FINAL RFP 1052 Including Arch Scope.pdf

RFP #1052 Asbestos Abatement Conant, Eastover, Lone Pine and Way Elementary Schools

REQUEST FOR PROPOSALS

RFP #1052 ASBESTOS ABATEMENT CONANT, EASTOVER, LONE PINE

AND WAY ELEMENTARY SCHOOLS

BLOOMFIELD HILLS SCHOOLS

Attention: Ken Vavruska

281 Enterprise Court, Suite 300 Bloomfield Hills, MI 48303

I. OVERVIEW

1. PURPOSE

The purpose of the Request for Proposals (“RFP) is for Bloomfield Hills Schools (the “School

District”) to obtain proposals from qualified contractors to provide Asbestos Abatement Services for Conant, Eastover, Lone Pine and Way Elementary Schools (the “Work).

2. SELECTION TIMELINE

NOTE: Throughout the remainder of this RFP, a prospective contractor is referred to as the “Contractor.”

The School District’s anticipated timeline for the selection process is:

Issuance of this RFP Monday, January 6, 2025

Mandatory Pre-Proposal Meeting 4:00 PM Thursday, January 9, 2025

Deadline for written Requests for Clarifications 3:30 PM Tuesday, January 14, 2025

Addenda posted with Responses to Clarifications 5:30 PM Wednesday, January 15, 2025

DUE DATE FOR PROPOSALS 11:00 AM Monday, January 20, 2025

Tentative Board Award Date January 27, 2025

Commencement of Work, upon receipt of all required documentation June 2, 2025

Contract Term/Completion of Work July 1, 2025

NOTE: The School District reserves the right, in its sole and absolute discretion, to make modifications To the above selection timeline as it determines to be in its best interest.

II. SUBMISSION OF PROPOSALS

1. PROPOSAL SUBMISSION DEADLINE AND REQUIREMENTS

The Due Date for receipt of Proposals is:

11:00AM Monday, January 20, 2025 EDT (the “Due Date”)

Proposal Envelope: The envelope containing your Proposal must be marked in the lower left hand corner as follows:

SEALED PROPOSAL ENCLOSED

[Contractor’s Name]

[Contractor’s Address] [Contractor’s Telephone Number]

The envelope must also be addressed and delivered as follows:

BLOOMFIELD HILLS SCHOOLS

Attention: Ken Vavruska 281 Enterprise Court, Suite 300, Bloomfield Hills, MI 48303

2. Official Documents: The authorized version of the proposal document and addenda shall be that document(s) appearing on www.archenvgroup.com. Copies of documents obtained from any other source are not considered official copies. Only those contractors who obtain documents from the Arch Environmental Group system are guaranteed access to addendum information, if such information is issued. If you obtained this document from a source other than www.archenvgroup.com it is recommended that you obtain an official copy and any addenda from www.archenvgroup.com.

3. RFP Submittal: One (1) original hardcopy proposal and one (1) electronic proposal submission on a flash drive included within your sealed proposal shall be received no later than 11:00AM, Monday, January 20, 2025, local time as established by the U.S. Atomic Digital clock (http://nist.time.gov). Both the original hardcopy proposal and the one (1) electronic proposal submission need to be received no later than 11:00AM, Monday, January 20, 2025, established in Selection Timeline. The proposal must be signed by an authorized member of the Proposer’s company/firm. This member should be the highest-ranking officer at the local level.

NO ORAL or FAX Proposals will be accepted. Each Proposal must be submitted on the Proposal Forms attached to this RFP. It is the sole responsibility of the proposer to ensure their proposal reaches Bloomfield Hills Schools on or before 11:00AM, Monday, January 20, 2025, as indicated. Late proposals will not be accepted.

http://www.archenvgroup.com/ http://www.archenvgroup.com/ http://www.archenvgroup.com/ http://nist.time.gov/

4. Pre-Proposal Meeting:

A mandatory contractor pre-bid walk through will be held Thursday, January 9, 2025 starting at 4:00PM at Conant Elementary 4100 West Quarton Road, Bloomfield Hills, MI 48302.

Contractors will meet with Arch Environmental Group project coordinators at the Main Entrance to Conant Elementary School. Pre-bid meeting will take place in the cafeteria or classroom.

After review of specifications, there will be a walk-through of all facilities and planned renovation areas. Contractors shall attend and participate in the meeting and/or site tour to be considered responsible and responsive proposer. Prospective contractors who fail to attend and register at the meeting will be disqualified from proposing on the RFP.

5. Requests for Clarification: Prospective Contractors may request that the School District clarify information contained in this RFP. All such requests must be made in writing via email. The Requests for Clarification must be directed to Roosevelt (Rosey) Austin III and Pedro Pacheco, at: Rosey@archenvgroup.com; and Pedro@archenvgroup.com (Subject Line: RFP # and Name Request for Clarification). Any response to requests for clarification will be included in the addendum. There will be no response to a Request for Clarification received after the deadline indicated in the Selection Timeline. No response will be made to any oral questions.

All questions and answers will be posted www.archenvgroup.com. It is each Contractor’s responsibility to check www.archenvgroup.com prior to the RFP Due Date to ensure that it has received all of the information, including, but not limited to, all Addenda to this RFP.

