FINAL_RFP_ARMER_System_Training_Services_SWIFT_2-18700.docx

State of Minnesota Department of Public Safety Emergency Communication Networks Homeland Security and Emergency Management

REQUEST FOR PROPOSAL

Allied Radio Matrix Emergency Responder (ARMER) System Training Services SWIFT Event 2000018700 Date Posted: September 15, 2026

· Responses must be received no later than 4:30 p.m., Central Time, on Tuesday, October 6, 2026.

· Late responses will not be considered.

Minnesota’s Commitment to Diversity and Inclusion The State of Minnesota is committed to diversity and inclusion in its public procurement process. The goal is to ensure that those providing goods and services to the State are representative of our Minnesota communities and include businesses owned by minorities, women, veterans, and those with substantial physical disabilities. Creating broader opportunities for historically under-represented groups provides for additional options and greater competition in the marketplace, creates stronger relationships and engagement within our communities, and fosters economic development and equality.

To further this commitment, the Department of Administration operates a program for Minnesota-based small businesses owned by minorities, women, veterans, and those with substantial physical disabilities. For additional information on this program, or to determine eligibility, please call 651-201-2402 or go to the Office of Equity in Procurement home page, at https://mn.gov/admin/business/vendor-info/oep/.

SPECIAL NOTICE: This is a Request for Proposal. It does not obligate the State of Minnesota to award a contract or complete the proposed program, and the State reserves the right to cancel this solicitation if it is considered in its best interest.

This Request for Proposal solicitation requires proposals to be submitted utilizing the SWIFT Supplier Portal. Please note the security changes below that may impact responders from submitting a timely response.

SWIFT SUPPLIER PORTAL SECURITY CHANGES

There are new security measures that the Minnesota Management and Budget implemented on October 16, 2022. It is a new multi-factor authentication (MFA) to enhance the security of the State of Minnesota Supplier Portal. MFA is an authentication method that requires bidders and suppliers provide two verification factors to log into the SWIFT Supplier Portal. The goal of MFA is to create a layered defense that makes it more difficult for unauthorized system access to occur.

For information about these changes, please refer to the SWIFT Supplier Portal Multi-Factor Authentication FAQ document.

If you have not done so already, please make sure to log into the SWIFT Supplier Portal as soon as possible to get this authentication set up early so there are no issues when submitting a response to an RFP.

The State encourages creation of your MFA during business hours of 8:00 A.M. to 4:00 P.M., Central Time, Monday through Friday. You may experience delay setting your MFA after hours.

If assistance is needed to create your MFA, please contact the SWIFT Supplier Helpline at 651-201-8100, Option 1, or osphelp.line@state.mn.us.

TABLE OF CONTENTS

Solicitation Content

Solicitation Attachments

· Attachment A: Responder Declarations

· Attachment B: Exceptions to State's Terms and Conditions

· Attachment C: Cost Detail

· Attachment D: Workforce and Equal Pay Declaration (submission required)

SECTION 7 - SAMPLE CONTRACT

· Exhibit A: Contract Terms

· Exhibit B: Insurance Terms and Requirements

· Exhibit C: Specifications, Duties, and Scope of Work

· Exhibit D: Pricing

· Exhibit E: FY 2025 DHS STANDARD TERMS AND CONDITIONS

SECTION 1 – INSTRUCTIONS TO RESPONDERS

Step 1: Read the solicitation documents and ask questions, if any Step 2: Write your response Step 3: Submit your response

STEP 1 – READ THE SOLICITATION DOCUMENT & ASK QUESTIONS, IF ANY

How to Ask Questions

The Solicitation Administrator for questions is:

Eric Ray, DPS Contract Specialist Minnesota Department of Public Safety Email address: eric.ray@state.mn.us Email subject line: ARMER System Training Services

Questions must be emailed to the Solicitation Administrator no later than 4:00 p.m., Central Time, on Tuesday, September 22, 2026. The State will not respond to questions submitted by fax or telephone calls. Other personnel, regardless of position, are not authorized to answer questions regarding this solicitation.

