Att_02_RFP_(ao_22_December_2016)_FINAL.docx

DEPARTMENT OF THE AIR FORCE

772D ENTERPRISE SOURCING SQUADRON

JOINT BASE SAN ANTONIO LACKLAND TEXAS

Attachment 02

14 NOV 2016

MEMORANDUM FOR: CONTRACTORS

RFP# FA8903-16-R-0034

FROM: 772 ESS/PKS

2261 Hughes Ave, Ste. 163 JBSA Lackland, TX 78236-9853

JBSA Lackland, TX 78236-9853

1. The Government intends to award a firm fixed price single indefinite-delivery indefinite-quantity (IDIQ) contract for 772 ESS/PK contract close-out, office operations support, and administrative support services. The requirement shall be set-aside for a competitive 8(a) contract award. See the 772D Enterprise Sourcing Squadron Contract Close-Out, Office Operations Support, and Administrative Support Services Performance Work Statement (PWS). The place of performance is JBSA Lackland Air Force Base, Building 1, San Antonio, TX.

2. Period of Performance (POP): The period of performance for the basic IDIQ shall be on or around the following:

3. Proposal Submission: The proposal validity period for the proposals shall not be less than 90 days. Proposals offering less than 90 days will be deemed unacceptable and not eligible for award. Instructions for assembling the proposal are provided in the Proposal Instructions.

4. Evaluation Methodology: The Government will evaluate proposals in accordance with FAR 19.806, FAR 19.807, and FAR 19.808-2. This is a Lowest Price Technically Acceptable source selection in accordance with FAR 15.3 and FAR 12.6.

The LPTA evaluation approach process will be as follows:

Step 1 – Rank all proposals by overall total evaluated price. The total overall evaluated price includes the base plus both option years. See the Government provided Excel spreadsheet.

Step 2 - Evaluate the three (3) lowest priced proposals for technical acceptability and price reasonableness. If there are not at least three (3) proposals received under subject RFP then evaluate the number of proposals received for technical acceptability and price reasonableness.

Note: For purposes of efficiency, if more than three (3) proposals are received, only the three (3) lowest priced proposals will be evaluated for technical acceptability. If any of the lowest priced proposals are rated technically unacceptable, the evaluation process will flow down and continue with the next lowest priced proposal, one by one until a proposal is determined technically acceptable or until no proposals remain to be evaluated. If less than three (3) proposals are received then all proposals will be evaluated for technical acceptability.

5. This RFP is subject to FAR 52.232-18 Availability of Funds. Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

6. Questions and Answers: The Offeror shall submit all questions within 13 calendar days after the RFP is posted on fbo.gov. The next day after the RFP is posted is the first calendar day. Questions submitted after 13 calendar days may not be answered. Please submit questions to robert.martinez.29@us.af.mil and natalie.neeb@us.af.mil. All questions and Government responses will be made available on fbo.gov.

7. The Government anticipates contract award without discussions; however the Government does reserve the right to hold discussions if the Contracting Officer determines it is in the best interest of the Government.

Note: The Government calculates a year’s total hours to be 1,920 hours per year. See calculation of hours below.

2,080 hours per year

· 80 holiday hours

· 80 vacation hours 1,920 total hours per year

8. Proposals are due no later than 11:00am local San Antonio, TX time on 23 January 2017 to the addresses stated in this RFP letter. The offeror shall submit an original proposal and one copy to either address listed. Electronic proposals emailed to the contracting specialist and Contracting Officer will not be accepted.

9. Notice to Offeror(s). The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

10. Contractor submit complete and return Appendix B Limitation on Future 772 ESS Contracts, with their proposal. If Appendix B is not submitted with the proposal the Offeror will be deemed technically unacceptable and therefore, not eligible for award. Appendix B is located in the PWS.

11. Contractor employee must complete and sign appendix A and the Contractor must return appendix A prior to the individual starting work on a task order. The appendix A may be emailed to the Contracting Officer for each task order. Appendix A is located in the PWS.

NATALIE R. NEEB

Contracting Officer

Attachments:

I. Proposal Instructions, Attachment I - Part 1

ATTACHMENT I – Part 1

PROPOSAL INSTRUCTIONS - ADDENDA

A. This is a combined synopsis/solicitation for 772 ESS Contract Support prepared in accordance with FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The NAICS code for this requirement is 561110 and the size standard is $7,500,000. The provision 52.212-1, Instructions to Offerors- Commercial, applies to the acquisition and any addenda to the provision. Offerors must include a completed copy of provision 52.212-3 – Offeror Representations and Certifications – Commercial Items. Submission of the Proposal: The Request for Proposal (RFP) submission shall be made at the time, date, place, and in the number of copies as prescribed in this RFP. A Cover Letter shall identify the Point of Contact (POC) for any questions regarding the submitted proposal and the POC having authority to negotiate and bind the company.

B. Sufficient Detail. The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offeror(s) shall assume that the Government reviewers have no prior knowledge of their firm, capabilities or experience, and will base their evaluation on the information presented in the Offeror’s proposal that shall stand-alone from all previous submittals and/or proposals. There are page limitations for the subject proposal package. The Offeror shall refer to each specific Factor and Sub-Factor for the published page limitation established for that Factor or Sub-Factor. Offerors shall adhere to the limitations. Any tabs exceeding the maximum page limitation will be removed and not considered.