6. Addenda to the RFP: If it becomes necessary to revise any part of this RFP via addenda. All addenda will be issued through www.archenvgroup.com and shall become a part of this RFP.

Each Contractor must in its Proposal, to avoid any miscommunication, acknowledge all addenda, but the failure of a Contractor to receive, or acknowledge receipt of, any addendum shall not relieve the Contractor of the responsibility for complying with the terms thereof.

7. Restrictions On Communication: From the issue date of this RFP until a Contractor is selected and the selection announced, a prospective Contractor shall not communicate about the subject of this RFP or a Contractor’s Proposal with the School District, its Board of Education, or any individual member, administrators, faculty, staff, students, employees, Construction Manager or Environmental Contractor, if any, except for Requests for Clarification in accordance with Paragraph 5 above, or as otherwise required by applicable law. Failure to comply with this may be grounds for disqualification. Exceptions to this would be a pre-bid meeting and/or post-bid interviews. A pre-bid meeting is to review the project and the opportunity for attendees to ask questions. A post-bid interview is for the district to clarify content in proposal’s received.

8. Building Closure: In the event the Bloomfield Hills Schools Administration Building and/or district school building where the proposal is due, are closed due to unforeseen circumstances on the day proposals are due, proposals will be due at the same time on the next business day that the Bloomfield Hills Schools Administration Building and/or district school building is open.

9. Late Proposals: Late Proposals will not be accepted. All late Proposals will be rejected and destroyed after ten (10) days, unless otherwise notified to return to the proposer, at the mailto:Rosey@archenvgroup.com http://www.archenvgroup.com/ proposer’s expense. Proposals postdated will constitute as late. The School District is not liable for any delivery or postal delays.

10. Proposal Forms: The contractor shall utilize and complete fully the proposal forms as supplied in the RFP. If proposal forms are altered, contractor could be disqualified. In the event a discrepancy in price exists between the mathematical and written amount, the written amount will prevail.

11. Opening of Proposals: At the specified location and Due Date stated above, all submitted Proposals shall be publicly opened and read aloud. Any interested parties may attend. No immediate decision will be rendered.

12. Exceptions: Any exceptions to the terms and conditions contained in this RFP or the form of Contract attached to this RFP, or any other special considerations or conditions requested or required by the Contractor MUST be specifically enumerated by the Contractor and be submitted as part of its Proposal, together with an explanation as to the reason such terms and conditions of the RFP or form of Contract cannot be met by, or, in the Contractor’s opinion, are not applicable to, the Contractor. The Contractor must complete ATTACHMENT D if the proposal contains exceptions to the specifications. The Contractor, in ATTACHMENT E, must complete Exhibit A if the proposal contains exceptions to the Contract. The Contractor shall be required and expected to meet the specifications and requirements as set forth in this RFP and the form of Contract in their entirety, except to the extent exceptions or special considerations or conditions are expressly set forth in the Contractor’s Proposal and those exceptions or special considerations or conditions are expressly accepted by the School District. All Pricing factors must be clearly indicated in the Proposal Forms provided as part of the Contractor’s Proposal.

13. Misrepresentations: If it is discovered, prior to an award, that a proposal contains false, misleading or otherwise inaccurate information, the proposal will immediately be disqualified.

If it is discovered, after a contract has been executed, that the contractor had provided false, misleading, or otherwise inaccurate information, the contract may be terminated.

14. Proposer Questions: Each proposer is required to complete ATTACHMENT F – Contractor Information Form. If you would like to attach documentation to support your other answers, please do so. Responses shall be concise and stand on their own. The quality of the response to the RFP will be viewed as an example of the contractor’s capabilities.

15. Proposer Interviews and Demonstrations: Bloomfield Hills Schools may, at its option, elect to conduct interviews and/or demonstrations with selected proposers, or request to visit the proposer’s site for proposals that are under active consideration. Bloomfield Hills Schools is not required to hold such presentations and is not obligated to provide all proposers with such an opportunity.

16. Sole Proposer: If only one proposal is received in response to the RFP, the district reserves the right to extend the due date or require a detailed cost analysis from contractor. A cost/price analysis and evaluation shall be performed to determine if the price is fair and reasonable.

17. Proposal Withdrawal: Contractors may withdraw its Proposals any time before the Due Date.

Proposals may not be withdrawn for at least two hundred seventy (270) calendar days after the Due Date.

18. Irrevocability of Proposals: All Proposals submitted shall not be withdrawn and shall be irrevocable for a minimum period of two hundred seventy (270) calendar days following the Due Date for receipt of Proposals set forth above. A proposer may withdraw their proposal at any time prior to the proposal due date and time.

19. RFP/Proposal Information Controlling: The School District intends that all Contractors shall have equal access to information relative to this RFP, and that this RFP contains adequate information. No information communicated, either verbally or in writing, to or from a Contractor shall be effective unless confirmed by written communication contained in an addendum to this RFP, a Request for Clarification or other written response thereto, or in the Proposal.

20. Responsibility: It is the proposer’s responsibility to check for any changes, posted questions and answers, and/or addenda to this solicitation. Proposers are responsible for checking:

www.archenvgroup.com website prior to proposal submission. Proposers who do not acknowledge addenda within their proposal response may be disqualified from the proposal process.

