FAC115 Contract User Guide_07.02.25.docx

FAC115: Security Services, Private Investigative Services and Fence Rental UPDATED: March 31,2025

92-12-15 Security Guard Services 92-12-16 Private Investigative Services Updates: KLIP Investigations removed as they are no longer in business.

*The asterisk is required when referencing the contract in the Massachusetts Management Accounting Reporting System (MMARS).

Table of Contents:

Contract User Guide for FAC115

(NOTE: To access hyperlinks below, scroll over desired section and CTL + Click) NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: March 31, 2025 Template version: 7.0 Page 1 of 12 One Ashburton Place, Room 1608 Boston, MA, 02108-1552 Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: March 31, 2025 Template version: 7.0 Page 4 of 12 One Ashburton Place, Room 1608 Boston, MA, 02108-1552 Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

· Contract Summary

· Contract Categories

· Benefits and Cost Savings

· Find Bid/Contract Documents

· Who Can Use This Contract

· Subcontractors

· Supplier Diversity Requirements

· Pricing, Quotes and Purchase Options

· Instructions for MMARS Users

· Emergency Services

· Shipping/Delivery/Returns

· Additional Information/FAQ's

· Performance and Payment Time Frames Which Exceed Contract Duration

· Strategic Sourcing Team Members

· VENDOR LIST AND INFORMATION

· Appendix A: UNSPSC Codes

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Contract Summary This is a Statewide Contract for FAC115. This contract is for the supply and delivery of Security Services, Private Investigative Services, and Fence Rental.

Contract Categories This contract includes 3 categories as listed below:

Benefits and Cost Savings Statewide contracts are an easy way to obtain benefits for your organization by leveraging the Commonwealth’s buying power, solicitation process, contracting expertise, vendor management and oversight, and the availability of environmentally preferable products. In addition, Prompt Payment Discount (PPD), Holiday, and Weekend services available for Categories 1 and 2.

Find Bid/Contract Documents

· To find all contract-specific documents, Master Blanket Purchase Order (MBPO) information, Contract User Guide, RFR, specifications, price sheets and other attachments, visit COMMBUYS.com and search for FAC115

· To link directly to the MBPO for FAC115 visit the Master Contract Record MBPO# PO-22-1080-OSD03-SRC02-25627

· To find vendor-specific documents, including price sheets, see links to individual vendor MBPOs on the Vendor Information page.

Who Can Use This Contract Applicable Procurement Law Executive Branch Goods and Services: MGL c. 7, § 22; c. 30, § 51, § 52; 801 CMR 21.00;

Eligible Entities Please see the standard list of Eligible Entities on our Eligible Entities Which May Use Statewide Contracts webpage.

Subcontractors The awarded vendor’s use of subcontractors is subject to the provisions of the Commonwealth’s Terms and Conditions and Standard Contract Form, as well as other applicable terms of this Statewide Contract. All subcontractors are background checked by the awarded Vendor.

Supplier Diversity Requirements When soliciting quotes, the following requirements apply:

· Include SBPP contract language and place it prominently within the RFQ.

· Evaluate bids received from, and award a contract to, an SBPP-participating small business that meets the department’s best value criteria.

· Award to a large business only if there is no SBPP participating business meeting departments’ best value criteria.

· Conduct a clarification/BAFO/negotiation before disqualifying an SBPP-participating business based on price or desirable criteria.

· See the Best Value Evaluation of Responses to Small Procurements: A Guide for Strategic Sourcing Teams for additional guidance.

· Make a preference for contractors with higher SDP commitments and/or performance whenever such information is available (or is requested from contractors by the department) and the preference is feasible.

· Note: Departments may ask the prime Contractor for an additional SDP commitment specifically related to the Department’s purchase or engagement. SDP spending for such a purchase or engagement must be reported by the Contractor using the SDP Reporting Form directly to the Department and may not be included in any other SDP reporting filed by the Contractor.

OSD provides up-to-date information on the availability of diverse and small businesses on statewide contracts through the Statewide Contract Index available on the COMMBUYS home page. See the “Programs (SDO and SBPP)” tab for current certification and small business status of contractors on this contract.

Pricing, Quote and Purchase Options Purchase Options The purchase options identified below are the only acceptable options that may be used on this contract:

· This is a fee for service contract.