All questions will be answered in an addendum to this solicitation. The Q&A addendum will be issued no later than 4:00 p.m., Central Time, on Thursday, September 24, 2026.

STEP 2 – WRITE YOUR RESPONSE

The Response Content section is in this link to Section 4. Prepare a written response and supply all requested content. Responses should address the requested information and documents detailed in Section 4. DO NOT INCLUDE Non-Public/Trade Secret data (as defined in this link to Minn. Stat. § 13.37).

Review, sign, and include the Responder Declarations with your response.

STEP 3 –SUBMIT YOUR RESPONSE

Where to Send Your Response

All responses to this solicitation (termed an “Event” within SWIFT) must be submitted through SWIFT using the Supplier portal (https://mn.gov/supplier). Training and documentation on how to submit your response is available through the Supplier portal link above. Fax, e-mail, and printed responses will not be accepted or considered. All costs incurred in responding to this solicitation will be borne by the responder. Late responses will not be considered. Responses received after End Date above will not be considered, even if errors or delays were caused by issues outside of responders’ control. If you need assistance, please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, or osphelp.line@state.mn.us.

By submitting a response, your company is making a binding legal offer for the period of time set forth below in Section 6, Conditions of Offer.

SECTION 2 – SUMMARY OF SCOPE

Procurement Overview and Goals.

The Minnesota Department of Public Safety’s Emergency Communication Networks (“ECN”) and Homeland Security and Emergency Management (“HSEM”) divisions (collectively, the “State”) are seeking proposals from qualified Responders for the delivery of four (4) training courses related to the technical and operational aspects of Minnesota’s Land Mobile Radio (LMR) system, known as the Allied Radio Matrix for Emergency Response (“ARMER”) system.

ECN’s mission is to fund and support interoperable public safety grade mission-critical communication solutions that allow public safety 911 telecommunicators and emergency services personnel at state, local, and federal agencies to communicate easily with each other to provide an immediate response to all Minnesota citizens and visitors requesting emergency assistance. HSEM’s mission is to help Minnesota communities prepare for, respond to, and recover from emergencies and disasters. Working with ECN and HSEM in a coordinated effort, the awarded contractor will provide training for emergency responders and ARMER system technical staff. The courses to be provided include ARMER System Train-the-Trainer, an ARMER System Administrator Advanced Workshop, a Motorola CPS Radio Programming Advanced Workshop, and an ARMADA Certified Programming Course, with each incorporating discipline-specific training on interoperable emergency communication systems.

The awarded contractor will deliver training events at various locations in Minnesota, as requested by the State, during the fourth quarter of calendar year 2026 and first quarter of calendar year 2027. The target audience for these training opportunities include technical and operational staff representing local, county, tribal, and state public safety agencies whose duties include maintaining ARMER system equipment and/or providing training to ARMER system users.

Sample Tasks and Deliverables.

· Conduct the following four training courses during the fourth quarter of calendar year 2026 and first quarter of calendar year 2027:

· ARMER System End User Train-the-Trainer – Deliver up to two (2), 2-day courses, totaling 16 hours of class time per course.

· ARMER System Administrator – Deliver two (2), 3.5-day courses, totaling 28 hours of class time per course.

· Motorola Customer Programming Software (CPS) Radio Programming– Deliver one (1), 3.5-day course, totaling 28 hours of class time per course.

· ARMADA Certified Programming Course (Kenwood / EF Johnson) – Deliver one (1), 3-day course, totaling 24 hours of class time per course.

· Provide the State with a detailed training work plan regarding the delivery of the training courses identified above.

· Provide the above identified training occasions at various locations around the state of Minnesota.

· Collaborate with ECN and HSEM to identify mutually agreeable dates, times, and locations for the delivery of each training course.