21. Verbal Representation: Proposals shall contain in writing all the terms and conditions of the offer being made. Verbal representations made before or after proposals are submitted will not be considered unless they are made in answer to questions asked by the district or its representatives and are followed up in writing.

22. Proposal Protest: All proposal protests shall be in writing and filed with Kayleen Krahn, Procurement & Risk Management Specialist – Finance at: purchasing@bloomfield.org within seventy-two (72) hours of the opening of the proposals in protest. The proposer shall clearly state the reasons for the protest. Within five (5) days of receipt of the protest, the protest shall be reviewed by the Superintendent or designee, who will render a decision regarding the merits of the protest and any impact on the acceptance and rejection of bids submitted. Notice of the filing of a bid protest shall be communicated to the Board of Education and shall be so noted in any subsequent recommendation for the acceptance of the bids and awarding of contracts. Failure to file a notice of intent to protest, or failure to file a formal written protest within the time prescribed, shall constitute a waiver of proceedings.

23. Finality of Decision: Any decision made by the School District, including the Contractor selection, shall be final.

mailto:purchasing@bloomfield.org

24. Reservation of Rights: The School District reserves the right, in its sole and absolute discretion (for this provision and all other provisions contained in this RFP), to accept or reject, in whole or in part, any or all Proposals with or without cause. The School District further reserves the right to waive any irregularity or informality in the RFP process or any Proposal, and the right to award the Contract to other than the Contractor(s) submitting the best financial Proposal (low proposal). The School District reserves the right to request additional information from any or all Contractors. The School District reserves the right to select one or more Contractors to perform the Work on behalf of the School District. In the event Contractor’s Proposal is accepted by the School District and Contractor asserts exceptions, special considerations or conditions after acceptance, the School District, in its sole and absolute discretion, reserves the right to reject the Proposal and award the Contract to another contractor.

25. Release of Claims: Each Contractor by submitting its Proposal releases the School District from any and all claims arising out of, and related to, this RFP process and selection of a Contractor.

26. Contractor Bears Proposal Costs: A recipient of this RFP is responsible for any and all costs and liabilities incurred by it or others acting on its behalf in preparing or submitting a Proposal, or otherwise responding to this RFP, or any negotiations incidental to its Proposal or this RFP.

27. Collusive Proposing: The Contractor certifies that its Proposal is made without any previous understanding, agreement or connection with any person, firm or corporation making a Proposal for the same Work and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action.

28. Proprietary Confidential Information: Any proprietary or confidential material (financial statements, etc.) that was submitted by a proposer and is clearly marked as such will be returned upon request. Marking the entire proposal as confidential will not be accepted or honored.

Remaining non-confidential material in the proposal, including proposal costs and compensation, become the property of Bloomfield Hills Schools and are subject to public access according to the Freedom of Information Act, MCL 15.231 et. Seq.

29. PROPOSAL REQUIREMENTS AND CHECKLIST: This outlines the information that must be provided by each Contractor and the required format for its Proposal. Any Proposal not providing the required information, or not conforming to the format specified, may be disqualified on that basis. Attached to this RFP is a form of contract under which the Work requested under this RFP shall be provided by the successful Contractor (the “Contract” and referred to throughout the Contract as the “Agreement”) (See also Section 3.1 of this RFP). The Contract contains many details relative to the Work requested by the School District, the terms and conditions under which the Work shall be provided by the Contractor, and should be reviewed carefully by each Contractor prior to submitting a Proposal.

The following designated forms and other information shall be submitted in the following order along with your proposal:

Proposal Pricing Form – ATTACHMENT A

Notarized Familial Disclosure Statement – ATTACHMENT B

Iran Sanctions Act Affidavit of Compliance – ATTACHMENT C

Exception to Proposal Specifications – ATTACHMENT D

Sample Contract – ATTACHMENT E – Including Exhibits A and B – read the sample/contract agreement and understand that if you are awarded the contract that the contract will be finalized to include description of work, term, pricing and warranty specifics of this bid. Additionally, understand that the standard terms contained in the sample contract/agreement are in final form (i.e. liability, insurance etc.) and not subject to further negotiation.

Contractor Information Form – ATTACHMENT F

Evidence of insurance as indicated in the contract

Completed W9

Bid Bond – if applicable

Warranty Information

Testing data if required

Product Data Sheets

Operating Instructions

Drawings, if applicable

30. CONTRACTOR’S RESPONSIBILITIES Inspection of Sites: The mandatory pre-proposal meeting will contain walk through of the site(s). Each proposer shall be held to have compared the premises with the specifications and to be satisfied as to the conditions affecting the services to be provided before delivery of its proposal. No allowance or extra consideration on behalf of any proposer will subsequently be allowed by reason or error or oversight on part of the proposer.

31. CONTRACTOR’S RESPONSIBILITIES Insurance: Satisfactory Workers Compensation insurance and liabilities and property damage insurance must be maintained and paid for the Contractor at all times work is performed. Refer to the form of Contract (ATTACHMENT E) for insurance requirements.

Contractor(s) will at all times keep the job clean of all debris and rubbish resulting from its operations, and upon completion of its work, will promptly remove all tools, equipment and excess material and any rubbish caused by its work and personnel. Contractor(s) will protect all materials and work from hazards and be fully responsible for any damage caused by it to the work or property of others, including, but not limited to, the property of the Owner. Contractor(s) will reimburse Owner for any expenses incurred, including but not limited to, the property of the Owner and any expenses incurred to keep the job site clean and clear of all debris and rubbish resulting from Contractor(s)’s failure to comply with this paragraph. Use of the District’s dumpsters is prohibited.

