Final_ARFQ_0304_TOR2700000005_1_WV_ARFQ_FORM.PDF
PDF 730 KB Posted
- Solicitation number
- ARFQ 0304 TOR2700000005 1
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the West Virginia Department of Tourism for comprehensive audiovisual services. The agency is soliciting bids to establish a contract with a qualified vendor to provide all necessary labor, equipment, materials, supervision, transportation, delivery, setup, operation, and removal for an audiovisual event. The event is scheduled for September 20-23, 2026, and will be held at the Charleston Coliseum and Convention Center located at 200 Civic Center Dr, Charleston, WV 25301. The solicitation timeline includes vendor questions due by 12:00 PM on September 11, 2026, with agency responses provided by 4:00 PM on September 14, 2026, and bid opening scheduled for 2:00 PM on September 16, 2026. The solicitation was issued on September 9, 2026, with a solicitation closure at 12:00 PM on September 16, 2026.
The procurement is identified as a single line item requesting Audio Visual Services under Commodity Code 80161507. Interested vendors must submit their proposals as specified in the solicitation documents. All offers are subject to the terms and conditions contained in the solicitation. Vendor inquiries and communications regarding this opportunity should be directed to Hanna E. Kroeger, the buyer, at 304-352-1501 or hanna.e.kroeger@wv.gov. Invoicing and shipping are directed to the Division of Tourism at 1900 Kanawha Blvd E, Building 3, Suite 100, Charleston, WV.
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Other files
| File | Type | Posted |
|---|---|---|
| Terms and Conditions BK (1).pdf | ||
| Governor's Conference - AV Solicitation Specifications.pdf |
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Text version
Date Printed: Sep 9, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Audio/Video
Proc Folder: 2061737 Reason for Modification:
Doc Description: AUDIO / VISUAL SERVICES - GOVERNOR'S CONFERENCE 2026
Proc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-09-09 2026-09-16 12:00 ARFQ 0304 TOR2700000005 1
BID RECEIVING LOCATION
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Hanna E Kroeger 304-352-1501 hanna.e.kroeger@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 9, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Department of Tourism ("Agency") is soliciting bids to establish a contract with a qualified Vendor to provide all labor, equipment, materials, supervision, transportation, delivery, setup, operation, and removal necessary to furnish comprehensive audiovisual services for the event scheduled for September 20-23, 2026, located at the Charleston Coliseum and Convention Center, 200 Civic Center Dr, Charleston, WV 25301.
INVOICE TO SHIP TO
DIVISION OF TOURISM DIVISION OF TOURISM
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E
BUILDING 3 SUITE 100
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Audio Visual Services
Comm Code Manufacturer Specification Model # 80161507
Extended Description:
Audio Visual Services
SCHEDULE OF EVENTS
Line Event Event Date 1 Vendor Question Due 12PM 2026-09-11
2 Agency Response 4PM 2026-09-14
3 Bid Opening 2PM 2026-09-16
Document Phase Document Description Page
TOR2700000005 Final AUDIO / VISUAL SERVICES -
GOVERNOR'S CONFERENCE 2026
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File details come from the government source that posted it. Updated .