FAC115 Request_for_Response_ FINAL_03.29.2022~3.docx

COMMONWEALTH OF MASSACHUSETTS

OPERATIONAL SERVICES DIVISION

Request for Response (RFR)

Document Title: FAC115 Security Services, Private Investigative Services, and Fence Rental

Agency Document Number: FAC115

COMMBUYS Bid#: BD-22-OSD03-SRC01-7035

March 29, 2022

Please Note: This is a single document associated with a complete Bid (also referred to as Solicitation) that can be found on www.COMMBUYS.com. Bidders are responsible for reviewing and complying with all Bid requirements. Bidders may contact the OSD Help Desk at OSDHelpdesk@mass.gov or at 1-888-MA-STATE for technical assistance with COMMBUYS. The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern time, as applicable, except on federal and state holidays.

Bidders with disabilities or hardships that seek reasonable accommodation, which may include the receipt of RFR information in an alternative format, must communicate such requests in writing to the contact person. Requests for accommodation will be addressed on a case-by-case basis. A Bidder requesting accommodation must submit a written statement which describes the Bidder’s disability and the requested accommodation to the contact person for the RFR. The SST reserves the right to reject unreasonable requests.

Revision History

REQUEST FOR RESPONSE FAC115

Document Sensitivity Level: High during development; Low once published. Template v 3.0.0

REQUEST FOR RESPONSE FAC115

Table of Contents Page iv COMMBUYS Bid# BD-22-OSD03-SRC01-7035

INTRODUCTION AND BID OVERVIEW

Summary Description of Procurement The Commonwealth of Massachusetts and the FAC115 Strategic Sourcing Team (SST) are soliciting Bidders for the acquisition of Security Services, Private Investigative Services, and Fence Rentals. Historically, services are available from a wide variety of authorized dealers representing various providers. Due to the changing landscape of security services and agency expectations, this contract will also focus on the training standards and development of personnel by the Contractors and how they maintain employee skill levels throughout the life of the contract. The resulting Contract will replace FAC93 and will also be available for use by other Eligible Entities.

This Contract includes three (3) individual categories:

Category 1 - Security Services Category 2 - Private Investigative Services Category 3 - Fence Rental Services The purchase of these services may be for either long-term or short-term assignments. Agencies ordering services under this contract will produce their own scope of work with the Contractor. Upon assignment in Category 1, the Contractor must furnish all necessary labor, vehicles, supervision, field office trailer, electrical service, telephone service, (cell phone, laptop, tablet, GPS device for vehicles, two-way radio, et al.), uniforms, materials, equipment, and supplies to satisfactorily perform required security services. Upon assignment in Category 2, the contractor must furnish all necessary labor, vehicles, and equipment required to complete assignment, including surveillance equipment, and provide items requested by agency/user in the Statement of Work. Fence rentals may be obtained from this contract through the use of a subcontractor. Pricing for fence rentals will be obtained through quotes.

Estimated Procurement Calendar

Training for Online Submission – Contractors that have not previously submitted electronic quotes via COMMBUYS are strongly encouraged to attend training.

Please find training dates and information:

https://www.mass.gov/doc/vendor-training-schedule/download

Dates and Times Available:

April 20, 2022, 1:00 PM EST

Online Webinar:

This interactive webcast provides instructions on several activities: Locating and responding to bids; Using the bid Q&A feature; Creating a quote response; Revising a Quote response. Access the webcast here.

Late bids will not be considered.

*See Appendix 2, "Training for Vendors Responding to Bids On COMMBUYS" for instructions on how to register for live webinar and additional trainings that may be helpful to prospective bidders.

Visit https://www.mass.gov/doc/vendor-training-schedule/download for additional Instructor-Led Training and Webinar dates.

Times are Eastern Standard (US), as displayed on the COMMBUYS system clock after logging in. If there is a conflict between the dates in this Procurement Calendar and dates in the Bid’s Header, the dates in the Bid’s Header on COMMBUYS shall prevail. Bidders are responsible for checking the Bid record, including Bid Q & A, on COMMBUYS for Procurement Calendar updates.

Submission of Bid Questions The “Bid Q & A” function in COMMBUYS allows Bidders to ask written questions and receive written answers regarding this Bid. To locate the Bid Q & A, log into COMMBUYS, locate the Bid, acknowledge receipt of the Bid, and scroll down to the bottom of the Bid Header page. The “Bid Q & A” button allows Bidder’s access to the Bid Q & A page.

All questions must be submitted through the Bid Q & A page. Questions must be asked prior to the Deadline stated in the Estimated Procurement Calendar. The Strategic Sourcing Team (SST) reserves the right not to respond to late questions. Bidders are responsible for verifying that their questions are recorded in COMMBUYS and appear on the Bid Q & A page.

