Fire Sprinkler System.pdf

RFP #27006

Greenville County Issue Date: July 16, 2026

Procurement Services Division Opening Date: August 7, 2026

FIRE SPRINKLER SYSTEM

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https:// procurement.opengov.com/portal/greenvillecounty/greenvillecounty

Robert Brewer, NIGP-CPP, CPPO, CPPB

Procurement Services Division Director https://secure.procurenow.com/portal/%7bproject.government.code%7d

Greenville County

Fire Sprinkler System

I. Public Notice II. Introduction

III. Scope of Work IV. Instructions to Offerors V. General Information

VI. Insurance VII. Evaluation Phases

VIII. Bonds IX. Terms and Conditions X. Sample Contract

XI. Vendor Questionnaire

Attachments:

A - COG Sub W9

B - Sample Services Agreement

C - 2025-08 Tigerville FD 3-17-2026

D - TFD FSSSS 4-29-26

Title: Fire Sprinkler System

1. Public Notice

Greenville County is soliciting sealed proposals in response to Fire Sprinkler System, subject to the conditions and all provisions set forth herein and attached. Sealed proposals will be received through the County’s online procurement portal located at https://procurement.opengov.com/portal/greenvillecounty until Friday, August 7, 2026, 3:00 pm, then publicly opened. The goods and/or services must be furnished as described and specified herein and submitted to Greenville County.

All inquiries regarding this proposal shall be submitted no later than Tuesday, July 28, 2026, 12:00 am via the County’s online procurement Portal, located at https://procurement.opengov.com/portal/greenvillecounty. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the County’s online procurement Portal. Offerors may also click “Follow” on this proposal to receive an email notification when answers are posted. It is the responsibility of the Offeror to check the website for answers to inquiries.

https://secure.procurenow.com/portal/greenvillecounty

2. Introduction

2.1. Summary

The County of Greenville is seeking sealed proposals on behalf of the Tigerville Fire Department from qualified fire sprinkler contractors for the design, permitting, installation, testing, and acceptance of a new automatic fire sprinkler system in an existing two-story fire station.

2.2. Background

The building was constructed around 1990 and does not currently have any type of fire sprinkler system.

The project shall include sprinkler protection for both floors, the apparatus bay, closets/storage rooms within the apparatus bay, and all other areas required by applicable codes, or as required by the South

Carolina State Fire Marshal. The building does have a fire alarm system. However, after the installation of a sprinkler system, this alarm system will be upgraded to cover the entire station.

The Tigerville Fire Department intends for this project to result in a complete, code-compliant, tested, and accepted automatic fire sprinkler system.

2.3. Contact Information

Bob Brewer

Procurement Director

301 University Ridge

Suite N-2400

Greenville, SC 29601

Email: rbrewer@greenvillecounty.org

Phone: (864) 467-7200

Department:

Procurement Services Division

2.4. Timeline

Release Project Date July 16, 2026

Pre-Proposal Meeting (Mandatory) July 24, 2026, 9:00am

Tigerville Fire Department

2605 Highway 414

Travelers Rest, SC 29690

Question Submission Deadline July 28, 2026, 12:00am

Proposal Submission Deadline August 7, 2026, 3:00pm mailto:rbrewer@greenvillecounty.org tel:(864)467-7200

Review of Proposals August 7 - 21, 2026

Tentative Date of Award August 21, 2026

Contract Negotiations August 21 - September 4, 2026

Issue Notice to Proceed September 4, 2026

3. Scope of Work

3.1. Scope of Work

The selected contractor shall provide all labor, materials, equipment, supervision, design, engineering, permitting, testing, and documentation necessary to install a complete automatic fire sprinkler system.

The scope shall include, but is not limited to:

• Field verification of existing building conditions.

• Design of a complete NFPA 13-compliant automatic fire sprinkler system.

• Hydraulic calculations.

• Stamped shop drawings and design documents as required.

• Permit submittals and AHJ coordination.

• Installation of all sprinkler piping, fittings, valves, hangers, supports, sprinkler heads, drains, test connections, and related components.

• Sprinkler protection for the first floor.

• Sprinkler protection for the second floor.

• Sprinkler protection for the apparatus bay.

• Sprinkler protection for apparatus bay closets, storage rooms, and accessory spaces.

• Fire alarm interface for sprinkler monitoring.

• Testing, flushing, inspection, and final acceptance.

• Closeout documents and Tigerville Fire Department training.

Any proposed omission of sprinkler coverage shall be clearly identified in the proposal and shall be subject to approval by the Tigerville Fire Department and the Authority Having Jurisdiction.

Applicable Codes and Standards

The sprinkler system shall comply with all applicable federal, state, and local laws, codes, ordinances, and standards.

At a minimum, the project shall comply with:

• NFPA 13, Standard for the Installation of Sprinkler Systems.

• Applicable building code adopted by Greenville County.

• Applicable fire code adopted by Greenville County.

• Applicable plumbing and mechanical codes.

• Applicable electrical and fire alarm requirements.

