Final PWS (Fire Tank Inspection).pdf

PERFORMANCE WORK STATEMENT

FOR

FIRE WATER TANK CLEANING / INSPECTION /

NFPA CERTIFICATION

at Eielson AFB, AK

March 2021

354TH CIVIL ENGINEERING SQUADRON

EIELSON AFB, ALASKA

March 2021

1.0 DESCRIPTION OF SERVICES. The contractor shall provide all management, labor, material, parts, equipment, transportation, certifications, and tools necessary to clean, inspect, repair (assume 10 surface spot repairs), and certify 120,000-gallon fire water tank for storage/use of fire suppression water per NFPA 25 at Eielson AFB, AK to ensure the sustained mission capability.

1.1. Only contractor trained and qualified personnel shall perform services on the tank. Additionally, prospective contractors must have the capability to provide personnel with confined space certification. A copy of all employees’ résumé for those who will be performing services on Eielson Air Force Base must be provided in the Technical Quote showing experience in the related disciplines.

2.0 EXCLUDED SERVICES.

2.1 Services not included. Repair and parts necessitated by accident, fire, abuse, and/or misuse by government personnel, as determined by the Contracting Officer (CO). The contractor shall commence repair work only after notification from the Contracting Officer (CO) or government representative agency.

2.2. In the event that the Contractor encounters an item of work included in paragraph 2.1, the Contractor will report the situation to the appointed Government representative, and final determination shall be by the Contracting Officer (CO). The report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

3. DEFINITIONS.

3.1. Cleaning, Inspection, Repair, and Certification is on the existing 120,000-gallon above-ground water storage tank included in the contract scope of services. All cleaning, inspection, repairing, and certification of damaged, broken, or worn parts are to be done in a manner that ensures that the tank is fully compliant for storing fire suppression water. Cleaning, inspection, repairing, and certification are actions to restore the tank to a state in which it may safely perform its required operations as installed in accordance with NFPA requirements. See Appendix A for requirements.

4. REPAIR AND INSPECTION SERVICES:

4.1. The contractor shall provide effective inspection and repair of all equipment identified in Appendix A and this Performance Work Statement. Contractor shall have a point of contact available during Eielson AFB normal business operations. Cleaning, Inspection, and Repair work must be accepted by the appointed Government representative. Points of Contacts (POCs) will be provided after contract award. More information on Quality Assurance can be found in section 5.

4.2. Baseline. The Contractor will initially repair all items not in working order or serviceable condition in accordance with the contract’s baseline Contract Line Item Number (CLIN). Within thirty (30) calendar days of contract award, the Contractor with the appointed government representative shall determine the working order and condition of the fire water tank as described in Appendix A. The CO, with guidance from the appointed Government representative, will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 3.1. The Contractor and the appointed Government representative shall certify their agreement as to the working order of the tank. All cleaning and repair work shall be in accordance with standard commercial practices (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency and approved by the appointed Government representative).

4.3. Fire Water Tank Availability. The fire water tank will be available immediately upon award.

However, contractor to have a brief coordination meeting with the general contractor overseeing the adjoining construction site.

4.4. Material Disposal: The contractor shall dispose of hazardous waste at an off base location in accordance with applicable federal, state, and local pollution laws and regulations.

4.5. Reimbursable Costs. All reimbursable costs shall be realized and included in the original proposal prior to work.

4.6. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with work performed is required.

5. QUALITY AND INSPECTION PROGRAM

5.1. Inspections shall be coordinated with the appointed Government representative.

5.2. Quality Control: The contractor shall provide, as part of their proposal, a resume of the contractor personnel who will be in charge of assuring proper QA/QC during the work performance within seven (7) calendar days after contract award. The Contractor shall perform all cleaning, inspecting, repairing, and certification in accordance with industry standards in order to ensure compliance with NFPA 25 minimum requirements.

5.3. The records of inspections shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract, or 6 months after contract completion, whichever is greater.

6. GOVERNMENT FURNISHED SERVICES.

6.1. Government Furnished Escorts: The work performed for this contract will be performed in a restricted area, therefore Government escorts shall be provided. This will be coordinated through the POC after contract award.