32. PROJECT SCOPE OF WORK AND REQUIREMENTS/SPECIFICATIONS CAN BE

DOWNLOADED FROM WWW.ARCHENVGROUP.COM and are included on the following pages:

ASBESTOS ABATEMENT

Bloomfield Hills Schools Asbestos Abatement @ Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School Page 1

SECTION II

PROJECT SCOPE of WORK and REQUIREMENTS

Asbestos Abatement @ Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School Page 2

- RFP. #1052 -

Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and

Way Elementary School Project Scope of Work

Project Description: RFP #1052 is for the necessary asbestos abatement projects at Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School prior to building renovation.

The projects, which will be during June and July 2025, will include the removal and disposal of asbestos floor tile under cabinets, asbestos lay-in ceiling tiles, asbestos door transoms, door frame with asbestos caulk, and interior window frames with asbestos glazing. The project also includes the packaging and disposal of non-friable asbestos containing materials such as sinks with asbestos undercoating materials, door hardware from tagged fire doors, and tagged fire doors with frames.

Project Sequencing: There will be four (4) project groups for the asbestos abatement activities at Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School.

Project Group CES1 - “Conant Elementary School” The first project for abatement is at Conant Elementary School includes the removal and disposal of asbestos flooring materials, including asbestos floor tile under cabinets, interior door frames with asbestos caulk, asbestos door transoms, sinks with asbestos undercoating, interior window frames with asbestos caulk, and tagged fire doors from throughout the building. The project will include, but is not limited to, the entire interior of the building. These projects at Conant Elementary School will involve multiple regulated areas to remove the asbestos materials using Class II removal procedures. The project will begin on Monday, June 16, 2025, and will be complete with all abatement activities, including tear down activities, by the end of the workday on Monday, June 23, 2025. The project schedule allows for a total of seven (7) workdays (Monday-Saturday, Monday) to complete the project.

Project Group EES1 - “Eastover Elementary School” The second project for abatement is at Eastover Elementary School includes the removal and disposal of asbestos flooring materials, including asbestos floor tile under cabinet from throughout the building. The project will include, but is not limited to, the entire interior of the building. These projects at Eastover Elementary School will involve multiple negative pressure enclosures to remove the asbestos materials using Class II removal procedures. The project will begin on Monday, June 16, 2025, and will be complete with all abatement activities, including tear down activities, by the end of the workday on Wednesday, June 18, 2025. The project schedule allows for a total of three

(3) workdays (Monday-Wednesday) to complete the project.

Project Group WES1 - “Way Elementary School” The third project for abatement is at Way Elementary School includes the removal and disposal of asbestos lay-in ceiling tiles, asbestos light heat shields, asbestos flooring materials, including asbestos floor tile under cabinets, and tagged fire doors from throughout the building. The project will include, but is not limited to, the entire interior of the building. These projects at Way Elementary School will involve multiple negative pressure enclosures to remove the asbestos materials using Class I and Class II removal procedures. The project will begin on Thursday, June 19, 2025, and will be complete with all abatement activities, including tear down activities, by the end of the workday on Saturday, June 28, 2025. The project schedule allows for a total of nine (9) workdays (Thursday-Saturday, Monday-Saturday) to complete the project.

Asbestos Abatement @ Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School Page 3

Project Group LP1 - “Lone Pine Elementary School” The fourth and final project for abatement is at Lone Pine Elementary School includes the removal and disposal of asbestos flooring materials, including asbestos floor tile under cabinets, interior door frames with asbestos caulk, asbestos door transoms, tagged fire doors, and tagged fire door hardware from throughout the building. The project will include, but is not limited to, the entire interior of the building. These projects at Lone Pine Elementary School will involve regulated areas to remove the asbestos materials using Class II removal procedures. The project will begin on Tuesday, June 24, 2025, and will be complete with all abatement activities, including tear down activities, by the end of the workday on Tuesday, July 1, 2025. The project schedule allows for a total of seven (7) workdays (Tuesday-Saturday, Monday-Tuesday) to complete the project.

SCOPE OF WORK and REQUIREMENTS - The “Abatement Activities”, “Summary of Locations”, “Abatement Requirements”, “Final Clearance Sample Requirements”, “Project Schedule” and “Project Diagrams” for the asbestos abatement projects are provided on the following pages. Information for each project is generally formatted in the following manner (by section):

• Abatement Activities

This section provides a summary of all asbestos materials and non-asbestos materials required to be removed and disposed of by the Contractor.

• Summary of Locations For projects with more than one functional space (location), this section provides a tabular summary for all materials identified in the “Abatement Activities” section. When present, room entries and closets are included in the classroom area and are not listed individually.

• Abatement Requirements

This section provides a summary of all set-up, removal and cleaning requirements relating to the removal of the materials identified in the “Abatement Activities” section.

• Final Clearance Sample Requirements

This section provides a summary of the types of clearance samples scheduled to be collected, the number of samples to be collected and the clearance level.

• Project Schedule

This section provides a summary of the project schedule, including project start and end dates. For certain projects, additional milestone dates may be provided.