Questions submitted to the SST outside of COMMBUYS will not be answered.

Content entered must be suitable for public viewing. Bidders must not include inappropriate content, including but not limited to, information that could be considered personal, security sensitive, inflammatory, incorrect, or collusory. The SST reserves the right to edit or delete any inappropriate content.

All answers are final when posted. Any subsequent revisions to previously provided answers will be dated.

Bid Amendment Deadline The SST reserves the right to make amendments to the Bid after initial publication. It is each Bidder’s responsibility to check COMMBUYS for any amendments, addenda or modifications to this Bid, and any Bid Q & A records related to this Bid. The SST and the Commonwealth accept no responsibility and will provide no accommodation to Bidders who submit a Quote based on an out-of-date Bid or on information received from a source other than COMMBUYS.

At the SST’s discretion, the Bid Amendment Deadline may be extended. Should this occur, the “Deadline for Quotes/Responses” shall be extended as well. As stated above, it is the responsibility of the bidder for checking the Bid record in COMMBUYS for revisions and updates.

Bidders’ Conference The Bidders’ Conference is a web or telephone conference conducted by the SST for the purpose of informing prospective Bidders about general Bid information. All questions related to the scope and technical requirements should be submitted using the Bid Q and A module in COMMBUYS.

Attendance is strongly suggested. Please refer to the Bidders’ Conference Section 1.2 of Estimated Procurement Calendar for event details and link to information, https://attendee.gotowebinar.com/register/849643633758493196.

Late Bids will not be Considered Bid responses must be received in full by the bid opening date and time shown on COMMBUYS ("Bid Opening Date/Time", i.e., the Deadline for Quotes/Bid Responses). Proposals received after the deadline will be ineligible for consideration and deemed non-responsive. Each bidder/offeror must submit all required bid response forms electronically through COMMBUYS. When submitting a quote electronically through COMMBUYS, please allow sufficient time to complete any online forms and upload documents. If you are in the middle of uploading your proposal when the deadline is reached, the system will stop the process and you will be unable to submit your Quote. It is recommended that Quotes be submitted as far in advance as possible before the deadline to allow time to obtain assistance from the OSD Help Desk if needed.

Debriefing The SST will conduct debriefings for unsuccessful Bidders, if requested within 14 calendar days of notification that your Quote has not been selected for an award. Debriefing guidelines will be provided in advance prior to the debriefing.

Additional Bid Information Anticipated Contract Duration:

This contract has a maximum possible contract duration of 5 (five) years. There are no options for renewal.

Performance and payment time frames which exceed Contract duration All agreements for services entered during the duration of this Contract and whose performance and payment time frames extend beyond the duration of this Contract shall remain in effect for performance and payment purposes (limited to the time frame and services established per each written agreement). No written agreement shall extend more than 12 (twelve) months beyond the final termination date of this Statewide Contract. No new agreements for services may be executed after the Contract has expired.

Estimated Value of the Contract The estimated value of purchase(s) resulting from this Bid is $50,000,000.00. The Commonwealth makes no guarantee that any commodities or services will be purchased from any Contract resulting from this Bid. Any estimates or past procurement volumes referenced in this Bid are included only for the convenience of Bidders and are not to be relied upon as any indication of future purchase levels.

This Estimated Value was derived by reviewing Contractor sales reports to Commonwealth of Massachusetts eligible entities for FY2019 to FY2021.

Estimated Number of Awards The target maximum number of Contractors is up to twenty (20). The SST may award more or fewer contracts, if it is in the best interests of the Commonwealth to do so.

Adding Contractors after initial Contract Award If, over the life of the Contract, the SST determines that additional Contractors should be added to meet the requirements of the Commonwealth, these may first be drawn from qualified companies which responded to this Bid but were not awarded contracts and/or the Bid may be reopened to obtain additional Quotes.

Acquisition Method(s):

Entities Eligible to Use the Resulting Contract Any Contract(s) resulting from this Bid will be open for use by the following entities:

· Cities, towns, districts, counties, and other political subdivisions

· Executive, Legislative and Judicial Branches, including all Departments and elected offices therein

· Independent public authorities, commissions, and quasi-public agencies

· Local public libraries, public school districts and charter schools

· Public hospitals owned by the Commonwealth

· Public institutions of higher education

· Public purchasing cooperatives

· Non-profit organizations that are doing business with the Commonwealth;

· Other states and territories with no prior approval by the State Purchasing Agent; and

· Other entities when designated in writing by the State Purchasing Agent.