Pricing Options

· Ceiling/Not-to-Exceed: Contract discounts and other pricing published under the contract represents “ceiling” or “not-to-exceed” pricing, and may be further negotiated.

Setting Up a COMMBUYS Account COMMBUYS is the Commonwealth’s electronic Market Center supporting online commerce between government purchasers and businesses. If you do not have one already, contact the COMMBUYS Help Desk to set up a COMMBUYS buyer account for your organization: (888)-627-8283 or osdhelpdesk@mass.gov.

Per 801 CMR 21.00, Executive Branch Departments must use established statewide contracts for the purchase of commodities and services. Specifically, Executive Departments are required to use OSD’s statewide contracts, including designated statewide contracts, if available, for their specific commodity and service needs. Exceptions will only be permitted with prior written approval from the Assistant Secretary for Operational Services, or designee.

When contacting a vendor on statewide contract, always reference FAC115 to receive contract pricing.

Quick Search in COMMBUYS Log into COMMBUYS, and use the Search box on the COMMBUYS header bar to locate items described on the MBPO or within the vendor catalog line items. Select Contract/Blanket or Catalog from the drop-down menu.

How To Purchase From The Contract

· Directly purchase fixed price items through COMMBUYS This contract allows buyers to find and quickly purchase specific products/services with pricing within COMMBUYS. In other words, it allows you to create a Release Requisition in COMMBUYS, submit the requisition for approval, and send the vendor a Release Purchase Order.

For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select:

· The COMMBUYS Requisitions section and choose the Make a Statewide Contract Purchase in COMMBUYS job aid.

· Solicit quotes and select and purchase quoted item in COMMBUYS This COMMBUYS functionality provides a mechanism to easily obtain quotes, as specified by the Contract. The buyer would create a Release Requisition, and then convert it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected vendors to request quotes. Buyers must include “FAC115 RFQ” when entering information in the Description field.

For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select:

· The COMMBUYS Purchase Orders section, and choose the How to Create a Solicitation Enabled Bid Using a Release Requisition job aid or one of the quick reference guides.

· Document items in COMMBUYS that have already been purchased This type of contract allows buyers to document a contract purchase in COMMBUYS that already has taken place through a Request for Payment Authorization (RPA) Release Requisition. It also allows MMARS users to easily keep track of spend. NOTE: MMARS and COMMBUYS do not interface –payment request and invoice should be reported in both MMARS and COMMBUYS separately.

For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select:

· The COMMBUYS Requisitions section, and choose the How to Create an RPA Requisition job aid.

Obtaining Quotes Contract users should always reference FAC115 when contacting vendors to ensure they are receiving contract pricing. Quotes, not including construction services, should be awarded based on best value.

For a full description of how to complete a quote in COMMBUYS visit the Job Aids for Buyers webpage, and select:

· The COMMBUYS Purchase Orders section, and choose Request Quotes From Vendors on Statewide Contracts job aid.

Instructions for MMARS Users MMARS users must reference the MA number in the proper field in MMARS when placing orders with any contractor.

Emergency Services Many statewide contracts are required to provide products or services in cases of statewide emergencies. ML - 801 CMR 21 defines emergency for procurement purposes. Visit the Emergency Response Supplies, Services and Equipment Contact Information for Statewide Contracts list for emergency services related to this contract.

Shipping/Delivery/Returns Vendor pays transportation of goods to location plus loading costs for fence rental.

Additional Information/FAQs If requesting a quote from a Vendor, please be sure to include a Statement of Work (SOW) with the requisition. A template for a SOW is available under the Master Contract Record MBPO PO-22-1080-OSD03-SRC02-25627.

Frequently Purchased Items on the Contract Services frequently purchased through this contract includes Security Guard Services, Emergency Security Guard Services, Private Investigative Services, Temporary Fence Rental (contracts not to exceed 6 months).

Geographical Service Area Please refer to the price list for each vendor on FAC115 to verify the counties they service. All price sheets are located in their vendor file or vendor MBPO. The counties they service should be included in top box of each price column. Please refer to the following link to locate a specific county: https://www.sec.state.ma.us/cis/cispdf/County_Map.pdf Product Specifications, including Environmental Standards and Requirements Vendors awarded on FAC115 follow environmentally friendly practices such as recycling paper, printer toner, tires, batteries, lightbulbs, and other items.