• Requirements of the local water purveyor.

The contractor shall confirm the specific code editions currently adopted by the local jurisdiction and shall design the system accordingly.

Existing Building Conditions

The building is an existing operational fire station. The contractor shall be responsible for inspecting the building and verifying all existing conditions before submitting a proposal. The contractor shall account for existing conditions.

Any drawings or information provided by the Tigerville Fire Department as part of this RFP shall be considered for reference only. The contractor shall be responsible for field verification and shall not rely solely on Tigerville Fire Department-provided drawings.

Operational Fire Station Requirements

The fire station is an active emergency services facility and is expected to remain operational during construction. The Department will work with the selected company to minimize station disruptions while also providing the necessary access for system installation.

The contractor shall not block apparatus, driveways, bay doors, exits, or emergency response pathways without prior approval from the Tigerville Fire Department.

Any planned interruption to utilities, fire alarm systems, alerting systems, occupied areas, access, or emergency response operations shall be coordinated and approved in advance by the Tigerville Fire

Department.

The contractor shall maintain a clean and safe work area and shall secure tools, materials, lifts, ladders, and equipment at the end of each workday.

Water Supply and Underground Fire Service

The contractor shall verify the available water supply and determine whether the existing water service is adequate for the proposed sprinkler system.

The proposal shall clearly identify whether the following items are included, excluded, or proposed as alternates:

• Water flow test

• New fire service tap

• New underground fire line

• Backflow prevention assembly

• Fire department connection

• Exterior control valves

• Trenching

• Asphalt, concrete, sidewalk, curb, or pavement cutting and repair

• Landscaping repair and site restoration

• Coordination with water purveyor

• Coordination with local utility providers

If the contractor determines that the existing water supply is inadequate, the contractor shall identify the deficiency and provide recommended corrective options.

Hazard Classifications and Design Criteria

The contractor shall identify the proposed hazard classification and design criteria for each area of the building.

Areas to be evaluated shall include, but are not limited to:

• Apparatus bay

• Mechanical rooms

• Electrical rooms

• Bunkrooms

• Kitchen

• Attics and concealed spaces

The contractor shall not assume that the entire facility is light hazard. The contractor shall evaluate each area based on its actual use, contents, storage, occupancy, and applicable code requirements.

Fire Alarm Interface

The contractor shall provide all sprinkler waterflow switches, valve tamper switches, supervisory devices, and other sprinkler monitoring components required by code and Greenville County. These items shall interface with the existing fire alarm system.

Final acceptance shall include successful testing of sprinkler waterflow and supervisory signals through the existing fire alarm system, as required by the AHJ.

Upon completion of this fire sprinkler project, the Tigerville Fire Department anticipates contracting with a fire alarm installation company to update/upgrade the existing fire alarm system to extend coverage throughout the entire station.

Cutting, Patching, Firestopping, and Restoration

Penetrations through fire-resistance-rated assemblies shall be fire-stopped using approved materials and methods to maintain the required fire-resistance rating of the assembly.

The contractor shall include restoration of disturbed areas, including:

• Ceiling tiles

• Drywall

• Plaster

• Wall surfaces

• Floor surfaces

• Fire-rated assemblies

• Utility penetrations

• Apparatus bay walls or ceilings

• Other disturbed finishes

Damaged ceiling tiles shall be replaced with matching or Tigerville Fire Department-approved tiles.

Any exposed piping routes in finished, public, sleeping, living, or office areas shall be reviewed with and approved by the Tigerville Fire Department before actual installation.

Apparatus Bay

The contractor shall evaluate the apparatus bay based on actual use, ceiling height, storage, vehicles, tools, equipment, hose, turnout gear, flammable or combustible materials, and other relevant conditions.

Sprinkler heads, piping, and related components in the apparatus bay shall be located and protected to reduce the likelihood of damage from apparatus movement, equipment movement, ladders, hose, storage, or station operations.

Head guards shall be provided where required or where reasonably necessary due to potential mechanical damage.

Workmanship and Materials

All materials shall be new and listed or approved for fire sprinkler use.

The contractor shall coordinate pipe routing to minimize conflicts with building operations, apparatus movement, existing utilities, lighting, HVAC, ceilings, doors, and other building systems.

The contractor shall not install piping, valves, drains, or sprinkler heads in locations that interfere with apparatus operations, door travel, storage access, or normal building use without prior approval from the Tigerville Fire Department.

The contractor shall identify any anticipated long-lead materials or schedule concerns.

Permits and Approvals

The contractor shall be responsible for obtaining all required permits and approvals unless otherwise stated in the proposal.

The contractor shall coordinate with:

• South Carolina State Fire Marshal

• Greenville County Code Enforcement

• Tigerville Fire Chief

The contractor shall not begin installation until required permits and approvals have been obtained.

Testing and Acceptance

The contractor shall complete all required testing in accordance with NFPA 13, applicable codes, and

AHJ requirements.

Testing and acceptance shall include training personnel of the Tigerville Fire Department in required annual testing.

