FINAL 2025-RFP-13.pdf

REQUEST FOR PROPOSAL 2025-RFP-13

PUBLIC NOTICE

FRONT END LOADER / WHEEL LOADER

(2025-RFP-13)

NOTICE IS HEREBY GIVEN that the Delta County Road and Bridge District 1 is soliciting proposals for the purchase and delivery of a Front End Loader / Wheel Loader. The purpose of this

Request for Proposal (RFP) is to provide information to prospective vendors (hereinafter referred to as a Vendor or Respondent) for the submission of sealed bids to be considered by Delta County

(hereinafter referred to as COUNTY) for the purchase and delivery of a Front End Loader / Wheel

Loader

The purpose of this Request for Proposal (RFP) is to provide information to prospective Vendors for the submission of sealed bids to be considered by Delta County. Bidders may obtain bidding documents through the Delta County BidNet Direct branded site at Delta County BidNet Direct. Bid information is also available on the Delta County website. Bids must be submitted on County forms with any additional information attached.

The County reserves the right to reject any bids, to change, add, or amend the specifications, to waive any informality, and to accept the Proposal that best serves the County's interest.

BOARD OF COUNTY COMMISSIONERS COUNTY OF DELTA

Published in the High Country Shopper on May 14, 2025.

http://www.bidnetdirect.com/deltacounty https://www.deltacounty.com/bids

INSTRUCTIONS TO BIDDERS:

1.0 SALES AND USE TAX:

1.0.1 Delta County, referred to as Owner, is eligible for the State of Colorado and Local

Option Sales and Use Tax refund. Bidders will not include the State of Colorado and

Local Option Sales and Use Tax in their Bid.

1.1 CONSIDERATION OF BIDS:

1.1.1 OPENING OF BIDS: Bids will be publicly opened on May 28, 2025, at 10:00 a.m. in the Samuel Wade Room, 560 Dodge Street, Delta, Colorado 81416, and through the

Zoom Invite Link and presented to the Board of County Commissioners for consideration at a regularly scheduled Board of County Commissioner's Meeting.

1.1.2 BID SUBMISSIONS: Bids shall be submitted electronically through BidNet Direct by uploading the Delta County Bid Proposal Form contained herein and any other information relevant to the Bid. Any Bid submission not containing the completed

Delta County Bid Proposal Form will be deemed unresponsive and not considered. All electronic submissions shall be submitted on or before May 28, 2025, at 9:00 a.m. Any electronic bid, even those in progress at the date and time of closing, will not be accepted and will be locked out of the BidNet Direct site.

1.1.3 EVALUATION OF BIDS: Bid Proposals will be compared and judged by:

1. Cost

2. Delivery time

3. Compliance with bid specifications

4. County's experience with the supplier

5. Locality of business

6. Any other factor that the Board feels affects the interest of Delta County.

1.1.4 REJECTION OF BIDS, INFORMALITIES, AND IRREGULARITIES:

Delta County reserves the right to reject any bids, change, add, or amend the specifications, waive any informality or irregularity, and accept the Proposal that, in its judgment, best serves the interest of the County.

1.1.5 ACCEPTANCE OF BID

1.1.5.1 The County shall have the right to accept Alternates in any order or combination and to determine the low Bidder by the sum of the Base Bid and the Alternates accepted if it is in the best interest of Delta County.

https://us05web.zoom.us/j/5493141635?pwd=YkdhMVVLaTJXR0xEdGVoeUxJSHFjUT09

1.1.5.2 The County intends to award a contract to the lowest responsible Bidder provided the Bid has been submitted by the requirements of the Bidding

Documents, is judged reasonable, and does not exceed the funds available.

1.1.5.3 Preference will be given to Bidders whose principal office is licensed and located within the State of Colorado. Consideration of experience with Delta

County will also be considered. Colorado has a reciprocal bid preference on public projects. On such projects, where no federal money is involved, "a resident bidder shall be allowed a preference against a nonresident bidder from a state or foreign country equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident." CRS § 24-

103-908 (2) (a).

1.1.5.4 The County may conduct such investigations as it deems necessary to evaluate any Bid and establish the Bidder's proposed Subcontractors' responsibility, qualifications, financial ability, and other persons and organizations involved.

1.2 INSURANCE:

1.2.1 Bidder and all sub-contractors, at their own expense, shall provide and maintain insurance with a company licensed to do business in Colorado as follows:

1. Comprehensive general liability: including Contractor's liability, contingent liability, completed operations, and product liability, all on the occurrence basis with personal injury coverage:

● $424,000 for any injury to one person in any single occurrence.

