2027-0034-B Lighted Street Intersection Signs Upgrade

Specifications

1. BACKGROUND/INTRODUCTION

The City of Plano, TX (City) is soliciting bids from qualified contractors to furnish all labor, materials, equipment, and supervision necessary to replace and upgrade existing internally lighted street name signs at eighty-one (81) designated intersections within the City.

2. DEFINITIONS

2.1 Estimated Quantity

Quantities listed on the Item Response Form represent estimated order amounts. They are given for the information of bidders and for the purpose of bid evaluation. They do not establish an obligation on the part of the City to order any quantity, nor do they limit the supply to be made available. Actual order quantities will depend upon requirements of the department as well as funds appropriated.

2.2 Price

Price specified by the bidder shall include all direct and indirect costs including, but not limited to, installation, removal, disposal, freight, delivery, fuel surcharges, etc. No additional charges will be allowed.

3. CURRENT ENVIRONMENT

The previous replacement project was in 2018, and it was completed internally by City of Plano staff.

3.1 COUNTS

4ft Lighted Street Signs Total = 10 6ft Lighted Street Signs Total = 259 8ft Lighted Street Signs Total = 84 Grand Total = 353 Total Intersections needing upgrades = 81

4. SCOPE OF EFFORT

4.1 Description of Scope

The work includes the removal and disposal of existing signage, and the furnishing and installation of new lighted street name signs on the existing or newly provided support structures at each intersection.

There may be some installations identified by the City that will need another Lighted Street Sign Arm Connection with clamp added to the existing; or a different style than the ridge mounted signs.

Beginning Fiscal Year 2026-2027, $1,000,000 is budgeted annually for this program. Unused funds will roll over to the next Fiscal Year, and orders will be limited by this amount.

Contractor shall complete 41 intersections in the first year of the contract, and the remaining intersections will be completed in the remaining time of the contract.

Some existing CCTV cameras may need to be placed on an extension pole, see Section 7.3. They will be identified on the field and approved by the City.

Night work or weekend work may be requested depending on the location and traffic flow.

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5. CONSTRAINTS

5.1 The contractor will perform the work, and no subcontracting will be allowed.

5.2 The black powder coated housing must be aluminum, for durability.

5.3 Duralight Mounting Hardware for JXM-STN Series ILSN or approved equal.

5.4 Southern Manufacturing Sign Hanging Hardware or approved equal.

5.5 Southern Manufacturing’s Clean Profile or approved equal.

6. CONTRACTOR TASKS/DELIVERABLES

The selected contractor shall perform the following work at each of the eighty-one (81) designated intersections identified by the City:

6.1 Site Assessment and Verification

Conduct a field survey of certain intersections to verify existing conditions, sign locations, mounting configurations, and available power sources. Estimated at around 81 the Lighted Street Sign Intersections Map & Lighted Street Sign Intersections List attached, and others may be identified on the field by the City.

Confirm the specified mounting location on the post or mast arm for each new lighted street name sign in coordination with the City’s Public Works designated contact.

6.2 Removal of Existing Signage

Remove existing non-lighted or lighted street name signs at each designated intersection.

Properly dispose of or recycle removed signage in accordance with City of Plano General Terms & Conditions, Section 24.

6.3 Furnishing and Installation of Lighted Street Name Signs

Contractor to provide proofs of street names and addresses for approval by the City, prior to production.

Contractor to purchase and store signs as needed for the project.

Provide and install internally lighted street name signs, brackets, wiring, clips, strain relief cord connector, and other parts needed.

Ensure sign text, colors, retro reflectivity, font, and dimension standards must be per attachment specifications, and applicable federal roadway signage standards. 3M Diamond Grade Film, Brand Name Only.

Mount each lighted sign at the exact position on the post, pole, or mast arm as specified by the City to ensure consistency across all intersections.

Secure all mounting hardware, brackets, and fasteners in a manner that withstands local wind loads and environmental conditions.

6.3.6.1 Need to include 9/16 weatherproof strain relief cord connector on sign and pole side.

6.4 Electrical Work and Power Connection

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Install existing wire with furnished, connectors, and electrical components necessary to power the lighted street sign.