Each eligible entity is responsible for executing its own purchase orders and paying its own invoices for goods and/or services acquired from this Contract. Contractors will be responsible for marketing their goods and/or services to Commonwealth Agencies and other eligible entities.

2 ADDITIONAL INFORMATION ON PROCUREMENT SCOPE

· Homeland Security, Public Safety, and Traffic Safety Supplies - available under HLS06

· Security, Surveillance, Monitoring, and Access Control – available under ITC71

· Radio related Products and Services, including Public Safety Communication Equipment – available under PSE01

· Fencing Services Related to Trades Services, Construction, and Non-Public Safety Use – available under TRD01

3 Bidder Qualifications Bidders must meet the qualifications stated within this RFR and must maintain their qualifications for the duration of the resulting contract, if any. In addition, Bidders must submit a completed Bidder Response Form with their Bid.

3.1 Company Experience and Years in the Industry

In order to qualify to respond to this RFR, Bidders must have been in the business of providing Security Services for a minimum of three (3) years; Private Investigative Services for a minimum of two (2) years; and Fencing Rental Services for a minimum of two (2) years; and the most recent two (2) consecutive years in business prior to the RFR submission deadline (See RFR Section 1.2, Estimated Procurement Calendar).

In the case of companies formed fewer than two (2) prior to this date via merger, acquisition or some other means, the SST may consider the experience of all companies involved in the merger or acquisition.

3.2 Employee and/or business technical/business experience, certifications, licenses The Bidder and applicable subcontractors must possess all federal, state, and local permits and licenses necessary to provide the services offered in response to this bid. The Contractor shall inform himself/herself as to, and shall comply with, the provisions of all Federal, State, and local laws, ordinances, and regulations applicable to and governing the services called for in this contract.

Bidders for Security Services must include a pdf attachment of their current Watch Guard Manager License or certification(s) by the Mass Certification Unit with their bid. Bidders for Private Investigative Services must include a current Private Investigator’s License. Both licenses are issued by the Massachusetts State Police. If Bidder is responding to both Category I Security Services and Category II Private Investigative Services, both the Watch Guard Manager and Private Investigator’s License are required.

For information on licensing as a Watch Guard Patrol Agency or Private Investigator, please go to http://mspcert.chs.state.ma.us/cert.

Armed personnel must hold a current Massachusetts Firearms License and attend training*

3.2.1 Other Requirements

Weapons are not authorized without written approval from the Contract Manager and Site Manager of each entity. “Weapons” include, but are not limited to, firearms, batons, electronic control devices, mace/pepper spray, and knives *Pursuant to c. 140, § 131P, an applicant for a License to Carry (LTC) or Firearms Identification Card (FID) who was not licensed on June 1,1998 must submit to the licensing authority a basic firearms safety certificate. Please refer to the following link for any updates, https://malegislature.gov/Laws/GeneralLaws/Parti/Titlexx/Chapter140/Section131

3.2.2 Capacity Plan (Category I and Category II)

Contractors must have the manpower capabilities for this contract. Bidder’s must have a pool of trained and/or cross-trained replacement security guards or PI’s who can be called upon in an emergency situation or for extra coverage as needed. Bidders must provide number of additional resources on the Attachment A Bidder Response Form.

Having a physical presence (office locations) in Massachusetts will carry weight during the evaluation process.

3.3 Continuity of Operations Plan (COOP)

Bidder must ensure they can continue to perform their mission essential functions during a wide range of emergencies. Please note Section 2.4, Emergency Response Capabilities.

3.4 Emergency Response Capabilities

In a declared state of emergency where the safety and wellbeing of Commonwealth citizens are at risk, contractors may be asked to supply the Commonwealth with the commodities and/or services under the Statewide Contract on a priority basis. The Bidder’s Response should include the following:

· Indicate whether there is a written Continuity of Operations Plan (COOP) that describes how the company will continue to do business in case of an emergency.

· A list of emergency contact information including name, position/title, phone, email, and cell phone.

· A list of the Bidder’s building location (s) that would be available to serve the Commonwealth during an emergency.

· A description of the areas of Massachusetts that the Bidder could supply in the event of an emergency (e.g., Entire State, Specific City or Region).

3.5 Financial stability including DUNS report, bankruptcy, litigation, and contract defaults

3.5.1 Financial statement for most recently completed fiscal year

No contracts will be awarded without a Statement of Financial Stability.

3.5.2 Bankruptcy, litigation, and contract defaults

Bidders must provide a list of any outstanding contingencies, such as lawsuits or other claims or charges, against the Bidder related to performance of the services sought under this RFR.

