either: the insurer shall reduce or eliminate such deductibles or self-insured retention levels as respects the Agency, its officials and employees; or the Contractor shall procure a bond guaranteeing payment of losses and related investigation, claim administration and defense expenses.

K. Waiver of Subrogation. All policies of insurance required under this Contract shall contain a waiver of all rights of subrogation the insurer may have or may acquire against the Agency or any of its officials or employees.

Fleet & Facilities Department – Request for Qualifications RFQ26-4056FAC

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L. Subcontractors. Contractor shall include all Subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each Subcontractor. Coverages for Subcontractors shall be subject to all of the requirements stated in these Agency Supplemental General Provisions (00 73 00).

M. Acceptability of Insurers. Insurance must be placed with insurers that have a rating in Best’s Key Rating Guide of at least A-:VII. Insurers must also be authorized to transact the business of insurance by the State of California Insurance Commissioner as admitted carriers as evidenced by a listing in the official publication of the Department of Insurance of the State of California and/or under the standards specified by City Council Policy No. 70.

N. Verification of Coverage. Contractor shall furnish the Agency with certificates of insurance and original endorsements affecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be in forms approved by the Agency and are to be received and approved by the Agency before the Contract is executed by the Agency.

O. Coverage and Limits. Contractor will maintain the types of coverage and minimum limits indicated below unless the Risk Manager or City Manager or Executive Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor’s indemnification obligations under this Contract. Agency, its officers, agents, and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Contract are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor’s sole expense.

The full limits available to the named insured shall also be available and applicable to the Agency as an additional insured.

P. Cost of Insurance. The Cost of all insurance required under this Contract shall be included in the Contractor’s Bid.

APPENDIX B

SUBMITTAL REQUIREMENTS AND EVALUATION CRITERIA

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1. The SOQ shall be concise, well organized, and demonstrate the Contractor's qualifications and experience applicable to the Project. The SOQ shall be limited to 25 pages. Required forms, questionnaires, financial statements, insurance documentation, bonding documentation, resumes, divider sheets, and other required Appendixs are excluded from the page count. Font Type shall be Calibri in a minimum 12-point font size, with a minimum 1” margin for text pages. Pages shall be numbered. A cover letter may be included with the SOQ; however, it shall not be used in place of any required RFQ submittal documents or information identified in Appendix B, Submittal Requirements and Evaluation Criteria. Any SOQ that does not comply with these formatting standards may not be considered.

1.1. SOQs shall be signed by an individual or individuals authorized to execute legal documents on behalf of the Contractor. The truth and accuracy of the SOQ shall be verified under oath as indicated in Appendix C, Contractor Pre-Qualification Questionnaire.

1.2. SOQs shall be received no later than the time and place specified on the cover of this RFQ. SOQs and related materials received after the date and time specified above may not be considered. Email and hard copy submittals are not acceptable.

1.3. Failure to comply with the requirements of this RFQ may result in disqualification.

1.4. SOQs submitted in response to this RFQ shall contain the following written statements of qualifications and the completed Appendix documents in the following order:

1.4.1. Acknowledgment of Addenda to this RFQ (issued via PlanetBids).

1.4.2. Contractor Pre-Qualification Questionnaire (Appendix C)

I. Financial Statements (Financial statements that are not either reviewed or audited are not acceptable.)

II. Statement from Bonding Company (Notarized statement must be from Surety not an Agent or Broker.)

III. Experience Modification Rate (EMR) IV. Litigation History (if applicable)

SOQs that do not contain the components may not be considered.

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2. ELECTRONIC FORMAT RECEIPT AND OPENING OF SOQS: SOQs will be received in electronic format (eBids) EXCLUSIVELY at the City of Carlsbad’s electronic bidding (eBidding) site (i.e., PlanetBids), at:

https://www:carlsbadca.gov/departments/finance/contracting-purchasing and are due by the date and time shown on the cover of this solicitation, unless modified by Addendum.