The system shall not be considered complete until final approval is received from Greenville County and all required closeout documents are delivered to the Tigerville Fire Department.

Closeout Documents

The contractor shall provide a complete closeout package at the conclusion of the project.

The closeout package shall include, at minimum:

• Approved shop drawings

• Hydraulic calculations

• Product data sheets

• Material certifications

• As-built drawings

• Aboveground test certificates

• Underground test certificates, if applicable

• Flushing documentation

• Fire alarm interface test documentation

• Backflow test documentation, if applicable

• Final AHJ approval documentation

• Operation and maintenance manuals

• Valve chart

• Spare sprinkler heads

• Sprinkler head wrench cabinet

• Warranty documents

• Tigerville Fire Department training documentation.

Closeout documents shall be provided in both paper and electronic format unless otherwise approved by the Tigerville Fire Department.

Warranty

The contractor shall provide a minimum one-year warranty on materials and workmanship from the date of final acceptance by the Tigerville Fire Department and AHJ.

The contractor shall correct defects, leaks, installation deficiencies, or failures resulting from defective materials or workmanship during the warranty period at no additional cost to the Tigerville Fire

Department.

Manufacturer warranties shall be transferred to the Tigerville Fire Department as part of the closeout package.

Change Orders

No change order work shall proceed without written approval from the Tigerville Fire Department. The contractor shall notify the Tigerville Fire Department promptly of any condition that may require a change in scope, price, or schedule.

Change-order requests shall include:

• Description of the changed condition

• Reason for the change

• Labor cost

• Material cost

• Equipment cost

• Subcontractor cost

• Overhead and profit

• Schedule impact

• Supporting documentation

3.2. Proposed Schedule

Proposals shall include a proposed schedule showing anticipated timeframes for:

• Design.

• Permit preparation.

• Permit review.

• Material procurement.

• Mobilization.

• Installation.

• Testing.

• AHJ inspection.

• Final completion.

• Closeout documentation.

The Tigerville Fire Department’s required project completion date is: July 1st, 2027.

3.3. Tigerville Fire Department’s Rights

The Tigerville Fire Department reserves the right to:

• Accept or reject any or all proposals

• Waive informalities or irregularities

• Request clarification from bidders

• Negotiate with one or more bidders

• Modify the project scope before award

• Cancel the RFP

• Award the project in the best interest of the Tigerville Fire Department

Evaluation and Award

The Tigerville Fire Department reserves the right to select the proposal that is most advantageous to the

Tigerville Fire Department. The Tigerville Fire Department is not required to select the lowest-priced proposal.

4. Instructions to Offerors

4.1. Pre-Proposal Meeting

A Mandatory Pre-Proposal meeting will be held at the date and time specified in the Timeline. Vendors are encouraged to RSVP for the meeting through the OpenGov portal. The RSVP link is in the header of the solicitation.

4.2. Pricing

Vendors shall include a lump sum pricing with a breakdown of line items such as materials, labor, taxes, etc.

The Tigerville Fire Department may request pricing for alternates or unit prices to assist with change-order control. Vendors should provide pricing for the following if applicable:

• Additional sprinkler head

• Additional concealed sprinkler head

• Additional upright or pendent sprinkler head

• Additional head guard

• Additional linear foot of sprinkler pipe by size

• Additional drywall patching

• Additional painting/finish repair

Pricing must be based upon payment in thirty (30) days. Discounts for payment in less than thirty (30) days will not be considered in making award.

Discounts shall be stated in proposals as a percentage. Time in connection with discount offered will be computed from date of delivery of commodities to carrier, when inspecting and acceptance is at point of origin; or date of delivery at destination; or if laboratory inspection is made part of bid, from date of laboratory report.

Unit pricing will govern over extended pricing, unless stated otherwise. Pricing shall include packing.

Unless indicated by the Tigerville Fire Department, pricing must be firm.

Payment

Payment shall be made according to the final contract terms. Progress payments may be considered based on percentage of completion if agreed upon in the contract.

The Tigerville Fire Department may withhold final payment until:

• Work is complete

• Greenville County approval is received

• Deficiencies are corrected

• Closeout documents are delivered

• Warranty documents are delivered

• Required lien waivers or affidavits are provided, if applicable

4.3. Bonding

Bonding will be required for this project. See Bonds section for the requirements.

4.4. Statement of Qualifications

Vendor shall include the following with their response:

A. Contractor name, address, phone number, and email

B. Primary contact person

C. Company qualifications

D. Qualifications of project supervisor

E. Proof of applicable fire sprinkler contractor licensing

F. Proof of insurance

G. Project approach

H. Proposed scope of work

I. Identification of included and excluded work

J. Proposed hazard classifications and design criteria

K. Proposed water supply approach

L. Identification of any required underground work

M. Identification of any required fire alarm work

N. Proposed project schedule

O. Number of calendar days required for completion

P. Proposed price including alternates and unit pricing

Q. Proposed subcontractors.

R. At least three references for similar projects

S. List of similar fire station, public building, or retrofit sprinkler projects completed within the last five years https://procurement.opengov.com/portal/greenvillecounty/projects/282558/document?section=2725922

T. Any recommended changes, concerns, or value-engineering suggestions

4.5. Submission Procedures and Requirements

A. All submissions must be received by Friday, August 7, 2026 at 3:00 pm. Submissions will not be accepted after the deadline. There will be no exceptions. Responders submitting proposals shall be responsible for all cost of preparing such proposals. Information requested and not received at the time of submission may disqualify the submitted proposal.