3.6 References and reference information and/or requirements

All Bidders must complete the Reference Tab on Attachment A Bidder Response Form. Bidders must list between three (3) and five (5) business references. References for whom the Bidder has provided services to in the Commonwealth of Massachusetts are encouraged. Failure to provide at least three (3) references with their valid email addresses may result in a Bidder’s disqualification. While up to five (5) references may be listed by a Bidder, only the first three (3) responses received from the Bidder’s references will be included in a Bidder’s evaluation score.

4 COMMODITY, SERVICE, ENVIRONMENTAL, AND COST SPECIFICATIONS

4.1 Service Categories

Services provided through this Contract are divided into three (3) Service Categories. Bidders shall reference the mandatory and desirable specifications for each Category of this RFR in Category I, Security Services and Category II, Private Investigative Services and/or Category III, Fence Rental Services. Bidders may bid on either Category I, Category II or Category III or any/all categories.

Information about site/floor plans or security surveillance systems within any building or grounds of eligible entities MUST be kept confidential. Any violation of this requirement could lead to termination an awarded contract.

4.1.1 Category I: Security Services

1. Training Standards

i. Basic Training Elements

1. Basic Security Officer

2. General Standards of Conduct

3. Uniform Standards and Command Presence

4. First Aid, CPR, AED

5. Bloodborne Pathogens and Universal Precautions

6. Workplace Health and Safety

7. Report Writing

8. Patrol Concepts

9. Radio/Phone Use and Etiquette

10. Security Screening

11. De-escalation and Interpersonal Communication

a. Diversity/Avoiding Bias

12. Use of Force

13. Patrol Vehicle Operations

14. Terrorism Awareness

ii. Professional Development

1. Supervisor Development

2. Leadership Training

3. Investigations and Interviewing

4. Physical Security

5. Awareness and Crime Prevention

2. Hours to be worked

3. Number of necessary personnel based on SOW (scope of work)

4. Establish Chain of Command and Notification Procedures

5. Field office (if needed)

6. Exact duties requested (patrol, motor patrol, reception, etc.)

7. Special equipment (vehicle, bicycle, lighting, portable toilets, etc.)

8. Communication processes expected (based on SOW)

a. Guard time tracking (process by which contractor confirms guard whereabouts upon shift check- in/check-out).

b. Information on Off-hours Inspection processes.

9. Uniform Standards

10. Documentation needed (daily logs, tour logs, etc.) to ensure compliance

a. Refer to 8a of this section.

11. Design/layout of patrol management system (if applicable)

12. Site specific policies/post orders (weapons, screening equipment, visitors, etc.)

4.1.2 Required Bidder Qualifications

Submit a detailed description of Bidder’s Qualifications including description of material resources to be provided by Bidder (industry experience uniforms, radios, cell phones, screening equipment, number of vehicles, weapons, first aid kits, weapons, (age, model, serial number).

All bidders that are bidding in Category I - Security Services must assure in writing that all Security Service personnel assigned to work with the various Commonwealth departments, cities, towns, or eligible entities are trained and certified/licensed in the following additional areas. Please use Attachment A, Bidder Information and/or Certifications/Licenses Tab(s) for your response:

· CPR

· First Aid

· AED (Defibrillator)

· Commonwealth of Massachusetts Executive Order 504 on Security and Confidentiality of Personal Data and Information

· Valid Driver’s License if using Contractor Vehicle

4.1.3 Category II: Private Investigative Services

1. Hours to be worked

2. Number of personnel needed

3. Exact assignments requested (detail of investigation(s))

4. Communication process

5. Documentation and type of reporting determined

6. Length of projects (short-term or long-term)

4.1.4 Required Bidder Qualifications

Submit a detailed description of Bidder’s Qualifications as a licensed PI Agency including vehicles used, industry experience, detective, police, or military experience, and experience submitting surveillance materials and testifying in court for agencies who have engaged your services. Please use Attachment A Bidder Response Form for any Certifications or Licensing information.

4.1.5 Category III: Fence Rental Services

4.1.6 Required Bidder Qualifications

Submit a detailed description of Bidder’s Qualifications as a fencing rental agency specializing in security and privacy fencing, military, or public safety experience, and any type of surveillance or property protection services. Please also provide any other fencing/security information pertinent to the Bidder’s services and qualifications.

4.2 Employee Requirements and Service Specifications

Employee technical/business experience, certifications, licenses, and CORI/SORI checks must be provided by the vendor/contractor to all departments, cities, towns, and eligible entities doing business through this contract.

Employees must be able to create legible reports and communicate effectively.

Background/CORI/SORI check requirements: Provide information on your company’s process in completing background/CORI/SORI checks on employees. Please see links below for details in obtaining CORI and SORI background checks.