● $1,195,000 for any damage to two or more persons in any single event, except that, in such instance, no person may recover more than $424,000.

2. Professional Liability Insurance: Evidence of Professional Liability Insurance coverage for $1,195,000, with a minimum range of $1,195,000 per occurrence and

$424,000 aggregate. The Board of County Commissioners of Delta County, Colorado, and the state of Colorado shall be named "Additional Insured" under the Commercial

General Liability and Comprehensive Automobile Liability insurance policies. All

Certificates of insurance shall be issued and effective before the date a Notice to

Proceed is issued by the County.

1.3 MISCELLANEOUS REQUIREMENTS:

1.3.1 The County will not be liable for any costs incurred in preparing and presenting the response.

1.3.2 Any materials submitted by the Bidder considered confidential must be marked as such. Due to applicable laws and regulations concerning public documents, the County makes no representation that such materials will be kept confidential.

1.3.3 ALL materials are confidential and proprietary until bid opening.

1.3.4 Bid submissions and accompanying documents shall be CADA complaint. Web

Content Accessibility Guidelines. Governor’s Office of Information Technology

Information

1.4 DISQUALIFICATION: The County reserves the right to disqualify Bids, before or after opening, upon evidence of collusion with the intent to defraud or other illegal practices upon the part of the Bidder.

https://www.w3.org/TR/WCAG22/ https://www.w3.org/TR/WCAG22/ https://oit.colorado.gov/standards-policies-guides/guide-to-accessible-web-services https://oit.colorado.gov/standards-policies-guides/guide-to-accessible-web-services

DELTA COUNTY

FRONT END LOADED / WHEEL LOADER

[2025-RFP-13]

Delta County is soliciting proposals for the purchase and delivery of a Front End Loader /

Wheel Loader. The Cost Worksheet ATTACHED HERETO AND INCORPORATED

HEREIN BY REFERENCE AS EXHIBIT "A" describes the desired requirements for this equipment. Any additions, deletions, or variations from these specifications must be noted, or the Bid will be rejected. Unless otherwise noted, standard items appearing in the manufacturer's published specifications furnished by the Bidder shall be included in the Bid.

BID PROPOSAL FORM

Proposal of: Date:

(Name of Company)

Address:

Phone: Contact Person:

Fax: E-Mail:

(Hereinafter called "BIDDER"), organized and existing under the laws of the State of Colorado, doing.

Business as:

(Sole Proprietor, Partnership, Corporation, etc.)

Delta County, State of Colorado shall be hereafter called "COUNTY."

By submission of this BID, each party to it certifies as to his organization that this BID has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this BID with any other BIDDER or with any competitor. Bids must be good for six (6) months from the bid date.

In compliance with your Advertisement for Bids, BIDDER hereby proposes to sell and delivery to the

COUNTY a Front End Loader / Wheel Loader.

BID PROPOSAL FORM [CONT.]

MAKE AND MODEL OF FRONT END LOADER / WHEEL LOADER: ______________________

GRAND TOTAL FOR FRONT END LOADER / WHEEL LOADER DELIVERED TO DELTA

COUNTY ROAD AND BRIDGE DISTRICT 1 (18830 G Rd, Delta, CO 81416):

(FROM COST WORKSHEET EXHIBIT (A) LINE 54):

VENDORS ESTIMATED TRADE-IN VALUE OF DELTA COUNTY’S 1992 950F CAT WHEEL

LOADER:

(FROM COST WORKSHEET EXHIBIT (A) LINE # 57):

THE GRAND TOTAL, MINUS THE VENDOR TRADE-IN VALUE, FOR FRONT END LOADER

/ WHEEL LOADER DELIVERED TO DELTA COUNTY ROAD AND BRIDGE DISTRICT 1

(18830 G Rd, Delta, CO 81416):

(FROM COST WORKSHEET EXHIBIT (A) LINE # 60):

HOW SOON CAN THE BIDDER PROVIDE THE REQUESTED FRONT END LOADED /

WHEEL LOADER DELIVERED TO THE DELTA COUNTY ROAD AND BRIDGE DISTRICT 1

AFTER NOTICE OF AWARD? __________________________________________

Bids will be signed by the person or persons legally authorized to bind the Bidder to a contract:

Name of Company: ____________________________________.

Signature of Bidder: ___________________________________.

Printed Name of Bidder: ________________________________.

Title: ________________________________________________.

E-mail: _______________________________________________.