B. Responders to this solicitation shall closely examine the specific requirements noted herein and the attached Terms and Conditions. Facsimile transmittals, hard copies, emails or offers communicated by telephone will not be accepted or considered.

C. Proposals shall be organized in the following manner with the subject headings and sequence indicated.

1. Introduction

2. Experience and Past Performance - to include list of similar fire station, public building, or retrofit sprinkler projects completed within the last five years

3. Organization and Personnel - to include:

a. Contractor name, address, phone number, and email

b. Primary contact person

c. Company qualifications

d. Qualifications of project supervisor

a. Project approach

b. Proposed scope of work

c. Identification of included and excluded work

d. Proposed hazard classifications and design criteria

e. Proposed water supply approach

f. Identification of any required underground work

g. Identification of any required fire alarm work

h. Proposed project schedule

i. Number of calendar days required for completion

4. References

5. Pricing, Hourly Rates and Other Fees - to include proposed price, alternates, and unit pricing

a. Proof of applicable fire sprinkler contractor licensing

b. Proof of insurance

c. Proposed subcontractors.

d. Any recommended changes, concerns, or value-engineering suggestions

D. License and Permits – The Contractor shall obtain all applicable licenses and permits, and promptly pay all taxes required by the State of South Carolina, and/or Greenville County.

4.6. Inquiries and Addenda

Offerors shall submit all inquiries regarding this RFP via the County’s online procurement Portal, located at https://procurement.opengov.com/portal/greenvillecounty. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the County’s online procurement Portal. Offerors may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries. The County will not be responsible for or bound by any oral instructions made by any employee(s) of the County in regard to this RFP.

Addenda Notification: This RFP represents the most definite statement Greenville County will make concerning information upon which proposals are to be based. Offerors are required to register for an account via the County’s online procurement Portal hosted by OpenGov. Once you have completed the registration, you will receive addenda notifications to your email by clicking “Follow” on this project.

Ultimately, it is sole responsibility of each proposer to periodically check the site for any addenda at https://procurement.opengov.com/portal/greenvillecounty. No addenda will be issued later than five

(5) working days prior to the date for receipt for proposals except an addendum which, if necessary, postpones the date for receipt of proposals or cancels this RFP. Vendors shall acknowledge receipt of all addenda.

5. General Information

A. Proprietary Information – The County of Greenville is a public body and governed by the South

Carolina Freedom of Information Act. Documents submitted to the County relating to this

Solicitation are subject to requirements of the Freedom of Information Act and may be deemed public records.

B. Errors and Omissions – The Responder will not be allowed to take advantage of any errors or omissions in the Request for Proposals. Where errors or omissions appear in the RFP, the

Responder shall promptly notify the County of Greenville in writing of such error or omission it discovers. Any significant error, omission and/or inconsistency in the specifications are to be reported as soon as possible but no later than five (5) days before such time the response is to be submitted.

C. Withdrawal of Proposal – An official representative of a Responder may withdraw a

Responder’s response at any time prior to the proposal submission deadline. Acceptable proof establishing that he/she is the representative of the Responder must be provided.

D. Non-Endorsement – If the County awards a contract, the successful Responder shall not issue any news release or other statement relating to the award or servicing of the agreement which state or imply the County of Greenville’s endorsement of the successful Responder’s services.

6. Insurance

6.1. Insurance Requirements

The contractor is responsible for and must have all required insurance listed below and shall not commence work under the associated contract until it has obtained all insurance required, and the

Tigerville Fire Department has approved such insurance in writing, nor shall the Contractor allow any subcontractor to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained. All insurance policies shall be maintained for the life of the contract.

A. THE TIGERVILLE FIRE DEPARTMENT SHALL BE NAMED AS “ADDITIONAL INSURED” FOR ITS

INTERESTon all policies of insurance except Worker’s Compensation, Automobile Liability, and

Professional Errors and Omissions, as regards ongoing operations, products and completed operations, and this shall be noted on the face of the Certificate of Insurance. As a part of the certificate of insurance requirement the contractor shall also include acknowledgement and acceptance of the wavier of subrogation provision granted to Tigerville Fire Department. This acknowledgement and acceptance should be included in the same section of the Certificate of

Insurance that evidences the “Additional Insured” provision.

B. Certificates for all such policies of insurance shall be provided by the Contractor's insurance agent or broker to the Tigerville Fire Department within 10 working days from the date of

Notice of Award.

C. All Certificates of Insurance submitted shall provide on the face of the certificate reference to

County's RFP #RFP #27006.