4.2.1 Eligible brands and models

All brands and models must meet minimum industry standards. Unless otherwise specified in this Solicitation, any reference to a particular trademark, trade name, patent, design, type, specification, producer, or supplier is not intended to restrict this Solicitation to any manufacturer or proprietor or to constitute an endorsement of any commodity or service, and the department may consider clearly identified offers of substantially equivalent commodities and services submitted in response to such reference.

4.2.2 Delivery Terms

For fence rentals please provide specifics for leased items, including risk of loss, delivery and/or pick-up obligations, acceptance criteria, location details/limitations, etc.

4.3 Installation

In regard to Fencing Rental Services, Bidders must be able to provide design, installation, disassembly, and re-installation services (which may require re-configuration) Statewide. If any one of these services are required it is the Awarded Bidder’s responsibility prior to delivery, to survey and review the particular location to ensure the existing proposed location will meet the manufacturer’s established installation, disassembly, and re-installation criteria. Should the proposed installation location not meet established criteria, the Awarded Bidder and the ordering Eligible Entity will attempt to modify the product specifications to meet the criteria.

In the event that a site cannot be modified to meet the criteria then the Awarded Bidder must not provide the design, installation, disassembly or re-installation service and the Eligible Entity must cancel the order with no further obligations. Awarded Bidders not familiar with any location are strongly advised to personally view those locations prior to delivery. A lack of familiarity with a location will in no way relieve an Awarded Bidder from its responsibility to fulfill its contractual obligations.

A successful installation, disassembly and/or reassembly is constituted by the product being fully capable of functioning to its fullest capacity and according to its design and is unencumbered by flaws resulting from poor installation. A final sign-off will be given by user acknowledging acceptance of a successful installation.

The cost for installation, disassembly or re-installation services should not be included by the bidder in the cost of the product. These services must be quoted and agreed to by the eligible entity prior to service, and billed as a separate line item in compliance with the applicable prevailing wage labor rates. Bidders must indicate the use of service subcontractors both on the Price Sheet and on the Bidder Response Form. Please see Section 4.10.3, Fencing Services, for further expectations and parameters around fence rentals.

4.4 Training

Refer to Section 4.1.1 for a list of basic training expectations. Please provide information on additional training Contractor provides employees. Contracted employees must be open and willing to take part in site-specific training(s) to meet expectations of buyer’s agency needs.

4.5 Returns/Disposal

All materials must be delivered, picked-up and returned by the contract supplier unless other arrangements are made in advance with the end user. Pricing must include the cost per foot and any labor costs.

4.6 Warranties

List all warranty information as it pertains to security systems and/or equipment and fence rentals.

4.6.1 Maintenance/Post-Warranty support

If there is a security data system failure, it is the Contractor’s responsibility to have the data system functioning within 48 hours of the failure. Failure to do so will result in $350.00 being deducted from the Contractor’s payment voucher by the Commonwealth for every 24-hour period the system is in failure.

4.7 Geographic coverage

The SST seeks vendors capable of providing service to cover the entire Commonwealth of Massachusetts as detailed in the County Map provided on the following page. Each Bidder must indicate on their Attachment A Bidder Response Form in their bid, the counties that their service will cover or alternatively if they will provide services to cover the entire State. Please click on the following link to see a list of cities and towns in each county https://www.sec.state.ma.us/cis/cispdf/County_Map.pdf.

Counties

· Barnstable

· Berkshire

· Bristol

· Dukes

· Essex

· Franklin

· Hampden

· Hampshire

· Middlesex

· Nantucket

· Norfolk

· Plymouth

· Suffolk

· Worcester

4.8 Ordering and Quotes

Responding to Buyer’s quote requests is a requirement of this contract. Contractors choosing not to bid must respond to COMMBUYS quote requests with a “no bid” by selecting the “Is No Bid” checkbox on the General tab of the quote. Similarly, Contractors choosing not to bid on quote requests received outside of COMMBUYS must respond with a “no bid”.

Contractors must provide a quote that clearly identifies all commodities, materials, services and/or requirements which may incur costs for the Eligible Entity. All quotes must be for only products and/or services that Contractor is awarded to sell under this Statewide Contract. Furthermore, Contractors may not bill Eligible Entities for costs not identified in the quote, accepted by the SST, and agreed to by the Eligible Entity unless otherwise specified.

4.9 Environmental Specifications

In 2009, Executive Order 515, establishing an Environmental Purchasing Policy for Executive Departments, was signed. View the Environmentally Preferable Products (EPPs) Procurement Program General Information, Requirements and Guidance for detailed information about the program at https://www.mass.gov/doc/epp-general-information-requirements-and-guidance/download.