• Project Diagrams

This section provides a graphical representation of the limits of the regulated area, showing all functional spaces included in the project.

“General Information and Requirements” relating to the entire bid are located after the information for Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School.

• General Information and Requirements

This section provides general project information and project requirements relating to all activities associated with the work at each of the Bloomfield Hills Schools’s buildings.

Asbestos Abatement @ Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School Page 4

-Alternate Bid RFP. #1052A - Eastover Elementary School

Project Summary for Bid Advertisement

Project Description: Alternate Bid RFP #1052A is for the necessary asbestos abatement projects at Eastover Elementary School prior to building renovation. The project, which will be during June 2025, will include the removal and disposal of asbestos boiler insulation, asbestos boiler brick and mortar, interior boiler door insulation, non-asbestos boiler door gasket, and all asbestos interior components associated with the boilers.

Project Sequencing: There will be one (1) alternate project group for the asbestos abatement activities at Eastover Elementary School.

Project Group EES1.1 - “Eastover Elementary School” This alternate project for abatement at Eastover Elementary School includes the removal and disposal of asbestos boiler insulation, asbestos boiler brick and mortar, interior asbestos boiler door insulation, non-asbestos boiler door gaskets, and all asbestos interior components associated with the boilers. The project will include, but is not limited to, the boiler room of the building. These projects at Eastover Elementary School will involve one regulated negative pressure enclosure to remove the asbestos materials using Class I removal procedures. The project will begin on Monday, June 2, 2025, and will be complete with all abatement activities, including TEM clearance and tear down activities, by the end of the workday on Saturday, June 14, 2025. The project schedule allows for a total of twelve

(12) workdays (Monday-Saturday, Monday-Saturday) to complete the project.

The “Abatement Activities”, “Summary of Locations”, “Abatement Requirements”, “Final Clearance Sample Requirements”, “Project Schedule” and “Project Diagrams” for the asbestos abatement projects are provided on the following pages. Information for each project is generally formatted in the following manner (by section):

• Abatement Activities

For projects with more than one functional space (location), this section provides a tabular summary for all materials identified in the “Abatement Activities” section. When present, room entries and closets are

This section provides a summary of all set-up, removal and cleaning requirements relating to the removal

This section provides a summary of the types of clearance samples scheduled to be collected, the number

This section provides a summary of the project schedule, including project start and end dates. For certain

This section provides a graphical representation of the limits of the regulated area, showing all functional

Asbestos Abatement @ Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School Page 5

“General Information and Requirements” relating to the entire bid are located after the information for Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School.

• General Information and Requirements

This section provides general project information and project requirements relating to all activities

Asbestos Abatement @ Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School Page 6

Project Group CES1 - “Conant Elementary School”

Project Summary:

The first project for abatement is at Conant Elementary School includes the removal and disposal of asbestos flooring materials, including asbestos floor tile under cabinets, interior door frames with asbestos caulk, asbestos door transoms, sinks with asbestos undercoating, interior window frames with asbestos caulk, and tagged fire doors from throughout the building. The project will include, but is not limited to, the entire interior of the building. These projects at Conant Elementary School will involve multiple regulated areas to remove the asbestos materials using Class II removal procedures. The project will begin on Monday, June 16, 2025, and will be complete with all abatement activities, including tear down activities, by the end of the workday on Monday, June 23, 2025. The project schedule allows for a total of seven (7) workdays (Monday-Saturday, Monday) to complete the project.

Abatement Activities:

1. Remove and dispose of all asbestos flooring materials under cabinets from the identified areas at Conant

Elementary School

2. Remove and dispose of all door frames with asbestos caulk from the identified areas at Conant Elementary

School.

3. Remove and dispose of all asbestos door transoms from the identified areas at Conant Elementary School.

4. Remove and dispose of all sinks with asbestos undercoating from the identified areas at Conant Elementary

School.

5. Remove and dispose of all interior window frames with asbestos glazing from the identified areas at Conant

6. Remove and dispose of all tagged fire doors from all the identified areas at Conant Elementary School.

Summary of Locations:

Room / Location Materials -> FT DF DT SU WF FD

Room 103 40 sf 6 sf 1 #

Room 104 40 sf 6 sf 1 #

Room 105 40 sf 6 sf 1 #

Room 106 40 sf 6 sf 1 #

Room 106 – Girls Restroom 2 sf

Room 107 40 sf 6 sf 1 #

Room 108 40 sf 6 sf 1 #

Room 201 40 sf 6 sf 1 #

Room 201 - Restroom 2 sf

Room 202 40 sf 6 sf 1 # 5 sf

Room 202 – Girls Restroom 2 sf

Room 203 40 sf 6 sf 1 # 5 sf

Room 203 – Boys Restroom 2 sf

Room 204 40 sf 6 sf 1 #

Room 204 – Girls Restroom 2 sf

Asbestos Abatement @ Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School Page 7