· Provide all necessary materials (administrative paperwork, student handouts, reference materials, instructional aids, etc.) to facilitate the delivery of each training course, at no additional cost to the State or attendees.

· Identify any technology and/or equipment that must be provided by the State and/or students to facilitate the delivery of each training course.

· Provide ECN and HSEM with copies of all course materials (lesson plans, presentations, student handouts, student rosters, participant feedback forms, etc.), at no additional cost to the State or attendees.

Responders are encouraged to propose additional tasks or activities if they will improve the results of the project. These items should be separated from the required items on the Cost Proposal.

SECTION 3 – PROPOSAL INSTRUCTIONS AND ADDITIONAL INFORMATION

1. Anticipated Contract Term.

The term of this contract is anticipated to be from October 13, 2026, to March 31, 2027, with no options to extend.

Question and Answer Instructions and Period.

All questions should be submitted no later than the date and time listed in Section 1, “Instructions to Responders.” The State is not obligated to answer questions submitted after the question due date and time.

Only personnel listed above are authorized to discuss this solicitation with responders. Contact regarding this solicitation with any personnel not listed above could result in disqualification. This provision is not intended to prevent responders from seeking guidance from state procurement assistance programs regarding general procurement questions.

If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the solicitation, please immediately notify the contact person detailed above in writing of such error and request modification or clarification of the document.

Additional Tasks or Activities.

Responders are encouraged to propose additional tasks, activities, or goods above and beyond the scope of what is requested in this solicitation if they will substantially improve the results of this procurement. Any costs associated with these additional tasks, activities, or goods should be clearly marked and separated from costs associated with the tasks, activities, or goods specifically requested under this solicitation. Because cost is a factor in the evaluation of responses to this solicitation, failure to separate costs for additional tasks, activities, or goods may result in those costs being included in a responder's cost proposal and result in a lower cost score for that proposal.

4. Response Submission Instructions.

All responses to this solicitation (termed an “Event” within SWIFT) must be submitted through SWIFT using the Supplier portal (https://mn.gov/mmb/accounting/swift/vendor-resources/) and received in SWIFT no later than the Event End Date and time as set forth in the SWIFT Event Details applicable to this solicitation.

Responses received after the End Date will not be considered, even if errors or delays were caused by issues outside of Responders’ control. The State shall not be responsible for any errors or delays caused by technology-related issues, even if they are caused by the State.

Training and documentation on how to submit a proposal is available through the Supplier portal link above. If a Responder needs assistance, please contact the SWIFT Vendor Assistance HelpLine at 651-201-8100, Option 1, or email osphelp.line@state.mn.us.

Late responses will not be considered. Fax, e-mail, and printed responses will not be accepted or considered. All costs incurred in responding to this solicitation shall be borne by the Responder.

All responses must include the following separately attached documents, unless otherwise specified:

· a Technical Proposal; and

· a Cost Proposal, which must be submitted separately from the Technical Proposal unless instructed otherwise.

· DO NOT INCLUDE Non-Public/Trade Secret data (as defined by Minnesota Statutes § 13.37).

Interested Responders may begin preparing and entering their response into SWIFT as soon as they have downloaded the solicitation document. Electronic submissions to the State will be accepted beginning on the SWIFT Start Date for this solicitation.

Cost Proposals (Attachment C) must be loaded into SWIFT as a separate document from the technical proposal. See SWIFT Event for additional information. Cost proposals will not be reviewed by the evaluation team prior to the technical scores being finalized.

Conciseness/Completeness of Proposal. It is highly desirable that the Responder submit its proposal in a complete, and concise manner. It is the Responder’s sole responsibility to submit information as it relates to the evaluation categories. The State of Minnesota is under no obligation to solicit such information if it is not included in the response. The Responder’s failure to submit such information may cause an adverse effect on the evaluation of its response. Unnecessary information should be excluded from the response.

If a Responder is reviewing this solicitation in paper form, then the Responder may need to register as a supplier by going to https://mn.gov/mmb/accounting/swift/vendor-resources/. For new suppliers, please note that approval of a registration may take 3–4 business days. If assistance is needed in completing the registration process, please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1.