2.1. PROPOSERS MUST BE PRE-REGISTERED with the City’s bidding system and possess a system-assigned Digital ID to submit an electronic proposal. The City’s proposal/electronic bidding (PlanetBids) system will automatically track information submitted to the site including IP addresses, browsers being used and the URLs from which information was submitted. In addition, the City’s bidding system will keep a history of every login instance including the time of login, and other information about the user's computer configuration such as the operating system, browser type, version, and more. Because of these security features, Proposers who disable their browsers’ cookies will not be able to log in and use the City’s bidding system.

Upon entry of their SOQ, the system will ensure that all required fields are entered. The system will not accept a SOQ for which any required fields do not contain entries (or similar). This includes all essential documentation and supporting materials and forms requested or contained in these solicitation documents.

2.2. SOQS REMAIN SEALED UNTIL DUE DATE AND TIME. eBids and eProposal’s are transmitted into the City’s bidding system via hypertext transfer protocol secure (https) mechanism using SSL 128-256-bit security certificates issued from Verisign/Thawte which encrypts data being transferred from client to server.

SOQs submitted prior to the Due Date and Time (i.e., 5 p.m. October 13, 2026, PPT) are not available for review by anyone other than the submitter, who will have until the Due Date and Time to change, rescind or retrieve its SOQ should they desire to do so.

2.3. SOQS MUST BE SUBMITTED BY DUE DATE AND TIME. Once the deadline is reached, no further submissions are accepted into the system. Once the Due Date and Time has passed, bidders, proposers, the general public, and City staff are able to immediately see the results online (per applicable law, the questionnaires and financial statements shall not be available for public viewing). City staff may then begin reviewing the submissions for responsiveness, compliance and other issues.

https://www:carlsbadca.gov/departments/finance/contracting-purchasing

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2.4. SOQS MAY BE WITHDRAWN by the Contractor prior to, but not after, the time set as Due Date and Time.

2.4.1. Important Note: Submission of the electronic SOQ into the system may not be instantaneous. Due to the speed and capabilities of the user’s internet service provider (ISP), bandwidth, computer hardware and other variables, it may take time for the proposer’s submission to upload and be received by the City’s eBidding system. It is the proposer’s sole responsibility to ensure their SOQs are received on time by the City’s eBidding system. The City is not responsible for SOQs that do not arrive by the Due Date and Time.

3. EVALUATION CRITERIA

3.1 Contractors who wish to be pre-qualified must submit a completed pre-qualification questionnaire to the City of Carlsbad for review.

Contractors are required to provide all requested information and/or documentation as instructed on the questionnaire.

3.2 Section C. Essential Criteria questions

Contractor is immediately disqualified if:

Any answer to questions 1 through 6 is “NO” Any answer to questions 7 through 13 is “YES”

3.3 Section D. Pre-Qualification Criteria Questions

Contractors are required to answer questions 1 through 22 and must provide additional information to the awarding body for any questions where the answer is not “0”. The awarding body will then use this information to calculate a score for Section D in order to determine eligibility for pre-qualification.

CONTRACTOR PRE-QUALIFICATION QUESTIONNAIRE

A. CONTRACTOR INFORMATION

(All Questions Must Be Answered)

Firm Name (as it appears on CSLB license):

Corporation LLC Partnership Sole Venture JointFirm Type (Select one):

Contact Person/Title:

(List Owner(s) if Firm is a Sole Proprietorship or Partnership)

Local Address (P.O. Box is not acceptable):

Address 1:

Address 2:

City:

Zip:

Office Telephone:

Contact Mobile:

Fax Number:

E-mail Address:

List all California construction or other professional license numbers, classifications and expiration dates held by your firm:

License Number Classification Expiration Date

List your firm’s DIR Public Works Contractor (PWCR) Registration Number(s):

PWCR Number Entity Name Expiration Date

If any of your firm’s license(s) are held in the name of a corporation, limited liability company, or partnership, list below the names of the qualifying individual(s) listed on the CSLB records who meet(s) the experience and examination requirements for each license.

