Final_ARFQ_0803_DOT2700000019_1_WV_ARFQ_FORM.PDF
PDF 734 KB Posted
- Attached to
- Open-End Contract of Printers for WVDOT
- Solicitation number
- ARFQ 0803 DOT2700000019 1
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form from the West Virginia Department of Transportation Procurement Division soliciting an open-end contract for printers for the Information Technology Division. The solicitation is for 100 HP OfficeJet Pro 9125E All-in-One Printers or equal units and 100 units of 2-year warranty or better coverage. The solicitation was issued on September 10, 2026, with bids due by September 24, 2026, at 10:30 a.m. ET. Technical questions must be submitted in writing to dotprocurementtechques@wv.gov by September 16, 2026, at 10:00 a.m. ET. Bids must be submitted through OASIS upload, hand delivery, mail, or fax to 304-558-0047; email submissions are not accepted. Bidders should direct inquiries to Kristine E. James at 304-558-0408 or kristy.e.james@wv.gov.
To be awarded this contract, vendors must be registered with West Virginia State Purchasing and compliant with the West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance requirements. Invoices and shipments should be directed to the Department of Transportation at 1900 Kanawha Boulevard E, Building 5, Room 720, Charleston, WV. The solicitation includes pricing pages that must be completed and signed by vendors as part of their bid submission. All offers are subject to the terms and conditions contained in the complete solicitation documents, which bidders are required to download in their entirety.
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Other files
| File | Type | Posted |
|---|---|---|
| Pricing Page (10).xlsx | XLSX spreadsheet | |
| ARFQ DOT2700000019.pdf |
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Text version
Date Printed: Sep 10, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Office Equip.
Proc Folder: 2051109 Reason for Modification:
Doc Description: Open-End Contract of Printers for WVDOT
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-09-10 2026-09-24 10:30 ARFQ 0803 DOT2700000019 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Kristine E James 304-558-0408 kristy.e.james@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 10, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE WEST VIRIGNIA DEPARTMENT OF TRANSPORTATION - PROCUREMENT DIVISION - SOLICITATION OF AN OPEN-END CONTRACT OF PRINTERS FOR INFORMATION TECHNOLOGY DIVISION - PER THE ATTACHED
DOCUMENTS.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE
INSTRUCTIONS TO VENDORS SUBMITTING BIDS.
*********NOTICE*********
WE DO NOT ACCEPT EMAIL BIDS
MUST USE ONE THE FOLLOWING TO SUBMIT A BID:
* UPLOAD TO OASIS
* HAND DELIVERY
* MAIL IN HARD COPY
* FAX TO 304-558-0047
MAKE SURE YOU DOWNLOAD ALL INFORMATION - THE COMPLETE SOLICITATION - PRICING PAGES - SIGN THE PAGES
THAT NEED SIGNED
PLEASE NOTE THAT TO BE AWARDED THIS CONTRACT YOU WILL NEED TO BE A REGISTERED VENDOR WITH WV STATE PURCHASING, AND COMPLIANT WITH SEVERAL AGENCIES SUCH AS THE WVSOS, TAX DEPARTMENT, WORKER'S COMPENSATION, AND UNEMPLOYMENT INSURANCE.
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
1900 KANAWHA BLVD E,
BLD. 5 RM-720
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 HP OfficeJet Pro 9125E All-in-One Printer or equal
100.00000 EA
Comm Code Manufacturer Specification Model # 43212100
Extended Description:
HP OfficeJet Pro 9125E All-in-One Printer or equal
Date Printed: Sep 10, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
1900 KANAWHA BLVD E,
BLD. 5 RM-720
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 2 Year Warranty or Better 100.00000 EA
Comm Code Manufacturer Specification Model # 81111818
Extended Description:
2 Year Warranty or Better
SCHEDULE OF EVENTS
Line Event Event Date 1 Technical Questions Due at 10:00am ET 2026-09-16
Document Phase Document Description Page
DOT2700000019 Final Open-End Contract of Printers for
WVDOT
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