Final_ARFQ_0803_DOT2700000009_1_WV_ARFQ_FORM.PDF
PDF 735 KB Posted
- Attached to
- Perma-Patch or Equal Open End-District 5
- Solicitation number
- ARFQ 0803 DOT2700000009 1
- Issued by
- Kanawha County, West Virginia
About this file
This is an Addendum to Request for Quote (ARFQ) Form issued by the West Virginia Department of Transportation (WV DOT) for Perma-Patch or Equal materials under an open-end contract for District 5. The procurement seeks qualified vendors to supply asphalt patching material on an as-needed basis throughout the contract period. The document establishes the framework for an open-end indefinite quantity contract where the state may place periodic orders for Perma-Patch or equivalent products based on operational needs. The addendum modifies or clarifies specific terms and conditions of the original RFQ, including vendor qualifications, product specifications, and ordering procedures. Responses to this ARFQ were required by the stated deadline, with the contract intended to provide ongoing materials supply to support District 5 road maintenance and repair operations.
The addendum addresses pricing mechanisms, minimum and maximum order quantities, quality standards, and delivery requirements for the Perma-Patch material. Vendors must meet West Virginia DOT specifications and provide products that meet or exceed the performance standards outlined in the procurement documents. This open-end contract structure allows WV DOT flexibility to procure materials as needed without requiring competitive rebidding for each order, while maintaining competitive pricing through the initial selection process. The contract term and any renewal provisions would be specified in the original RFQ and associated terms and conditions, ensuring cost-effective and timely procurement of essential road maintenance materials for District 5 operations.
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| ARFQ DOT2700000009_.pdf |
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Text version
Date Printed: Aug 17, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 2037561 Reason for Modification:
Doc Description: Perma-Patch or Equal
Open End-District 5
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-08-17 2026-08-31 10:30 ARFQ 0803 DOT2700000009 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James F Moffatt 304-414-0815 james.f.moffatt@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 17, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION - PROCUREMENT DIVISION - SOLICITATION OF AN OPEN- END PURCHASE CONTRACT OF PERMA -PATCH OR EQUAL FOR DISTRICT 05 PER THE ATTACHED DOCUMENTS.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE
INSTRUCTIONS TO VENDORS SUBMITTING BIDS.
*********NOTICE*********
WE DO NOT ACCEPT EMAIL BIDS
MUST USE ONE THE FOLLOWING TO SUBMIT A BID:
* UPLOAD TO OASIS
* HAND DELIVERY
* MAIL IN HARD COPY
* FAX TO 304-558-0047
MAKE SURE YOU DOWNLOAD ALL INFORMATION - THE COMPLETE SOLICITATION - PRICING PAGES - SIGN THE PAGES
THAT NEED SIGNED
PLEASE NOTE THAT TO BE AWARDED THIS CONTRACT YOU WILL NEED TO BE REGISTERED WITH WV STATE PURCHASING DIVISION, AND COMPLIANT WITH SEVERAL AGENCIES SUCH AS THE WVSOS, TAX DEPARTMENT, WORKER'S COMPENSATION, AND UNEMPLOYMENT INSURANCE.
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
VARIOUS LOCATIONS AS
INDICATED BY ORDER
No City WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 PERMA-PATCH or Equal
Per Bag
500.00000 EA
Comm Code Manufacturer Specification Model # 30111500
Extended Description:
PERMA-PATCH or Equal Truckload of 750Bags; 50-60 lb EA bag
Date Printed: Aug 17, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 PERMA-PATCH or Equal
Per Pallet
25.00000 PLLT
Comm Code Manufacturer Specification Model # 30111500
Extended Description:
PERMA-PATCH or Equal Truckload of 750Bags; 50-60 lb EA bag
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 PERMA-PATCH or Equal
Per Truck Load
2.00000 TRKL
Comm Code Manufacturer Specification Model # 30111500
Extended Description:
PERMA-PATCH or Equal Truckload of 750Bags; 50-60 lb EA bag
SCHEDULE OF EVENTS
Line Event Event Date
1 TECHNICAL QUESTION DUE BY 10AM EST 2026-08-26
Document Phase Document Description Page
DOT2700000009 Final Perma-Patch or Equal Open End-District 5
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File details come from the government source that posted it. Updated .