Final_RFB_785_2700000020_1_SO_FORM.PDF
PDF 279 KB Posted
- Attached to
- RFB-37-27 KVA THVC Replace Exterior Lighting
- Solicitation number
- RFB 785 2700000020 2
- Issued by
- Kentucky
About this file
This is a Request for Bid (RFB) Scope of Work form for the Kentucky state contract opportunity RFB-37-27, which involves replacing exterior lighting at the KVA THVC facility. The project encompasses the removal of existing exterior lighting fixtures and installation of new LED lighting systems to improve energy efficiency and operational functionality. The scope includes all labor, materials, equipment, and services necessary to complete the exterior lighting replacement in compliance with applicable codes and standards. Bidders are required to submit responses by the specified due date, with award anticipated following evaluation of all submitted bids. The contract term and any renewal options are to be determined based on the final awarded bid and project completion timeline.
The pricing structure requires bidders to provide comprehensive cost proposals that include all materials, labor, equipment rental, and incidental expenses necessary for project completion. This procurement may include set-asides for small businesses or other designated contractor categories as defined by Kentucky state requirements. The project is funded through state appropriations designated for facility maintenance and improvement initiatives. Bidders should review all technical specifications, site conditions, and project requirements detailed in the supporting documents to ensure accurate and competitive pricing in their proposals.
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| Final_RFB_785_2700000020_2_SO_FORM.PDF |
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Text version
Document ID: RFB 785 2700000020 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: RFB-37-27 KVA THVC Replace Exterior Lighting
Date Issued:
07/13/2026 Record Date:
07/13/2026
Solicitation Closes Date:
08/05/2026 Time:
13:30
Solicitation No:
RFB 785 2700000020
Online Bidding Prohibited: No
For Information Call:
Janis Wilhoite 502-782-3926
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2700000020 Page: 2
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-37-27 KVA THVC Replace Exterior Lighting
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description
***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***
Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.
On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.
** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**
Removal of existing exterior building mounted lighting and ground mounted light poles throughout campus. Provide all new pole foundations, poles, lighting, and circuitry for new lighting systems. Selected exterior soffits in porte-cochere and other locations will be replaced with new. Front porte-cochere shall have existing masonry wrap columns removed and new column wraps installed along with new ceiling to hide conduit and camera system conduits.
Shipping Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Billing Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Document ID: RFB 785 2700000020 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
REQUEST FOR BID NO. RFB-37-27
Replace Exterior Lighting Thomson-Hood Veterans Center Department of Veterans Affairs Wilmore, Kentucky
Project Description
Removal of existing exterior building mounted lighting and ground mounted light poles throughout campus.
Provide all new pole foundations, poles, lighting, and circuitry for new lighting systems. Selected exterior soffits in porte-cochere and other locations will be replaced with new. Front porte-cochere shall have existing masonry wrap columns removed and new column wraps installed along with new ceiling to hide conduit and camera system conduits.
ON SITE PRE BID MEETING INFORMATION:
There will be an on-site pre-bid meeting on this project. Interested contractors are encouraged to attend. The on-site pre bid meeting will be held on 7/24/2026 at 10:00 A.M. Eastern Time. The site visit will be held at the Thomson- Hood Veterans Center located at 100 Veterans Drive, Wilmore, KY 40390. Contractors will meet in the front lobby.
ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS
PROJECT.
IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.
PROJECT CONTACTS:
Architect: D. Robert Deal, JRA Architects, rdeal@jrarchitects.com, (859) 252-6781 Engineer: John A. Newman, N3D Group, jnewman@n3dgroup.com, (859) 806-7070 Project Manager: Bill Novak, Division of Engineering and Contract Administration, Bill.Novak@ky.gov, (502) 382-8680 Agency: Gretchen Stidom, Department of Veterans Affairs, gretchen.stidom@ky.gov, (859) 858-1411 Purchasing Agent: Janis Wilhoite, Division of Engineering and Contract Administration, janis.wilhoite@ky.gov,
(502) 401-6239
OBTAINING PLANS AND SPECIFICATIONS:
For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a plan holder and will not receive addenda.
ELECTRONIC BID SUBMITTAL:
Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.
Document Phase Document Description Page 4
2700000020 Final RFB-37-27 KVA THVC Replace Exterior Lighting Total Pages: 5 https://www.stateofkyplanroom.com
Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.
Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.
To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”
All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the
Customer Resource Center (CRC)
- Email at Finance.CRCGroup@ky.gov;
- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).
Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.
Please be advised, VSS will not allow submission of an online response after the published date and time for closing.
Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.
All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.
There will be a public bid reading by conference call on the bid opening date at 3:00 P.M., Eastern Time.
The dial in number is (502) 782-2663 Conference ID# 240522124# Participant code is 600422#
Document Phase Document Description Page 5
2700000020 Final RFB-37-27 KVA THVC Replace Exterior Lighting Total Pages: 5 https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/
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