D. Contractor will provide Tigerville Fire Department a minimum of 30 days advance notice in the event the insurance policies (or an insurance policy) are canceled. Subcontractors approved to perform work on this project are subject to all of the requirements in this Section.

E. Contractor agrees to maintain and keep in force during the life of this Agreement, with a company or companies authorized to do business in South Carolina, the following insurance policies:

1. Comprehensive General Liability:

a. $1,000,000 per occurrence - combined single limit /

b. $2,000,000 general aggregate, to include products and completed operations.

2. Automobile Liability:

a. $1,000,000 per occurrence - combined single limit (Coverage shall include bodily injury and property damage and cover all vehicles including owned, non-owned and hired)

3. Statutory Worker's Compensation:

a. Coverage A - State of SC

b. Coverage B - Employers liability

i. $1,000,000 Each Accident

ii. $1,000,000 Disease, Per Employee

iii. $1,000,000 Disease, Policy Limit

c. Policies shall contain a waiver of subrogation in favor of and/or that applies to

Tigerville Fire Department, its departments, agencies, boards, employees, and commissions for losses from work performed by or on behalf of the contractor.

No deviation from this coverage’s will be accepted unless, in the Tigerville Fire Department's sole discretion, it is more advantageous to the Tigerville Fire Department, i.e., $1,000,000 - a $2,000,000 or

$5,000,000 limit would be acceptable.

7. Evaluation Phases

The proposals will be evaluated on the following criteria. Greenville County reserves the right to interview responders or have demonstrations to this RFP at its discretion. Greenville County will not be responsible for any costs associated with interviews of responders or demonstrations. If interviews or demonstrations are needed, a second phase of the evaluation process may be implemented at the

County's discretion. Point values are described below.

5 = High

4 = Medium High

3 = Average

2 = Medium Low

1 = Low

0 = Non-Responsive

No. Evaluation Criteria Scoring Method Weight (Points)

1. Responsiveness to the RFP 0-5 Points 10 (16.7% of Total)

2. Cost 0-5 Points 10 (16.7% of Total)

3. References 0-5 Points 10 (16.7% of Total)

4. Experience of same or similar projects 0-5 Points 10 (16.7% of Total)

5. Proposed Approach and Scope of Work 0-5 Points 10 (16.7% of Total)

6. Schedule 0-5 Points 10 (16.7% of Total)

8. Bonds

8.1. Bid Bond:

This project requires a Bid Bond and a Performance/Payment Bond. Proposers shall submit with their proposal, a Bid Bond in the amount of 5% of the bid price. This bond may be in the form of Bid Bond from the American Institute of Architects (AIA), electronically through Surety 2000, Certified Check, Cashier’s or Bank Money Order of any national or state bank and shall be made payable to Tigerville Fire

Department. Proposals submitted without being accompanied by any of the foregoing as required, may be considered informal and may be rejected. Any proposal accompanied by a bid bond not properly executed in the opinion of the County, may be rejected. The bond will be forfeited to the Tigerville Fire

Department by the successful bidder as liquidated damages in case a proposal award is made to that bidder and the contract and bond are not promptly and properly executed.

1. Instructions for Bond through AIA or similar bond document: The Original (hard- copy) Signed-Bid

Bond must be delivered to the Procurement Services Office by the Bid Due Date/Time specified. The

Bid Bond must be submitted in a sealed-envelope to: Greenville County Procurement Services Division;

301 University Ridge, Suite N-2400; Greenville, SC, 29601. The following information must be included, on the outside of the envelope:

A. “Bid Bond” (labeled)

B. Bid Number

C. Company Name

2. Instructions for Surety2000:

The County has an account with an online Bid Security program called Surety2000. This is a fee-based program that bidders can use to obtain an electronically issued, verified and legal bid bond which can be used for bidding purposes. No bid bond can be created by the bonding agent on the site without the

Surety being fully aware of that bond. Only agents appointed directly by the Surety can issue bid bonds on the site.

If your company chooses to use Surety2000 to obtain the bid bond, please access Surety2000 at www.surety2000.com. Complete the necessary steps to log in to the site and obtain the bid bond.

Bond Identifier: RFP #27006

USE THIS CODE WHEN ACCESSING SURETY2000

Once an official bid bond is issued, use the space below to input your company's E-Bond Serial Number.

The number will look something like this: SNJ5185268

This number will then be used at the bid opening to verify your company's bid bond.

If you are not using this method for Bid Security submission please write "N/A" in the field provided.

Please note that the County is not responsible for late submissions and no consideration will be made for bid security received after the date and time stipulated in the Notice to Bidders even if you have electronically submitted your bid on time.

If the original bid security is not able to be verified by the date and time stipulated in the Notice to

Bidders, your submission will be rejected.

If required per solicitation and after proposals are awarded, the Procurement Services Division will return immediately all checks, except that of the successful bidder. The check of the successful bidder will be returned upon compliance with the performance and payment bond requirements.