Bidders should also be aware that in 2021, Senate Bill 9 - An Act Creating a Next Generation Roadmap for Massachusetts Climate Policy was signed to achieve Net Zero emissions in 2050 and furthers the Commonwealth’s efforts to combat climate change and protect vulnerable communities. The full Act may be viewed at https://malegislature.gov/Bills/192/S9. In 2021, Executive Order 594, Leading By Example: Decarbonizing and Minimizing Environmental Impacts of State Government, was signed. EO594 requires all eligible state agencies to assess and implement strategies to mitigate greenhouse gas emissions and other environmental impacts when planning for and executing projects related to the design, construction, operations, and maintenance of state facilities, and the procurement of goods and services, including vehicles. View EO594: Leading By Example requirements at https://www.mass.gov/executive-orders/no-594-leading-by-example-decarbonizing-and-minimizing-environmental-impacts-of-state-government.

4.9.1 Environmental Benefit Claims/Labeling

Environmental benefit claims concerning products or services must be consistent with the Federal Trade Commissions’ Guides for the Use of Environmental Marketing Terms. Product environmental claims are to include the industry standard the product meets and certifier. Vendors must agree to offer and clearly label products with sustainability certifications and attributes, when available, within specific product categories. Documentation of the certification claimed by the vendor must be supplied upon request if it is not publicly available for verification (on either the vendor’s or certifier’s website).

Vendors claiming environmental benefits of their products shall list the appropriate benefits or industry standard it meets in the quarterly sales reports, if applicable, or on separate annual reports.

4.9.2 Required Environmental Specifications

A number of environmental product or service specifications have been designated as either mandatory or desirable for the Product/Service category by the EPP Program through EO 515 and can be viewed in the Minimum Environmentally Preferable Products and Services Specifications Guide at https://www.mass.gov/guides/epp-program-environmentally-preferable-products-and-services-on-statewide-contracts. All statewide and executive department contracts are required to use these standards, unless otherwise noted in the RFR.

It is desirable for all vendors to make every effort to use/purchase vehicles with higher miles per gallon (MPG) ratings in an effort to reduce their impact on the environment.

If portable toilets are required at a site, it is preferable that environmentally preferred products (compostable and biodegradable) are used for their operation onsite.

4.9.3 Bidder’s Current Environmental Practices Form

All RFRs are required to include the Bidder’s Current Environmental Practices Form which may be found in Attachment A of the Bidder Response Form.

Bidders must complete this tabbed section of the Bidder Response Form (Attachment A) and submit it with their Quote. The form allows Bidders to communicate existing business practices that foster a sustainable approach to conducting their operations and reduce environment or public health impacts. Bidders may receive additional points in the evaluation phase of the RFR for the environmental initiatives they identify, however, bidders must substantiate all answers to receive additional points.

4.9.4 Environmental plan

Awarded Bidders must agree to work with OSD and the SST to examine the feasibility of implementing an environmental plan throughout the life of the contract. Such a plan may include, but not be limited to, implementing energy initiatives, adopting, and implementing sustainability policies or third-party standards and/or certifications, or publicizing their environmental initiatives. The objective of this requirement is to actively encourage suppliers to incorporate sustainable practices throughout their business operations and further market such practices to Contract users. Bidders may include written proposals submitted as part of Attachment EPPForm1 to their Quote detailing a commitment to action contingent upon receipt of a Contract award.

4.10 Compensation Structure/Pricing

Compensation will be based solely on the pricing submitted by the Bidder and accepted by the SST. Transparent pricing is required; pricing must be submitted for all goods and services to be provided on this Statewide Contract. Pricing will be published on COMMBUYS.

4.10.1 Price

Please note that pricing will carry significant weight in the evaluation process.

4.10.2 Security and Private Investigative Services

Hourly rates are inclusive ceiling rates. Use Attachment B Price Sheet Cost Table (with associated page tabs) to list the following for each category for which you are responding:

The following price components will be evaluated:

· Hourly rate for Weekdays, Nights, and Weekends

· Hourly rate for Holidays

· Basic Guard

· Wanding Attendant

· Armed*

· Supervisor*

· Volume purchase discounts

Prices shall be firm for the initial contract period of eighteen (18) months from contract inception. After which, a 2% price increase will be considered for the next eighteen (18) months of the contract. Please refer to Attachment B Price Sheet/Cost Table for Security Services and PI Services, and if union wages apply, please complete column as directed in Cost Table.