License Number Qualifying Individual Expiration Date

Attachment C RFQ26-4056FAC

□ □ □ □ □ Proprietorship

B. CURRENT ORGANIZATION AND STRUCTURE

Complete the section below for the appropriate type of firm: For Firms That Are Corporations:

1a. Dat ine corporated:

1b. Under the laws of what state:

1c. Provide all the following information for each person who is either (a) an officer of the corporation (president, vice president, secretary, treasurer), or (b) the owner of at least ten percent of the corporation’s stock:

Name Position Years with Firm

Ownership

1d. Identify every construction firm that any person listed above has been associated with (as owner, general partner, limited partner or officer) at any time during the last five years.

NOTE: For this question, “owner” and “partner” refer to ownership of ten percent or more of the business, or ten percent or more of its stock, if the business is a corporation.

Person’s Name Construction Firm Date of Person’s Participation with Firm

For Firms That Are Limited Liability Companies (LLC):

1a. Date Article of Organization filed:

1b. Under the laws of what state:

1c. Provide all the following information for all members of the LLC:

Name Position Years with Firm

Ownership

1d. Identify every construction firm that any person listed above has been associated with (as owner, general partner, limited partner or officer) at any time during the last five years.

NOTE: For this question, “owner” and “partner” refer to ownership of ten percent or more of the business, or ten percent or more of its stock, if the business is a corporation.

Person’s Name Construction Firm Date of Person’s Participation with Firm

For Firms That Are Partnerships:

1a. Date incorporated:

1b. Under the laws ofwhat state:

1c. Provide all the following information for each partner who owns ten percent or more of the firm.

Name Position Years with Firm

Ownership

1d. Identify every construction firm that any person listed above has been associated with (as owner, general partner, limited partner or officer) at any time during the last five years.

NOTE: For this question, “owner” and “partner” refer to ownership of ten percent or more of the business, or ten percent or more of its stock, if the business is a corporation.

Person’s Name Construction Firm Date of Person’s Participation with

Firm

For Firms That Are Sole Proprietorships:

1a. Date of commencement of business:

1b. Identify every construction firm that the business owner has been associated with

(as owner, general partner, limited partner or officer) at any time during the last five years. NOTE: For this question, “owner” and “partner” refer to ownership of ten percent or more of the business, or ten percent or more of its stock, if the business is a corporation.

Person’s Name Construction Firm Date of Person’s Participation with

Firm

For Firms That Intend to Make a Bid as Part of a Joint Venture:

1a. Date of commencement of joint venture:

1b. Provide all the following information for each firm that is a member of the joint venture that expects to bid on one or more projects

Name of Construction Firm % Ownership

Note: Explain on a separate sheet. Provide all other pertinent information required in the sections above, for each Corporation, LLC, Partnership, or Sole-Proprietorship that is a part of the Joint Venture.

FOR ALL FIRMS:

2. At any time during the past five years, has your firm shared office space, warehouse space, yard, plant or shop facilities, staff, equipment, telecommunications or other assets with any other construction firm? (If yes, identify and explain below.)

Construction Firm Description of Sharing Agreement

Location of Facilities

3. State your firm’s gross revenues for each of the last three fiscal years:

Current year ($):

Previous year ($):

Year prior to previous year ($):

4. How many years has your firm been in business in California as a contractor under your present business name and license number?

5. Bonding Capacity – Provide documentation from your surety identifying the following:

Name of Bonding Company/Surety:

Name of Surety Agent:

Address:

Telephone number:

6. If your firm was required to pay a premium of more than one percent for a performance and payment bond on any project(s) on which your firm worked at any time during the last three years, state the percentage that your firm was required to pay. You may provide an explanation for a percentage rate higher than one percent, if you wish to doso.

7. List all other sureties (name and full address) that have written bonds for your firm during the last five years, including the dates on which they were issued:

Name Address Date

8. How often do you require documented safety meetings to be held for construction employees and field supervisors during the course of a project?