5. Vendor SWIFT Registration.

Prior to doing business with the State of Minnesota, the State requires all suppliers to be registered in Statewide Integrated Financial Tools (SWIFT), the State’s automated financial and contract system. If a Responder has not registered in SWIFT and received a unique ten-digit SWIFT supplier number, the Responder must register as a supplier by going to https://mn.gov/mmb/accounting/swift/vendor-resources/. Please note approval of a registration by Minnesota Management and Budget may take 3-4 business days. If assistance is needed to complete the registration process, please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, or osphelp.line@state.mn.us.

SECTION 4 – PROPOSAL CONTENT

Please provide two separate proposals, a technical proposal and a cost proposal. Technical proposals will be evaluated according to responses in the following areas. Do not include any cost information in the Technical Proposal unless instructed otherwise.

Technical Proposal. Please submit the following information:

1. Work Plan for Deliverables. Responder should provide a description of the deliverables to be provided by the Responder along with a detailed work plan that identifies the major training tasks which may be used as the basis for invoicing. This document should NOT list cost detail. If cost detail is included in this document, the State may disqualify the proposal as non-responsive. Responder should provide a statement of the objectives, goals, and tasks to show or demonstrate the Responder's view and understanding of the nature of the contract.

· Provide course descriptions for each of the four courses to be delivered.

· Provide a proposed work plan detailing each of the four courses.

· Provide goals and/or purpose of each training course.

· Provide participant expectations for successful completion of courses.

· Provide participants with opportunity to review courses and offer feedback which will be shared with the State to include metrics on course content, delivery, etc.

· Provide a list of anticipated support requirements from the State.

2. Qualifications and Experience. Provide an outline of background and experience with examples of similar work done by the Responder and a list of personnel who will conduct the teaching, detailing their training, and work experience. Resumes or other information about project personnel should not, if possible, contain personal telephone numbers, home addresses, or home email addresses. If it is necessary to include personal contact information, please clearly indicate in the response that personal contact information is being provided.

SPECIAL NOTE: The above information should be included in the Proposal. Submissions may include screen shots of a website to provide the information; however, the Proposals must not direct or refer evaluators to the company or other websites for information. Evaluators will not check websites.

Cost Proposal Cost Proposal Detail Complete and submit “Attachment C: Cost Detail” attached to this solicitation. Do not include the cost proposal with or identify specific costs in the technical proposal.

Requested Documents Submit the following documents attached to this solicitation:

1. Attachment A: Responder Declarations

2. Attachment B: Exceptions to State's Terms and Conditions

3. Attachment D: Workforce and Equal Pay Declaration (submission required)

DO NOT INCLUDE Non-Public/Trade Secret data (as defined by Minn. Stat. § 13.37).

SECTION 5 – EVALUATION PROCEDURE AND CRITERIA

The State will conduct an evaluation of responses to this Solicitation. The evaluations will be conducted in three phases:

Phase 1 - Review responses for responsiveness and pass/fail requirements Phase 2 - Evaluate responses Phase 3 - Select finalist(s)

Phase 1: Responsiveness and Pass/Fail Requirements.

The purpose of this phase is to determine if each response complies with mandatory requirements. The State will first review each proposal for responsiveness to determine if the Responder satisfies all mandatory requirements. The State will evaluate these requirements on a pass/fail basis.

Mandatory Requirements. The following will be considered on a pass/fail basis:

· Responses must be received by the due date and time specified in this RFP.

Phase 2: Evaluate Responses.

Only those responses found to have met Phase 1 criteria will be considered in Phase 2.

The factors and weighting on which responses will be evaluated are:

Phase 3: Select Finalist(s).

Only those responses that have been evaluated under Phase 2 shall be eligible for Phase 3.

