Fire Contract Training Association Provider Application and Approval Process 2024.docx
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This document outlines the application and approval process for Firefighting Contractor Associations (FCAs) to enter into a Memorandum of Understanding (MOU) with the Pacific Northwest Wildfire Coordinating Group (PNWCG) to provide NWCG wildland fire training to non-agency personnel. To apply, FCAs must submit documentation verifying their association status, policies, procedures, and authorization for PNWCG access. The Training Committee will review applications, and approved MOUs will have a 5-year effective period expiring in 2030. The related federal contract opportunity is for the Fire Contract Training Association MOU, with applications due by October 31, 2024. Selected providers must attend a conference call in January/February 2025 to review expectations. Attachments include the MOU and application process details.
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| File | Type | Posted |
|---|---|---|
| Fire Contract Association MOU Final 2024.doc | DOC document |
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FIREFIGHTING CONTRACT ASSOCIATIONS
APPLICATION AND APPROVAL OF MOU
Application requirements:
Firefighting Contractor Associations (FCA) wishing to enter into a Memorandum of Understanding (MOU) with Pacific Northwest Wildfire Coordinating Group (PNWCG) will submit an application to the MOU-Rep.
1. FCA applications must include:
a. Documentation from the appropriate State of Oregon, State of Washington or Federal agency that verifies they are a registered association in either State or Nationally. Documentation must show the recognized name of the association.
b. Policy document that describes the organization, policies and Code of Ethics of the FCA.
| c. | Procedures document that describes the processes for: |
| • | Ensuring National Wildfire Coordinating Group (NWCG) standards will be met |
| • | Evaluating instructor applications |
| • | Certifying course instructors are qualified to instruct as a Unit or Lead Instructor |
| • | Method of monitoring instructor performance |
| • | Disciplinary process for sub-standard instructor performance |
| • | Evaluating firefighter qualifications and issuing of Incident Qualification Cards to member and non-member companies |
| • | Maintaining electronic and/or hard copy records systems the FCA will use to track instructor qualifications and certifications, courses and roster of courses presented by FCA instructors, firefighter qualification records and issued Incident Qualification Card records. |
d. Written authorization giving PNWCG or their designee access and permission to review FCA documents and records necessary to ensure compliance with the MOU within the extent of the law.
Application Review and Approval:
1. The MOU-Rep will review the application materials to ensure completeness and accuracy from the applying FCA and then present applications to the Training Committee (TC) for review and action.
a. For new FCA applications, contact the MOU-Rep.
b. FCA MOU applicants will be notified of TC action once the application has been reviewed. If the TC approves the application, the MOU-Rep prepares the MOU, obtains signatures from the PNWCG Chairperson.
c. If the TC denies an application, the MOU-Rep will communicate in writing the requirements the applicant must meet to resubmit the application for consideration. Applications must be resubmitted within 30 days of denial notification and will be reviewed by the TC and either approved or denied. MOU-Rep will notify the FCA of such actions. The TC will accept one resubmission.
d. Applicant may appeal denied applications to the PNWCG. The PNWCG approval or denial, based on their review, will be final.
e. FCA MOUs will have a five-year effective period. All FCA MOUs will expire on January 15, 2030.
Applications shall be submitted by October 31st to:
Redmond Air Center Contract Operations – Attn: Kevin Toombs 1740 SW Ochoco Way Redmond, Oregon 97756
Applications recieved by email will not be accepted.
For questions concerning the is application process, please contact:
Kevin Toombs Program Specialist kevin.toombs@usda.gov 541-419-7039
Aaron Olmos Contract Operations Specialist aaron.olmos@usda.gov 541-610-3674
Process for Applying to Instruct NWCG 300-400 Level Courses Process/procedure for applying to conduct a 300-400 Level NWCG wildland fire training course:
To conduct certain 300-400 Level NWCG courses the process is outlined in the TC policy found online at https://www.fs.usda.gov/detailfull/r6/fire-aviation/management/?cid=fseprd891037&width=full
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