9. List your firm’s Experience Modification Rate (EMR) (California workers’ compensation insurance) for each of the past three premium years:

Current year rate:

Previous year rate:

Year prior to previous year rate:

10. Does your firm regularly utilize a third party consultant to review labor compliance documents of subcontractors on a public works project? Yes No

11. Provide the name, address and telephone number of the apprenticeship program (approved by the California Apprenticeship Council) from whom you intend to request the dispatch of apprentices to employ on any public works project awarded by [Public Entity].

Name Address Phone

12. Provide the name, address and telephone number of the apprenticeship program (approved by the California Apprenticeship Council) from whom you have requested and/or employed apprentices in the past three years.

Name Address Phone

13. If your firm operates its own State-approved apprenticeship program:

(a) Identify the craft or crafts in which your firm provided apprenticeship training in the past year;

(b) State the year in which each such apprenticeship program was approved and attach evidence of the most recent California Apprenticeship Council approval(s);

(c) For each craft, list the number apprentices employed by your firm and the number of individuals that completed apprenticeships while employed by your firm during the last three years.

Craft Year No. Apprentices No. Completed

14. Has your firm changed names or license number in the past five years?

(If yes, explain on a separate sheet, including the reason for the change.)

Yes No

15. Has there been any change in ownership of your firm at any time during No the last five years? Yes

(If yes, explain on a separate sheet.)

NOTE: A corporation whose shares are publicly traded is NOT required to answer this question.

Attachment C RFQ26-4056FAC

16. Is your firm a subsidiary, parent, holding company or affiliate ofanother construction firm? Yes No (If yes, explain on a separate sheet.)

NOTE: Include information about other firms if one firm owns 50 percent or more of another, or if an owner, partner, or officer of your firm holds a similar position in anotherfirm.

17. Has any owner, partner and/or officer of your firm operated or been connected to a

No construction firm under any other name in the last five years not listed in Section A or Section B above at any time in the past five years? Yes (If yes, provide the person’s name, construction firm name, and dates ofparticipation.)

Name Construction Firm Dates of Participation

Attachment C RFQ26-4056FAC

C. ESSENTIAL CRITERIA QUESTIONS

1.

Yes No

2.

Does your firm possess a valid and current California Contractor’s or other professional license as required by law for the project or projects for which it intends to submit abid?

Is your firm registered with DIR as a Public Works Contractor for the current fiscal year? Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

3. Does your firm have a liability insurance policy with a policy limit of at least $2,000,000 per occurrence and $2,000,000 aggregate?

4. Does your firm have current workers’ compensation insurance policy as required by the Labor Code or is your firm legally self-insured pursuant to Labor Code section 3700 et. seq.?

5. Have you attached your firm’s latest copy of reviewed or audited financial statements with accompanying notes and supplemental information? * NOTE: Financial statements that are not either reviewed or audited are not acceptable. A letter verifying availability of a line of credit may also be attached; however, it will be considered as supplemental information only, and is not a substitute for the required financial statements.

6. Have you attached a notarized statement from an admitted surety insurer (approved by the California Department of Insurance) authorized to issue bonds in the State of California, which states that: (a) your current bonding capacity is sufficient for the project for which you seek pre-qualification if you are seeking pre-qualification for a single project; or valid for a year if you are seeking pre-qualification valid for a year; and (b) your current available bonding capacity? ** NOTE: Notarized statement must be from the surety company, not an agent or broker.

7. Has your contractor’s or other professional license been revoked at any time in the lastfive years?

8. Has a surety firm completed a contract on your behalf, or paid for completion because your firm was in default and/or terminated by the project owner within the last five years?

Yes No

Circle Answer

Yes No

Yes No

Yes No

Yes No

9. Is your firm, any of its officers, supervisors, managers, or any firm or individual identified above in Section A and/or Section B, ineligible to bid on or be awarded a public works contract, or perform as a subcontractor on a public works contract, pursuant to Labor Code section 1777.1, Labor Code section 1777.7, or any other federal, state, county, municipal or other local law providing for the debarment of contractors from public works?