Other Discounts

· Prompt Pay Discounts: A discount given to the buyer if paid within a certain time period. These discounts may be found in the Vendor List and Information section below. All discounts offered will be taken in cases where the payment issue date is within the specified number of days listed by vendor and in accordance with the Commonwealth’s Bill Paying Policy. Payment days will be measured from the date goods are received and accepted / performance was completed OR the date an invoice is received by the Commonwealth, whichever is later to the date the payment is issued as an EFT (preferred method) or mailed by the State Treasurer. The date of payment “issue” is the date a payment is considered “paid” not the date a payment is “received” by a Contractor.

· Volume Discounts: Discount is negotiated to buyer if a certain volume of product or service is purchased.

Performance and Payment Time Frames Which Exceed Contract Duration All term leases, rentals, maintenance or other agreements for services entered into during the duration of this Contract and whose performance and payment time frames extend beyond the duration of this Contract shall remain in effect for performance and payment purposes (limited to the time frame and services established per each written agreement). No written agreement shall extend more than 3 months beyond the current contract term of this Statewide Contract as stated on the first page of this contract user guide. This contract has no options for renewal. No new leases, rentals, maintenance, or other agreements for services may be executed after the Contract has expired.

Memorandum of Understanding/Statement of Work A Statement of Work template is available in COMMBUYS under FAC115 Master Contract Record PO-22-1080-OSD03-SRC02-25627.

Strategic Sourcing Team Members

· Kristin Cafarelli (Massachusetts Department of Elementary and Secondary Education)

· Andrew Lapp (Military Command Hanscom)

· Matthew Termini (Division of Capital Asset Management & Maintenance)

· Kelly Thompson Clark (Operational Services Division)

· Christopher Silva (Department of Transitional Assistance)

Vendor List and Information*

Services

(PPD,

Dock Delivery, Other)

X

PPD- 10 days: 5%, 15 days: 4%, 20 days: 3%, 30 days: 2%

2.0

X

PPD- 10 days: 4%, 15 days: 3%, 20 days: 2%, 30 days: 1%

1.0

PPD- 10 days: 5%, 15 days: 4%, 20 days: 3%, 30 days: 2%

X

PPD- 10 days: 2.0%, 15 days: 1%, 20 days: 0%, 30 days: 0%

1.0

X

PPD- 10 days: 5%, 15 days: 4%, 20 days: 3%, 30 days: 2%

X

PPD- 10 days: 2%, 15 days: 1.5%, 20 days, 1%: 30 days: 0.5%

X

PPD- 10 days: 5%, 15 days: 3%, 20 days: 2%, 30 days: 2%

7.0

PPD- 10 days: 3%, 15 days: 1.5%, 20 days: 1%, 30 days: 0.5%

3.0

X

PPD- 10 days: 2%, 15 days: 1%, 20 days: 1%, 30 days: 0.5%

1.0

X

PPD- 10 days: 3%, 15 days: 2%, 20 days: 1%, 30 days: 0%

1.0

X

PPD-10 days: 2.5%, 15 days: 2%, 20 days: 1.5%, 30 days: 0%

1.0

20 days: 0%, 30 days: 0%

2.5

PPD-10 days: 2%, 15 days: 1%, 20 days: 1.5%, 30 day: 0.5%

1.0

X

PPD- 10 days: 3%, 15 days: 2%, 20 days: 1%, 30 days: 0%

2.5

20 days: 2%, 30 days: 1%

5.0

X

PPD- 10 days: 2%, 15 days: 1.5%, 20 days: 1%, 30 days: 0.5%

PPD- 10 days: 0.5%, 15 days: 0.35%, 20 days: 0.25%, 30 days: 0.25%

1.0

PPD- 10 days: 0.5%, 15 days: 0.4%, 20 days: 0.3%, 30 days: 0.2%

1.0

PPD- 10 days: 5%, 15 days: 4%, 20 days: 3%, 30 days: 2%

10.0

*Note that COMMBUYS is the official system of record for vendor contact information.

** The Master MBPO is the central repository for all common contract files. Price files may be found in the individual vendor’s MBPO.

Appendix A: UNSPSC Codes for FAC115

92-12-00 - Security and Personal Safety: Fence rentals, security services, labor, and sandbags.

92-12-15 - Security Guard Services: Armed guard, armed supervisor basic security guard, patrol car special events and wanding.

92-12-16 - Private Investigative Services: Detective, private investigative services, and undercover agent.

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