Connect signage to appropriate AC power sources, coordinating tie-ins to existing traffic signal or luminaire circuits as directed by the City.

Ensure all electrical work complies with applicable electrical codes and City’s permitting requirements.

Provide energy-efficient illumination technology, such as light-emitting diode components, to minimize ongoing energy consumption and maintenance.

6.5 Testing

Test each installed lighted street name sign to confirm proper illumination, uniform brightness, and secure operation.

Verify that all electrical connections are properly grounded, weatherproofed, and functioning.

Correct any deficiencies identified during testing prior to final acceptance by the City.

Signal technician will inspect and sign off on each location. Payment will be coordinated with contractor, and will be processed at least monthly.

6.6 Traffic Control and Safety

Temporary lane closure work zones must follow the MUTCD standards.

A TCP example of the major/major and major/minor intersection will be required.

Provide and maintain temporary traffic control measures and equipment at each work location.

Ensure the safety of the traveling public, pedestrians, and work crews throughout the duration of the project.

Minimize disruption to traffic flow and coordinate lane closures with the City in advance.

6.7 Site Restoration

Restore all disturbed areas, including landscaping, pavement, sidewalks, and medians, to a condition equal to or better than pre-work conditions.

Remove all debris, surplus materials, and equipment from each site upon completion of work.

6.8 Technical Requirements

All lighted street name signs shall provide uniform illumination that ensures legibility during nighttime and low-visibility conditions.

Sign housings and components shall be constructed of durable, weather-resistant, and corrosion-resistant materials suitable for outdoor installation in the climate of the City.

Mounting hardware shall be standardized to ensure consistent appearance and placement across all eighty-one (81) intersections, and any additional intersections added to the project.

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Materials and workmanship shall meet or exceed the specifications and design standards adopted by the City.

6.9 Contractor Responsibilities

Obtain all permits and approvals required by the City prior to commencing work.

Coordinate all work activities, schedules, and access with the designated representative of the City.

Provide qualified and licensed personnel, including electricians where required, to perform the work.

Maintain a clean and safe work environment at all times.

Furnish all tools, equipment, materials, and consumables necessary to complete the work.

Furnish a minimum of two 44-foot aerial-lift bucket trucks to ensure job completion.

7. CITY TASKS/DELIVERABLES

7.1 The City will provide the City of Plano Logo. Specifications per attachment Plano TX IISNS.pdf.

Mock-ups will be sent to the designated City contact for approval.

7.2 A complete list of intersection locations, including specific mounting positions and any site-specific requirements, will be provided by the City. The contractor shall coordinate scheduling and sequencing of the intersections with the City to ensure orderly progression of the work

Types of intersections:

7.2.1.1 T - Intersection = 3 Lighted Street Signs

7.2.1.2 Standard 8 Phase Intersection = 4 Lighted Street Signs

7.2.1.3 Diamond Intersection = 6 Lighted Street Signs

7.3 For CCTV cameras that may need to be raised, the City will provide the equipment: wire, astro-bracket, and pole.

8. OMITTED

9. QUALIFICATIONS OF BIDDERS

9.1 Approximately 5 years of direct, successful traffic signal equipment installation experience, not through subcontractors.

10. WORK HISTORY/PAST PERFORMANCE

The City of Plano is soliciting contractors with proven experience for projects with similar size and scope in approximately the last 5 years. The City anticipates three (3) project references will be requested of the apparent low bidder and will be requesting references that demonstrate the following:

10.1 Contractor’s ability to meet contract schedule and budget.

The apparent low bidder will be asked to submit a list of projects and references that meet the requested qualifications within 72 (seventy-two) hours of City request. Not providing the information requested within the allotted timeframe may result in the apparent low bidder being deemed non-responsive.

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11. CONTRACTOR EMPLOYEE REQUIREMENTS

11.1 The contractor will assign only qualified, trained, competent, and reliable personnel to perform the services.

11.2 All employees must be able to meet the requirements stipulated with the United States Department of Justice Employee Eligibility Verification Form (Form I-9).