The State will make its selection based on best value as determined by this evaluation process. The State reserves the right to pursue negotiations on any exception taken to the State’s standard terms and conditions. In the event that negotiated terms cannot be reached, the State reserves the right to terminate negotiations and begin negotiating with the next highest scoring Responder or take other actions as the State deems appropriate. If the State anticipates multiple awards, the State reserves the right to negotiate with more than one Responder.

It is anticipated that the evaluation and selection will be completed by October 12, 2026.

SECTION 6 – UNENFORCEABLE TERMS AND SOLICITATION TERMS

Unenforceable Terms As of July 1, 2025, certain terms are unenforceable in state contracts. See Session Laws, 2025 Regular Session, Chapter 39, Article 2, Section 45.

Unenforceable terms

(a) A contract entered into by the state shall not contain a term that:

(b) If a contract is entered into that contains a term prohibited in paragraph (a), that term shall be void and the contract is enforceable as if it did not contain that term.

Solicitation Terms

1. Competition in Responding.

The State desires open and fair competition. Questions from Responders regarding any of the requirements of the Solicitation must be submitted in writing to the Solicitation Administrator listed in the Solicitation before the due date and time. If changes are made the State will issue an addendum.

Any evidence of collusion among Responders in any form designed to defeat competitive responses will be reported to the Minnesota Attorney General for investigation and appropriate action.

2. Addenda to the Solicitation.

Changes to the Solicitation will be made by addendum with notification and posted in the same manner as the original Solicitation. Any addenda issued will become part of the Solicitation.

3. Data Security - Foreign Outsourcing of Work is Prohibited.

All storage and processing of information shall be performed within the borders of the United States. This provision also applies to work performed by subcontractors at all levels.

4. Joint Ventures.

The State allows joint ventures among groups of Responders when responding to the solicitation. However, one Responder must submit a response on behalf of all the others in the group. The Responder that submits the response will be considered legally responsible for the response (and the contract, if awarded).

5. Withdrawing Response.

A Responder may withdraw its response prior to the due date and time of the Solicitation. For solicitations in the SWIFT Supplier Portal, a Responder may withdraw its response from the SWIFT Supplier Portal. For solicitations done any other way, a Responder may withdraw its response by notifying the Solicitation Administrator in writing of the desire to withdraw.

After the due date and time of this Solicitation, a Responder may withdraw a response only upon showing that an obvious error exists in the response. The showing and request for withdrawal must be made in writing to the Solicitation Administrator within a reasonable time and prior to the State’s detrimental reliance on the response.

6. Rights Reserved.

The State reserves the right to:

· Reject any and all responses received;

· Waive or modify any informalities, irregularities, or inconsistencies in the responses received;

· Negotiate with the highest scoring Responder[s];

· Terminate negotiations and select the next response providing the best value for the State;

· Consider documented past performance resulting from a State contract may be considered in the evaluation process;

· Short list the highest scoring Responders;

· Require Responders to conduct presentations, demonstrations, or submit samples;

· Interview key personnel or references;

· Request a best and final offer from one or more Responders;

· Request additional information;

· Use estimated usage or scenarios for the purpose of conducting pricing evaluations; and

· Modify scenarios, and to request or add additional scenarios for the evaluation.

7. Samples and Demonstrations.

Upon request, Responders are to provide samples to the State at no charge. Except for those destroyed or mutilated in testing, the State will return samples if requested and at the Responder’s expense. All costs to conduct and associated with a demonstration will be the sole responsibility of the Responder.

8. Responses are Nonpublic during Evaluation Process.

All materials submitted in response to this Solicitation will become property of the State. During the evaluation process, all information concerning the responses submitted will remain private or nonpublic and will not be disclosed to anyone whose official duties do not require such knowledge. Responses are private or nonpublic data until the completion of the evaluation process as defined by Minn. Stat. § 13.591. The completion of the evaluation process is defined as the State having completed negotiating a contract with the selected Responder. The State will notify all Responders in writing of the evaluation results.

