Final_RFB_785_2700000045_1_SO_FORM.PDF
PDF 280 KB Posted
- Solicitation number
- RFB 785 2700000045 1
- Issued by
- Kentucky
About this file
This is a Request for Bid (RFB) issued by the Commonwealth of Kentucky, Department of Military Affairs, for an interior renovation project at the Leitchfield Readiness Center in Leitchfield, Kentucky. The project encompasses comprehensive interior upgrades including restroom renovations with new showers, drying areas, and ADA-accessible facilities; a new lactation room; replacement of interior doors and hardware; new ceiling, wall, and flooring finishes including resinous flooring and carpet; installation of additional OCIE storage lockers; and major mechanical, electrical, and plumbing (MEP) system replacements. MEP work includes replacement of plumbing distribution and water line piping with new fixtures, complete HVAC system renovation, LED lighting installation, modified electrical distribution systems, new cable trays and cabling, wireless access point installation throughout the facility, and replacement of life safety systems. The solicitation (RFB 785 2700000045) was issued on July 24, 2026, with bids closing on August 18, 2026, at 1:30 p.m. A mandatory site visit is scheduled for August 3, 2026, at 11:00 a.m. Central Time at 541 Schoolhouse Road, Leitchfield, Kentucky, with contractors meeting in the front parking lot.
All bids must be submitted electronically through the Commonwealth's eProcurement system; postal, email, and hand-delivered submissions will not be accepted. Bidders are required to register in the Vendor Self Service (VSS) system at https://vss.ky.gov prior to submission and must allow 24-48 hours for registration completion. The Official Bid Document and any required Bid Bond must be combined as a single PDF attachment in the eProcurement system, with bidders entering $0.00 for the contract amount in the system while submitting the actual contract amount on the official bid document attachment. All project information, plans, specifications, and drawings are available at no charge through https://www.stateofkyplanroom.com via Lynn Imaging (1-800-888-0693). Contractors not downloading documents from the plan room will not be registered as planholders and will not receive addenda. A public bid reading will be conducted via conference call on the bid opening date at 3:00 p.m. Eastern Time (502-782-2663, Conference ID 240522124#, Participant code 600422#). Procurement inquiries should be directed to Janis Wilhoite, Purchasing Agent, at janis.wilhoite@ky.gov or (502) 401-6239.
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Text version
Document ID: RFB 785 2700000045 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: RFB-10-27 Interior Upgrade Leitchfield Readiness Center
Date Issued:
07/24/2026 Record Date:
07/24/2026
Solicitation Closes Date:
08/18/2026 Time:
13:30
Solicitation No:
RFB 785 2700000045
Online Bidding Prohibited: No
For Information Call:
Janis Wilhoite 502-782-3926
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2700000045 Page: 2
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-10-27 Interior Upgrade Leitchfield Readiness Center
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description
***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***
Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.
On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.
** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**
The project consists of an interior renovation of the existing building. The restrooms will have updated finishes and the mens side will include the demolition and reconstruction of new showers and drying areas and adding an ADA accessible shower. The project includes repurposing space for a new lactation room. Most interior doors in the building are to be replaced with new doors, and new door hardware. Interior finishes include new ceilings, wall paint, and flooring. New resinous flooring, and carpet will be included. Installation of additional OCIE storage lockers is included in the project. MEP scope of this project includes major renovations of the building systems. Replacing plumbing DWV and water line piping as well as replacing plumbing fixtures. All HVAC systems and related infrastructure are to be replaced. Lighting will be replaced with new LED, electrical distribution systems modified to accommodate new layouts and equipment, new cable trays and cable will be installed, all existing cables will be replaced, wireless access point will be installed in all areas, and the life safety systems will be replaced.
Shipping Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Billing Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Document ID: RFB 785 2700000045 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
REQUEST FOR BID NO. RFB-10-27
Interior Upgrade Leitchfield Readiness Center Department of Military Affairs Leitchfield, Kentucky
Project Description
The project consists of an interior renovation of the existing building. The restrooms will have updated finishes and the men’s side will include the demolition and reconstruction of new showers and drying areas and adding an ADA accessible shower. The project includes repurposing space for a new lactation room. Most interior doors in the building are to be replaced with new doors, and new door hardware. Interior finishes include new ceilings, wall paint, and flooring. New resinous flooring, and carpet will be included. Installation of additional OCIE storage lockers is included in the project. MEP scope of this project includes major renovations of the building systems.
Replacing plumbing DWV and water line piping as well as replacing plumbing fixtures. All HVAC systems and related infrastructure are to be replaced. Lighting will be replaced with new LED, electrical distribution systems modified to accommodate new layouts and equipment, new cable trays and cable will be installed, all existing cables will be replaced, wireless access point will be installed in all areas, and the life safety systems will be replaced.
SITE VISIT INFORMATION:
There will be a site visit on this project. Interested contractors are encouraged to attend. The site visit will be held on 8/3/2026 at 11:00 A.M. Central Time. The site visit will be held at the Leitchfield Readiness Center located at 541 Schoolhouse Road, Leitchfield, Kentucky. Contractors will meet in the front parking lot.
ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS
PROJECT.
IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.
PROJECT CONTACTS:
Architect: Matt Triplett, Kesler Simpson Architects, matt@ksa-llc.com, (859) 523-4324 Engineer: Dan Kubican, Brown&Kubican, dkubican@bkse.net, (859) 543-0933 Engineer: Grant Wilson, E-Tech Consultants, PLLC, grant@e-techconsultants.com, (859) 321-3216 Project Manager: Greg Schenck, Division of Engineering and Contract Administration, Greg.Schenck@ky.gov,
(502) 234-0519 Agency: Evan McDonald, Department of Military Affairs, evan.c.mcdonald2.nfg@army., (502) 803-7054 Purchasing Agent: Janis Wilhoite, Division of Engineering and Contract Administration, janis.wilhoite@ky.gov,
(502) 401-6239
OBTAINING PLANS AND SPECIFICATIONS:
For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.
Document Phase Document Description Page 4
2700000045 Final RFB-10-27 Interior Upgrade Leitchfield Readiness Center
Total Pages: 5 https://www.stateofkyplanroom.com
ELECTRONIC BID SUBMITTAL:
Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.
Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.
Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.
To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”
All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the
Customer Resource Center (CRC)
- Email at Finance.CRCGroup@ky.gov;
- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).
Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.
Please be advised, VSS will not allow submission of an online response after the published date and time for closing.
Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.
All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.
There will be a public bid reading by conference call on the bid opening date at 3:00 P.M., Eastern Time.
The dial in number is (502) 782-2663 Conference ID# 240522124# Participant code is 600422#
Document Phase Document Description Page 5
2700000045 Final RFB-10-27 Interior Upgrade Leitchfield Readiness Center
Total Pages: 5 https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/
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