4.10.3 Fencing Rental Services

Fencing Rental Services will be obtained by the Purchasing Entity by issuing a Request for Quote (RFQ) to awarded contractors who have indicated rental options on their Attachment C Price Sheet/Cost Table. Rental terms must not conflict in any way with the terms set forth in this contract or standard Commonwealth terms and conditions. No rental agreement may extend past the duration of this contract.

Submit Attachment C Fence Rental Price Sheet/Cost Table (submit in Excel, mandatory for fence rental) for Chain link, Chain Link w/privacy, European Fencing, and other Fencing Options (OFO). Define OFO and submit Excel spreadsheet – DO NOT convert to PDF with pricing.

4.10.4 COMMBUYS Setup

The Commonwealth contract manager will establish and enable an MBPO in COMMBUYS which will include line items for all awarded categories of services.

Commonwealth commodity codes are based on the United Nations Uniform Product and Service Code (UNSPSC) and will provide Purchasing Entities with the capability to order only those services authorized by the vendor’s contract with the Commonwealth from the Contractor using COMMBUYS. The Contractor is required to maintain the authorized categories for the duration of the contract and must receive prior approval from the Contract Manager before posting any updates or changes, which must be consistent with the terms of the contract.

Commonwealth Agencies are required to obtain quotes from multiple Statewide Contractors prior to issuing a Purchase Order. This will be done by issuing Closed Bids in COMMBUYS to awarded Contractors. Contractors will be required to use COMMBUYS to submit quotes in response to said Closed Bids. Purchase orders under this contract will be based on awarded Quotes.

Responding to COMMBUYS quote requests is a requirement of this contract. Contractors choosing not to bid must respond to COMMBUYS quote requests with a “no bid” by selecting the “Is No Bid” checkbox on the General tab of the quote.

Executive Agencies and other eligible entities participating in the COMMBUYS e-procurement system will place their orders through COMMBUYS and awarded vendors are responsible for checking for quotes and purchase orders through COMMBUYS system. Non-Executive purchasing entities may order outside of the COMMBUYS system through telephone or email.

Awarded Contractors are required to maintain an active registration in COMMBUYS, and to maintain a current email address for the Contractor's contact person. Please refer to Appendix 1 for further details.

4.10.5 Commodities

Refer to Sections 4.3 and 4.10.3 on Fencing Services.

4.10.6 Other Service Specifications

All employees shall maintain a neat professional appearance during duty hours; shall have a minimum of a High School/GED diploma; and shall receive a background check (CORI and SORI).

NOTE: If in the judgment of the Contracting Agency Liaison any individual performing services under this contract is failing to comply with conditions of the Contract or is failing to carry out his/her duties in a courteous and professional manner, the Contract Liaison shall notify the Contractor who shall take corrective action with its employee. Should such performance not be corrected, the Contract Liaison will notify the Contractor to remove the individual from any duty roster to perform services under this contract.

Employees of the Contractor who operate vehicles as part of their tour of duty must have a valid driver’s license, a copy of which must be made available to the Contracting Agency.

All shifts are to be considered “AWAKE” positions. Sleeping on any shift will not be tolerated.

No alcohol, drugs, or unauthorized visitors to security personnel or PI are allowed on the site.

4.10.7 Prevailing Wage

Bidders must comply with the Prevailing Wage Law, as administered by the Commissioner of Labor and Workforce Development/Division of Occupational Safety (DOS). All employees of Contractors engaged in these activities must be paid at least these rates for any work performed under a Contract resulting from this RFR when working in a public building or on a public worksite.

4.10.8 Prompt Pay Discount

All Bidders must agree to offer discounts through participation in the Commonwealth Prompt Payment Discount (PPD) initiative for receiving early and/or on-time payments, unless the Bidder can provide compelling proof that it would be unduly burdensome.

Bidders must submit agreeable terms on the Prompt Payment Discount Form (Attachment E), included on the Bid, unless otherwise specified by the SST. The SST will review, negotiate, or reject the offering as deemed in the best interest of the Commonwealth.

The requirement to offer a PPD may be waived by the SST on a case-by-case basis if participation in the program would be unduly burdensome on the Bidder. If a Bidder is claiming that this requirement is a hardship or unduly burdensome, the specific reason must be documented in the Bidder’s Quote.

4.10.9 Authorized Price Adjustment and Changes

All price changes must be presented in writing to the Strategic Sourcing Manager (SSM) for review prior to implementation. All price increases must be approved.

5 SUPPLIER DIVERSITY PLAN (SDP)

Program Background Pursuant to Executive Order 565, the Commonwealth’s Supplier Diversity Program (SDP) promotes business-to-business relationships between awarded Contractors and diverse businesses and nonprofit organizations (“SDP Partners”) certified or recognized by the Supplier Diversity Office (SDO).