If required per solicitation, the successful bidder, within fifteen (15) working days after acceptance of the bidder’s offer by the County, shall furnish a satisfactory performance and payment bonds in the amount of the total bid price. The performance and payment bonds must be received by the county prior to issuance of an executed contract and Notice to Proceed. The fifteen (15) working days may be extended upon written approval by the Procurement Director. A copy of the written approval shall be transmitted to the successful bidder stating the terms of any extension. In the event that the bidder fails to deliver to the County Procurement Services Division the performance and payment bonds in said period of fifteen (15) working days after acceptance of the bidder’s offer by the County, then the bid bond of the bidder shall be retained by the County in its entirety and the award will be withdrawn from the bidder. The successful bidder shall have as surety a corporate surety authorized to act as surety in

South Carolina. The Performance and Payment Bonds will insure that the successful bidder will promptly make payments to all persons supplying labor or materials to the bidder; and shall guarantee to indemnify and save the County, its officers, divisions, and employees harmless from all costs, damages, and expenses growing out of or by reason of the successful bidder’s failure to comply and perform the work and complete the contract in accordance with the specifications in the matter of making, furnishing and/or delivering said work or supplies. The Performance and Payment Bonds will be in effect for one year after completion of the contract.

If bonding is required per the solicitation, the bonding company must have an agent available to meet with County officials to clarify and explain the County’s responsibility in maintaining the integrity of the bond.

8.2. Return of Bid Bond:

After a contract is awarded, the Procurement Services Division will return immediately all checks, except that of the successful bidder. The check of the successful bidder will be returned upon compliance with the performance and payment bond requirements.

8.3. Performance and Payment Bond:

The successful bidder, within fifteen (15) working days after acceptance of the bidder’s offer by the

County, shall furnish a satisfactory performance and payment bonds in the amount of the total bid price.

The performance and payment bonds must be received by the county prior to issuance of an executed contract and Notice to Proceed. The fifteen (15) working days may be extended upon written approval by the Procurement Director. A copy of the written approval shall be transmitted to the successful bidder stating the terms of any extension. In the event that the bidder fails to deliver to the County

Procurement Services Division the performance and payment bonds in said period of fifteen (15) working days after acceptance of the bidder’s offer by the County, then the bid bond of the bidder shall be retained by the County in its entirety and the award will be withdrawn from the bidder. The successful bidder shall have as surety a corporate surety authorized to act as surety in South Carolina.

The Performance and Payment Bonds will insure that the successful bidder will promptly make payments to all persons supplying labor or materials to the bidder; and shall guarantee to indemnify and save the County, its officers, divisions, and employees harmless from all costs, damages, and expenses growing out of or by reason of the successful bidder’s failure to comply and perform the work and complete the contract in accordance with the specifications in the matter of making, furnishing and/or delivering said work or supplies. The Performance and Payment Bonds will be in effect for one year after completion of the contract.

8.4. Availability of Bonding Agency:

The bonding company must have an agent available to meet with County officials to clarify and explain the County’s responsibility in maintaining the integrity of the bond.

9. Terms and Conditions

9.1. Safety, Health, and Security

Contractor shall be solely responsible for its activities, that of its employees on the site and activities of its consultants, contractors and/or subcontractors for maintaining a safe job site. Contractor’s activities and activities of its consultants, contractors and/or subcontractors shall comply with all local, state, and federal safety regulations and their enforcement agencies. Contractor shall at all times conduct its operations under this Contract in a manner to avoid risk of endangerment to the health and safety of persons and property. The Contractor shall have sole responsibility for implementing its safety and health programs, taking all safety and health precautions necessary and continuously inspecting all equipment, materials and work to prevent, discover, determine and correct any conditions which might result in personal injury, equipment damage or damage to property or the public. Contractor’s safety, health and security programs shall be in compliance with all regulatory requirements and shall furnish accident, incident, injury, and other records and reports required by the Occupational Safety and Health

Administration, State and Local laws, or by the County.

9.2. Response Opening and Award:

Responses shall be publicly opened and only the names of the offerors disclosed at the opening. For

IFBs, the name of the responder as well as the price will be disclosed. However, no decision will be made until Procurement Services and the user Division have had ample time to review each response. Award will be made at the earliest possible date. The County reserves the right to award in whole or in part, by item, group of items, geographic area or by section where such action serves the County’s best interest.

The contract will be awarded to the response that meets the requirements and criteria set forth in the

Solicitation. No response may be withdrawn for a period of sixty (60) days after the opening date.

Submissions will not be accepted after the deadline. There will be no exceptions. By submission of a response, you are guaranteeing that all goods and services meet the requirement of the solicitation during the contract period.

9.3. Rights Reserved by Greenville County:

Greenville County reserves the right to reject any and all responses, any portion thereof, and waive any technicalities. Accordingly, the right is reserved to make awards in the best interest of the County.

Integrity, reputation, experience and past performance will be heavily weighed in response evaluation.

This solicitation does not commit the County of Greenville to award a contract, to pay any costs incurred in the preparation of the response, or to procure or contract for goods or services listed herein.