10. Conditions of Offer.

Unless otherwise approved in writing by the State, Responder’s cost proposal and all terms offered in its response that pertain to the completion of professional and technical services will remain firm for 180 days, until they are accepted or rejected by the State, or they are changed by further negotiations with the State prior to contract execution.

11. Award.

Any award that may result from this solicitation will be based upon the total accumulated points as established in the solicitation. The State reserves the right to award this solicitation to a single Responder, or to multiple Responders, whichever is in the best interest of the State, providing each Responder is in compliance with all terms and conditions of the solicitation. The State reserves the right to accept all or part of an offer, to reject all offers, to cancel the solicitation, or to re-issue the solicitation, whichever is in the best interest of the State.

12. Requirements Prior to Contract Execution.

Prior to contract execution, a Responder receiving a contract award must comply with any submittal requests. A submittal request may include, but is not limited to, a Certificate of Insurance.

ATTACHMENT A: RESPONDER DECLARATIONS

The undersigned certifies, to the best of his or her knowledge and belief, that:

A. Response Contents. The information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate or misleading information may be grounds for disqualification from the award as well as subject the Responder to suspension or debarment proceedings as well as other remedies available by law B. Authorized Signature. This Declaration is signed by the appropriate person(s), with the authority to contractually bind the Responder, as required by applicable articles, bylaws, resolutions, minutes, and ordinances.

C. Non-Collusion Certification.

1. The Proposal has been arrived at by the Responder independently and has been submitted without collusion and without any agreement, understanding or planned common course of action with any other vendor designed to limit fair or open competition; and

2. The contents of the Response have not been communicated by the Responder or its employees or agents to any person not an employee or agent of the Responder and will not be communicated to any other individual prior to the due date and time of this Solicitation. Any evidence of collusion among Responders in any form designed to defeat competitive responses will be reported to the Minnesota Attorney General for investigation and appropriate action.

D. Organizational Conflicts of Interest. To the best of Responder’s knowledge and belief, and except as otherwise disclosed, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when, because of existing or planned activities or because of relationships with other persons,

1. a vendor is unable or potentially unable to render impartial assistance or advice to the State;

2. the vendor’s objectivity in performing the contract work is or might be otherwise impaired; or

3. the vendor has an unfair competitive advantage.

If after award, an organizational conflict of interest is discovered, an immediate and full disclosure in writing must be made to the State’s Chief Procurement Officer which must include a description of the action which the contractor has taken or proposes to take to avoid or mitigate such conflicts. If an organizational conflict of interest is determined to exist, the State may, at its discretion, cancel the contract. In the event the Contractor was aware of an organizational conflict of interest prior to the award of the contract and did not disclose the conflict to OSP, the State may terminate the contract for default. Organizational conflicts of interest terms apply to any subcontractors for this work.

E. Certification Regarding Lobbying. For State of Minnesota Contracts and Grants over $100,000, the undersigned certifies, to the best of his or her knowledge and belief that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into and is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

F. Copyrighted Material Waiver. By signing its Response, the Responder certifies that it has obtained all necessary approvals for the reproduction and distribution of the contents of its response.

G. Diverse Spend Reporting. The Sample Contract contains a clause for Diverse Spend Reporting. When this clause applies, Contractor will be required to register in a free portal to report diverse spend.

Please see Diverse Spend Reporting Frequently Asked Questions for additional information.

By signing this form, Responder acknowledges and certifies compliance with all applicable requirements indicated above.

Company Name:

Signature:

Printed Name:

Title:

Date:

Phone Number:

Email Address:

ATTACHMENT B: EXCEPTIONS TO STATE’S TERMS AND CONDITIONS

The State presumes a responder agrees to the terms and conditions of this solicitation unless a responder takes specific exception to one or more of the conditions on this form.

The State reserves the right to reject, negotiate, or accept any exception listed to the State’s terms and conditions (including those found in the attached Sample Contract).