Room / Location Materials -> FT DF DT SU WF FD

Room 205 2 sf 6 sf

Room 205 – Girls Restroom 2 sf

Room 206 2 sf 6 sf 5 sf

Room 206 – Boys Restroom 2 sf

Storage Room Between Rooms 205/206 2 sf 1 #

Room 301 40 sf 6 sf 1 #

Room 301 – Boys Restroom 2 sf

Room 302 40 sf 6 sf 1 # 5 sf

Room 302 – Girls Restroom 2 sf

Room 303 40 sf 6 sf 1 # 5 sf

Room 303 – Boys Restroom 2 sf

Room 304 40 sf 6 sf 1 #

Room 304 – Girls Restroom 2 sf

Janitor Closet Between Rooms 303/304 2 sf 1 #

Room 305 40 sf 6 sf 1 #

Room 305 – Girls Restroom 2 sf

Room 306 40 sf 6 sf 1 #

Room 306 – Boys Restroom 2 sf

Storage Between Rooms 305/306 2 sf 1 #

Visual Arts Room 2 #

Visual Arts Hallway 2 #

Janitor Closet Near Room 108 2 sf

Media Center 7 sf

Media Center East Workroom 3 sf

Media Center North Workroom 3 sf

Key for Table FT Asbestos Floor Tile Under Cabinet DF Door Frames with Asbestos Caulk DT Asbestos Door Transom SU Sinks with Asbestos Undercoating WF Window Frames with Asbestos Glazing FD Tagged Fire Door

The scope of abatement for Project Group CES1 includes all asbestos floor tile under cabinets, door frames with asbestos caulk, asbestos door transoms, sinks with asbestos undercoating, window frames with asbestos glazing, and tagged fire doors throughout the identified areas of the building.

Asbestos Abatement @ Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School Page 8

Abatement Requirements:

The Contractor will be allowed to construct multiple negative pressure enclosures for the complete removal of all of the materials detailed in the “Abatement Activities” for Project Group CES1.

1. The Contractor is responsible for all of the materials listed in the “Abatement Activities” located inside of the project areas. The project areas include all portions of the functional spaces listed in the “Summary of Locations” table. When present in, connected to or adjacent to the room, materials located in bathrooms, closets, storage rooms, and below fixtures (such as radiators, cabinets and bookcases), behind furniture and inside sink cabinets, flooring materials are included when exposed by pre-abatement demolition activities. Additional descriptions for certain areas are listed below:

• Material Below Cabinets/Casework: The Contractor will be responsible for all asbestos materials found below cabinets/casework in the spaces identified. The Contractor will not be responsible for the demolition of cabinets/casework.

2. The regulated areas will be emptied of furniture, furnishings and moveable objects prior to the start of the project. This activity will be completed by the Owner.

3. All regulated enclosures established for the removal of asbestos flooring materials only will be set up in accordance with the following minimum guidelines prior to the start of any abatement activities:

• Asbestos banner tape and asbestos warning signs will be set up extending to a minimum of 8’ in all directions from the asbestos floor tiles.

• Critical barriers, constructed of a minimum of one (1) layer of six-mil polyethylene sheeting, will be placed over all ceiling return vents, bookcases, lockers and all items which cannot be decontaminated in each of the regulated areas.

• A minimum of one (1) layer of six-mil polyethylene sheeting will be placed over all wall surfaces, counters and other non-floor surfaces inside the regulated areas.

• A minimum of one (1) layer of six-mil polyethylene sheeting will be placed over all non-asbestos flooring inside of the project areas THE CONTRACTOR WILL BE RESPONSIBLE FOR ANY DAMAGE

TO ADJACENT FLOORING MATERIALS.

• For project areas where the amount of materials removed is greater than 10 square feet or 25 linear feet, a minimum of one (1) air filtration devices (AFDs) will be required in each functional space in excess of 400 square feet. This minimum number of machines is desired to create a minimum negative pressure of 0.02 inches of water equivalent, sufficient air changes and appropriate air flow through the enclosure. The Contractor will be responsible for properly securing the exhaust tubes in any exterior windows and/or doors used for exhaust locations.

linear feet, a three-stage decontamination chamber will be required. The decontamination chamber will be connected at a location convenient to building access and waste out activities and will be coordinated on-site. A black polyethylene barrier will be placed in front of the decontamination chamber to provide an additional visual barrier to the work area.

• In addition to the minimum requirements listed above, all work will be conducted in accordance with all requirements of AHERA and all applicable provisions of the OSHA Asbestos Standard (1926.1101(g) - “Methods of Compliance”.

Asbestos Abatement @ Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School Page 9

4. All asbestos floor tile abatement activities will be completed in accordance with the listed “Class II Non- Friable Floor Tile Abatement Procedures” (“General Procedures for Asbestos Abatement, Item 11.2”) and with all applicable provisions of the OSHA Asbestos Standard (1926.1101(g) - “Methods of Compliance”).

5. All regulated areas for the removal of asbestos transite door transom panel materials will be set up in

• Asbestos banner tape and asbestos warning signs will be set up extending a minimum of 8’ in all directions from the door frames.

• A minimum of one (1) layer of six-mil polyethylene sheeting will be set-up on the floor in all directions from the door frames and will be secured to the floor below the door frames. The polyethylene sheeting will be sufficient in length to catch all transite debris which may fall to the ground and to wrap the transite for disposal.

• AFDs and decontamination units will not be required, unless special conditions exist.

• All transite panels will be removed using intact removal methods. The Contractor will not be allowed to cut through or break the asbestos transite materials. The competent person will be required to ensure that all transite panels are removed intact and that all procedures relating to the removal are strictly followed.