9.4. Responders Qualification:

Responders must, upon request of the County, furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of these specifications. The County reserves the right to make the final determination as to the responder’s ability to provide the products or services requested herein.

9.5. Responders Responsibility:

Each responder shall be fully acquainted with the conditions relating to the scope and restrictions attending the execution of the work under the conditions of this response. It is expected that this will sometimes require on-site observation. The failure or omission of a responder to be acquainted with existing conditions shall in no way relieve the responder of any obligations with respect to this response or to any contract as a result of this response.

9.6. References:

The County requires responders to list at least three (3) references including their company name, name of contact, address, telephone number, and email address of contact person with whom the responder has performed or provided similar work, service or product. The reference may be contacted to fill out a short questionnaire on the work with that company. If the reference does not complete the questionnaire by the time requested, the County may ask the responder to give an alternate reference.

The County asks that responders do not list County representatives or departments as a reference.

9.7. Waiver:

The County reserves the right to waive any Instructions to Responders, General or Special Terms and

Conditions, specifications, or technicalities when it is deemed to be in the best interest of the County to do so.

9.8. Rejection:

Greenville County reserves the right to reject any response that contains prices for individual items or services that are inconsistent or unrealistic when compared to pricing of like responses; or ambiguous responses which are uncertain as to terms, delivery, quantity, or compliance with specifications may be rejected or otherwise disregarded if such action is in the best interest of the County.

9.9. Response Signature and Solicitation Alterations:

The responder shall sign the response correctly or the response may be rejected. If the response shows any omissions, alteration of form, unauthorized additions, a conditional response or any irregularities of any kind, the response may be rejected.

9.10. Specification Changes, Additions and Deletions:

Responders are required to register for an account via the County’s online procurement Portal hosted by OpenGov. Once responder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is sole responsibility of each responder to periodically check the site for any addenda at https://procurement.opengov.com/portal/greenvillecounty.

The County of Greenville shall not be responsible for any verbal information given by any employees of the County of Greenville in regard to this proposal.

9.11. Response Changes:

Responses, amendments thereto or withdrawal requests received after the advertised time for response opening, shall be void regardless of when they were submitted.

9.12. Response Price:

The price presented as a result of these specifications shall be for the contract period. The response shall be acceptable for sixty (60) days from the date of opening. All prices and notations shall be printed in ink or typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the response. Erasures or use of typewriter correction fluids may be cause for rejection. No response shall be altered or amended after specified time for opening.

9.13. Federal, State and Local Laws:

The contractor assumes full responsibility and liability for compliance with any and all local, state and federal laws and regulations applicable to the contractor and its employees including, but not limited to, compliance with the EEO guidelines, the Occupational Safety and Health Act of 1970, and minimum wage guidelines.

9.14. Tie Bids:

In the case of tie bids, the County reserves the right to make the award based on the factors outlined in

Section 7-305(9) of the Greenville County Code of Ordinance (Chapter 7, Article VIII), or in what it considers to be in the best interest of the County.

9.15. Deduction and Holdbacks:

In addition to the County’s right of termination, the County shall be entitled to full reimbursement for any costs incurred by the County by reason of the contractor’s failure to perform or to satisfactorily perform its responsibilities and duties. Such costs may include, but are not limited to, the cost of using the County’s employees or employees of any other entity to perform the obligations of the contract. The

County may obtain any such reimbursement by deduction from payments otherwise due to the contractor or by any other proper and lawful means. All deductions from any money due the contractor are to be as liquidated damages and not as a penalty. It is the County’s intent to give the contractor a reasonable opportunity whenever practicable, to correct any such failure to perform or satisfactorily perform its responsibilities and duties. In no circumstances shall any uncorrected situation extend for more than five days. The County will make the following deductions from the contract sum in the event that the contractor fails to perform any of the required work within the required time limits in the event the County carries out the work using its forces or another contractor.

A. For use of County’s forces – actual cost involved.

B. For use of another contractor – the amount charged by said contractor.

The County reserves the right to hold back and/or withhold part of complete payments for unsatisfactory work, deficiencies, etc. until said defects are satisfactorily corrected or cleared.

9.16. Evaluation Criteria:

The proposals will be evaluated using the criteria listed in the Evaluation Phases included in this RFP.

Greenville County reserves the right to interview responders or ask for demonstrations to this RFP at its discretion. Greenville County will not be responsible for any costs associated with interviews of responders or demonstrations.

9.17. Quality:

Unless otherwise indicated in this solicitation it is understood and agreed that any items offered or shipped on this solicitation shall be new and in first class condition unless otherwise indicated herein.

9.18. Affirmative Action - Small, Disadvantaged and Minority Businesses (SDMB):

A. Vendors submitting responses are encouraged to solicit small, disadvantaged and minority businesses participation in fulfilling their contract. Indicate in your response any SDMB areas of involvement for monitoring purposes.