INSTRUCTIONS: A responder must explicitly list all exceptions to State’s terms and conditions, if any (including those found in the attached Sample Contract). Reference the clause number and page number of the State's term and condition for each of a responder’s exceptions. If no exceptions exist, state "NONE" specifically on the form below. Whether or not exceptions are taken, the Responder must sign and date this form and submit it as part of their response. (Add additional pages if necessary.)

By signing this form, I acknowledge that the above-named responder accepts, without qualification, all terms and conditions stated in this solicitation (including the sample contract) except those clearly outlined as exceptions above.

Signature:

Printed Name:

Title:

Date:

ATTACHMENT C: COST DETAIL

Responders must submit Attachment C “Cost Detail” form as their Cost Proposal. The rate(s) identified in the Cost Proposal must include all costs, including but not limited to travel expenses, mass mailings, fees, commissions, compensation, indirect costs, equipment, supplies, and other charges. A contract awarded from this solicitation will not include a separate provision for reimbursement of travel/subsistence expenses incurred during the contract term.

Identify the level of the State’s participation in the contract and details of cost allowances for this participation. The State does not make regular payments based solely upon the passage of time; it only pays for services performed or work delivered after it is accomplished.

Submit Attachment C: Cost Detail as a separate document(s) from your technical response for all copies of the Proposal. Do not include any cost information in the Technical Proposal part of the response. The Proposal must be open for acceptance until a contract is executed, the Solicitation is cancelled, or 180 days after the due date and time of the Solicitation, whichever comes first.

Responder must complete the chart below for each identified deliverable. The State reserves the right to negotiate additional tasks within the scope of this solicitation with the highest scoring responder.

(2 days; 8 hours per day)

(3.5 days; 8 hours per day)

(3.5 days; 8 hours per day)

TOTAL

ATTACHMENT D: WORKFORCE AND EQUAL PAY DECLARATION

Workforce and Equal Pay Declaration Page This form is required for all businesses executing government contracts under the following:

1. Select one:

Select all that apply:

2. We are a Certificate holder:

3. We are applying/have applied for the following certificate(s):

4. We have not applied for one or both certificates:

☐ Our Company does not yet have a Workforce Certificate or Equal Pay Certificate. We acknowledge that a Workforce and, if applicable, Equal Pay Certificate, or approved exemption by MDHR is required before a contract can be executed.

5. We are Exempt:

☐ We attest to MDHR that we have not employed 40 or more employees on a single day during the prior 12 months in Minnesota or the state in where we have our primary place of business. MDHR may request the names of our employees during the previous 12 months, the date of separation, if applicable, and the current employment status and count.

6. Business Information

For assistance with this form, email the Minnesota Department of Human Rights Compliance.MDHR@state.mn.us

SECTION 7 – SAMPLE CONTRACT

[If you take exception to any of the terms, conditions, or language in the contract, you must indicate those exceptions in your response to the Request for Proposal. Certain exceptions may result in your Proposal being disqualified from further review and evaluation. Only those exceptions identified in your response to the Request for Proposal will be available for discussion or negotiation.]

State of Minnesota Professional and Technical Services Contract

SWIFT Contract Number:

This Contract is between the State of Minnesota, acting through its Commissioner of Public Safety on behalf of the Emergency Communication Networks division (“ECN” or “State”), and [insert full legal name of Contractor here, e.g., John Jones; ABC Corporation; XYZ Company, LLC, dba KLM] whose designated business address is [insert full business street address here] (“Contractor”). The State and Contractor may be referred to jointly as “Parties.”

RecitalsSAMPLE

1. State issued a Request for Proposal identified as SWIFT Event 2000018700 on September 15, 2026, titled “Allied Radio Matrix Emergency Responder (ARMER) System Training Services” (“Solicitation”); and

2. Contractor provided a response to the Solicitation indicating its interest in and ability to provide the services requested in the Solicitation; and

3. Subsequent to an evaluation in accordance with the terms of the Solicitation and negotiation, the Parties desire to enter into a contract.