10. Has your firm, any of its officers, supervisors, managers, or any firm or individual identified above in Section A and/or Section B been convicted of a crime involving the awarding of a contract of a government construction project, the bidding or performance of a government contract, antitrust statutes, racketeering statutes, safety and health regulations, environmental laws, laws banning workplace discrimination, laws governing wages, hours or labor standards, or laws involving fraud, theft, or any other act of dishonesty?

11. Is your firm currently the debtor in a bankruptcy case?

(If yes, attach a copy of the bankruptcy petition showing thecase number and date on which the petition was filed.)

12. Has your firm, any of its officers, supervisors, managers, or any firm or individual identified above in Section A and/or Section B ever been terminated from a public works contract, including but not limited to termination based on any misconduct, such as failure to comply with contractual, statutory, or other legal obligations from any public construction project?

13. Does your firm, any of its officers, supervisors, managers, or any firm or individual identified above in Section A and/or Section B currently have any delinquent liability to an employee, the state, or any awarding body for any assessment of back wages or related damages, interest, fines or penalties pursuant to any final judgment, order, or determination by any court or any federal, state, or local administrative agency, including a confirmed arbitration award?

Yes No

* Public Contract Code section 20101(e) exempts from this requirement a contractor who has qualified as a small business pursuant to Government Code section 14837(d)(1), if the bid is “no more than 25 percent of the qualifying amount provided in section 14837(d)(1).” As of January 1, 2001, the qualifying amount is $10 million, and 25 percent of that amount, therefore, is $2.5 million.

** An additional notarized statement from the surety may be requested by [City of Carlsbad] at the time of submission of a bid, if this pre-qualification questionnaire is submitted more than 60 days prior to submission of the bid.

D. PRE-QUALIFICATION CRITERIA QUESTIONS

Prior History Circle Answer

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1. How many times has your firm, or any of its officers, supervisors, or managers, declared bankruptcy at any time during the last five years?

(This question refers only to a bankruptcy action that was not described in your answer to Question 11 in Section C. If yes, attach a copy of the bankruptcy petition showing the case number and the date on which the petition was filed, a copy of the Bankruptcy Court’s discharge order or any other document that concluded the case if no discharge order was issued.)

2. How many times has your firm, or any of its officers, supervisors, or managers, had an injunction, judgment, order, or lien entered against it for outstanding taxes assessed or fines, penalties and/or unpaid employee wages at any time in the last five years?

(Explain on a separate sheet. Provide details, including the name of the government agency, caption, date, case or docket number, and disposition. Be sure to note any judgments or liens that have not been fullysatisfied.)

3. How many times in the past five years, has your firm, or any of its officers, supervisors, or managers, been a party in any civil litigation or administrative proceeding alleging violation of any of the following:

contract antitrust statutes, racketeering statutes, safety and health regulations, environmental laws, laws banning workplace discrimination, laws governing wages, hours or labor standards, or laws involving fraud, theft, or any other act of dishonesty?

(Explain on a separate sheet. Provide details including the nature of the claims and defenses, caption, date, case or docket number, name of the court or agency before which the case is pending or which it was heard, and current status.)

4. How many times in the past five years, has your firm, or any of its officers, supervisors, or managers, been a party in any civil litigation or administrative proceeding alleging a violation by a subcontractor hired by your firm of any of the following: contract antitrust statutes, racketeering statutes, safety and health regulations, environmental laws, laws banning workplace discrimination, laws governing wages, hours or labor standards, or laws involving fraud, theft, or any other act of dishonesty?

(Explain on a separate sheet. Provide details including the nature of the claims and defenses, caption, date, case or docket number, name of the court or agency before which the case is pending or which it was heard, and current status.)

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5. How many times in the past five years, has your firm, or any of its officers, supervisors, or managers, paid any amount, fine or otherwise, regardless of characterization, to settle any of the allegations listed in Questions 3 and 4 above, whether with or without an admission of responsibility or liability?

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