Financial Commitment Requirements All Bidders responding to this solicitation are required to make a meaningful financial commitment (“SDP Commitment”) to partnering with one or more SDO-certified or recognized diverse business enterprise or non-profit organization. This SDP Commitment must be expressed as a percentage of any contract sales resulting from this solicitation that would be spent with the SDP Partner(s).

After contract award (if any), the Total SDP Commitment shall become a contractual requirement to be met annually on a Massachusetts fiscal year basis (July 1 – June 30) for the duration of the contract.

The minimum total SDP Commitment acceptable in responses to this solicitation shall be 1%. Bidders shall be awarded additional evaluation points for higher SDP Commitments.

No contract shall be awarded to a Bidder without an SDP Commitment that meets the requirements stated herein. This requirement extends to all Bidders regardless of their own supplier diversity certification.

Eligible SDP Partner Certification Categories SDP Partners must be business enterprises and/or non-profit organizations certified or recognized by the SDO in one or more of the following certification categories:

· Minority-Owned Business Enterprise (MBE)

· Minority Non-Profit Organization (M/NPO)

· Women-Owned Business Enterprise (WBE)

· Women Non-Profit Organization (W/NPO)

· Veteran-Owned Business Enterprise (VBE)

· Service-Disabled Veteran-Owned Business Enterprise (SDVOBE)

· Disability-Owned Business Enterprise (DOBE)

· Lesbian, Gay, Bisexual, and Transgender Business Enterprise (LBGTBE) Eligible Types of Business-to-Business Relationships Bidders and Contractors may engage SDP Partners in the following two ways:

· Subcontracting, defined as a partnership in which the SDP partner is involved in the provision of products and/or services to the Commonwealth.

· Ancillary Products and Services, defined as a business relationship in which the SDP partner provides products or services that are not directly related to the Contractor’s contract with the Commonwealth but may be related to the Contractor’s own operational needs.

Other types of business-to-business relationships are not acceptable under this contract. All provisions of this RFR applicable to subcontracting shall apply equally to the engagement of SDP Partners as subcontractors.

Program Flexibility The SDP encompasses the following provisions to support Bidders in establishing and maintaining sustainable business-to-business relationships meeting their needs:

· SDP Partners are not required to be subcontractors.

· SDP Partners are not required to be Massachusetts-based businesses.

· SDP Partners may be changed or added during the term of the contract if the Contractor continues to meet its SDP Commitment.

SDP Plan Form Requirements All Bidders must complete the SDP Plan Form Attachment D included in this solicitation and attach it to their bid response. In addition to proposing an SDP Commitment, each Bidder must propose one or more SDP Partner(s) to utilize to meet its SDP Commitment. Certified diverse Bidders may not list their own companies, or their subsidiaries or affiliates, as SDP Partners and may not meet their SDP Commitment by spending funds internally or with their own subsidiaries or affiliates.

Bidders may propose SDP Partners that are:

· Already certified or recognized by the SDO: Such partners appear in the SDO Directory of Certified Businesses or in the U.S. Dept of Veterans Affairs VetBiz Vendor Information Pages directory. After contract award (if any), spending with such partners will contribute to meeting the Contractor’s SDP Commitment.

· Not yet certified or recognized by the SDO: Such partners must be certified in eligible categories by a third-party certification body, such as another city or state supplier diversity certification office, the National Minority Supplier Development Council, the Women Business Enterprise National Council, Disability: IN, or the National LGBT Chamber of Commerce (NGLCC), but not listed in the above-mentioned directories. Self-certification is not acceptable. While Bidders may list such proposed SDP Partners on their SDP Plans, spending with such partners will not contribute to meeting the Contractor’s SDP Commitment unless they apply for and are granted SDO supplier diversity certification or recognition. If proposed SDP Partners do not receive SDO supplier diversity certification or recognition, then the Contractor must find alternative SDP Partners to meet their SDP Commitment.

It is the responsibility of the Contractor to ensure that their proposed SDP Partners obtain such certification or recognition by the SDO after contract award (if any). The issuing department and the SDO will not conduct outreach to proposed SDP Partners to ensure their certification. Furthermore, no guarantee can be made that a proposed SDP Partner will be certified, or regarding the time it may take to process a proposed SDP Partner certification. Contractors may direct partners to the SDO’s homepage, www.mass.gov/sdo and the Certification Self-Assessment Tool for guidance on applying for certification.

It is desirable that Bidders provide an SDP Focus Statement that describe the bidder’s overall approach to increasing the participation of diverse businesses in the provision of products and services under this proposal/contract (subcontracting) and in the bidder’s general business operations (ancillary products and services). Such a description may include but not be limited to:

· A clearly…