6. All asbestos transite abatement activities will be completed in accordance with the listed “Class II

Intact/Non-Friable Transite Panel Abatement Procedures” (“General Procedures for Asbestos Abatement, Item 11.5”) and with all applicable provisions of the OSHA Asbestos Standard (1926.1101(g) - “Methods of Compliance”).

7. All regulated areas for the removal of window frames with asbestos glazing will be set up in accordance with the following minimum guidelines prior to the start of any abatement activities:

directions from the window frames.

directions from the window frames and will be secured to the floor below the window frames. The polyethylene sheeting will be sufficient in length to catch all transite debris which may fall to the ground and to wrap the window frame for disposal.

8. All regulated areas for the removal of door frames with asbestos caulk will be set up in accordance with the following minimum guidelines prior to the start of any abatement activities:

polyethylene sheeting will be sufficient in length to catch all caulk debris which may fall to the ground and to wrap the door frame for disposal.

Asbestos Abatement @ Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School Page 10

9. The Contractor will wrap all sinks with asbestos undercoating materials in a minimum of one (1) layer of six-mil polyethylene sheeting, seal the polyethylene sheeting, label the waste and place the waste in the on-site dumpster. The Contractor will wet wipe and HEPA vacuum the floor below the sink only if the sink is damaged. The Contractor will include a total of eighteen (18) sinks in the base price. For removal and disposal of all sinks over and above eighteen (18) sinks, the Contractor will be compensated $75.00 per sink.

10. The Contractor will wrap all fire doors in a minimum of one (1) layer of six-mil polyethylene sheeting, seal the polyethylene sheeting, label the waste and place the waste in the on-site dumpster. The Contractor will wet wipe and HEPA vacuum the floor below the door only if the door is damaged and packing material is visible. The Contractor will include a total of five (5) doors in the base price. For removal and disposal of all doors over and above five (5) doors, the Contractor will be compensated $50.00 per door.

11. All asbestos-containing materials must be removed using wet methods and then bagged and sealed immediately. Bags will be randomly checked as they are transported from the enclosure and double bagged.

All bags determined to not be adequately wet will be sent back into the enclosure. No bags may remain open inside the enclosure. The Contractor will be permitted to leave sealed bags inside the enclosure overnight. All bags must be removed from the enclosure prior to the start of the visual inspection.

12. All surfaces inside the enclosure will be fully washed with a combination of wire brushing, rinsing, wet-wiping and HEPA vacuuming during the final cleaning portion of the project. During final cleaning activities, the ceiling will be rinsed and then encapsulated during the lock down portion of the project.

13. At the conclusion of the final cleaning activities in the enclosure, a visual inspection will be completed in accordance with the listed “Visual Inspection Procedures” (Item #5, “General Requirements and Information”).

Final Clearance Sample Requirements:

PCM Clearance Air Samples Each of the regulated areas established for the removal of the materials described in Project Group CES1 will be cleared using Phase Contrast Microscopy (PCM). Pursuant to the requirements of AHERA, up to five (5) PCM samples will be collected from each regulated area. All samples collected must be analyzed below 0.01 fibers per cubic centimeter allow for tear down of the enclosure. All PCM air samples will be collected in accordance with the AHERA regulation and all EPA recommended guidelines.

Project Schedule:

The Contractor will start the project on Monday, June 16, 2025, and will be complete with all abatement activities, including tear down activities, by the end of the work shift on Monday, June 23, 2025. The building will be available each workday from 7:00 a.m. - 5:30 p.m. The Contractor will be allowed seven (7) workdays (Monday-Saturday, Monday) to complete the project. Additional project dates include:

# Location Start Ready for Pas End # Days

CES1 Conant Elementary School Monday, 6-16-25 Monday, 6-23-25 @ 2:30 p.m.

Monday, 6-23-25 @ 5:30 p.m.

7 w/td

Schedule Restrictions - Set-up:

The Contractor will not be allowed to mobilize to the project site until 7:00 a.m. on Monday, June 16, 2025.

Asbestos Abatement @ Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School Page 11

Project Diagrams:

There are two (2) project diagrams provided for Project Group CES1

Asbestos Abatement @ Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School Page 14

Project Group EES1 - “Eastover Elementary School”

The second project for abatement is at Eastover Elementary School includes the removal and disposal of asbestos flooring materials, including asbestos floor tile under cabinet from throughout the building. The project will include, but is not limited to, the entire interior of the building. These projects at Eastover Elementary School will involve multiple negative pressure enclosures to remove the asbestos materials using Class II removal procedures. The project will begin on Monday, June 16, 2025, and will be complete with all abatement activities, including tear down activities, by the end of the workday on Wednesday, June 18, 2025. The project schedule allows for a total of three

(3) workdays (Monday-Wednesday) to complete the project.

1. Remove and dispose of all asbestos flooring materials under cabinets from the identified areas at Eastover

Elementary School

Room / Location Materials -> FT

Room 200 10 sf

Room 202 10 sf

Room 204 10 sf

Room 205 10 sf

Room 208 5 sf

Room 210 5 sf

Room 212 5 sf

Room 300 5 sf

Room 202 5 sf

Room 301 5 sf

Room 302 5 sf

Room 303 5 sf

Room 304 5 sf

Room 305 5 sf

Room 306A 5 sf

Room 306B 5 sf

Room 400 20 sf

Room 402 20 sf

Room 403 5 sf

Room 404 5 sf

Room 405 5 sf

Room 406

Room 407

Room 409 5 sf

Room 410 5 sf

Asbestos Abatement @ Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School Page 15

Room / Location Materials -> FT

Room 500 5 sf

Staff Room (Teacher’s Lounge) 5 sf

The scope of abatement for Project Group EES1 includes all asbestos floor tile under cabinets from throughout the identified areas of the building.