11.3 The contractor shall ensure that their employees shall observe all City codes and ordinance governing City employees when on City premises.

11.4 In the event that the City shall deem an employee unacceptable or unsatisfactory, contractor shall remove such employee from the job site and shall supply a suitable replacement.

12. INSURANCE

The successful offeror must submit proof of meeting necessary insurance requirements within ten (10) business days of request by the City. Failure to respond within ten business days may be grounds for declaring offer non-responsive to the specifications.

13. BONDING REQUIREMENTS

13.1 Bid Bond

Include a bid bond or a bid guarantee in the form of a cashier’s check or certified check in an amount not less than five percent (5%) of the total maximum bid price. This is a guarantee that the bidder will enter into a contract and execute the performance bond and the payment bond on the forms provided in this solicitation.

The Bid Bond shall be from a reliable surety company or cashiers check shall be issued by a national or state bank. A BID BOND or a CASHIERS CHECK in the amount of 5% of the amount bid must be received by The City of Plano Procurement Division prior to the published bid closing date/time.

Bid Bonds or cashier’s checks may be submitted by uploading a scanned copy into IonWave. The apparent low bidder will be required to furnish the original bid bond or cashier’s check within 24 hours of the request by the Procurement Department or may be deemed non-responsive.

13.2 Payment and Performance Bonds

Bonds must be from an approved surety company holding a permit from the State of Texas to act as surety, or other sureties acceptable to the Owner. Delivery of applicable bonds to the City no later than ten (10) days after notice of award is required.

• For Contracts over $50,000 a payment bond is required. The successful bidder must provide a material and labor payment bond, on the form provided, in the amount of one hundred percent (100%) of the contract price.

• For Contracts over $100,000 a performance bond is required. The successful bidder must provide a performance bond, on the form provided, in the amount of one hundred fifteen percent (115%) of the contract price.

14. ASSIGNMENT

The offeror understands that, should their proposal be accepted, they agree as the contractor to retain control and to give full attention to the fulfillment of this contract, that this contract shall not be assigned without the prior written consent of City, and that no part or feature of the work will be assigned to anyone objectionable to City. Contractor further agrees that subcontracting any portion or

2027-0034-B Specifications Page 6/6 feature of the work, or materials required in the performance of this contract, shall not relieve contractor from its full obligations to City as provided by this contract. Failure to obtain City’s written consent prior to assignment of this contract as set forth herein, may result in termination of this contract at the City’s discretion, without penalty or prejudice to any other remedy it may be entitled to at law, or in equity or otherwise under this contract. If the City elects to terminate this contract, the contractor shall provide the City refund of any prepaid, unused portion of the fees, calculated from the date of termination to the end of the then-current term.

15. WARRANTY

Standard manufacturer’s warranty will apply to equipment.

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18. PERIOD OF PERFORMANCE

Project must be completed by September 30, 2029.

19. PLACE AND HOURS OF PERFORMANCE

19.1 Place

Per Lighted Street Sign Intersections Map attachment.

Per Lighted Street Sign Intersections List attachment.

19.2 Hours of Performance

9:00 AM to 4:00 PM Monday through Friday.

20. SUBMITTALS

The preferred method of bid submittal is online through IonWave. In order to facilitate the award process, bidders are requested to submit all documents below with their bids. Otherwise, submittals must be received within three business days of request by the City of Plano. Failure to comply within three business days may be grounds for declaring bid non-responsive to specifications. All submittals may be researched, evaluated, and verified by City of Plano staff.

20.1 Work History Form – per Sections 9. Qualifications and Section 10. Work History above.

20.2 Vehicle Worksheet – provide list of vehicles.

20.3 Specification sheet for housing, per Section 5.2.

21. METHOD OF AWARD

Bid will be awarded to the lowest responsive, responsible bidder meeting specifications.

City reserves the right to compare pricing to state and inter-local contracts in determining award of this bid.

7.3 For CCTV cameras that may need to be raised, the City will provide the equipment: wire, astro-bracket, and pole.

21. Method of Award