C. Proposal Preparation. Submit an original hard copy proposal and a copy proposal to either address listed in this RFP letter. The Bid Schedule, Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limitation. Text for all volumes shall be single-spaced, on an 8 ½ x 11 sheet with a minimum one-inch margin all around. Font shall be no less than Arial or Times New Roman 10 pt. Graphics, charts, tables, and pictures, while not subject to the same font requirement, shall be legible and easy to read. Pages shall be numbered consecutively within each volume. A page printed on both sides will count as two pages. Fold out pages, 11 x 17, may be used for tables, charts, graphs, or pictures (but not text) that cannot be legibly presented on an 8 ½ x 11 sheet. A fold out page will count as one page (both sides will count as two pages). All proposal information shall be submitted in MS Word and PDF format except for pricing information (Volume II). Pricing information shall be submitted in the Government provided Excel spreadsheet. The proposal shall be submitted with a cover/transmittal letter on company letter head that includes the company name, address, and a specific point of contact (POC). The cover letter, title page, table of contents, and glossary/acronym list (if necessary) are not included in the total page count of the volume. Each volume shall be written on a stand-alone basis. Offerors must ensure that pricing information is only included in Volume II. No pricing information shall be contained in any other volume. The hard copy proposal marked “Original” will be used as the Proposal of Record. Any deviation from the RFP proposal requirements and format may result in an unacceptable rating and the offeror will not be eligible for award.

D. Assembly Instructions

Volume

Title

Maximum Pages

No. of Copies

1 original

1 original

1 copy

1 copy

1 copy

1 copy

*In addition to submitting the hard copies of the technical proposal and pricing spreadsheet, a digital copy shall be provided on one CD-ROM disk in Microsoft Word and the pricing shall be provided in the Government provided Excel spreadsheet on the CD-ROM.

ATTACHMENT II – Part 2

EVALUATION CRITERIA

The Government’s technical evaluation team will evaluate the technical proposals on an acceptable or unacceptable basis, assigning one of the ratings described below for each sub-factor. Any sub-factor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore, not awardable. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. However, the offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

FACTOR 1 – Technical

TABLE 1 - TECHNICAL RATINGS

Sub-factor 1 Transition Approach - the Offeror shall present a clear plan/approach for managing the transition to a contract that minimizes interruption of services to the Government and minimizes the training required for individuals after award. The Offeror must be able to begin performance immediately after contract award.

Sub-factor 2 Understanding of Requirements/Team Qualifications: The Offeror shall present a comprehensive plan that demonstrates the necessary resources to perform the objectives of this contract or the ability to obtain those resources. Offeror must demonstrate technical capability to provide contract support close-out, office operations support, and administrative support services. The Offeror shall document the relevant qualifications of all proposed management, technical onsite and reach back personnel supporting the requirements outlined in the PWS. The proposal shall address the minimum requirements of each labor category. One redacted resume is required for each labor category.

FACTOR 2 – Price The price will be evaluated for reasonableness, balance, and completeness in accordance with FAR 15.404-1. The Government will evaluate offers for award purposes by adding the total evaluated price for all options to the total evaluated price for the basic requirement, which is the overall total evaluated price. Evaluation of options will not obligate the Government to exercise the option(s). The Government expects adequate price competition in accordance with FAR 15.305. In the event the Contracting Officer is not able to determine price reasonableness he/she reserves the right to obtain other than certified cost or pricing data in order to determine a reasonable price.

Unbalanced Pricing: Offerors are cautioned against submitting an unbalanced offer. The Government will analyze offers to determine whether they are unbalanced with respect to price. An example of an unbalanced offer would be if there is a significant difference between proposed labor rates in the same labor category between basic and option periods or the proposed prices from year to year are above what would be considered a reasonable adjustment for inflation. Offeror’s proposals that are determined unbalanced may be rejected.

Attachment III DARS Tracking Number 2017-O0001

DFAR 252.203-7994 Class Deviation - Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation.

Include the following provision in all solicitations, including solicitations for the acquisition of commercial items under FAR part 12, that will use funds made available by the Continuing Appropriations Act, 2017 (Pub. L. 114-223) or any other Act that extends to fiscal year 2017 funds the same prohibitions as contained in section 743, division E, title VII, of the Consolidated Appropriations Act, 2016 (Pub. L. 114-113). Section 103 of the Continuing Appropriations Act, 2017 subjects the funding by that Act for FY 2017 to the same conditions set forth in section 743:

PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS—REPRESENTATION (DEVIATION 2017-O0001)(NOV 2016)

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

Attachment IV DARS Tracking Number 2017-O0001 DFAR 252.203-7995 Class Deviation - Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements.

Include the following clause in all solicitations and contracts, including solicitations and contracts for the acquisition of commercial items under FAR part 12, that will use funds made available by the Continuing Appropriations Act, 2017 (Pub. L. 114-223) or any other Act that extends to fiscal year 2017 funds the same prohibitions as contained in section 743, division E, title VII, of the Consolidated Appropriations Act, 2016 (Pub. L. 114-113). Section 103 of the Continuing Appropriations Act, 2017 subjects the funding by that Act for FY 2017 to the same conditions set forth in section 743:

PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS

(DEVIATION 2017-O0001)(NOV 2016)

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