FBMWIEC CMS 104 Job Description Form.pdf

CMS ILLINOIS DEPARTMENT OF

CENTRAL MANAGEMENT SERVICE

CMS-104

POSITION DESCRIPTION

POSITION TITLE WORKING TITLE BILINGUAL

CODE

SKILL

CODE

POSITION

NUMBER

LEGACY

POSITION

NUMBER

AGENCY

SPECIFIC

POSITION CODE

OFFICE

ASSOCIATE-

Keyboarding

OFFICE

ASSOCIATE -

Sangamon County

None Keyboardi ng 90651125 30015-50-50-2

00-01-84

REVOLVING

DOOR

STMT. OF

ECONOMIC

INTEREST

EXMT CODE SITE POSITION TYPE MI TARGET FTE

false No Not Exempt In-Office RP false 1

AGENCY DIVISION SECTION UNIT EFFECTIVE DATE

Office of the State Fire Marshal

Bureau of Operations Boiler and Pressure Vessel Safety Administration 1900.01.01

WORK

COUNTY

WORK

LOCATION

BARGAINING

CODE

JOB

PROTECTED

ALTERNATE RATE

OF PAY MERIT COMP CODE

Sangamon Springfield - 1035 Stevenson Dr USA/RC014 Yes N

% OF

TIME COMPLETE CURRENT AND ACCURATE STATEMENT OF POSITION ESSENTIAL FUNCTIONS

35 1. Serves as the Boiler Division Receptionist.

- Answers main Division telephone line from the public sector, Deputy and Special Inspectors, owners/users;

- Responds to inquiries requiring knowledge and understanding of Division's operations and procedures;

- Ensure responses are clear and concise information obtained from OSFM's general workflow management system

- Sorts and processes incoming mail.

35 2. Determines proper format in creating Division correspondence and highly complex reports.

- Proofreads for appropriate punctuation, grammar, spelling, capitalization and typographical errors;

- Composes and keyboards correspondence and responds to inquiries requiring knowledge of Agency/Division operations and regulations;

- Operates commonly used manual and automated office equipment.

15 3. Analyzes and reviews inspection reports before processing to ensure accuracy of information.

- Keyboards complex statistical reports, documents and forms where an understanding of specialized terms are required to ensure clarity and accuracy;

- Communicates and corresponds with insurance company inspectors and personnel to clarify rules and regulations to resolve problem reports;

- Processes new and reinspection reports indicating junk scrap out -of -service or exempt objects;

- Files reports.

10 4. Prepares and mails Certifications of Inspection.

- Update online records of address changes due to correspondence returned undeliverable.

5 5. Performs other duties as required or assigned which are reasonable within the scope of the duties enumerated.

6.

7.

8.

9.

10.

POSITION TITLE AND NUMBER IMMEDIATE SUPERVISOR (Responsible for assigning and reviewing work, preparing, conducting and signing performance evaluations; effectively recommending and imposing disciplinary action and adjusting grievances for the incumbent of this position.)

SUPERVISOR POSITION TITLE POSITION WORKING TITLE (IF ANY)

BOILER SAFETY CHIEF INSPECTOR 90651002 BOILER SAFETY CHIEF INSPECTOR -

Cook County

CHECK THE APPROPRIATE BOX IF THIS POSITION IS A:

NOTE: Supervisory or lead worker responsibilities must be described in a detailed duty statement(s) with a time percentage(s) allotted. If a box was checked above, list position title, position number, and number of subordinate incumbents or authorized funded headcount.

CMS ILLINOIS DEPARTMENT OF

CENTRAL MANAGEMENT SERVICE

CMS-104

POSITION DESCRIPTION

SPECIALIZED KNOWLEDGES, SKILLS, ABILITIES, LICENSURE OR CERTIFICATION NECESSARY FOR THE SUCCESSFUL PERFORMANCE OF THE WORK OF THIS POSITION. NOTE: SINCE THERE ARE NOW SEVERAL OPTIONS OF SKILLS AND ABILITIES AND LICENSURE OR CERTIFICATION IDENTIFIED ON STANDARDS, THE

PHRASE “SAME AS SPECIFICATION” CAN NO LONGER BE USED.

Minimum Qualifications

1. Requires knowledge skill and mental development equivalent to completion of high school and two (2) years of office experience.

2. Requires ability to keyboard accurately at 45 wpm.

Preferred Qualifications (In Order of Significance)

1. Prefers more than three (3) years of professional experience in an office setting.

2. Prefers more than two (2) years of experience in the utilization of MS Word, Excel, and Outlook or other software programs.

Specialized Skills (Used for certain BU Employees only)

CONDITIONS OF EMPLOYMENT

1. Requires a valid State ID.

2. Requires the ability to pass a background check.

3. Requires the ability to pass drug screening.

4. Requires the ability to travel in performance of duties with overnight stays as appropriate.

5. This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.

6. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

POSITION TITLE POSITION

NUMBER

NO. OF INCUMBENTS OR FUNDED

VACANCIES

COMMENTS