Accordingly, the Parties agree as follows:

Contract

2. Contractor’s Duties The Contractor shall perform all duties described in this Contract to the satisfaction of the State.

The Contractor, who is not a State employee, shall complete the duties identified in, “Exhibit C: Specifications, Duties, and Scope of Work,” which is attached and incorporated into this Contract.

4. TimeSAMPLE

The Contractor must comply with all the time requirements described in this Contract. In the performance of this Contract, time is of the essence.

[Example: “upon completion of the services,” or if there are specific deliverables, list how much will be paid for each deliverable. The State does not pay merely for the passage of time; all payments must be tied to the completion of work.]

The State's Authorized Representative is the individual below, or his/her successor, and has the responsibility to monitor the Contractor’s performance.

Name:

Address: Department of Public Safety; Emergency Communication Networks

Telephone:

Email Address:

6.2 Contractor’s Authorized Representative.

The Contractor's Authorized Representative is the individual below, or his/her successor. If the Contractor’s Authorized Representative changes at any time during this Contract, the Contractor must notify the State in writing/email within ten (10) business days.

Name:

Address:

Telephone:

Email Address:

7. Exhibits The following Exhibits are attached and incorporated into this Contract. In the event of a conflict between the terms of this Contract and its Exhibits, or between Exhibits, the order of precedence is first the Contract, and then in the following order:

· Exhibit A: Contract Terms

· Exhibit B: Insurance Terms and Requirements

· Exhibit C: Specifications, Duties, and Scope of Work

· Exhibit D: Pricing

· Exhibit E: FY 2025 DHS STANDARD TERMS AND CONDITIONS

THE BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK

1. State Encumbrance Verification Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05

1. State: Department of Public Safety; Emergency Communication Networks With delegated authority

Print name:

Print name:

Signature:

Signature:

Title:

Date:

Title:

Date:

SWIFT PO Number:

2. Contractor: [insert full legal name here] The Contractor certifies that the appropriate person has executed this Contract on behalf of the Contractor as required by applicable articles, bylaws, resolutions, or ordinances.

4. Commissioner of Administration As delegated to the Office of State Procurement

Print name:

Print name:

Signature:

Signature:

Title:

Date:

Title:

Date:

Exhibit A: Contract Terms

1. Prompt Payment and Invoicing Prompt Payment. The State will pay the Contractor pursuant to Minn. Stat. § 16A.124, which requires payment within 30 days following receipt of an undisputed invoice or service, whichever is later. Terms requesting payment in less than 30 days will be changed to read “Net 30 days.” The payment will only be made for services actually performed that have been accepted by the State’s Authorized Representative, and that meet all terms, conditions, and specifications of the Contract and the solicitation document.

4. Force Majeure Neither party shall be responsible to the other or considered in default of its obligations within this Contract to the extent that performance of any such obligations is prevented or delayed by acts of God, war, riot, disruption of government, or other catastrophes beyond the reasonable control of the party unless the act or occurrence could have been reasonably foreseen and reasonable action could have been taken to prevent the delay or failure to perform. A party relying on this provision to excuse performance must provide the other party prompt written notice of the inability to perform and take all necessary steps to bring about performance as soon as practicable.

· Intentional, willful, or negligent acts or omissions; or

· Actions that give rise to strict liability; or

· Breach of contract or warranty.

The Indemnifying Party is defined to include the Contractor, Contractor’s reseller, any third party that has a business relationship with the Contractor, or Contractor’s agents or employees, and to the fullest extent permitted by law. The indemnification obligations of this section do not apply in the event the claim or cause of action is the result of the State’s sole negligence. This clause will not be construed to bar any legal remedies the Indemnifying Party may have for the State’s failure to fulfill its obligation under this Contract.

5.2 Nothing within this Contract, whether express or implied, shall be deemed to create an obligation on the part of the State to indemnify, defend, hold harmless or release the Indemnifying Party.