Final_CRFQ_0802_DMV2600000006_1_WV_CRFQ_FORM.PDF
PDF 732 KB Posted
- Attached to
- RFQ for HVAC Maintenance Beckley Regional Office
- Solicitation number
- CRFQ-0802-DMV2600000006-1
- Issued by
- Putnam County, West Virginia
About this file
This is a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Division of Motor Vehicles for HVAC maintenance services at the Beckley Regional Office. The solicitation seeks bids to establish an open-end contract for three service categories: preventive maintenance with a monthly charge component, corrective maintenance with an hourly labor rate component, and replacement parts costs. The RFQ was issued on October 29, 2025, with a solicitation closing date of November 12, 2025, at 1:30 p.m. Technical questions must be submitted by 10:00 a.m. on November 4, 2025. The contract will be performed at the Division of Motor Vehicles Beckley Regional Office located at 5707 MacCorkle Avenue S.E., Suite 200, Beckley, West Virginia. Invoicing should be directed to the Charleston headquarters at 107 Pincrest Drive, Charleston, West Virginia.
The solicitation establishes pricing as line items with unit prices for each service category: preventive maintenance monthly charge, corrective maintenance hourly labor rate, and replacement parts cost. Vendors must provide pricing for all three categories as part of their bid submission. The procurement folder number is 1786472, and the solicitation number is CRFQ 0802 DMV2600000006, Version 1. Inquiries regarding the solicitation should be directed to John W. Estep, the designated buyer, at 304-558-2566 or john.w.estep@wv.gov. All bids must be submitted to the Department of Administration Purchasing Division located at 2019 Washington Street East, Charleston, West Virginia 25305.
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Other files
| File | Type | Posted |
|---|---|---|
| NEW BID BOND.pdf | ||
| Drug Free Affidavit.pdf | ||
| CRFQ DMV2600000006 Inst to Vendors.pdf | ||
| CRFQ DMV2600000006 Terms and Conditions.pdf | ||
| CRFQ DMV2600000006 Specifications.pdf |
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Text version
Date Printed: Oct 29, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 1786472 Reason for Modification:
Doc Description: RFQ for HVAC Maintenance
Beckley Regional Office
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-10-29 2025-11-12 13:30 CRFQ 0802 DMV2600000006 1
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
John W Estep 304-558-2566 john.w.estep@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 29, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
REQUEST FOR QUOTATION:
The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Division of Motor Vehicles to establish an open-end contract for HVAC Maintenance at the West Virginia Division of Motor Vehicles Beckley Regional Office. Per the Bid Requirements, Specifications, Terms and Conditions attached to this solicitation.
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
BECKLEY DMV
107 PINCREST DR
CHARLESTON WV BECKLEY WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Preventive Maintenance
Monthly Charge
Comm Code Manufacturer Specification Model #
40100000
Extended Description:
Preventive Maintenance Monthly Charge
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
BECKLEY DMV
107 PINCREST DR
CHARLESTON WV BECKLEY WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Corrective Maintenance
Hourly Labor Rate
Comm Code Manufacturer Specification Model #
40100000
Extended Description:
Corrective Maintenance Hourly Labor Rate
Date Printed: Oct 29, 2025 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
BECKLEY DMV
107 PINCREST DR
CHARLESTON WV BECKLEY WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Replacement Parts Cost
Comm Code Manufacturer Specification Model #
40100000
Extended Description:
Replacement Parts Cost
SCHEDULE OF EVENTS
Line Event Event Date 1 Tech Questions due by 10:00am 2025-11-04
Document Phase Document Description Page
DMV2600000006 Final RFQ for HVAC Maintenance Beckley Regional Office
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File details come from the government source that posted it. Updated .