Abatement Requirements:

The Contractor will be allowed to construct multiple negative pressure enclosures for the complete removal of all of the materials detailed in the “Abatement Activities” for Project Group EES1.

1. The Contractor is responsible for all of the materials listed in the “Abatement Activities” located inside of the project areas. The project areas include all portions of the functional spaces listed in the “Summary of Locations” table. When present in, connected to or adjacent to the room, materials located in bathrooms, closets, storage rooms, and below fixtures (such as radiators, cabinets and bookcases), behind furniture

2. The regulated areas will be emptied of furniture, furnishings and moveable objects prior to the start of the

3. All regulated enclosures established for the removal of asbestos flooring materials only will be set up in

• Critical barriers, constructed of a minimum of one (1) layer of six-mil polyethylene sheeting, will

• A minimum of one (1) layer of six-mil polyethylene sheeting will be placed over all non-asbestos space in excess of 400 square feet. This minimum number of machines is desired to create a minimum negative pressure of 0.02 inches of water equivalent, sufficient air changes and

Asbestos Abatement @ Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School Page 16

• For project areas where the amount of materials removed is greater than 10 square feet or 25 linear feet, a three-stage decontamination chamber will be required. The decontamination chamber will be connected at a location convenient to building access and waste out activities and

4. All asbestos floor tile abatement activities will be completed in accordance with the listed “Class II Non-

Friable Floor Tile Abatement Procedures” (“General Procedures for Asbestos Abatement, Item 11.2”) and with all applicable provisions of the OSHA Asbestos Standard (1926.1101(g) - “Methods of Compliance”).

5. All asbestos-containing materials must be removed using wet methods and then bagged and sealed immediately. Bags will be randomly checked as they are transported from the enclosure and double bagged.

All bags determined to not be adequately wet will be sent back into the enclosure. No bags may remain open inside the enclosure. The Contractor will be permitted to leave sealed bags inside the enclosure

7. All surfaces inside the enclosure will be fully washed with a combination of wire brushing, rinsing, wet-wiping and HEPA vacuuming during the final cleaning portion of the project. During final cleaning activities,

8. At the conclusion of the final cleaning activities in the enclosure, a visual inspection will be completed in

Each of the regulated areas established for the removal of the materials described in Project Group EES1 will be cleared using Phase Contrast Microscopy (PCM). Pursuant to the requirements of AHERA, up to five (5) PCM samples will be collected from each regulated area. All samples collected must be analyzed below 0.01 fibers per cubic centimeter allow for tear down of the enclosure. All PCM air samples will be collected in accordance with the AHERA

The Contractor will start the project on Monday, June 16, 2025, and will be complete with all abatement activities, including tear down activities, by the end of the work shift on Monday, June 23, 2025. The building will be available each workday from 7:00 a.m. - 5:30 p.m. The Contractor will be allowed seven (7) workdays (Monday-Saturday, EES1 Eastover Elementary School Monday, 6-16-25 Wednesday, 6-18- 25 @ 2:30 p.m.

Wednesday, 6-18- 25 @ 5:30 p.m.

3 w/td

The Contractor will not be allowed to mobilize to the project site until 7:00 a.m. on Monday, June 16, 2025.

There are three (3) project diagrams provided for Project Group EES1

Asbestos Abatement @ Conant Elementary School, Eastover Elementary School, Lone Pine Elementary School, and Way Elementary School Page 20

Project Group WES1 - “Way Elementary School”

The third project for abatement is at Way Elementary School includes the removal and disposal of asbestos lay-in ceiling tiles, asbestos light heat shields, asbestos flooring materials, including asbestos floor tile under cabinets, and tagged fire doors from throughout the building. The project will include, but is not limited to, the entire interior of the building. These projects at Way Elementary School will involve multiple negative pressure enclosures to remove the asbestos materials using Class I and Class II removal procedures. The project will begin on Thursday, June 19, 2025, and will be complete with all abatement activities, including tear down activities, by the end of the workday on Saturday, June 28, 2025. The project schedule allows for a total of nine (9) workdays (Thursday-Saturday, Monday-Saturday) to complete the project.

1. Remove and dispose of all asbestos lay-in ceiling tiles from the identified areas at Way Elementary School.

2. Remove and dispose of all light heat shields from the identified areas at Way Elementary School.

3. Remove and dispose of all asbestos floor tile under cabinets from the identified areas at Way Elementary

School.

4. Remove and dispose of all tagged fire doors from all the identified areas at Lone Pine Elementary School.

Room / Location Materials -> LICT LHS FT FD

Room 8 25 sf

Room 8 - Restroom 36 sf

Room 9 25 sf

Room 9 - Restroom 36 sf 1 #

Room 10 20 sf

Room 10 - Restroom 36 lf

Room 11 20 sf

Room 12 15 sf

Room 12 - Restroom 36 sf 1 #

Room 12/Room 13 -…