B. The successful vendor will take affirmative action in complying with all Federal and State requirements concerning fair employment and treatment of all employees, without regard or discrimination by reason of race, color, religion, age, sex, national origin or physical handicap.

9.19. Default:

In case of default by vendor the County may procure the item or services from other sources and may recover the loss occasioned thereby from any unpaid balance due the vendor or by proceeding against the vendor’s performance bond, if any, and/or by suit against vendor.

9.20. Termination for Cause:

Any awarded contract is subject to termination for failure to comply with the specifications, terms and conditions by the County or the contractor upon written notice by registered mail. Such termination will be effective not less than ten (10) days nor more than sixty (60) days after receipt of such notice from the County nor less than thirty (30) days nor more than sixty (60) days after receipt by the County from the contractor. Receipt of notice by one party to terminate the contract will nullify any subsequent reciprocal notice by the receiving party prior to the announced termination date. In the event of termination, the County shall be responsible to pay the contractor only for work satisfactorily completed upon the effective date of termination and shall not be responsible for any other charges.

9.21. Termination for Convenience:

Greenville County may terminate for convenience any contract resulting from this solicitation by providing sixty (60) calendar days advance written notice to the vendor.

9.22. Non-Appropriation:

Any contract entered into by the County resulting from this solicitation shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period or appropriated year.

https://secure.procurenow.com/portal/greenvillecounty/projects/282558/document?section=2725918

9.23. Incorporation of Proposal into Contract:

The terms, conditions, and specifications of this proposal and the selected firm’s response are to be incorporated, in total, into the contract.

9.24. S.C. Law Clause:

Upon award of contract under this response, the person, partnership, association or corporation to whom the award is made must comply with the laws of South Carolina which require such person or entity to be authorized and/or licensed to do business with this State. Notwithstanding the fact that applicable statutes may exempt or exclude the successful bidder from requirements that it be authorized and/or licensed to do business in this State, by submission of this signed response, the responder understands and agrees to be bound to the jurisdiction and process of the courts of the State of South Carolina, as to all matters and conflicts or future conflicts under the contract and the performance thereof, including any questions as to the liability for taxes, licenses, or fees levied by the

State.

9.25. Illegal Immigration Reform Act Compliance:

By submitting an offer, Contractor certifies that it will comply with the applicable requirements of Title

8, Chapter 14 of the South Carolina Code of Laws (originally enacted as Section 3 of The South Carolina

Illegal Immigration Reform Act , 2008 S.C. Act No. 280) and agrees to provide upon request any documentation required to establish either: (a) the applicability of Title 8, Chapter 14 to Contractor and any subcontractors or sub-subcontractors; or (b) the compliance with Title 8, Chapter 14 by Contractor and any subcontractor or sub-subcontractor. Pursuant to Section 8-14-60, “A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony, and upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both.” Contractor agrees to include in any contracts with its subcontractors language requiring the subcontractors to (a) comply with the applicable requirements of

Title 8, Chapter 14, and (b) include in any contracts with the sub-subcontractors language requiring the sub- subcontractor to comply with the applicable requirements of Title 8, Chapter 14. In the event any contractor, subcontractor and/or sub-subcontractor is found not to be in compliance with the SC

Immigration Reform Act [hereinafter "The Act"], the contractor agrees to fully indemnify the County for any loss suffered by the County as a result of such contractor, subcontractor or sub-subcontractor's failure to comply with the Act.

9.26. Assignment Clause:

Successful responder will be required to give the County ninety (90) days’ notice in the event of a change in the ownership of this contract. The County is under no obligation to continue this contract with an assignee. No contract or its provisions may be assigned, sublet, or transferred without the written consent of the County.

9.27. Indemnification:

Contractor agrees to defend, indemnify and save harmless the County and all County officers, agents and employees from and against any loss, damage, claim or action, including all expenses incidental to such claim and action, to the extent arising from any negligent acts or omissions by Contractor, its agents, staff, consultants and contractors employed by it, in the performance of the services under this

Agreement. Contractor shall not be responsible for any loss, damage, or liability to the extent arising from acts of the County, its agents, staff, and other consultants employed by it.

9.28. Deviations from Specifications:

Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and successful responder will be held responsible therefore. Deviations must be explained in detail on separate attached sheets(s). The listing of deviations, if any, is required but will not be construed as waiving any requirements of the specifications. Deviations found in the evaluation of the response and not listed may be cause for rejection. Responders offering substitute or equal items must provide information sufficient enough to determine acceptability of item offered.

9.29. Minor Deviations:

The County reserves the right to negotiate minor deviations from the prescribed terms, conditions and requirements with the selected vendor.

9.30. Contractor License Requirement:

The contractor shall procure all permits and licenses, and pay all charges and fees necessary and incidental to the lawful conduct of his business. Contractor shall keep fully informed of existing and future Federal, State, and Local Laws, ordinances and regulations which in any manner affect the fulfillment of his contract and shall comply with the same.

9.31. Conflict of Interest Statement:

The contractor may become involved in situations where a conflict of interest could occur due to individual or organizational activities within the County.