6.2. Refuse Collection. The Contractor shall provide bulk containers, in an authorized location designated by the POC to dispose of trash or refuse generated from accomplishment of services detailed in this PWS. Reference para 7.3.3 for the disposition hazardous materials.

6.3. Police and Fire Protection and Medical Care. The government will provide police and fire protection. In the event of an emergency (life or limb), Eielson Fire Emergency Services will respond and treat, if necessary, an outside ambulance agency will transport the contract employee to the nearest emergency medical facility. The Contractor shall have the responsibility to reimburse the outside ambulance agency for services rendered.

7. GENERAL INFORMATION.

7.1. Hours of Operation. The contractor shall maintain the following routine customer service hours 7:00 a.m. to 4:30 p.m. daily, Monday through Friday excluding federal holidays and wing productivity/down days. Wing productivity/down days will be announced monthly (approx. 10 per year). Recognized holidays are as follows: New Year’s Day, Martin L. King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

7.1.1 Base Shutdown/Inclement Weather: The Contractor shall follow guidance of the installation containing their place of performance to determine reporting schedules whether due to a base closure or inclement weather. The website for guidance regarding status of performance locations is: http://www.eielson.af.mil/

7.2. Security Requirements. The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

7.2.1. Base Access. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles. An Installation Entry Authority List (IEAL) will be provided to the contracting office at contract award. The IEAL will include at minimum the employee’s name, birth date, and Driver’s License Number, to include State of Issue. This list shall be updated when an employee’s status or information changes and new employees are hired.

7.2.2. Flight line and Munitions Storage Area Access. The government shall provide escort services when access to the flight line secured areas and munitions storage area is required.

7.2.3. Traffic Laws: The contractor and its employees shall comply with Air Force and installation traffic regulations.

7.3. Contractor Personnel

7.3.1. Management. The contractor shall provide a point of contact (POC) who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the contracting officer. The POC shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC shall be available during normal duty hours to meet at Eielson AFB with government personnel designated by the contracting officer to discuss problem areas.

7.3.2. Conduct. Contractor employee family members shall not loiter in any working area during operating hours.

7.3.3. Hazardous Materials. HAZMART shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. HAZMART has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event HAZMART does not approve a hazardous material for use, the HAZMART may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

8.0. SPECIAL QUALIFICATIONS: The contractor shall be, or be able to provide, an authorized NFPA 25 inspector. Proof shall be submitted in the form of a certificate or license.

8.1. The contractor shall be fully staffed on the first day of work under the contract. Individuals who are performing the work must be experienced, fully qualified, speak and understand English, and a regular employee of the contractor; day laborers are not acceptable. "Fully Qualified" is based upon training and on experience in the field. For training, the employee has successfully completed a formalized training program on the type of equipment to be serviced and receive up to date bulletins on the newest methods of correctly maintaining Eielson AFB compressors. For field experience, employees must have as a minimum 2 years of experience (except for equipment newly on the market) with respect to scheduled and unscheduled preventive and intervening repair maintenance of equipment listed in this contract.

8.3. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of employees performing services at Eielson AFB. The appointed Government representative may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel performing services under this agreement. The government specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on Eielson AFB if warranted and if it is in the best interest of the Government.

9.0. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY.

9.1 Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander. According to Department of Defense Instruction (DoDI) 3020.37, Continuation of Essential DoD Contractor Services During Crisis, and the Air Force implementation thereof. This service is not determined to be essential for performance during crisis according to DODI 3020.37.

APPENDIX A

Eielson AFB Fire Water Tank Needs

1. The following is the current state versus the end-state requirement for the 120,000-gallon water storage tank adjacent to B6385 jobsite:

The subject tank was brought into service in 2000, and no subsequent routine certification and/or maintenance is on record. NFPA 25 certification for storage of fire suppression water is required for completion of EIE431 construction (executed by the U.S. Army Corps of Engineers), formerly B6385 at Eielson AFB located at Quarry Hill.

2. The following are current needs to remedy the current state of the fire water tank:

Fire Water Tank must be cleaned, inspected, repaired (assume 10 repair locations), and certified to NFPA 25 standards.